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ASE Telecom & Data, IncMIAMIBEACH _~ CITY OF MIAMI BEACH CERTIFICATION OF CONTRACT TITLE: Purchase and Installation of Telephone, Coax, Data, and Fiber Optic Communications Cables and Accessories CONTRACT NO.: 48-08/09 EFFECTIVE DATE(S): This contract shall remain in effect for three (3) years from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for three (3) additional years, on a year to year basis. SUPERSEDES: 04-05/06 CONTRACTOR(S): ASE Telecom & Data, .Inc. (Secondary) ESTIMATED ANNUAL CONTRACT AMOUNT: N/A A. AUTHORITY -Upon affirmative action taken by the Mayor and, City Commission of the City of Miami Beach, Florida, on October 14, 2009 for approval to award contracts, upon execution between the City of Miami Beach Florida and Contractor(s). B. EFFECT -This Contract is entered into for the provide purchase and installation of telephone, coax, data, and fiber optic communications cable and accessories on an as- need basis, for the City of Miami Beach, pursuant to City Invitation to Bid (ITB) No. 48- 08/09 and any addenda thereto, and Contractor's bid in response thereto (this Contract, the ITB, and Contractor's bid in response thereto may hereinafter collectively be referred to as the "Contract Documents"). C. ORDERING INSTRUCTIONS -All blanket purchase orders shall be issued in accordance with the City of Miami Beach Procurement Division policies and procedures, at the prices indicated, exclusive of all Federal, State and local taxes. All blanket purchase orders shall show the City of Miami Beach Contract Number 48- 08/09. D. CONTRACTOR PERFORMANCE -City of Miami Beach departments shall report any failure of Contractor for the purchase and installation of telephone, coax, data, and fiber optic communication cable and accessories according to the requirements of the Contract Documents to Gladys Acosta, City of Miami Beach, Information Technology Director, at 305-673-7000 ext. 5775. E. INSURANCE CERTIFICATE(S) -The Contractor shall file Insurance Certificates, as required, which must be signed by a Registered Insurance Agent licensed in the State of Florida, and approved by the City of Miami Beach Risk Manager prior to delivery of supplies, and/or commencement of any services/work by Contractor. Certification of Contract F. ASSIGNMENT AND PERFORMANCE -Neither this Contract nor any interest herein shall be assigned, transferred, or encumbered by either party without the prior written consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or any portion of work, and/or services required by the Contract Documents without the prior written consent of the City. Contractor warrants and represents that all persons providing/performing any supplies, work, and/or services required by the Contract Documents have the knowledge and skills, either by training, experience, education, or a combination thereof, to adequately and competently provide/perform same, to City's satisfaction, for the agreed compensation. Contractor shall provide/perform the supplies, work, and/or services required under the Contract Documents in a skillful and respectable manner. The quality of the Contractor's performance and all interim and final product(s) provided to or on behalf of City shall meet the City's cleanliness standards for City facilities and parking gazages. G. SERVICE EXCELLENCE STANDARDS -Excellent Customer Service is the standazd of the City of Miami Beach. As a Contractor of the City, Contractor will be required to conduct itself in a professional, courteous and ethical manner, and at all times and adhere to the City's Service Excellence standazds. Training will be provided by the City's Organizational Development and Training Specialist. H. PUBLIC ENTITY CRIMES - In accordance with the Public Crimes Act, Section 287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other provider, who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to the City, may not submit a bid on a contract with the City for the construction or repair of a public building or public work, may not submit bids on leases of real property to the City, may not be awazded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with the City, and may not transact any business with the City in excess of the threshold amount provided in Section 287.017, Florida Statutes, for category two purchases for a period of 36 months from the date of being placed on the convicted vendor list. Violation of this section by Contractor shall result in cancellation of the Contract and may result in Contractor debarment. I. INDEPENDENT CONTRACTOR -Contractor is an independent contractor under this Contract. Supplies, work, and/or services, provided by Contractor pursuant to the Contract Documents shall be subject to the supervision of Contractor. In providing such supplies, work, and/or services, neither Contractor nor its agents shall act as officers, employees, or agents of the City. This Contract shall not constitute or make the parties a partnership or joint venture. J. THIRD PARTY BENEFICIARIES -Neither Contractor nor City intends to directly or substantially benefit a third party by this Contract and/or the Contract Documents. Therefore, the parties agree that there are no third party beneficiaries to this Contract and that no third party shall be entitled to assert a claim against either of them based upon this Contract and/or the Contract Documents. 2 Certification of Contract The parties expressly acknowledge that it is not their intent to create any rights or obligations in any third person or entity under this Contract and/or the Contract Documents. K. NOTICES -Whenever either party desires to give notice to the other, such notice must be in writing, sent by certified United States Mail, postage prepaid, return receipt requested, or by hand-delivery with a request for a written receipt of acknowledgment of delivery, addressed to the party for whom it is intended at the place last specified. The place for giving notice shall remain the same as set forth herein until changed in writing in the manner provided in this section. For the present, the parties designate the following: For City: Gus Lopez, Procurement Director City of Miami Beach Procurement Division 1700 Convention Center Drive Miami Beach. Florida 33139 With copies to: Gladys Acosta, Information Technology Director City of Miami Beach Information Technology 1100 Washington Avenue Miami Beach, Florida 33139 For Contractor: ASE Telecom & Data Inc. 8545 Northwest 29` Street Doral, Florida 33122 Attn: Javier Perez, Chief Operating Officer Phone: 305-471-9888 Ext. 115 Fax: 305-470-9666 Email: iperez(~r~,asetelecom.com L. MATERIALITY AND WAIVER OF BREACH -City and Contractor agree that each requirement, duty, and obligation set forth in the Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof. City's failure to enforce any provision of the Contract Documents shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. 3 M. SEVERANCE - In the event a portion of this Contract and/or the Contract Documents is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. N. APPLICABLE LAW AND VENUE -This Contract and/or the Contract Documents shall be enforceable in Miami-Dade County, Florida, and if legal action is necessary by either party with respect to the enforcement of any or all of the terms or conditions herein exclusive venue for the enforcement of same shall lie in Miami-Dade County, Florida. By entering into this Contract, Contractor and City hereby expressly waive any rights either party may have to a trial by jury of any civil litigation related to, or arising out of the Contract and/or the Contract Documents. Contractor, shall specifically bind all subcontractors to the provisions of this Contract and the Contract Documents. O. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions contained herein, or in the Contract Documents, shall be effective unless contained in a written document prepared with the same or similar formality as this Contract and executed by the City and Contractor. P. This Contract shall not be effective until all bonds and insurances) required under the Contract Documents have been submitted to, and approved by, the City's Risk Manager. Q. The ITB and all addenda issued, and Contractor's bid in response thereto, are attached to this Contract and are hereby adopted by reference and incorporated herein as if fully set forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any and all of the documents incorporated by the Contract Documents. Where there is a conflict between any provision set forth within (i) this Contract; (ii) the I'TB; (iii) Contractor's bid in response thereto, the more stringent provision (as enforced by the City) shall prevail. 4 Certification of Contract IN WITNESS WHEREOF the City and_Contractor h ve used this Certification of Contract to be signed and attested on this / s day of ~ , 200, by their respective duly authorized representatives. CONTRACTOR By resident/ Sig tur ~~,~,~ ~ ~~2~~ Print Name IO - a0- ~00`~ Date ATTEST: `~ ' Secretary/ Signature Print Name Date ,~pr no Notary Public State of Florida ' ?~ ~~ Sergia Perez ~: My Commission DD472813 '+'or ~°° Expires 1110812009 CITY OF MIAMI BEACH B . Ma or Matti Her era ower ~~ ~ a ~ Date ATTEST: City Clerk Robe ~~rchel 5 ~ z r~~ Date F:\PURC\$ALL\PAMELA\ITB\ITB 48-08-09 Communications Cable &Accessories\Contractskl8-08-09ASE.doc APPROVED AS TO FORM & LANGUAGE tS~ FOR EXECUTION __ ,` `~ b~ ----~ ity ttorney (~, ~:~ ~ f' 5 COMMISSION ITEM SUMMARY Condensed Title: 'I Request for Approval to Award a Contracts to Gisnet Telecom, Inc. As Primary Vendor, and ASE Telecom, Inc. As Secondary Vendor, Pursuant to Invitation to Bid No. 48-08/09, for the Purchase and Installation of Communications Cable and Accessories in the Estimated Annual Amount of $500,000. Kev Intended Outcome Supported• Supporting Data (Surveys, Environmental Scan, etc.): in the Internal Support Function Survey, overall IT services were rated over 80% excellent or good for its uali ,timeliness and overall satisfaction. Issue: ' Shall the Commission Approve the Award of Contracts? Item Summa !Recommendation: The purpose of Invitation to Bid No. 48-08/09 (the "Bid°) was to establish a contract by means of sealed bids, with a primary and secondary qualified contractor for the purchase and installation of Communications cable and accessories at various City facilities on an as-needed basis. This contract shall remain in effect for (3}three years from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for three (3) additional years, on a year to year basis ITB No. 48-08109 was issued on August 5, 2009. BidSync issued bid notices to 87 prospective bidders. Additionally, the Procurement Division e-maiVed the Bid to another 20 prospective bidders. The notices resulted in the receipt of thirteen (13) bids on the due date of September 4, 2009. The responsiveness test performed by the Procurement Division resulted in two (2) of the bid submissions being deemed non-responsive. The lowest and best bid was received from Gisnet Telecom, Inc. This vendor has been in business for 9 years as a specialty electrical contractor. The secondary vendor, ASE Telecom & Data, Inc. has been in business for over 25 years. l THE ADMINISTRATION RECOMMENDS APPROVING THE AWARD OF CONTRACTS. I Advisory Board Recommendation: Financial Information: Source of Funds: 1 $ 40,000 2 Up to $460,000 Total ~ $40,000 to Financial Impact 550-1750-000674 Funding is available from th CIP projects throughout the fiscal year. Ci Clerk's Office Le Isla e 1 racism Gus Looez. Procurement . JI IIh./l D ent Directo As tant City Manager City Manager GA ...- ..... PD ..........•,a--- ~. . a,. JMG m MIAMIBEACH AGENDA {TEM C___- F -- DATE 4 ~ ' q 35 City o4 IViiami B®ach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miomibeachFl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: October 14, 2009 SUBJECT: REQUEST FOR APPROVAL T AWARD CONTRACTS TO GISNET TELECOM, INC. AS PRIMARY VENDOR, AND ASE TELECOM ~ DATA, INC. AS SECONDARY VENDOR, PURSUANT TO INVITATION TO BID NO. 48-08/09, FOR THE PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES IN AN ESTIMATED ANNUAL AMOUNT OF $500,000. ADMINISTRATION RECOMMENDATION Approve the Award of contracts. BID AMOUNT AND FUNDING $ 40,000 Funding for repairs is available from the IT Department Account Number 550-1750-000674 Up to $460,000 Funding is available from the CIP projects throughout the fiscal year. KEY INTENDED OUTCOME SUPPORTED Improve processes through information technology. ANALYSIS The purpose of Invitation to Bid No. 48-08/09 (the "Bid) is to establish a contract, by means of sealed bids, for the purchase and installation of telephone, coax, data, and fiber optic communications cable and accessories at various City of Miami Beach facilities, on an as needed basis. This contract shall remain in effect for (3) three years from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for three (3) additional years, on a year to year basis. The Bid was issued on August 5, 2009, the pre-bid meeting was held on August 25, 2009, and the Bid had an opening date of September 4, 2009. BidSync issued bid notices to 87 prospective bidders. Additionally, the Procurement Division e-mailed the Bid to another 20 prospective bidders. The notices resulted in the receipt of thirteen {13) bids. The responsiveness test performed by the Procurement Division resulted in Verizon Business Network Services, Inc. and Black Box Network Services, Inc. bid submissions being deemed non-responsive. Verizon took exception to some of the Special Conditions of the Bid, and Black Box failed to provide information which prevented them from complying with the requirements set forth in the ITB. The Bid provides a "SPECIFIC ITEMS LIST' (items 1-47) that was used by the City in 36 October 14, 2009 Commission Memorandum ITB 48-08/09 basing its decision to award. The Specific Item List contains material costs and the labor cost associated with the installation of the material. Table 1 shows the sums of these values indicated by each responsive bidder. The Bid also provides an "HOURLY LABOR RATES" (items 48-52) chart that was used by the City in basing its decision to award. Table 2 shows the reported values for the top 2 bidders identified in Table 1. The secondary vendor will be awarded the wiring contract should the primary vendor fail to comply with the terms and conditions of the .contract the and should new projects develop, where the primary vendor is unable to meet the required installation schedule due to existing City of Miami Beach workload/projects. The City reserves the right to award individual projects to the secondary vendor, provided the secondary vendor will extend the pricing submitted under this invitation to bid. Dec{fining a project by the primary vendor under these conditions shall not be considered a nonperformance issue. The City may also require the Contractor to install City provided cable and materials, not included in the "Specific Items List". In such instances, the not to exceed hourly tabor rate specified on the bid tabulation shall apply (items 48-52). If acceptable to both parties, the City and Contractor may set a fixed fee, per job, for installations of City provided materials. The total amount of both the specific item list and installation of City provided material is estimated to be between $100,000 and $500,000 based primarily on the amount of work required by the Capital Improvement Office for new projects. Upon award of this contract, there are multiple projects already scheduled to begin. Some of the major CIP projects ready to start soon are the Municipal Multipurpose Parking Facility at City Hafl, the Miami Beach Golf Course Golf Cart Bam, the Normandy Golf Course Clubhouse, the Scott Rakow Youth Center renovation, the Fire Station 2 Administration Building renovation, the Building Department Phase 3 renovation, and the move of Fire Department Administration out of 1680 Meridian. Additionally, the wiring vendor selected will provide repair service to'existing installations throughout the City on a daily basis as required. The lowest and best bid was received from Gisnet Telecom, Inc. This vendor has been in business for 9 years as a specialty electrical contractor. The secondary vendor, ASE Telecom & Data, Inc. has been in business for over 25 years. CONCLUSION Based on the analysis of the bids received, the Administration recommends that the City award contracts to Gisnet Telecom, Inc. as primary vendor and ASE Telecom & Data, Inc. as secondary vendor, pursuant to ITB No. 48-08!09. 