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Miami Symphony Orchestram NIIAMIBE,4CH 20°% a7ai~ City of Miami Beach Cultural Affairs Program and Cultural Arts Council Fiscal Year 2009/10 Cultural Affairs Grant Agreement This Grant Agreement is entered into this 24th day of September, 2009, between the City of Miami Beach, Florida (the City), and (Grantee). Article I /Grant Description 1. Grantee: Miami Symphony Orchestra Grant Contact: Kathleen Murphy Address: 10300 S.W. 72nd Street Suite 499 City, State, Zip: Miami FL 33173 Phone, fax, a-mail : (305) 895-5843, (305) 274-1792, kmurphy_(a)themiso.org 2. Grant amount: $10,635.12 50% paid upon execution of this Agreement. Remaining 50% paid upon completion of Project and submission and approval ofFinal Report 3. Project description: See Exhibit 1, attached hereto 4. Itemized budget: See Exhibits 2-A Project Budget and 2-B Grant Budget, attached hereto 5. Contract execution deadline: November 15, 2009 6. Expenditure deadline: September 30, 2010 7. Project completion date: September 30, 2010 8. Final Report deadline: Must be postmarked or delivered no later than 45 days after Project completion date. IN WITNESS WHEREOF, the parties hereto have executed this Agreement this ~ day of ~(, ^D~ ~ , 2009. Math rrera Bower, a or Signature Attest: STATE OF FLORIDA, COUNTY OF MIAMI- DADE Robert Parcher, City Clerk Grantee's Corporate Seal Here ~~ _ 4 t w ~ - =i' - - ~ c~ - GRANTEE: Federal ID #: 65-0165057 BY: Kathleen Murphy Printed Name of Organization's Authorized Representative (City Attorney Approval Here} APPROVED AS TO FORM & LANGUAGE ~~:FOR EXECUTION ~a i4oq The foregoing instrument was acknowledged before me this~day of OCkO,OCt( 2009, by ~~(l.~l\~8211 MQt~1 ~U~(d~nu of 1\_ 0.~M8hDn\1~O ~C~~'~'fi 0. , anot-for-profd corporation. Het/She is personally known to me or has produced t~Y\yQ~'S ~\ c2tnSC as identification. ~IJ~~ Signature of Notary Public Notary Name: ~~\c1Y~O. `JD~D Notary Public, State of Florida 5wvrw~r ~~r a~e~ Notary Public State of Florida (liana Soto My Commission Expires: ~ ~ My Commission DD678952 O~ f~0 Article II /General Conditions 1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a municipal corporation organized under the laws of the State of Florida (City). The City has delegated the responsibility of administering this Grant to the City Manager or his authorized designee, who shall be the City's Cultural Affairs Program Manager. 2. Proiect Description: The Grantee may only use the Grant forthe purposes that are specifically described in the Project Description, attached hereto as Exhibit No. 1. All expenditures will be subject to the terms of this Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. A mandatory dollar for dollar ($1 to $1) match is applicable to all Grant programs. Grant applicants must demonstrate this match through cash, other matching grants and/or In-Kind contributions not in excess of 25% of the total cash project budget. Line item changes to said Budget shall not exceed ten percent (10%) per category, and shall, in no event, exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the itemized Grant Award Budget in Exhibit 2-B shall not be permitted without the priorwritten consent of the Cultural Affairs Program Manager. Said requests shall be made in advance of the project's commencement, in writing, detailing and justifying the need for such changes. 3. Reports: This Grant has been awarded with the understanding that the described Project will enhance and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose, the Grantee must supply the Cultural Affairs Program Managerwith a written Final Report documenting that the Grantee has fulfilled all requirements. This report must be received by the Cultural Affairs Program Manager within 45 days of the Project's completion date. Grantees completing their Project by the end of the Fiscal Year, or September 30, 2010, must submit their final reports no later than November 15, 2010. New Grant awards will not be released until all Final Reports for previous years' funding are received. 4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article I-2 (subject to the restrictions therein). In awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever in excess of the total Grant amount. Cost overruns are the sole responsibility of the Grantee. The Grant funds will only be supplied to the Grantee following the Mayor and City Commission's approval of the award, and execution of this Agreement by the parties hereto. 5. Program Monitoring and Evaluation: The Cultural Affairs Program Managermay monitorand conduct an evaluation of the Project under this Grant, which may include, with or without limitation, visits by City representatives to observe the Project, or Grantee's programs, procedures, and operations, or to discuss the Grantee's programs with Grantee's personnel. The Grantee agrees to utilize the standardized Audience Survey adopted by the Cultural Arts Council to obtain specific feedback from program participants. 