37 October 14, 2009 Commission Memorandum {TB 48-08/09 BID TABULATION T~1-1.. A Line Items Line Item 48 Line Item 49 Line ttem 50 Line item 51 Line {tem 52 1-47 * Labor * Labor * Labor * Labor * Labor Specific Regular Overtime Regular Overtime Other Com an Names items List Co er Cable Copper Cable Fiber-O tic FlberA tic Materials Gisnet Telecom, Inc. $32,415.00 $30.00 $45.00 $36.00 $54.00 $30.00 ASE Telecom & Data, Inc. $42,827.00 $33.00 $48.00 $35.00 $50.00 $33.00 Structured Cabling Solutions, Inc. $45,938.35 $20.00 $25.00 $20.00 $25.00 $20.00 Jade Communications, Inc. $46,794.00 $39.57 $59.35 $39.57 $59.35 $39.57 Miami Business Tele hone Co $48,006.20 $35.00 $49.00 $35.00 $49.00 $35.00 Glanz Technolo ies $49 324.00 $39.50 $59.25 $39.50 $59.25 $39.50 Wachter Network Services $55,499.30 $47.00 $58.75 $47.00 $58.75 $47.00 Qualit Wirin $66 973.00 $30.00 $45.00 $30.00 $45.00 $38.00 Volt Telecom Grou $70,043.47 $48.99 $73.43 $48.99 $43.43 $48.99 Meisner Electric, Inc. $77,191.50 $50.00 $70.00 $70.00 $90.00 $70.00 Xeta Technologies, Inc. $89,403.00 $35.00 $52.50 $35.00 $52.50 $35.00 The City reserves the right to negotiate tnese not to exceea nvurry ~aoor r<a~c~s. T_LI_ n Mv.'ASE '*Gisnet Description Estimated Estimated Annual Annual Quantity Quantity FTE FTE 8 5.5 Labor, Regular hours - 8:OOAM to 5:OOPM Monday thru Friday. For Installation of copper cables and accessories not included above. 8 2 Labor, Overtime. For installation of copper cables and accessories not included above. Other than regular hours. 8 4 Labor, Regular hours - B:OOAM to 5:OOPM Monday thru Friday. For Installation of Fiber optic cables and accessories not included above. 8 2 Labor, Overtime. For installation of Fiber-optic cables and accessories not included above. Other than regular hours. 8 5.5 Hourly rate for installation of other City provided Materials * ASE has 70 Total Employees; over 5u m tecnrncai ciassiricauons °* Gisnet has 9 Totaf Employees; 4 in technical classifications T:WG5NDA12009\Oa'14\ConsentlfTB~8.08-09 Wiring Memo.doc 38 :: m MIAMIBEACH City of Miami Beacit, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachFl.gov PROCUREMENT DIVISION Tel: 305-673-7490 Fax: 786.394.4006 August 27, 2009 RE: ADDENDUM NO. 1 TO INVITATION TO BID (ITB) NO. 48-08/09 FOR THE PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES The ITB is hereby amended as follows: 1) Per the Pre-bid meeting of August 25, 2009: As there is a discrepancy between the number of references requested on page 2 and on page 35 of the ITB, the minimum number of references of clients or government organizations for which the bidder is currently furnishing, or has furnished similar type, size and complexity of work as specified herein is. six 6 , as requested on page 35 of the ITB. 2) As discussed in the Pre-bid meeting of August 25, 2009: the following is added to the Scope of Services: Certain Capital Improvement Projects (CIP) and new construction .projects may require paging systems and speaker installations. The bidder must be able to provide the speakers, cabling, controls, VOIP adapters, hardware, installation, zone programming and any other function required to achieve paging functionality. The City currently uses Valcom Paging systems and adapters which the bidder must be able to maintain, service and zone reprogram as requested by the City. Certain Capital Improvement Projects (CIP) and new construction projects may require outdoor callbox type phones. The bidder must be able to provide the phones, cabling, enclosures, hardware, installation, programming and any other function required to install these phones. 3) The sign-in sheet from the Pre-bid meeting of August 25, .2009 is attached. Question and Answers: Q1) Although I have over 25 years in the IT business, my current firm, of which I am President, has been in business since July 2007. Given this situation, is there any .flexibility to the minimum requirement that bidders must be in business for a minimum of three (3) years? RFP No. 48-08/09 Addendum #1 August 28, 2009 Page 1 of 2 A1) The minimum requirement remains as having been in business for a minimum of three (3) years. Unfortunately, it appears your firm does not meet this requirement. Q2) I would like to know if we can use generic hardware material or if you prefer any specify manufactory like: Ortronics; Leviton; Simon; Panduit, Etc. A2) We prefer industry standard non generic brands. Q3) I wanted to know if you are going to be looking at proposals for a new phone system as well as the cable and the accessories. A3) No. Q4) Page 30 -Hourly Labor Rates (Sections 2.16 and 3.3.3) Table The second column is titled "Estimated Annual Quantity". Please explain what this quantity defines. We did ask this question yesterday but I'm not positive about the answer. A4) This quantity defines your company's available capacity, in terms of labor hours, to complete the jobs for the City. We are trying to find what is the estimated amount of labor hours we can potentially draw from to work on City projects. Bidders are reminded to please acknowledge receipt of this addendum as part of your bid submission. Potential bidders that have elected not to submit a response to the ITB are requested to complete and return the "Notice to Prospective Bidders" questionnaire with the reason(s) for not submitting a bid. CITY OF MIAMI BEACH 'F J/I ~~~ f. ~` ~. Gus Lopez, CPPO Procurement Director ITB No. 48-08!09 Addendum #1 August 28, 2009 Page 2 of 2 ~ MlAtutlBEA.CH ~~~~g~~ ~~~~I~ ..rte` I~~-~~ 5~~~~ DATE: August 25, 2009 ITB No.: 48-08/09 ~Q ~ON'F.~ ~'~ ~ ~-~ C~ P~-~D-~ TITLE: For the Purchase and Installation of Telephone, Coax, Data, and Fiber Optic Communications Cable and Accessories NAME (PLEASE PRINT) COMPANY NAME - E-MAIL ADDRESS PHONE# FAX# David Butler ADCC dbutler adccinc.com 754.224.9676 Sam Alcantara Alternative Generators, LLC 786 506 6545 786 293 8603 salcantaraCc~altemativeaenerators corn . . . . Kathi Beale Intranet Communications Group o) 561.367.7276 561.367.8575 kbealeCa~icausa.net c) 954.610.4852 Emilio J. D'Alessandro Verizon Business o) 813.829.2057 571 918 7486 Emilio.dalessandro@verizonbusiness.com c) 352.942.3353 . . Mike Bugner ComCo 727.522.3477 V ~Q,~~-pr..~ MikeCa~comcoinc.com Jason Maddox ComNet 904.464.0114 . jmaddox@comnetcomm.com .Tony Frighetti All Communications 520.886.1356 520.886.0122 tfrighetti@ailcomaz.com ~(Z.O u 5~L ~ t~-~ tAS-~-~ ~ ~S ~~ io 1p3. ~ ~o v~ ~¢~ ~ ~ov.~ c~ ~ou~rn~fl~-sTe~ ~ a2- ~ C'~ J1 Y 'c/~N S a ~~ ~ O ~~ (~ / Z$ U MIAMIBEAGH PRE-BI1~ IVIEE~`IIliG ~~~~-~~J~~~~ DATE: August 25, 2009 ITB No.: 48-08/09 TITLE: For the Purchase and Installation of Telephone, Coax, Data, and Fiber Optic Communications Cable and Accessories NAME (PLEASE PRINT) COMPANY NAME - E-MAIL ADDRESS PHONE# FAX# 1.,y f ~~ ~ ~ r.D .f.~" ~~fo .i. i+ ~r 70 W ' .S Es !a ~~ c.~R.o ~s~L 1 ~ ~~s~1:~S ~ o~ ~ ' a ~ - ". s AtJC~~C~, ~-V ~ a Chet, @ 7-57(0 3& ~ 7 ~ 3 ~7_ s /Jq/ y/ c./ J/~J ~~I r Y~~V .~ ~,! ~ ~(,/~ J~?~Z 5R«~. t~Z~cr~ z~~ ~l ~ C a % 1(/ (r ~ ~ ~ ~ ~ /1?tlr~Sin ~ Alei. (~ G ~3 ~ ~- ~~ /~ ~~ r`-e ~I G~.` ~~/ ~l ~~a' r :2 G>~~ ~ ~J?b~/ D~fa G~~~d~ o ~~P ~~~~ ~°s) ~°~~ 52.E ~4~o z ~u ~ qo tZ Leo e~~ ~~°%~2~12~- "1~~.~2~ dos _3~a ~• Ez~- ~ C~3 ~~~ ~`~- 30~. co73 y ~~-~ ~ Y~ . m MIAMIBEACH ~`~E-E~~1=B Ii~EETII'~G Si~IV-III! ~~~ET DATE: August 25, 2009 ITB No.: 48-08/09 TITLE: For the Purchase and Installation of Telephone, Coax, Data, and Fiber Optic Communications Cable and Accessories NAME (PLEASE PRINT) COMPANY NAME - E-MAIL ADDRESS PHONE# FAX# f~.5~" T LEQ~ri F 7A ~~ ~~t-q~t1B 3os ~+-96~ ~U V'`~' 'Z z ~#//S- ~ ~ S ~ ~ e. Ceco ~v` ~Ja-~-q ~ps - y?l-`~&$~ ' Job -~~o-`lblo 77 ~ /~ t1l ~ J~ C.~ cQ e,r ~-v ~ ase, -~-c I.e~ am •c~~, ~ I t y "1$(Q-~B~- 45zt-~l3~-ZZ~7 a~nny PereA ~ ~ ~~ S~ 'mow Sfi~vcwS r-- ~.~ ~ ~ 5~ -••~ jt •ei ~t~r~r,~-S 7E6 - ~ Y.3 - ?p~- y7Si- a ~~pve,.~ f~s~olo.-'f-SaVvit~e.ca... G~Ya Z`~~~ S~~I~gr~~~~~ 1M r-~c.~-~' u. S ~- ~~q 8 i a 3T O t t >~Cl./X f/~LG~ O Et/SNET T~F~~GDM ~N~. 3bs- SOD- 3oS- SD o- - tc° 1x J /I e ~<~car~, coh 27o b 2~ 0 2 /~ltl~a~~/ ~~ lfll OdT /~(/C' ~- 3SL 3 oJr ( ? ~ . j o x~ Q ~.~5~ dC. ~i i ~Ne ~..~~nF . ~ /Sl/ i f.~~.-tea 7.~~~i. cam-, ~ ~' ~ ~ ~ ~ ~ ~ ~ cal ,--~ 2 v ~' MIAMlBEACH F'~E-BILE 11~EET~IG ~f~l~-~~ ~~~~~ DATE: August 25, 2009 1TB No.: 48-08/09 TITLE: For the Purchase and Installation of Telephone, Coax, Data, and Fiber Optic Communications Cable and Accessories NAME (PLEASE PRINT) COMPANY NAME - E-MAIL .ADDRESS PHONE# FAX# ~,q,~ J-~~ ~ CJ s E'ct~~- )ez `%~l~ r,~~ ~~` ~`- -~ ~~ g,,-f~~3l~Y ~ )) y'/Z/'~'M 1 ~ ~ 1G~1 t ~~ /IcrS ~ l ~p ~v7 ~~ •37'0/ A I 1 ~' i°~` ~-- o ~ ~ i~ E ~~ - l`''t ~3 C c fl ~1 I3 1~" ~(' ~~ c.J ~ SCL, R 5 d 5 Gt o ,.~ ti~ ~ e~hF ~ .S 1 C ~'J ~~ (~ ~ ~6 - ~ z ~ ,--- s ~ ~ ~ ~. r2~ U~~ 1 n~ ~ ~~..~ l~w~~.h~H,~,d~~ti~/, ~•ov X ~ Z ~~ ~-- /~ __-- / ~~ / A~ `~n~v A~til~' i' ~~~ .~~ ~/ ~J~o7~ - ~~,~ ~0~9 y,~ ~ ~~nh~ G1 ah ~ i ~ otoa d~. ~3) C 3) c~e ~ G uZ4 l~:G, 8`l,3-lJ.lo~' 82~/--SSA ~~ i~S7.q, DAiE , S I(LJ~vlz~'1 C-43~-~N6 SaLcr~c~. ~~~.~6~/ - 7~( S~~ . ,V C:rGGI ~!'J ~ CA~ ~ t n - SO ~ V'{"l o n .C'e'~+. o ~'Y"`l~ 5~~~ ~ H ~ ~'i 2 ~cTuE.~_ ~~ C~~~,~ N ~-So ! u-~-r al~~(; ..` 30~ 36 y ~~ 7~G ~z~ sy%.. m[~E [a`+-sc.N i c AMC cps sowrcorus ~- Pe~Fe~ Qe ~~ q 2-3zos 3"s-433 -1 [8 hl! t17.~ec.c. Scutn~z ot.R.. pat~+-~-~t..e.c,,Cpi•;o gecc.so .NGT G~Fee,E Pace Erooe1~P~GMAie..cJ~M 9 NVITATION TO BID PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES ITB# 48-08/09 BID OPENING: SEPTEMBER 4, 2009 AT 3:00 P.M. Pamela Leja, CPPO, CPPB PROCUREMENT DIVISION 1700 Convention Center Drive, Miami Beach, FL 33139 www.miamibeochfl F: \PURC\$ALL\PAMELA\ITB\ITB-48-O8-09CoaxandCable.doc City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov PROCUREMENT DIVISION PUBLIC NOTICE Tel: 305-673- 7490, Fax: 786-3944006 Invitation to Bid No. 48-08/09 Sealed bids will be received by the City of Miami Beach Procurement Division, 3rd Floor, 1700 Convention Center Drive, Miami Beach, Florida 33139, until 3:00 p.m. on September 4, 2009 for the: PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES At time, date, and place above, bids will be publicly opened. Any bids or bids received after time and date specified will be returned to the bidder unopened. The responsibility for submitting a bid before the stated time and date is solely and strictly the responsibility of the biddeNproposer. The City is not responsible for delays caused by mail, courier service, including U.S. Mail, or any other occurrence. Purpose: The purpose of this bid is to establish a contract, by means of sealed bids, with a qualified vendor for the supply and installation of telephone, coax, data, and fiber optic communications cable and accessories at various City of Miami Beach facilities, on an as needed basis. This contract shall remain in effect for (3) three years from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for three (3) additional years, on a year to year basis. Minimum Requirements: Prospective bidders must have been in business for a minimum of 3 years and must submit with their bids, or within five (5) calendar days upon receipt of a request from the Procurement office, a minimum of three (3) references of clients or government organizations for which the bidder is currently furnishing, or has furnished similar type, size and complexity of work as specified herein. Estimated Annual Budget Amount: It varies from year to year, ranging from $100,000 to $500,000 depending on projects. The City owns approximately 33 facilities. A Pre-bid conference will be held on August 25, 2009, 2009 at 1:00 p.m. in the City Manager's Large Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-776-3766 (Toll-free North America) (2) Enter the MEETING NUMBER: *3384706" (note that number is preceded and followed by the star (*) key). Bidders who are interested in participating via telephone, please send an a-mail to PamelaLeja@miamibeachfl.gov expressing your intent to participate via telephone. 8/5/2009 2 of 45 Cfty oT Miami Beach ITB No. 48-08/09 The City of Miami Beach is utilizing BidSync as an electronic procurement service for automatic bid notification opportunities and document fulfillment. BidSync allows for vendors to register online and receive notification of new bids, amendments and awards. Vendors with Internet access should review the registration options at the following website: www.BidSync.comlf you do not have Internet access, please contact the BidSync's vendor support group at 800-990- 9339 or 801-765-9245. Any questions or clarifications concerning this Bid shall be submitted in writing by a-mail or facsimile to the Procurement Division. E-Mail: PamelaLeiaCa)miamibeachfl.QOV; FAX: (786) 394-4006. The Bid title/number shall be referenced on all correspondence. All questions must be received no later than ten (10) calendar days prior to the scheduled Bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. The City of Miami Beach reserves the right to accept any bid or bid deemed to be in the best interest of the City of Miami Beach, or waive any informality in any bid or bid. The City of Miami Beach may reject any and all bids or bids. YOU ARE HEREBY ADVISED THAT THIS INVITATION TO BID IS SUBJECT TO THE FOLLOWING ORDINANCES/RESOLUTIONS, WHICH MAY BE FOUND ON THE CITY OF MIAMI BEACH WEBSITE: http://www.miamibeachfl.gov • CONE OF SILENCE -- ORDINANCE NO. 2002-3378 • CODE OF BUSINESS ETHICS -- RESOLUTION NO. 2000-23879 • DEBARMENT PROCEEDINGS -- ORDINANCE N0.2000-3234 • PROTEST PROCEDURES -- ORDINANCE NO. 2002-3344 • LOBBYIST REGISTRATION AND DISCLOSURE OF FEES -- ORDINANCE NO. 2002- 3363 • CAMPAIGN CONTRIBUTIONS BY VENDORS ORDINANCE NO. 2003-3389 • LOCAL PREFERENCE ORDINANCE NO. 2003-3413 • EQUAL BENEFITS ORDINANCE -ORDINANCE NO. 2005-3494 Sincerely, .--. . ,• _ _. '~ ~.. Gus Lopez, CPPO Procurement Director 8/5!2009 City of Miami Beach 3 of 45 ITB No. 48-08/09 m MIAMIBEACH City of Miami Beaeh, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miami6eachN.gov PROCUREMENT DIVISION NOTICE TO PROSPECTIVE BIDDERS Tel: 305-673-7490, Fax: 786.394.4006 Invitation to Bid No. 48-08/09 NO BID If not submitting a bid at this time, please detach this sheet from the bid documents, complete the information requested, and return to the address listed above. NO BID SUBMITTED FOR REASON(S) CHECKED AND/OR INDICATED: Our Company does not handle this type of product/service. We cannot provide the services requested in the scope of services. Our Company is simply not interested in bidding at this time. Due to prior commitments, our firm unable to submit a bid OTHER. (Please specify) We do _ do not _ want to be retained on your mailing list for future bids for the type or product and/or service. Signature: Title: Company: Note: Failure to respond, either by submitting a bid or this completed form, may result in your company being removed from the City's bid list. 8/5/2009 City of Miami Beach 4 of 45 ITB No. 48-08/09 FOR THE PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES ITB # 48-08109 1.0 GENERAL CONDITIONS 1.1 SEALED BIDS: An Original and five (5) copies of the Bid Form as well as any other pertinent documents must be returned in order for the bid to be considered for award. All bids are subject to the conditions specified hereon and on the attached Special Conditions, Specifications and Bid Form. The completed bid must be submitted in a sealed envelope clearly marked with the Bid Title to the City of Miami Beach Procurement Division, 3rd floor, 1700 Convention Center Drive, Miami Beach, Florida 33139. Facsimile, electronic, or e-mailed bids will not be accepted. 1.2 EXECUTION OF BID: Bid must contain a manual signature of an authorized representative in the space provided on the Bid Form. Failure to properly sign bid shall invalidate same and it shall NOT be considered for award. All bids must be completed in pen and ink or typewritten. No erasures are permitted. If a correction is necessary, draw a single line through the entered figure and enter the corrected figure above it. Corrections must be initialed by the person signing the bid. Any illegible entries, pencil bids or corrections not initialed will not be tabulated. The original bid conditions and specifications CANNOT be changed or altered in any way. Altered bids will not be considered. Clarification of bid submitted shall be in letter form, signed by bidders and attached to the bid. 1.3 NO BID: If not submitting a bid, respond by returning the enclosed bid form questionnaire, and explain the reason. Repeated failure to bid without sufficient justification shall be cause for removal of a supplier's name from the bid mailing list. 1.4 PRICES QUOTED: Deduct trade discounts and quote firm net prices. Give both unit price and extended total, when requested. Prices must be stated in units of quantity specified in the bidding specifications. In case of discrepancy in computing the amount of the bid, the UNIT PRICE quoted will govern. All prices must be F.O.B. destination, freight prepaid (unless otherwise stated in special conditions). Discounts for prompt payment. Award, if made, will be in accordance with terms and conditions stated herein. Each item must be bid separately and no attempt is to be made to tie any item or items in with any other item or items. Cash or quantity discounts offered will not be a consideration in determination of award of bid(s). 1.5 TAXES: The City of Miami Beach is exempt from all Federal Excise and State taxes. State Sales Tax and Use Certificate Number is 85-80126216390-9. 1.6 MISTAKES: Bidders are expected to examine the specifications, delivery schedules, bid prices and extensions and all instructions pertaining to supplies and services. Failure to do so will be at the bidder's risk. 1.7 CONDITION AND PACKAGING: It is understood and agreed that any item offered or shipped as a result of this bid shall be the latest new and current model offered (most current production model at the time of this bid). All containers shall be suitable for storage or shipment, and all prices shall include standard commercial packaging. 8/5/2009 5 of 45 City of Miami Beach ITB No. 48-08/09 1.8 UNDERWRITERS' LABORATORIES: Unless otherwise stipulated in the bid, all manufactured items and fabricated assemblies shall be U.L. listed or re-examination listing where such has been established by U.L. for the item(s) offered and furnished. 1.9 BIDDER'S CONDITIONS: The City Commission reserves the right to waive irregularities or technicalities in bids or to reject all bids or any part of any bid they deem necessary for the best interest of the City of Miami Beach. 1.10 EQUIVALENTS: If bidder offers makes of equipment or brands of supplies other than those specified in the following, he must so indicate on his bid. Specific article(s) of equipmentlsupplies shall conform in quality, design and construction with all published claims of the manufacturer. Brand Names: Catalog numbers, manufacturers' and brand names, when listed, are informational guides as to a standard of acceptable product quality level only and should not be construed as an endorsement or a product limitation of recognized and legitimate manufacturers. Bidders shall formally substantiate and verify that product(s) offered conform with or exceed quality as listed in the specifications. Bidder shall indicate on the bid form the manufacturer's name and number if bidding other than the specified brands, and shall indicate ANY deviation from the specifications as listed. Other than specified items offered requires complete descriptive technical literature marked to indicate detail(s) conformance with specifications and MUST BE INCLUDED WITH THE BID. NO BIDS WILL BE CONSIDERED WITHOUT THIS DATA. Lacking any written indication of intent to quote an alternate brand or model number, the bid will be considered as a bid in complete compliance with the specifications as listed on the attached form. 1.11 NON-CONFORMANCE TO CONTRACT CONDITIONS: Items may be tested for compliance with specifications. Item delivered, not conforming to specifications, may be rejected and returned at vendor's expense. These items and items not delivered as per delivery date in bid andlor purchase order may be purchased on the open market. Any increase in cost may be charged against the bidder. Any violation of these stipulations may also result in: A) Vendor's name being removed from the vendor fist. B) All departments being advised not to do business with vendor. 1.12 SAMPLES: Samples of items, when required, must be furnished free of expense and, if not destroyed, will, upon request, be returned at the bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. All samples will be disposed of after thirty (30) days. Each individual sample must be labeled with bidder's name. Failure of bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139. 1.13 DELIVERY: Unless actual date of delivery is specified (or if specified delivery cannot be met), show number of days (in calendar days) required to make delivery after receipt of purchase order, in space provided. Delivery time may become a basis for making an award. Delivery shall be within the normal working hours of the user, Monday through Friday, excluding holidays. 1.14 INTERPRETATIONS: Unless otherwise stated in the bid, any questions concerning conditions and specifications 8/5/2009 6 of 45 City of Miami Beach ITB No. 48-08/09 should be submitted in writing to the Procurement Director, 1700 Convention Center Drive, Miami Beach, FL 33139. E-mail: PamelaLeja@miamibeachfl.gov. 1.15 BID OPENING: Bids shall be opened and publicly read on the date, time and place specified on the Bid Form. All bids received after the date, time, and place shall be returned, unopened. 1.16 INSPECTION, ACCEPTANCE 8~ TITLE: Inspection and acceptance will be at destination unless otherwise provided. Title to/or risk of loss or damage to all items shall be the responsibility of the successful bidder until acceptance by the buyer unless loss or damage result from negligence by the buyer. If the materials or services supplied to the City are found to be defective or not conform to specifications, the City reserves the right to cancel the order upon written notice to the seller and return product at bidder's expense. 1.17 PAYMENT: Payment will be made by the City after the items awarded to a vendor have been received, inspected, and found to comply with award specifications, free of damage or defect and properly invoiced. 1.18 DISPUTES: In case of any doubt or difference of opinion as to the items to be furnished hereunder, the decision of the City shall be final and binding on both parties. 1.19 LEGAL REQUIREMENTS: Federal, State, county and city laws, ordinances, rules and regulations that in any manner affect the items covered herein apply. Lack of knowledge by the bidder will in no way be a cause for relief from responsibility. 1.20 PATENTS 8~ ROYALTIES: The bidder, without exception, shall indemnify and save harmless the City of Miami Beach, Florida and its employees from liability of any nature or kind, including cost and expenses for, or on account of, any copyrighted, patented, or unpatented invention, process, or article manufactured or used in the performance of the contract, including its use by The City of Miami Beach, Florida. If the bidder uses any design, device or materials covered by letters, patent, or copyright, it is mutually understood and agreed, without exception, that the bid prices shall include all royalties or cost arising from the use of such design, device, or materials in any way involved in the work. 1.21 OSHA: The bidder warrants that the product supplied to the City of Miami Beach, Florida shall conform in all respects to the standards set forth in the Occupational Safety and Health Act of 1970, as amended, and the failure to comply with this condition will be considered as a breach of contract. Any fines levied because of inadequacies to comply with these requirements shall be borne solely by the bidder responsible for same. 1.22 SPECIAL CONDITIONS: Any and all Special Conditions that may vary from these General Conditions shall have precedence. 1.23 ANTI-DISCRIMINATION: The bidder certifies that he/she is in compliance with the non-discrimination clause contained in Section 202, Executive Order 11246, as amended by Executive Order 11375, relative to equal employment opportunity for all persons without regard to race, color, religion, sex or national origin. 8/5/2009 7 of 45 City of Miami Beach ITB No. 48-08/09 1.24 AMERICAN WITH DISABILITIES ACT: To request this material in accessible format, sign language interpreters, information on access for persons with disabilities, and/or any accommodation to review any document or participate in any city-sponsored proceeding, please contact 305-604-2489 (voice), 305-673- 7524 (fax) or 305-673-7218 (TTY) five days in advance to initiate your request. TTY users may also call 711 (Florida Relay Service). 1.25 QUALITY: All materials used for the manufacture or construction of any supplies, materials or equipment covered by this bid shall be new. The items bid must be new, the latest model, of the best quality, and highest grade workmanship. 1.26 LIABILITY, INSURANCE, LICENSES AND PERMITS: Where bidders are required to enter or go onto City of Miami Beach property to deliver materials or perform work or services as a result of a bid award, the successful bidder will assume the full duty, obligation and expense of obtaining all necessary licenses, permits and insurance and assure all work complies with all applicable Miami-Dade County and City of Miami Beach municipal code requirements as well as the Florida Building Code. The bidder shall be liable for any damages or loss to the City occasioned by negligence of the bidder (or agent) or any person the bidder has designated in the completion of the contract as a result of his or her bid. 1.27 BID BONDS, PERFORMANCE BONDS, CERTIFICATES OF INSURANCE: Bid Bonds, when required, shall be submitted with the bid in the amount specified in Special Conditions. After acceptance of bid, the City will notify the successful bidder to submit a pertormance bond and certificate of insurance in the amount specified in Special Conditions 1.28 DEFAULT: Failure or refusal of a bidder to execute a contract upon award, or withdrawal of a bid before such award is made, may result in forfeiture of that portion of any bid surety required equal to liquidated damages incurred by the City thereby, or where surety is not required, failure to execute a contract as described above may be grounds for removing the bidder from the bidder's list. 1.29 CANCELLATION: In the event any of the provisions of this bid are violated by the contractor, the Procurement Director shall give written notice to the contractor stating the deficiencies and unless deficiencies are corrected within ten (10) days, recommendation will be made to the City Commission for immediate cancellation. The City Commission of Miami Beach, Florida reserves the right to terminate any contract resulting from this invitation at any time and for any reason, upon giving thirty (30) days prior written notice to the other party. 