6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in writing to the Cultural Affairs Program Manager with the identity and title of individuals authorized to withdraw or write checks on Grant funds. 7. Accounting and Financial Review: Funded activities must take place within the City's fiscal year for which they are approved (October 1 -September 30}.The Grantee shall keep accurate and complete books and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards. These books and records, as well as all documents pertaining to payments received and made in conjunction with this Grant, including, withouf limitation, vouchers, bills, invoices, receipts and canceled checks, shall be dated within the fiscal yearforwhich they are approved and retained in Miami-Dade County in a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure Deadline specified in Article I-5. These books, records, and documents may be examined by the City, and/or its authorized representatives, at the Grantee's offices during regular business hours and upon reasonable notice. Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee, whether or not purported to be related to this Grant. 2of9 8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if Grantee defaulted under this Agreement, pursuant to Article II-12. 9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers, employees, agents and contractors, from any and all liability, losses or damages, including attorneys' fees and costs of defense, which the City or its officers, employees, agents and contractors may incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or resulting from the pertormance if this Agreement by the Grantee or its officers, employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold harmless and defined the City or its officers, employees, agents and contractors as herein provided. If the Grantee is a government entity, this indemnification shall only be to the extent and within the limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one person which exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when totaled with all other claims or judgments paid by the govemment entity arising out of the same incident or occurrence, exceed the sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity. 10. Assignment: The Grantee shall not be permitted to assign this Grant, and any purported assignment will be void, and shall be treated as an event of default pursuant to Article II-12. 11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth herein, and Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as if fully set forth herein. 12. Default/Termination Provisions: In the event the Grantee shalt fail to comply with any of the provisions of this Agreement, the Cultural Affairs Program Manager may terminate this Agreement and withhold or cancel al{ or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement. Further, in the event of termination, the Grantee shall be required to immediately repay to the City all portions of the Grant which have been received by the Grantee, as of the date that the written demand is received. In the event that this Grant is terminated, the following provisions will also apply: a. For first-time violations -Grantee shall be required to submit a final report with documentation of expenditure of all Grant funds already received (first half) up to the termination date. Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal year. However, Grantee will be allowed to apply for grants in future fiscal years. b. For more than first-time violations -Any compliance infractions beyond first-time violations will be considered by the Cultural Affairs Program Manager, on a case-by-case basis. As part of his consideration, the Cultural Affairs Program Manager shall obtain the recommendation of the Cultural Arts Council, but the final decision as to whether Grantee may be allowed to apply for future grants shall remain within the sole discretion of the City. 3of9 Any uncommitted Grant funds which remain in the possession or underthe control of the Grantee as of the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen (15) days afterthe Expenditure Deadline. If such funds have been committed but not expended, the Grantee must request in writing from the Cultural Affairs Program Manager an extension of the Expenditure Deadline which, if approved, shall be for a period not to exceed one (1) year. Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand by delivering to the Cultural Affairs Program Manager a certified check for the total amount due, payable to the City of Miami Beach, Florida. These provisions shall not waive or preclude the City from pursuing any other remedies that may be available to it under the law. 13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or any portion of this Agreement either at the time the breach or failure occurs, or at any time throughout the term of this Agreement. 14. Written Notices: Any written notices required under this Agreement will be effective when delivered in person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article I-1 of this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural Affairs Program Manager, City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention Center Drive, Miami Beach, Florida 33139-1819. 