1.30 BILLING INSTRUCTIONS: Invoices, unless otherwise indicated, must show purchase order numbers and shall be submitted to the ordering department. 1.31 NOTES TO VENDORS DELIVERING TO THE CITY OF MIAMI BEACH: Receiving hours are Monday through Friday, excluding holidays, from 8:30 A.M. to 5:00 P.M. 1.32 SUBSTITUTIONS: The City of Miami Beach, Florida WILL NOT accept substitute shipments of any kind. Bidder(s) is expected to furnish the brand quoted in their bid once awarded. Any substitute shipments will be returned at the bidder's expense. 1.33 FACILITIES: The City reserves the right to inspect the bidder's facilities at any time with prior notice. 815/2009 8 of 45 City of Miami Beach ITB No. 48-08/09 1.34 BID TABULATIONS: Bidders desiring a copy of the bid tabulation may request same via a-mail to the contact person listed herein. 1.35 PROTEST PROCEDURES: Bidders that are not selected may protest any recommendation for Contract award in accordance with City of Miami Beach Ordinance No. 2002-3344, which establishes procedures for resulting protested bids and proposed awards. Protest not timely pursuant to the requirements of Ordinance No. 2002-3344 shall be barred. 1.36 CLARIFICATION AND ADDENDA TO BID SPECIFICATIONS: If any person contemplating submitting a Bid under this Solicitation is in doubt as to the true meaning of the specifications or other Bid documents or any part thereof, the Bidder must submit to the City of Miami Beach Procurement Division at least ten (10) calendar days prior to scheduled Bid opening, a request for clarification. All such requests for clarification must be made in writing and the person submitting the request will be responsible for its timely delivery. Any interpretation of the Bid, if made, will be made only by Addendum duly issued by the City of Miami Beach Procurement Division. The City shall issue an Informational Addendum if clarification or minimal changes are required. The City shall issue a Formal Addendum if substantial changes which impact the technical submission of Bids are required. In the event of conflict with the original Contract Documents, Addendum shall govern all other Contract Documents to the extent specified. Subsequent addendum shall govern over prior addendum only to the extent specified. The Bidder shall be required to acknowledge receipt of the Formal Addendum by signing in the space provided on the Bid Form. Failure to acknowledge Addendum may deem its Bid non-responsive; provided, however, that the City may waive this requirement in its best interest. The City will not be responsible for any other explanation or interpretation made verbally or in writing by any other city representative. 1.37 DEMONSTRATION OF COMPETENCY: 1) Pre-award inspection of the Bidder's facility may be made prior to the award of contract. Bids will only be considered from firms which are regularly engaged in the business of providing the goods and/or services as described in this Bid. Bidders must be able to demonstrate a good record of performance for a reasonable period of time, and have sufficient financial support, equipment and organization to insure that they can satisfactorily execute the services if awarded a contract under the terms and conditions herein stated. The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practices in the industry and as determined by the City of Miami Beach. 2) The City may consider any evidence available regarding the financial, technical and other qualifications and abilities of a Bidder, including past performance (experience) with the City in making the award in the best interest of the City. 3) The City may require Bidders to show proof that they have been designated as authorized representatives of a manufacturer or supplier which is the actual source of supply. In these instances, the City may also require material information from the source of supply regarding the quality, packaging, and characteristics of the products to be supplies to the City through the designated representative. Any conflicts between this material information provided by the source of supply and the information contained in the Bidder's Bid may render the Bid non- responsive. 4) The City may, during the period that the Contract between the City and the successful Bidder is in force, review the successful Bidder's record of performance to insure that the Bidder is continuing to provide sufficient financial support, equipment and organization as prescribed in this Solicitation. Irrespective of the Bidder's performance on contracts awarded to it by the City, the City may place said contracts on probationary status and implement 8/5!2009 9 of 45 City of Miami Beach ITB No. 48-08/09 termination procedures if the City determines that the successful Bidder no longer possesses the financial support, equipment and organization which would have been necessary during the Bid evaluation period in order to comply with this demonstration of competency section. 1.38 DETERMINATION OF AWARD The City Commission shall award the contract to the lowest and best bidder. In determining the lowest and best bidder, in addition to price, there shall be considered the following: a. The ability, capacity and skill of the bidder to perform the Contract. b. Whether the bidder can perform the Contract within the time specified, without delay or interference. c. 'The character, integrity, reputation, judgment, experience and efficiency of the bidder. d. The quality of performance of previous contracts. e. 'The previous and existing compliance by the bidder with laws and ordinances relating to the Contract. 1.39 ASSIGNMENT: The contractor shall not assign, transfer, convey, sublet or otherwise dispose of this contract, including any or all of its right, title or interest therein, or his or its power to execute such contract to any person, company or corporation without prior written consent of the City of Miami Beach. 1.40 LAWS, PERMITS AND REGULATIONS: The bidder shall obtain and pay for all licenses, permits and inspection fees required for this project; .and shall comply with a!I laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. 1.41 OPTIONAL CONTRACT USAGE: As provided in Section 287.042 (17), Florida Statutes, other State agencies may purchase from the .resulting contract. 1.42 SPOT MARKET PURCHASES: It is the intent of the City to purchase the items specifically listed in this bid from the awarded vendor. However, items that are to be a Spot Market Purchased may be purchased by other methods, i.e. Federal, State or local contracts. 1.43 ELIMINATION FROM CONSIDERATION This bid solicitation shaft not be awarded to any person or firm who is in arrears to the City upon any debt, taxes or contracts which are defaulted as surety or otherwise upon any obligation to the City. 1.44 WAIVER OF INFORMALITIES The City reserves the right to waive any informalities or irregularities in this bid solicitation. 1.45 ESTIMATED QUANTITIES Estimated quantities or estimated dollars, if provided, are for City guidance only. No guarantee is expressed or implied as to quantities or dollars that wit( be used during the contract period. The City is not obligated to place any order for a given amount subsequent to the award of this bid solicitation. Estimates are based upon the City's actual needs and/or usage during a previous contract period. The City for purposes of determining the low bidder meeting specifications may use said estimates. 1.46 COLLUSION Bids from related parties. Where two (2) or more related parties each submit a bid or bid for any contract, such bids or bids shat! be presumed to be collusive. The foregoing presumption may be rebutted by presentation of evidence as to the extent of ownership, 8/5/2009 10 of 45 City of Miami Beach ITB No. 48-08!09 control and management of such related parties in the preparation and submittal of such bids or bids. Related parties mean bidders or proposers or the principals thereof which have a direct or indirect ownership interest in another bidder or proposer for the same contract or in which a parent company or the principals thereof of one (1) bidder or proposer have a direct or indirect ownership interest in another bidder or proposer for the same contract. Bids or bids found to be collusive shall be rejected. Bidders or Proposers who have been found to have engaged in collusion may be considered non-responsible, and may be suspended or debarred, and any contract resulting from collusive bidding may be terminated for default. 1.47 DISPUTES In the event of a conflict between the documents, the order of priority of the documents shall be as follows: • Any agreement resulting from the award of this Bid (if applicable); then • Addenda released for this Bid, with the latest Addendum taking precedence; then • The Bid; then • Awardee's Bid. 1.48 REASONABLE ACCOMMODATION In accordance with the Title II of the Americans with Disabilities Act, any person requiring an accommodation at the Bid opening because of a disability must contact the Public Works Department at (305) 673-7080. 1.49 GRATUITIES Proposers shall not offer any gratuities, favors, or anything of monetary value to any official, employee, or agent of the City, for the purpose of influencing consideration of this bid. 1.50 SIGNED BID CONSIDERED AN OFFER The signed bid shall be considered an offer on the part of the bidder or contractor, which offer shall be deemed accepted upon approval by the City Commission of the City of Miami Beach, Florida and in case of default on the part of successful bidder or contractor, after such acceptance, the City may procure the items or services from other sources and hold the bidder or contractor responsible for any excess cost occasioned or incurred thereby. 1.51 BID CLARIFICATION: Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing via e-mail or facsimile to the Procurement Division. E-mail: PamelaLeiat~miamibeachfl.gov. The bid title/number shall be referenced on all correspondence. AIf questions must be received no later than ten (10) calendar days prior to the scheduled bid opening date. All responses to questions/clarifications will be sent to all prospective bidders in the form of an addendum. NO QUESTIONS WILL BE RECEIVED VERBALLY OR AFTER SAID DEADLINE. 1.52 TIE BIDS: Please be advised that in accordance with Florida Statues Section 287.087, regarding identical tie bids, preference will be given to vendors certifying that they have implemented a drug free work place program. A certification form will be required at the time of Bid submission. 1.53 PUBLIC ENTITY CRIMES (PEC): A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crimes may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under a contract with a public entity ,and may not transact business with any 8/5/20D9 11 of 45 City of Miami Beach ITB No. 48-08/09 public entity in excess of the threshold amount provided in Sec. 287.017, for CATEGORY TWO.for a period of 36 months from the date of being placed on the convicted vendor list. 1.54 DETERMINATION OF RESPONSIVENESS: Determination of responsiveness will take place at the time of bid opening and evaluation. In order to be deemed a responsive bidder, your bid must conform in all material respects to the requirements stated in their Bid. 1.55 DELIVERY TIME: Vendors shall specify on the attached Bid Form, the guaranteed delivery time (in calendar days) for each item. It must be a firm delivery time, no ranges will be accepted, i.e.; 12-14 days. 1.56 CONE OF SILENCE This invitation to bid is subject to the "Cone of Silence" in accordance with Ordinance No. 2002-3378. A copy of all written communication(s) regarding this bid must be filed with the city clerk. 1.57 TERMINATION FOR DEFAULT If through any cause within the reasonable control of the successful bidder, it shall fail to fulfill in a timely manner, or otherwise violate any of the covenants, agreements, or stipulations material to the Agreement, the City shall thereupon have the right to terminate the services then remaining to be performed by giving written notice to the successful bidder of such termination which shall become effective upon receipt by the successful bidder of the written termination notice. In that event, the City shall compensate the successful bidder in accordance with the Agreement for all services performed by the bidder prior to termination, net of any costs incurred by the City as a consequence of the default. Notwithstanding the above, the successful bidder shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Agreement by the bidder, and the City may reasonably withhold payments to the successful bidder for the purposes of set off until such time as the exact amount of damages due the City from the successful bidder is determined. 1.58 TERMINATION FOR CONVENIENCE OF CITY The City may, for its convenience, terminate the services then remaining to be pertormed at any time without cause by giving written notice to successful bidder of such termination, which shall become effective thirty (30) days following receipt by bidder of such notice. In that event, all finished or unfinished documents and other materials shall be properly delivered to the City. If the Agreement is terminated by the City as provided in this section, the City shall compensate the successful bidder in accordance with the Agreement for all services actually performed by the successful bidder and reasonable direct costs of successful bidder for assembling and delivering to City all documents. No compensation shall be due to the successful bidder for any profits that the successful bidder expected to earn on the balanced of the Agreement. Such payments shall be the total extent of the City's liability to the successful bidder upon a termination as provided for in this section. 1.59 INSURANCE AND INDEMNIFICATION: (See Check List for applicability to this contract) The contractor shall be responsible for his work and every part thereof, and for al! materials, tools, appliances and property of every description, used in connection with this particular project. He shall specifically and distinctly assume, and does so assume, all risks of damage or injury to property or persons used or employed on or in connection with the work and of all damage or injury to any person or property wherever located, resulting from any action or 8/5/2009 12 of 45 CRy of Miami Beach ITB No. 48-08/09 operation under the contract or in connection with the work. It is understood and agreed that at all times the contractor is acting as an independent contractor. The contractor, at all times during the full duration of work under this contract, including extra work in connection with this project shall meet the following requirements: Maintain Automobile Liability Insurance including Property Damage covering ail owned, non- owned or hired automobiles and equipment used in connection with the work. No change or cancellation in insurance shall be made without thirty (30) days written notice to the City of Miami Beach Risk Manager. All insurance policies shall be issued by companies authorized to do business under the laws of the State of Florida and these companies must have a rating of at least B+:VI or better per Best's Key Rating Guide, latest edition. i Original signed Certificates of Insurance, evidencing such coverages and endorsements as required herein, shall be filed with and approved by the City of Miami Beach Risk Manager before work is started. The certificate must state Bid Number and Title. Upon expiration of the required insurance, the contractor must submit updated certificates of insurance for as long a period as any work is still in progress. It is understood and agreed that all policies of insurance provided by the contractor are primary coverage to any insurance or self-insurance the City of Miami Beach possesses that may apply to a loss resulting from the work performed in this contract. All policies issued to cover the insurance requirements herein shall provide full coverage from the first dollar of exposure. No deductibles will be allowed in any policies issued on this contract ;unless specific safeguards have been established to assure an adequate fund for payment;of deductibles by the insured and approved by the City's Risk Manager. The liability insurance coverage shall extend to and include the following contractual indemnity and hold harmless agreement: "The 'contractor hereby agrees to indemnify and hold harmless the City of Miami Beach, a municipal corporation, its officers, agents, and employees from all claims for bodily injuries to the public in and up to the amount of $1,000,000.00 for each occurrence and for all damages to the property of others in and up to the amount of $1,000,000.00 for each occurrence per the insurance requirement under the specifications including costs of investigation, all expenses of litigation, including reasonable attorney fees and the cost of appeals arising out of any such claims or suits because of any and all acts of omission or commission of any by the contractor, his agents, servants, or employees, or through the mere existence of the project under contract". i The foregoing indemnity agreement shall apply to any and all claims, and suits other than claims and suits arising out of the sole and exclusive negligence of the City of Miami Beach, its officer's, agents, and employees, as determined by a court of competent jurisdiction. The contractor will notify his insurance agent without delay of the existence of the Hold Harmless Agreement contained within this contract, and furnish a copy of the Hold Harmless Agreement to the insurance agent and carrier. The contractor will obtain and maintain contractual liability insurance in adequate limits for the sole purpose of protecting the City of Miami Beach under the Hold Harmless Agreement from any and all claims arising out of this contractual operation. The contractor will secure and maintain policies of subcontractors. All policies shall be made available to the City upon demand. Compliance by the contractor and all subcontractors with the foregoing requirements as to carrying insurance and furnishing copies of the insurance 8/5/2009 ~ 13 of 45 Cily of Miami Beachl i ITB No. 48-08/09 policies shall not relieve the contractor and all subcontractors of their liabilities and obligations under any Section or Provisions of this contract. Contractor shall be as fully responsible to the City for the acts and omissions of the subcontractor and of persons employed by them as he is for acts and omissions of persons directly employed by him. 1.60 1.61 revise the scope of services via addendum prior to the deadline for receipt of bids i I I Insurance coverage required in these specifications shall be in force throughout the contract term. Should any awardee fail to provide acceptable evidence of current insurance within seven days of receipt of written notice at any time during the contract term, the City shall have the rightjto consider the contract breached and justifying the termination thereof. If bidder does not,meet the insurance requirements of the specifications; alternate insurance coverage, satisfactory to the Risk Manager, may be considered. It is understood and agreed that the inclusion of more than one insured under these policies shall not restrict the coverage provided by these policies for one insured hereunder with respect to a liability claim or suit by another insured hereunder or an employee of such other insured 'and that with respect to claims against any insured hereunder, other insureds hereunder shall be considered members of the public; but the provisions of this Cross Liability clause shall apply only with respect to liability arising out of the ownership, maintenance, use, occupancy or repair of such portions of the premises insured hereunder as are not reserved for the exclusive use of occupancy of the insured against whom claim is made or suit is filed. MODIFICATION/WITHDRAWALS OF BIDS: A Bidder' may submit a modified bid to replace all or any portion of a previously submitted bid up until the bid due date and time. Modifications received after the bid due date and time will not be considered. Bids shall be irrevocable until contract award unless withdrawn in writing prior to the bid due date or after expiration of 120 calendar days from the opening of Bids without a contract award. Letters of withdrawal .received after the bid due date and before said expiration date and letter's of withdrawal received after contract award will not be considered. EXCEPTIONS TO BID Bidders are strongly encouraged to thoroughly review the qualification requirements set forth in this ITB, specifically the minimum specifications found in Section 3.0 herein, identified by the words "must", "shall", and "will". Bidders who fail to satisfy the requirements set forth, may be deemed non-responsive and receive no further consideration. Should your proposed bid not be able to meet one (1) or more of the requirements set forth in this ITB and you are proposing alternatives to said requirements, you must notify the Procurement Office in writing at least five (5) days prior to the deadline for submission of bids. The City reserves the right to 8!512009 ' City oT Miami Beach, ~ 74 of 45 i, ITB No. 48-08/09 I I FOR PURCHASE AND INSTALLATIO N OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES BID # 48-08/09 INSURANCE CHECK LIST XXX 1. Workers' Compensation and Employer's Liability per the Statutory limits of the state of Florida. XXX 2. Comprehensive General Liability (occurrence form), limits of liability $ 1,000.000.00 per occurrence for bodily injury property damage to include Premises% Operations; Products, Completed Operations and Contractual Liability. Contractual Liability and Contractual Indemnity (Hold harmless endorsement exactly as written in "insuance requirements" of specifications). XXX 3. Automobile Liability - $1,000,000 each occurrence -owned/non-owned/hired automobiles included. 4. Excess, Liability - $_.00 per occurrence to follow the primary coverages. XXX 5. The;City must be named as and additional insured on the liability policies; and it must be stated on the certificate. 6. Other Insurance as indicated: ~ Builders Risk completed value $ .00 Liquor Liability $ .00 Fire Legal Liability $ 00 Protection and Indemnity $ .00 ' Employee Dishonesty Bond $ .00 Other $ I i 00 ' XXX 7. Thirty (30) days written cancellation notice required. ~ XXX 8. Best'I guide rating B+:VI or better, latest edition. ~ I XXX 9. The certificate must state the bid number and title I I BIDDER AND INSURANCE AGENT STATEMENT: We understand . they Insurance Requirements of these s ec' ' atio insurance may be required within five (5) days after bid open ng s and that evidence of this Javier Perez, RC~DD (ASE Telecom 8 Data) Bidder Sipnatu f Bid er ~4_ CORDr CERTIFICATE OF LIABILITY INSURANCE ~oPID a3 DA1E(f~TAWDIYYYY) IASETE-1 02 24 09 PRODUCER THIS CERTIFICATE !S ISSUED AS A MATTER OF INFORMATION 8rowa & Braaaa of Florida, Tnr . ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE 5900 N. Andrews Ave, #300 HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR. P . 0 . Box 5727 ALTER THE COVERAGE AFFORDED. BY THE POLICIES BELOW. Ft. i+suderdale~EZ 33310-5727 . Phoae:954-796-2222 Fax:954-776-4446 INSURERS AFFORDING COVERAGE ~ NAICfI aN91m~ ' INSURER A: Beew~ l~sriam a1^„>•.,,ee ;,,, _A1L'ARd ASE Telec4~L & Data, Iac. Att J INSURER B: Haaolrer =asTUanae Co. * 22292 n: aV,t4~r PerBB 8545 NGP 29th Street IBC: ersaoata~>.a ~~rs a1.. o,~ 10701 Donal BZ 33122 INSURER D: ~ INSURER E: COVERAGES THE POLIgES OF INSURANCE LISTED BELOW HAVE BEEN ISSI$D lb ThE IIJSURED NAMEDABOVE FOR THE POLICY PERIOD PIDICATEO. NOTWIDfSTMDBiG ANY REOUIREMEM, TEAM OR COPORION OF ANY CONTRACTOR Ot1~R DOCUMENT VYRH RESPECTTO VIIHICH THIS CERfIFICAIE MAY BE ISSI IED OR ' MAY PERTAW,IHE INSURANCE AFFORDED 8Y THE POLICIES DESCRIBER MEREW IS SUBJECT TO ALL 7HETEPoYp, . EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SFpVYN MAY HAVE BEEN REDUCED BY PAID CLAIMS. LTR N8 TYPE OF INSURANCE POLICY NUMBER pA~ LSAR B CENERALLSIBII.TIY ! EACHOCCURRa~cE 6.1,000,000 A X car~wlERCwLCENEt w-LwB1uTY Z>;J'8i7994903 09/14/08 09/14/09 P~L~ ocgnerce 6500 000 cxaMS M ADE ' ®°c'CUR , I MED ExP day me Petsoru i 10 , 000 PERSONAL 6 ADV INJURY S 1., 000 , 000 ~~~~ 12,000,.000 GETfL aOOREOATE LIMIT' APPLIES PER: PROOUC7'S- COMPlOP AGG S 2 , 000 , 000 POLICY X ,~ LOC I AIf TOAIOBREL.NBILITY ' A X ANYauro au u A8s'817394403 09/14/08 .09/14/09 COMBINED SRfGLE LIMIT t~acclda~l. ~ 1.000,000 owNEOa ros ~DULEDMITOS If~DIL~oT~Y S, A X HIRE ' DAUIOS , AS~ 817394403 09/14/08 09/14/09 U A X Nol~rnnrlBOarros ASJ817394403 09/14/08 09/14/09 eooaY nL RY (~e~daent- S s OAHAOELIABRIfY j . ANYA AUTO ONLY-EAACCIDEIQT 6 LITO ~ OIHERTHAN EAAOC : ' AIIfOOM-Y. AGG 6 r.. EIICEBSNNBRELLALYIB;ITY ' . - . 8 X ooalR ~ a:al~tsMarie' t1 ?552~O • ~ ~ .. _. EACH OCQ~CE ~: _ 12,000,000 ._ HJ81 S 09/14/08 09/14/09 Af;GR~-Te 12, D~0;000 -' Bzdo.~Aba 12,000 ooa D[:T]IlCTIBLE ; REIENfION I $ 0 I • 1 Y CO MP I E 110N AND ~ ~ ~~ ~ ~ m L C X TORY LIIdI1S ER ~Erp~~~ E 083028550 02/01/09 02/01/10. E1.EACFIACCmgTT 11,000 000 If1 OesGib9 uder i SAEC;IALPROVISIONSEWow E.L. DISEASE - EA EMPLOYEE i 1 000 , 000 0T1iER i Et.'OISEASE-POLICYLSAR 51 000,000 . i DESCR8ITION OF OPERATIONS! LOCATIONS! VEHIC S f EX U810NS ADDED 8Y ENDORBBV@IT / SPECYIL PROVISIONS i I . CERTIFICATE HOLDER ceune^ ~ ATV1^I =NFOI~ SHOULD ANY OF THE ABOVE DE8CRISED POLICB8 BE CANCELLED BEFORE THE E7Q'IRAIIDN DATE THEREOF, 7HE 198UIN0 N8Uf16R WILL ENDEAVOR TO MAL. 1 O DAYS WRRTEN ~1!'OAMATION ONLY NOTICE 7O'IFfE CERTIFICATE HOLDER NAMED TG T1E LEFT, BIJT FAILURE TO DO SO SHALL IMPOSE ND OBLgATTON OR LU18diiY OP ANY IOPD UPON THE INSURER, ITS AOENTB OR REPRE8ENT717TVES. i 71VE i I ~ 001/08) ' CeA AI~AQ11 PACOAGATIn^, Anee i FOR THE PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES ~ ITB # 48-08/09 2.0 SPECIAL CONDITIONS ! 2.1 PURPOSE: The purpose of this bid is to establish a contract, by means of sealed I bids, with a qualified vendor for the supply and installation of telephone, coax, data, and fiber optic communications cable!and accessories at various City of Miami Beach facilities, on an as'needed basis. 2.2 TERM OF CONTRACT: ' This contract shall remain in effect for a period of (3) three years from date of contract execution by the Mayor and City Clerk, and may be renewed by mutual agreement for three (3) additional years. 2.2.1 ! Orders will be placed to vendors on an as-needed basis ;to meet City usage requirements. 2.2.2', Providing the successful bidder will agree to maintain the same price, terms and conditions of the current contract, this contract could be extended for an additional i three (3) years, on a year to year basis, if mutually agreed upon by both parties. 2.3 METHOD OF AWARD Award of this contract may be made to the primary and secondary Lowest and Best Bidders, as defined in General Conditions 1.38 of this ITB. Should the primary ;vendor fail to comply with the Terms and Conditions of this Contract, the City reserves thei right to award to the secondary vendor, if it is deemed to be in the best interest of the City. ! ! ~ Award of orders will be based on the vendor's pricing and availability of materials at the time the need arises. i It shall be the sole prerogative of the City as the total amount of awarded vendors on this contract. During the term of this contract, the City reserves the right to add or delete vendors as it deems necessary, in its best interest. Secondary vendor will be awarded a contract under two circumstances: a. Should the primary vendor fail to comply with the terms and conditions of the contract the C.,ity reserves the right to award the contract to the secondary vendor, if it is deemed to be in the best interest of the City. b. Should new projects develop, where the primary vendor is unable to meet the required installation schedule due to existing City of Miami Beach workload/projects, the City reserves the right to award individual project(s) to the secondary vendor, provided the secondary vendor will extend the pricing submitted under this invitation to bid. Declining a project by the primary vendor under these conditions shall not lie considered a non- performance issue. ~ 2.4 PAYMENT: ~ Invoices for payment will be submitted upon delivery. lnvoices will be subject to verification and approval by the ordering Department's designated representative. 