15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of reference only and should not be deemed or construed as in any way limiting or extending the language or provisions to which such captions may refer. 16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits, represents the whole and total agreement of the parties. No representations, except those contained within this agreement and its attachments, are to be considered in construing its terms. No modifications or amendments may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate action by the Mayor and City Commission. Article III /Miscellaneous Provisions 17. The Grant awarded herein is the result of an extensive public review process, which found that the Grantee is pertorming a public purpose through the programs, projects, and/or services recommended for support. As such, use of Grant funds for any program component not meeting this condition will be considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to, those outlined in this Grant Agreement. 18. The Grantee also accepts and agrees to comply with the following Special Conditions: The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex. The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as amended from time to time, prohibiting discrimination in employment, housing and public accommodations on account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age. The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities that are available to persons without disabilities. 4of9 The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits discrimination on the basis of disability and requires that Grant recipients provide equal access and equal opportunity and services without discrimination on the basis of any disability. 19. GOVERNING LAW AND EXCLUSIVE VENUE{tc "Governing Law and Exclusive Venue" \f C \I 2}{tc "Governing Law and Exclusive Venue" \f C 112} This Agreement shall be governed by, and construed in accordance with, the laws of the State of Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, Grantor AND Grantee EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. -The remainder of this page is left intentionally blank- 5of9 Exhibit 1 /Revised Project Description Organization: Miami Symphony Orchestra Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions to the Project based upon the City Commission approved award. Please be as specific as possible; name of event, specific dates, venues, times, artists, etc. Use extra page if necessary. Project description as approved by Grants Panel: See Attached Project description as revised (if applicable) based upon the City Commission approved award: Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirementthattrie work is new or has never before been presented in Miami Beach. See Attached 6of9 11. Project Summary (up to two pages): fn narrative form please outline in detail the proposed presentation of new work in the City of Miami Beach. The narrative must include a statement that this work is new or has never before been presented in Miami Beach and include specific dates, times, venues, artists, and target audience. Include the following required attachments behind your summary: Letters of intent from all artists appearing as guests with the applicant organization. MSO proposes to return for its 18t" year to the Lincoln Theatre fora 6 concert season. 2009-2010 Proposed Concert Season (all works either new or previousiv unpresented in Miami Beach) Lincoln 1: October 18t", 2009 -Opening Gala - Tchaikovsky-Capriccio Italien, Op. 45; Shostakovich-Symphony No. 9, Op. 70 in EFlat major; Rachmaninoff-Piano Concerto No. 3, Op 30 in D minor. Soloist: Valerie Kuleshov-Piano -Lincoln Theatre. Lincoln II. December 6th, 2009 - A Children's Special ~ Prokofiev-Peter and the Wolf; Ravel- Mother Goose Suit; Saint-Saens-Carnival of the Animals; Narrated by Eli Bravo and Javier Ceriani with Soloists Karin Lechner and Sergio Tiempo-Piano -Lincoln Theatre. Lincoln ill: February 14th , 2010-Valentine's Day Spectacular ~ Gluck-Overture to Orpheus & Euridici; Chausson-Poeme de I'Amour a de la mer Op. 19.; Strauss-Don Juan, Op. 20; Rachmaninoff-Vocalise; Berlioz-Selections from Romeo & Juliet. Soloist: Cybele Gouvernour-Mezzo -Lincoln Theatre. Lincoln IV: March 21st , 2010'OCEAN BANK NEW ARTIST SERIES ~ Bottessini-Gran Duo Concertante for Clarinet and Double Bass; Brahms-Concerto for Violin and Cello; Beethoven- Symphony No. 3, Op. 55 in 3 flat major "Eroica." Soloists: Julian Santacoloma-Clarinet; Alexander Berti-Double Bass; Daniel Andai-Violin; Ashley Garritson-Cello -Lincoln Theatre. Lincoln V: April 18th , 2010 -DISCOVERY SERIES (Webern-Passacaglia Op. 1; Meyer- Double Bass Suite (WORLD PREMIERE); Dvorak-Symphony No.7, Op. 70 in D minor. Soloist: Ranaan Meyer-Double Bass -Lincoln Theatre, Lincoln VI: May 9th, 2010 -SEASON FINALE ~ Brahms-Piano Concerto No. 1; Tchaikovsky- Symphony No. 6 "Pathetique." Soloist: Vanessa Perez -Piano -Lincoln Theatre. Project Summary Page 2. All concert offerings will be new works or works never before performed in Miami Beach and have a target audience made up of subscribers (22%) and touristslvisitors (42%) with specific targets to reach Spanish-language residents and visitors through bilingual marketing efforts. One performance in particular represents a significant World Premiere to South Florida (April 2009. ) This seasons' programming celebrates MSO's 21st Anniversary by combining an eclectic mix of both traditional and progressive music designed to attract new audiences while still appealing to the traditional subscriber. Marturet's sense of adventure in programming has brought some key pieces to the proposed program and the 2009-2010 proposed season as well as the 2010-2011 season include World Premieres as part of the Discovery Series. The 09-10 opening concert promises to be a popular event due to selections favoring traditional audiences paired with the return of a perennial soloist favorite, Valerie Kuleshov on the piano. The December concert in both years will feature new approaches designed to bring families into attendance -with selections favoring childrens stories in 2009 and popular Hollywood movies in 2010. MSO's 6th Concert concert is designed to attract younger audiences and those supportive of the distinctive Miami-flavored repertoire with a World Premiere composition by Webern -The Double Bass Suite. The seasons final concert will a{so feature traditional favorites from Tchaikovsky and Brahms, featuring piano soloist, Vanessa Perez. All dates for the project with Lincoln Theatre are confirmed, but contracts have not yet been issued. No problems with Lincoln scheduling are anticipated since MSO has consistently scheduled its seasons there for the past Z7 years and enjoys a favorable relationship with Lincoln Theatre as a performance venue. ,~ Changes to Project Summary (in blue) II. Project Summary (up to two pages): In narrative form please outline in detail the proposed presentation of new work in the City of Miami Beach. The narrative must include a statement that this work is new or has never before been presented in Miami Beach and include specific dates, times, venues, artists, and target audience. Include the following required attachments behind your summary: Letters of intent from al( artists appearing as guests with the applicant organization. MSO proposes to return for its 18th year to the Lincoln Theatre fora 6 concert season. 2009-2010 Proposed Concert Season (all works either new or not previously presented in Miami Beach) Lincoln I: October 24th, 2009 -Opening Gala -CAPRICIOUSLY ROMANTIC ~ Tchaikovsky-Capriccio Italien, Op. 45; Shostakovich-Symphony No. 9, Op. 70 in E Flat major; Dvorak-Concerto for Cello and Orchestra Op. 104 in B Minor. Soloist -Anna Litvinenko -Cello -Lincoln Theatre. There will be a reception after the concert at the Lincoln Theatre. Lincoln II. December 6th, 2009 -Golden Sounds from Hollywood (Mozart, Mahler, Rota, Tchaikovsky and John Williams -Lincoln Theatre. Lincoln III: February 21St, 2010- A Valentine`s Nostalgia ~ Bizet-Selections from Carmen; De Falla-EI Amor Brujo; Prokafiev-Selections from Romeo and Juliet. Soloist: Mabel Ledo-Mezzo -Lincoln Theatre. Lincoln IV: March 21St, 2010 Volvo NEW ARTISTS SERIES (Marturet-Canto Llano 2 (World Premier); Beethoven-Piano Concerto No 1 Op. 15 in C Major; Schubert- Symphony No 5 in B Flat Major. Soloist: Tian Lu-Piano- Lincoln Theatre. Lincoln V: April 10th, 2010 -DISCOVERY SERIES Delius-On Hearing the Cuckoo in Spring; O'Connor-Double Concerto for Violin and Cello (South Florida Premier); Dvorak- Symphony No.7, Op. 70 in D minor. Soloists: Daniel Andai-Violin; Ashley Garritson- Cello -Lincoln Theatre. Lincoln VI: May 9th, 2010 -SEASON FINALE ROMANTIC SERIES ~ Brahms-Piano Concerto No. 1 Op. 15 in D Minor; Tchaikovsky-Symphony No. 6 "Pathetique." Soloist: Giles Vonsattel-Piano -Lincoln Theatre. Explanation of changes: In the space of time between when the grant was written and the finalization of the 21St Season, changes necessary because of schedule changes by artists and therefore works to be performed were made to the season. The proposed new works were substituted by similar new works. Project Summary Page 2. All concert offerings will be new works or works never before performed in Miami Beach and have a target audience made up of subscribers (22%) and tourists/visitors (42%) with specific targets to reach Spanish-language residents and visitors through bilingual marketing efforts. One performance in particular represents a significant World Premiere to South Florida (April 2009.) This seasons' programming celebrates MSO's 21st Anniversary by combining an eclectic mix of both traditional and progressive music designed to attract new audiences while still appealing to the traditional subscriber. Marturet's sense of adventure in programming has brought some key pieces to the proposed program and the 2009- 2010proposed season as well as the 2010-2011 season include World Premieres as part of the Discovery Series. The 