2.5 SHIPPING TERMS: Prices shall include freight to City's premises, and shall be F.O.B. Destination. Vendor shall hold title to the goods until such time as they are delivered, installed and accepted by an authorized City representative. ! srsrzoos 16 of 45 City of Miami Beach ! ITB No. 48-08/09 2.6 PRICES SHALL BE FIXED AND FIRM FOR TERM OF CONTRACT: If the Bidder is awarded a contract under this bid solicitation, the prices. quoted by the Bidder on the Bid Form shall remain fixed and firm during the term of this contract; provided, however, that the Bidder may offer incentive discounts from this fixed price to the City at any time during the contractual term. The City is also interested in receiving bids that include flexible pricing terms that provide the City with maximum options and flexibility as regulatory and marketplace changes take place. 2.7 PRE-BID CONFERENCE: A Pre-bid conference will be held on August 25, 2009 at 1:00 p.m. in the City Manager's Large Conference Room, 4th Floor, City Hall, and 1700 Convention Center Drive, Miami Beach, Florida 33139. Attendance (in person or via telephone) to this Pre-bid meeting; is encouraged and recommended as a source of information, but is not mandatory. Bidders interested in participating in the pre-bid submission meeting via telephone must follow these steps: (1) Dial the TELEPHONE NUMBER: 1-888-776-3766 (Toll-free North America) (2) Enter the MEETING NUMBER: *3384706* (note that number is preceded and followed by the star (*) key). 2.8 CONTACT PERSON: The contact person for this Invitation to Bid is Pamela Leja The contact person may be reached by phone: 305.673.7490 fax: 786.394.4006; or a-mail: PamelaLeja@miamibeachfl.gov. Communication between a proposer, bidder, lobbyist or consultant and Procurement Staff is limited to matters of process or procedure. Requests for additional information or clarifications must be made in writing to the contact person, with a copy to the City Clerk, no later than ten (10) calendar days prior to the scheduled Bid opening date. The City will issue replies to inquiries and any other corrections or amendments it deems necessary in written addenda issued prior to the deadline for responding to the Bid. Bidders should not rely on representations, statements, or explanations other than those made in this Bid or in any written addendum to this Bid. Bidders should verify with the Procurement Division prior to submitting a bid that all addenda have been received. YOU MUST FAMILIARIZE YOURSELF WITH GENERAL CONDITION 1.56, ENTITLED CONE OF SILENCE, WHICH SETS FORTH THE POLICIES AND PROCEDURES RELATIVE TO ORAL AND WRITTEN COMMUNICATIONS. 2.9 SAMPLES: Samples of items, when required, must be furnished free of expense 'and, if not destroyed, will, upon request, be returned at the Bidder's expense. Bidders will be responsible for the removal of all samples furnished within (30) days after bid opening. Alt samples will be disposed of after thirty (30) days. Each individual sample must be labeled with Bidder's name. Failure of Bidder to either deliver required samples or to clearly identify samples may be reason for rejection of the bid. Unless otherwise indicated, samples should be delivered to the Procurement Division, 1700 Convention Center Drive, Miami Beach, FL 33139 2.10 DELIVERY TIME: Vendors shall specify on the attached Bid Form the estimated delivery time (in calendar days) for each item. Upon delivery, all materials shall be unloaded by vendor. ',Delivery shall be prior to 3:30 PM, Monday through Friday with-in the City of Miami Beach. aisizoos Cfty of Miami Beach 17 of 45 ITB No. 48-08!09 2.11 LIQUIDATED DAMAGES: Failure to complete work orders within the specified time may result in the successful bidder being assessed as liquidated damages $100/day over the agreed upon completion schedule and/or the additional cost incurred by the City for any and all costs, associated with the service performed by a secondary vendor. 2.12 PERCENTAGE ABOVE VENDOR COST: If applicable, Bids for parts and supplies not listed in the bid documents'shall be submitted at a percentage above vendor cost or discount from a manufacturer's published price list(s). Evidence of said costs shall be submitted with invoice, for each repair or;service call. Proof of costs shall be printed, properly identified, and dated as to issuance and effectiveness. Published price list(s) must be common to, and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm for a period of 365 calendar days after the bid opening date and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry-wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Director. 2.14 DISCOUNTS (From published price lists): If applicable, Bids shall be submitted on the basis of a discount from a manufacturer's published price list(s). Such published price list(s) must be common to,'and accepted by, the industry in general. The lists must be printed, properly identified, and dated as to issuance and effectiveness. Revised published prices list(s) may be used as a means of price adjustments. However, all bids are to be firm through September 30, 2010, and revised price list(s) will not be accepted by the City until after that date. Revised published price list(s) will be accepted only in the event of an industry-wide price change, as evidenced by the issuance of revised price lists by the manufacturer. Revised prices will not become effective until revised list(s) are submitted to the City under the vendor cover letter identifying the applicable bid number. Vendor cover letter and pricing list(s) must be dated, signed and submitted to the Procurement Director. 2.15 ESTIMATED QUANTITIES: Quantities, if stated, are for Bidders' guidance only and no guarantee is, given or implied as to quantities that will be used during the contract. period. Estimated quantities are based upon previous needs. Said estimated quantities may be used by the City for the purpose of evaluating the low Bidder meeting specifications. 2.16 HOURLY RATE: ' If applicable, Bidders are requested to provide regular and overtime hourly labor rates in the bid proposal form. 2.17 WARRANTY: The successful bidder will be required to warranty all equipment ands parts supplied. The successful bidder must accept return for full credit for items shipped iri error or damaged in shipment. The City of Miami Beach shall return items in "as received" condition. 8/5/2009 78 of 45 Cdy of Miami Beach ITB No. 48-08!09 2.18 GUARANTEE: The successful bidder will be required to guarantee all work performed for installation for a minimum of one (1) year. 2.19 REFERENCES (PROVIDE REFERENCES, IN THE CUSTOMER REFERENCE FORM): Each bid must be accompanied by a minimum of six (6) verifiable references, of 1:trms or government organizations for which the contractor is currently furnishing, or has furnished similar type, size and complexity of work or equipment as specified herein. Reference shall include the name of the company, a contact person, contact aerson's E-MAIL ADDRESS , the telephone number and facsimile number. 2.20. COMPLETE PROJECT REQUIRED: N/A The scope of these specifications is to insure the delivery of complete units, ready for operation. Omission of any essential detail from these specifications :does not relieve the supplier from furnishing complete work to the satisfaction of the City of Miami Beach. 2.21 FACILITY LOCATION: The supply and installation of telephone, coax, data, and fiber optic communications cable and accessories will be to various City of Miami Beach facilities, on an as needed basis. I 2.22 BIDDER QUALIFICATIONS: In order for bids to be considered, bidders must submit with their bid, or within five (5) calendar days upon request from the Procurement office, evidence that they are qualified to satisfactorily perform the specified work/senrices. Evidence shall include all information necessary to certify that the bidder: maintains a permanent place of business; has technical knowledge and practical experience in the type of equipment to be repaired; has available the organization and qualified manpower to do the work; has adequate financial status to meet the financial obligations incident to the work; has not had just or proper claims pending against him or his work; and is regularly engaged in providing this type of commodities. The evidence will consist of listing of work that has been provided to public and private sector clients, to include the nature of work, within the last three (3) years. i 2.23 EXCEPTIONS TO SPECIFICATIONS: Exceptions to the specifications shall be listed on the Bid Form and shall reference the section. Any exceptions to the General or Special Conditions shall be cause for the bid to be considered non-responsive. 2.24 LATE BIDS: At time, date, and place above, bids will be publicly opened. Any bids for bids received after time and date specified will be returned to the bidder unopened. The responsibility for submitting abid/bid before the stated time and date is solely and strictly the responsibility of the bidder/proposer. The City is not responsible for delays caused by ,mail, courier service, including U.S. Mail, or any other occurrence. 2.25 COMPLETE INFORMATION REQUIRED ON BID FORM: All bids must be submitted on the attached Bid Form and all blanks filledjin. To be considered a valid bid, the ORIGINAL AND FIVE (51 COPIES of the Bid Form pages and all required submittal information must be returned, properly completed, in a sealed envelope as outlined in the first paragraph of General Conditions. ;' 2.26 MAINTENANCE AGREEMENT: If applicable, is to be included, per Scope of Service and Deliverable requirements, as outlined in this ITB. 2.26 EQUAL PRODUCT: Manufacturer's name, brand name and model number are used in these specifications for the purpose of establishing minimum requirement of level of quality, standards of performance 8/5/2009 19 of 45 Cky of Miami Beach ITB No. 48-08!09 and design required and is in no way intended to prohibit the bidding of other manufacturer's items of equal material, unless otherwise indicated. Equal (substitution) may be bid, provided product so bid is found to be equal in quality, standards of performance, design, etc. to item specified, unless otherwise indicated. Where equal is proposed, bid must be accompanied by complete factory information sheets (specifications, brochures, etc.) and test results of unit bid as equal. 2.27 USAGE REPORTS: The City may request Annual Usage Reports from successful bidder(s), to include: item number, item description, quantity ordered/supplied, unit/extended costs and total dollar amount citywide and per department. ~ i 2.28 MIAMI-DADEISTATE CONTRACTS: The City reserves the right to purchase supplies such as the ones specified in this contract from Miami Dade County or State Contract Vendors should it be determined that it is in the City's best interest. 2.29 CUSTOMER SERVICE: Excellent customer service is the standard of the City of Miami Beach. As contract employees of the City, all employees will be required to adhere to the City's "Service Excellence" standards and expected to conduct themselves in a professional, courteous and ethical manner in all situations. The successful bidder's employees must work as a cooperative team of well-trained professionals, and must serve the public with dignity and respect. All business transactions with the City will be conducted with honesty, integrity, and dedication. 8/5/2009 20 of 45 City of Miami Beach ITB No. 48-08!09 FOR THE PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES ITB # 48-08/09 3.0 MINIMUM SPECIFICATIONS The purpose of this bid is to establish a contract, by means of sealed bids, with a qualified vendor for the supply and installation of telephone, coax, data, and fiber optic communications cable and accessories at various City of Miami Beach facilities, on an as needed basis. 3.1 SCOPE OF SERVICES 3.1.0 Contractor Qualifications: 3.1.1 Contractor shall be proficient in all phases of telephone and data communications work and follow current Telecommunications Industry Standards related to cabling and wiring architectures, telephone equipment, computer rooms, and user work station areas. 3.1.2 Licensing and Certification Requirements: Contractor must possess a low voltage electrical license valid in Dade County. License shall be maintained as current for the duration of this contract. Bidders shall submit proof of same with their bid response to be considered for this-ITB. 3.1.3 Contractor must have a Registered Communications Distribution Designer on staff assigned to supervise the City's account. This registration must have been issued no less than two (2) years prior to this bid. Proof of certification shall be submitted with bid documents, or within (5) five days upon receipt of a request from the Procurement Office. 3.2.0 Technical Requirements: 3.2.1 When a job price quote is requested, a walkthrough must be conducted by the Contractor within 1 business day of the request date and the resulting quote must be provided within a business day from the date of the walkthrough. Once a quote is accepted by the City, the Contractor must commence work on all work-order requests within 1 business day of the requested start date from the City. Extended response times may be permitted at the discretion of the City. 3.2.1.1 Emergency Repairs Contractor shall be available to provide emergency repairs at all times. Contractor shall respond via telephone within one hour of all emergency calls from the City's IT Director or designated representative, and commence with the service/repair within four (4) hours. 3.2.2 All work shall be performed in accordance with National Electrical Code, BICSI, ANSI/TIA/EIA 568A, 569, 606 and 607, TSB 67, 72, 75, ANSI/TIA/EIA 526-14 specifications and all applicable State and Local Codes as amended to date. 3.2.3 The Contractor shall be familiar with all Federal, State and Local Laws, Ordinances, Code Rules and Regulations that in any way may affect the work. Ignorance on the part of the Contractor shall in no way relieve them from responsibility. 3.2.4 The Contractor shall obtain all licenses and permits required for the electrical portions of those projects for which they are responsible. The Contractor shall comply with all Laws, Ordinances, regulations and Building code requirements applicable to the scope of work included herein. Permits required are Electrical Low Voltage. The fee current at the time of the work shall apply. , 3.2.5 Contractor must have the ability to provide test equipment generated documentation certifying Category 5 and fiber optic wiring installations. All installed cable must be 8/5/2009 21 of 45 City of Miami Beach ITB No. 48-08/09 media certified for throughput with printout results, as required to maintain manufacturer warranty as installed. 3.2.6 At any time, the successful Contractor can be requested to provide the City with a list of technicians that will be entering any City of Miami Beach property. This list shall contain their name, date of birth, race, social security number, address and driver's license number. A background check can then be conducted on each person. Any person failing the background check will be prohibited from entering City property. 3.2.7 Site Cleanup The contractor is responsible for removing all trash and debris to outside garbage containers on a daily basis by the end of each day or as needed during the course of the day to maintain a neat, clean and orderly work environment. 3.2.7.1 When working over a desk or other office furniture the contractor shall protect those surfaces from falling debris with a drop cloth or other appropriate means. Care shall be exercised to minimize disruption of the work environment while performing assigned tasks. 3.2.7.2 At the completion of the installation of the wiring in either the communications rooms or at the workstations, the contractor will provide complete and immediate clean up of the locations. The procedure shall include vacuuming of the floor surfaces, vacuuming under the raised floors, cleaning of the racks, panels, boards, desktop, etc. 3.2.7.3 As each workstation outlet is installed, all wire and other debris generated shall be properly removed to maintain a neat, clean and orderly work environment. 3.3.0 Common Wiring Standards and Practices: 3.3.0.1 Both telephone and data wiring is to be run inside walls wherever practical. Stubbing out conduits may be either rigid EMT or Flexible Metal conduit. Conduits shall terminate in the appropriate junction boxes attached to the wall structure. The stub end shall be smooth and free of sharp edges. 3.3.0.2 Where inside wall wiring is not practical, surface mounted plastic duct may be installed. Plastic duct must meet the requirements of the South Florida Building Code and other applicable requirements. Surface mount junction boxes shall be attached to the wall with screws. Double sided tape is not acceptable as the sole means of securing the box. 3.3.0.3 The user end of both data and telephone cables shall be terminated with RJ-45 connectors, or other connectors as requested by the City. The use of a media type wall plate with facilities for multiple jacks is desired. 3.3.0.4 All grounding and bonding shall meet the National Electrical Code (NEC®) as well as local codes, which may specify additional grounding and/or bonding requirements. Local codes may or may not be more restrictive; at all times the more restrictive codes shall apply and be adhered to. Minimum 6 AWG [4.1 mm (0.16 in)] insulated copper bonding conductors (part of the Telecommunications Bonding Backbone [TBB]) are installed through every major telecommunications pathway (backbone pathway) and directly bonded to a Telecommunications Grounding Bus bar (TGB) in each telecommunications equipment location. According to ANSI/TIA/EIA-607, consideration should be given to sizing conductors as large as 3/0 AWG [10 mm (0.39 in)]. 3.3.0.5 Power Separation The Contractor shall not place any distribution cabling alongside power lines, or share the same conduit, channel or sleeve with electrical apparatus. 8/5/2009 22 of 45 City of Miami Beach ITB No. 48-08/09 3.3.0.6 Miscellaneous Materials The Contractor shall provide any necessary tie wraps, straps, clamps, mounting screws, anchors, D-rings, J hooks, wire molding (MC/MDF & TC/IDF locations), labels, miscellaneous grounding and support hardware, etc., necessary to facilitate the installation of the System, and labor to install horizontal and patch cables, dress, test, certify, and label these completed cable drops. This includes cable management (i.e. routing and dressing of cables) on the port side as well as the punch down side of the patch panel and/or punch down block (110). 3.3.0.7 Termination Materials The Contractor shall provide any necessary termination materials. This includes but is not limited to equipment racks, ladder rail, cable management -both horizontal and vertical, patch panels, and 110 Blocks. 3.3.0.8 Special Equipment and Tools It shall be the responsibility of the Contractor to furnish any special installation equipment or tools necessary to properly complete the System. This may include, but is not limited to, tools for terminating cables, testing and splicing equipment for copper and fiber cables, communication devices, jack stands for cable reels, and cable wenches. 3.3.0.9 Testing of all copper wiring shall be performed prior to system cut over. 100 percent of the horizontal and riser wiring pairs shall be tested for opens, shorts, polarity reversals, transposition and presence of AC voltage. Telecommunications and data horizontal wiring pairs shall be tested from the information outlet (jack) to the TC. Category 5e cable runs shall be tested for conformance to the specifications of EIA/TIA 568A5 Category 5e. Complete, end to end test results shall be submitted to the City prior to payment for the installation. 3.3.0.10 For all wiring projects performed, upon completion of the project, Contractor is to prepare "As Built" documentation showing actual site conditions and installation as constructed, and provide copies of such documentation per the Division I specifications as requested by the City. If floorplans were provided by the city, these are to be returned to the city with the "As Built" documentation. 3.3.0.11 PENETRATIONS OF WALLS, FLOORS AND CEILINGS A. Creating Penetrations The Contractor shall make no penetration of floors, walls or ceiling without the prior consent of the City. When requested, the contractor will create penetrations through fire-rated, acoustical or other walls for cableways, such penetrations shall be sleeved and sealed, by the Contractor, in compliance with applicable code requirements and as directed by the City. B. Penetration Utilization and Requirements: Non Fire-Rated Where penetrations through acoustical walls or other walls for cableways have been provided for the Contractor, such penetrations shall be sealed by the Contractor in compliance with applicable code requirements and as directed by the City. C. Penetration Utilization and Requirements: Fire-Rated Where penetrations through fire-rated walls for cableways have been provided for the Contractor, such penetrations shall be sealed by the Contractor as required by code and as directed by the City. Sealing of openings between floors, through rated fire and smoke walls, existing or created by the Contractor for cable pass through, shall be the responsibility of the Contractor. Seating material and application of this material shall be accomplished in such a manner which is acceptable to the local fire and building authorities having jurisdiction over this work. Creation of such openings as are 8/5/2009 23 of 45 City of Miami Beach ITB No. 48-08/09 necessary for cable passage between locations as shown on the drawings will be the responsibility of the Contractor. Any openings created by or for the Contractor and left unused shall also be sealed as part of this work. 3.3.0.12 The contractor will work with the City's existing cabling infrastructure, which may have been installed by a previous contractor. The contractor shall be willing to service and repair existing cabling infrastructure, which may have been installed by a previous contractor. 3.3.1 Telephone Cabling 3.3.1.1 The Contractor shall provide and install inside and outside cables in various sizes to include vinyl or plenum rated cable, and gel filled shielded direct bury cable within and/or without conduit. 3.3.1.2 Wiring of cable closets shall include, but not be limited to the provision of terminal block installations and distribution systems, and the installation of surge suppression units for outside cables. 3.3.1.3 Provide and install cross connect wiring from house cables to telephone switch ports. 3.3.1.4 All cable termination points shalt be properly labeled and documented per telephone industry standards. Documentation shall be provided to the Telecommunications Management Group for each installation or job performed. 3.3.1.5 Under the Labor provision, Contractor shall fabricate and install jumper cables, install patch panels, and install other City provided cable and materials as requested by the City. 3.3.2 Data Network Cabling 3.3.2.1 The Contractor shall provide and install various types of Data Communications cables, Fiber Optic cable, and connectors/terminations. All cables are to be labeled and documented. 3.3.2.2 Under the Labor provision, Contractor shall fabricate and install jumper cables, install patch panels, and install other City provided cable and materials as requested by the City. 3.3.2.3 Fiber Optic Cables are to terminate inside appropriate fiber patch panel junction boxes. These boxes are to securely hold and protect the fibers from damage. Connectors as specified by the City are to be included and installed. Unused fibers are to be terminated using the specified connectors. All unused fiber connectors are to have dust caps for protection of the fiber interface. Sufficient fiber is to be pulled into the patch panel box to allow for re-terminating of the fibers. 3.3.2.4 Contractor to provide and install Fiber Optic jumper cables in lengths and quantities as required, terminations to mate with terminations on the Fiber Optic patch panels and with the equipment as specified by the City. 3.3.3 Additional Work The City may also require the Contractor to install City provided cable and materials. In such instances, the hourly rate for labor shall apply. Rates shall be per man-hour, with cone-hour minimum charge. Time in excess of the one-hour minimum shall be billed in 15 minute increments. If acceptable to both parties, the City and Contractor may set a fixed fee, per job, for installations of City provided materials. 3.4.0 Specific Items List For the purposes of tabulation, the City has provided, as a part of the Bid Proposal Pages, a 8/5/2009 24 of 45 City of Miami Beach ITB No. 48-08/09 "SPECIFIC ITEMS LIST" that will be used by the City in basing its cost projections. Vendors shall include both material and labor costs in completing the pricing on this Attachment. The City does not guarantee or warrant all items or quantities shown shall be purchased. This is an estimated projection. The City will purchase only its actual needs during the contract term. 3.5.0 CONTRACTORS RESPONSIBILITY Contractor shall provide sufficient manpower so as to perform work safely and expeditiously with all tools and test equipment plainly marked with the company name. All work shall be performed between the hours of 8 a.m. and 5 p.m., during normal working days. Exceptions to this schedule can only be made with the prior approval of the City. The Contractor shall have a qualified foreman, or supervisor, present on the site at all times, and as a fully authorized agent of the Contractor, who shall be capable of making on-site decisions. The foreman shall be well versed in reading and understanding plans and the technical aspects of the project. The contractor will make their best effort to ensure that there are dedicated and consistent foremen and employees assigned to City projects so as to establish contractor familiarity and a solid knowledge base of projects and city facilities. All equipment shall comply with and be used in accordance with all pertinent safety regulations including ladders, hoists, planks, and similar items. Do not proceed with installation until any unsatisfactory conditions are corrected. Comply with manufacturer's warranty and guaranty instructions for installation. Make all adjustments for alignment and operation. Clean all surfaces and remove excess sealants and lubricants. Perform the work in accordance with the specifications contained in this ITB. 3.6.0 WARRANTY A minimum of one (1) year Product Warranty and System Assurance Warranty for this wiring system shall be provided. 3.6.1 Product Warranty The Product Warranty shall ensure against product defects, that all approved cabling components exceed the specifications of TIA/EIA 568A5 and ISO/IEC IS 11801AM2, exceed the attenuation and NEXT requirements of TIA/EIA TSB-67, TSB-95 and ISO/IEC IS 11801AM2 for cabling linkslchannels, that the installation will exceed the loss and bandwidth requirements of TIA/EIA TSB 67, TSB-95 and ISO/IEC IS 11801AM2 for fiber links/channels, for a one (1) year period or more according to the manufacture. The warranty shall apply to all passive SCS components. 3.6.2 System Assurance Warranty In the event of a cabling failure, the System Assurance Warranty shall cover the replacement or repair of the wiring system that supports the application for which it was designed, as well as additional application(s) introduced in the future by recognized standards or user forums using the TIA/EIA 568A5 or ISO/IEC IS 11801AM2 component and link/channel specifications for cabling, for a one (1) year period or more according to the manufacture. 3.6.3 Warranty Coverage and Applicability The Product Warranty and the System Assurance shall cover the replacement or repair of defective product(s) and labor for the replacement or repair of such defective product(s). s/s/zoos 25 of 45 City of Miami Beach ITB No. 48-08/09 FOR PURCHASE AND' INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES BID # 48-08/09 BID PAGE 1 OF 7 COMPANY NAME: ASE Telecom & Data Inc. SPECIFIC ITEMS LIST (SECTION 3.4.0) We propose to furnish all labor, tools, equipment, transportation, permits, licenses, services and incidentals necessary in order to furnish and install telephone, coax, data and fiber optic communications cable for the City of Miami Beach, in accordance with Bid Specifications, as follows: Item (A) Length Description (B) (C) (B+C) x A No. No. of of Run Material Labor Extended Runs Cost per Cost per Cost Run Run 1. 5 ea 100 ft. Plastic Jacket Backbone Cable, 50 $100.00 $20.00 $600.00 air 2. 3 ea 200 ft. Plastic Jacket Backbone Cable, 50 $160.00 $20.00 $540.00 air 3. 