09-10 opening concert promises to be a popular event due to selections favoring traditional audiences paired with the return of a perennial soloist favorite, Valerie Kuleshov on the piano. The December concert in both years will feature new approaches designed to brin~families into attendance -with selections from popular Hollywood movies. MSO's 5 Concert is designed to attract younger audiences and those supportive of the distinctive Miami-flavored repertoire with a South Florida Premiere composition by O'Connor-Double Concerto for Violin and Cello. The seasons final concert will also feature traditional favorites from Tchaikovsky and Brahms, featuring piano soloist, Giles Vonsattel. All dates for the project with Lincoln Theatre are confirmed, but contracts have not yet been issued. No problems with Lincoln scheduling are anticipated since MSO has consistently scheduled its seasons there for the past 17 years and enjoys a favorable relationship with Lincoln Theatre as a performance venue. Exhibit 2-A: Project Budget /Revised Total Project Budget Name of organization: Miami Symphony Orchestra Date(s) of Project: Attach a copy of the total Project budget or list cash expenses and cash revenues specifically identified with your program, project or events. Round off all numbers to the nearest dollar. EXPENSES REVENUES CASH IN-KIND CASH IN-KIND Personnel -artistic . 154,968 Admissions 118,371 Personnel -technical 4,140 Contracted services 15,180 Personnel -administration 70.000 Tuitions 0 Outside artistic fees/services 25,000 _ Corporate support 58,496 79,120 Outside other fees/services 20,712 _ Foundation support 2,300 Marketing/Publicity 52,200 50,000 Individual support 68,400 Space rental 27,888 _ Government grants: Utilities 3,036 Federal 6,900 Equipment rental 3,450 _ State 3,312 Office supplies 13,730 _ Local 77,694 Other Costs: (Itemize below) Other Contributions (Itemize below) Travel 3,220 29.120 Special Events 25,000 Web Dsgn/Mtnc 5 000 _ _ Bank Charges 2,944 City of Miami Beach Grant Award 10,635.12 Total cash expenses 386,288 Total in-kind expenses 79,120 Total project expenses 465,408 CASH & IN-KIND Total cash revenues 386,288 Total in-kind revenues 79,120 Total project revenues 465,408 CASH 8~ IN-KIND 7of9 Exhibit 2-B: Project Budget /Revised Grant Award Budget Name of organization: Miami Symphony Orchestra Date(s) of Project: Grant Award: $10,635.12 Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may only be spent within budget categories declared below. Line item changes to said Budget shall not exceed ten percent (10%) per category, so long as said expenditures do not exceed the total amount of Grant funds Grant Expenses Personnel -artistic Personnel -technical 4 Outside artistic fees MarketinglPublicity Printing Postage _ Equipment Rental _ Space rental (Performance Related Only) 10,635.12 Total Other Costs (itemize Below) Description Amount TOTAL (must equal grant award): 10,635.12 Grant requirements Grant funds must be spent within budget categories agreed upon in grant agreement. All publications associated with City of Miami Beach cultural grant support must include the City of Miami Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts Council." Allowable Grant Expenditures as Relates to Grant Project: • Artistic and technical fees directly related to the proposed program or event • Production costs related to the proposed program, project or event • Honoraria • Equipment rental and expendable materials • Marketing • Publicity • Equipment rental and personnel necessary to provide program accessibility as mandated by the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973 8of9 Grant Use Restrictions (grant funds may not be used towards): • Remuneration of City of Miami Beach employees for any services rendered as part of a project receiving a grant from Cultural Affairs grants programs • Administrative salaries or fees • "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of rental. • City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.) • Debt reduction • Indirect or general operating costs related to the operation of the organization (Cultural Anchors excluded from this restriction} • Travel or transportation • Social/Fundraising events, beauty pageants or sporting events • Hospitality costs including decorations or affiliate personnel with the exception of artists • Cash prizes • Lobbying or propaganda materials • Charitable contributions • Events not open to the public; unless the event serves to specifically benefit City of Miami Beach government and has been previously approved as such be the Cultural Affairs Program Manager Required supporting materials for final reports submitted within 45 days upon completion of grant project: • Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC. ACCORDING TO THE GRANT BUDGET (i.e. - afl artists payments, separate from advertising payments). Invoices AND checks must be dated within the 2009-10 Fiscal Year • Proof of logo and credit line in project publications and advertisements • Proof of performances}, such as programs, brochures and flyers. 9of9