5 ea 100 ft. Plastic Jacket Backbone Cable, 100 $200.00 $20.00 $1,100.00 air d Z e inn a T„__~~_ ._ _, 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 3 ea 3 ea 4 ea 3 ea 50 ea 50 ea 100ea 200ea 5 ea 5 ea ••....,•v euvnva uavnvvlie liilUlG, 1VV .D~F/V.VV air 200 ft. Plastic Jacket Backbone Cable, 200 $900.00 air 200 ft. Direct Burial Shielded Cable, 50 $200.00 air 200 ft. Direct Burial Shielded Cable, $430.00 100 air 200 ft. Direct Burial Shielded Cable, 200 $800.00 air Up to Category SE, Plenum Rated Station $23.25 150 ft. Cable, 4 Pair, 24 a. Up to Category SE, Plenum Rated Station $45.75 295 ft Cable, 4 Pair, 24 a. 10 ft Cross Connect, 1 Pair, 24 ga $1.00 10 ft. Cross Connect, 2 Pair, 24 a. $1.00 l OOft 6 strand Multi-Mode fiber optic $60.00 cable I OOft 12 strand Multi-Mode Fiber Optic $80.00 cable, for ducbaerial installations. Loose buffer, jacket rating MDPE. Core/Claddin 62.5/125. I OOft 24 strand Multi-Mode Fiber Optic $220.00 cable, for duct/aerial installations. Loose buffer, jacket rating MDPE. Core/Cladding 62.5/125. ~LU.VU $80.00 $25.00 $66.00 $66.00 $49.50 $49.50 $2.00 $2.00 $66.00 $66.00 ~1~ $2,940.00 $675.00 $1,984.00 $2,598.00 $3,637.50 $4,762.50 $300.00 $600.00 $630.00 $730.00 15. 15 ea $66.00 $1,430.00 FOR PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES BID # 48-08/09 BID PAGE 2 OF 7 COMPANY NAME: ASE Telecom & -Data Inc. Item No. (A) Description Estimated Annual Quantity (B) Unit Material Cost (C) Unit Labor Cost (B+C) x A Extended Cost 16. 6ea Entrance Surge Suppression Terminal - 50 Pair. $300.00 $66.00 $2,196.00 17. 6ea Entrance Surge Suppression Terminal - 100 Pair. $400.00 $66.00 $2,796.00 18. 6ea Entrance Surge Suppression Terminal 200 Pair. $800.00 $66.00 $5,196.00 19. 40ea BNC Male Connector Crimp-on for Thin-net RG58. $0.75 $1.25 $80.00 20. 25ea DB25M Connector, Crim Pins. $2.20 $1.30 $87.50 21. 25ea DB25F Connector, Crim Pins. $2.20 $1.30 $87.50 22. 25ea DB9M Connector, Crim Pins. $1.50 $1.50 $75.00 23. 25ea DB9F Connector, Crim Pins. $1.50 $1.50 $75.00 24, l0ea Type N Male Ethernet connector for RG-8 Plenum $.075 $1.00 $17.50 25. l Oea T e N Female 50 Ohm Terminator $.50 $1.00 $15.00 26. 100ea Cate o SE RJ45 Jack, 110, UTP $4.35 $3.65 $800.00 27. SOea Cate o SE RJ 14 Jack, 110, UTP. $1.50 $1.50 $150.00 28. SOea Cat SE Patch Cord -Stranded 7 ft. $1.25 $1.25 $125.00 29. SOea Cat SE Patch Cord -Stranded 14 ft. $1.85 $1.25 $155.00 30. SOea Cat SE Patch Cord -Stranded 25 ft. $2.10 $1.25 $167.50 31. Sea Cat SE Patch Panel, 96 orts 568B $300.00 $22.00 $1,610.00 32. Sea Cat SE Patch Panel, 48 orts 568B $245.00 $22.00 $1,335.00 33. Sea Cat SE Patch Panel, 24 orts 568B $125.00 $22.00 $735.00 34. Sea Hinged Wall Bracket for 96 Port Patch Panel. $36.00 $24.00 $300.00 35. Sea Hinged Wall Bracket for 48 Port Patch Panel. $30.00 $20.00 $250.00 36. Sea Hinged Walt Bracket for 24 Port Patch Panel. $28.00 $12.00 $200.00 FOR PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES BID # 48-08/09 BID PAGE 3 OF 7 COMPANY NAME: ASE Telecom 8~ Data Inc. Item (A) Description (B) (C) (B+C) x A No. Estimated Unit Unit Annual Material Labor Extended Quantit Cost Cost Cost 37. 10ea 110 Block, 25 Pair $5.50 $5.50 $110.00 38. 10ea 110 Block, 50 Pair $5.50 $5.50 $110.00 39. 10ea Fiber Optic Duplex Patch Cable, 4 $15.00 $5.00 $200.00 ft, ST to Mini-BNC Connector. 40. 10ea Fiber Optic Duplex Patch Cable, 8 $18.00 $7.00 $250.00 ft, ST to Mini-BNC Connector. 41. 10 ea Fiber Optic Duplex Patch Cable, 4 $15.00 $5.00 $200.00 ft, SC to SC Connector. 42. 10 ea Fiber Optic Duplex Patch Cable, 8 $18.00 $7.00 $250.00 ft, SC to SC Connector. 43. 10ea Fiber Optic Duplex Patch Cable, 4 $15.00 $5.00 $200.00 ft, ST to ST Connector. 44. 10ea Fiber Optic Duplex Patch Cable, 8 $18.00 $7.00 $250.00 ft, ST to ST Connector. 45. 10ea Fiber Optic Duplex Patch Cable, $0.20 $0.50 $7.00 Custom Length, Price per foot, Cable Onl . 46. 10ea Termination for Custom Length $32.00 $8.00 $400.00 Duplex Patch Cord, ST to Mini-BNC, Price per cable (4 connectors Installed 47. 10ea Termination for Custom Length $32.00 $8.00 $400.00 Duplex Patch Cord, ST to ST, Price er cable 4 connectors Installed SPECIFIC ITEM LIST TOTAL (Items 1 thru 47): $ 42.827.00 FOR PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES BID # 48-08/09 BID PAGE 4 OF 7 COMPANY NAME: ASE Telecom ~ Data Inc. Bidders. shall list the manufacturer(s) of telephone, coax, data and fiber optic communications cable and accessories they propose to furnish. (Please print on the lines below and if you need more lines, please provide the information as an attachment). Description Manufacturer Category 5e Plenum rated cable Superior Essex/Siemon Company Category 5e Patch Panels 24, 48 & 96 ports Siemon Company Multi-pair cable 25, 50, 100 8~ 200 pairs Superior Essex Brand Termination Hardware-Faceplates & boxes Siemon Company Fiber Optic Cable & Hardware Corning Cable Systems Category 5e Patch Cables Lynn Electronics/Signamax Fiber Optic Patch Cables Lynn Electronics/Signamax Lightning Protection Copper termination Circa Products FOR PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES BID # 48-08/09 BID PAGE 5 OF 7 HOURLY LABOR RATES (Sections 2 16 and 3 3 3) Should the City request that the successful bidder install City provided material, we propose to provide the work at the following not to exceed rates: Item Estimated No. Annual Description Not to Exceed Quantity Hourly Labor Rate 48. 1-16,640 Labor, Regular hours - 8:OOAM to 5:OOPM $33.00 Monday thru Friday. For Installation of copper cables and accessories not included above 49. 1-16,640 . Labor, Overtime. For installation of copper cables $48.00 and accessories not included above. Other than re ular hours. 50. 1-16,640 Labor, Regular hours - 8:OOAM to 5:OOPM $35.00 Monday thru Friday. For Installation of Fiber optic cables and accessories not included above 51. 1-16,640 . Labor, Overtime. For installation of Fiber-optic $50.00 cables and accessories not included above. Other than re ular hours. 52. 1-16,640 Hourly rate for installation of other City provided $33.00 Materials THE CITY RESERVES THE RIGHT TO NEGOTIATE THESE NOT TO EXCEED (NTE) HOURLY LABOR RATES FROM THE SUCCESSFUL BIDDER(S). FOR PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES BID # 48-08/09 BID PAGE 6 OF 7 PARTS AND SUPPLIES (Section 2 13~ We propose to furnish additional materials, to be installed at the discretion of the City, at the following price: Item No Description Part Number Proposed Price P/N Each 53. Four Gang plate CFPE4IW $1.50 54. Six Gang Plate CFPE6IW $1.70 55. Surface Box JB 11 WA $4.00 56. Faceplate blanks CMBIW - X $0 20 57. Twenty-Four port 110 Mod patch DP24588110B . $125 00 anel . 58. Forty-Eight port 110 Mod patch panel DP485881 l OB $200 00 59. 24 port mini-com patch panel for 19" CP24BL for jacks . $35 00 rack . 60. 48 port mini-com patch panel for 19" CP48BL for jacks $60 00 rack . 61. Rack CPI 7" X 19" Anixter # 167074 $130 00 62. Wall one rack space swing out WBH-1 . $40 00 63. Wall two rack space swing out WBH-2 . $60 00 64. One Piece latch duct LD 101 W8-A . $2 25/ft 65. Horizontal 19" rack wire management WMPHF-2 . . $40 00 66. Vertical 84" rack wire management side WMPVS-45 . $175.00 67. Vertical 84" rack wire management WMPVC-45 $205 00 center . 68. Fire Caulk Nelson 106296 (3M)CP- $12.00 69. Fire putty Nelson 094956 25 WB+ (3M)MP+ $17 50 70. Buffer tube fan out kit -Corning fan 6 BT24-06 . $18 00 strand . 71. MINI-COM ST adapter CMSTIW $7 50 72. Six position wall mount fiber box CBXF61 W-A . $13 00 73. ST-tJni-cam composite 4tp Anixter # 170002 . $9 50 74. Rack Mount 12/24 MINI - COM fiber FMT24 . 75. Panduit 6 port panel w/ ST adapters FAP6WST $85.00 $25.00 76. Provision of materials not included on Discount Cost + this list. Provide percentage of discount OR Cost Plus Percenta e. +15% FOR PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES BID # 48-08/09 BID PAGE 7 OF 7 PAYMENT TERMS: NET 30. If other, specify here 2% net 15 or net 30. ANY LETTERS, ATTACHMENTS, OR ADDITIONAL INFORMATION TO BE CONSIDERED PART OF THE BID MUST BE SUBMITTED IN DUPLICATE. SUBMITTED BY: Javier Perez. RCDD COMPANY NAME: ASE Telecom & Data Inc. SIGNED; (I certify that I am authorized to execute this bid and commit the bidding firm) Bidders must acknowledge receipt of addendum (if applicable). Addendum No. 1: August 27. 2009 Insert Date Addendum No. 3: Insert Date Addendum No. 5: Insert Date NAMERITLE(Print): ADDRESS: CITY/STATE: TELEPHONE NO: FACSIMILE NO: FEDERAL I.D.#: Addendum No. 2: Insert Date Addendum No. 4: Insert Date Addendum No. 6: Insert Date Javier Perez. RCDD-Chief Operatina Officer 8545 NW 29th St. Doral. FI ZIP:33122 305-471-9888 Ext #115 305-470-9666 5959-2 SIGNED: FOR THE PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES ITB# 48-08/09 BID PAGE 6 OF 7 BID FORMAT Bids must contain the following documents, each fully completed, and signed as required. If any items are omitted, Bidders must submit the documentation within five (5) calendar days upon request from the City, or the bid shall be deemed non-responsive. The City will not accept fee/cost information after deadline for receipt of Bids. 1. Table of Contents Outline in sequential order the major areas of the Bid, including enclosures. All pages must be consecutively numbered and correspond to the table of contents. 2. Bid Points to Address: Bidder must respond to all minimum requirements listed below. Bids which do not contain such documentation may be deemed non-responsive. a) Introduction letter outlining the bidders' professional specialization; provide past experience to support the qualifications of the Bidder. Bidders shall submit documents that provide evidence as to the capability to provide and implement the services as outlined in this ITB. b) Bidders must provide documentation which demonstrates their ability to satisfy all of the requirements detailed in this ITB. c) References: List at least six (6) client references, to include contact name, title, company, address, telephone number, a-mail address, fax number. d) Qualifications of Bidder: Outline in detail the experience and qualifications of the business and individual members of the Bidder entity and experience of Bidder and/or Bidder members in providing similar projects/programs as the one proposed. e) Cost Information: Cost Information must be submitted with bid. f) Acknowledgment of Addenda: (IF REQUIRED BY ADDENDUM) and Bid Information forms. 3. Any other Documents Required by this ITB. 8!5/2009 Cfty of Miami Beach 33 of 45 ITB No. 48-08/09 BID CHECK LIST To ensure that your bid is submitted in conformance with the Contract Documents, please verify that the following items have been completed and submitted as required. X Original and five copies of bid (including all submittal information) General Conditions Section 1.1 Special Conditions Section 2.22 X Execution of Bid General Conditions Section 1.2 NIA Equivalents/Equal Product General Conditions Section 1.10 Special Conditions Section 2.24 Insurance and Indemnification (including Insurance Checklist) X General Condition Section 1.26 General Conditions Section 1.58 Bid Guaranty/Performance Bond NIA General Condition Section 1.27 X Warranty General Condition Section 2.17 NIA ProductlCatalog Information Special Conditions Section 2.15 X References Special Conditions Section 2.18 and Page 27 X Bidder Qualifications Special Conditions Section 2.22 X Minimum to Specifications Special Conditions Section 3.0 Contractor's Questionnaire X (Page 31,32) Declaration: Non-discrimination in Contrats and Benefits X Past Performance Client Survey Information (sent to clients) X a/sr2oos sa of as City of Miami Beach ITB No. 48-08/09 W~,~ '~'. ~~~~ ~, A~~ INC. ~~~ `TELECOM & DATA ~~~ •''"~~~'°' Structured Cabling Systems Customer References 1. Prime Vendor/Sub Vendor: ASE Telecom & Data Inc. Client Name: YJniversity of Miami -Miller School of Medicine Address: 1051 NW 14 St. Suite 165 (R-26) Miami, Fl 33136 Client Contact name: Phillip Leone Title: Project Manager ~ Medical Information Technology Phone number: Office/Fax: 305-243-3413 ~ Mobile: 305-216-1557 Email: ple~ one(cr~,med.miami edu Duration of Client Relationship: Date Started: 2000 Date Ended: _on-going 2. Prime Vendor/Sub Vendor: ASE Telecom & Data Inc. Client Name: Miami Children's Hospital Address: 3100 SW 62nd Avenue Miami, Florida 33155 Client Contact name: Luis M. Brao Title: Network Engineer ~ Miami Children's Hospital Information Technology Phone number: 305-666-6511 Ext. 14463 Email: Luis@mch.com Duration of Client Relationship: Date Started: 2004 Date Ended: _on-going 3. Prime Vendor/Sub Vendor: ASE Telecom & Data Inc. Client Name: Florida Power & Light (FPL) Address: 9250 W. Flagler St. Miami, Fl Client Contact name: Felipe Escarra Title: Network Engineer Phone number: 305-552-3345 Email: Felipe.Escarranfpl com Duration of Client Relationship: Date Started: _2004 Date Ended: _on-going Voice • Data • Fiber Optic 8545 Northwest 29~h Street Doral, Florida 33122 • Tel. (305) 471-9888 • Fax: (305) 470-9666 • www.asetelecom.com P~-~ ~~ ~~. ~~~ ~5.~ INC. "~ . _ .,-~;::y'~ TELECOM & DATA `~`~'°°~ Structured Cabling Systems 4. Prime Vendor/Sub Vendor: ASE Telecom & Data Inc. Client Name: City of Miami Beach Address: 1100 Washington Ave. 4tn floor, Miami Beach, FL Client Contact name: Gladys Acosta Title: IT Director Phone number: 305-673-7000 x577 Email: GladvsA_ costa(cr~miamibeachfl ~o_v Duration of Client Relationship: Date Started: _ 1998 Date Ended: _on-going 5. Prime Vendor/Sub Vendor: ASE Telecom & Data Inc. Client Name: BNY-Mellon Bank Address: 5901 Miami Lakes Drive, Miami Lakes, FL 33014 Client Contact name: Victor Victores Title: VP-Regional Real Estate Manager (Florida) Phone number: 305-825-9132 Email: victor.victores(a~bnymell_ Duration of Client Relationship: Date Started: _1999 Date Ended: _on-going 6. Prime Vendor/Sub Vendor: ASE Telecom & Data Inc. Client Name: Broward giealth Svstems Address: 1608 SE 3` Ave. Fort Lauderdale, F133316 Client Contact name: Mitchell Aronson Title: Sr. Telecommunications Analyst Phone number: 954-767-5411 Email: maronson(cr~browardhealth ors Duration of Client Relationship: Date Started: _2004 Date Ended: _on-going for 5 Total Years. 8545 Northwest 29`h Street Doral, Florida 33122 DTeI (OS) 47O1p9888 • Fax: (305) 470-9666 • www. asetelecom.com FOR PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES BID # 48-08/09 CONTRACTOR'S/ BIDDER'S QUESTIONNAIRE NOTE: Information supplied in response to this questionnaire is subject to verification. Inaccurate or incomplete answers maybe grounds for disqualification from award of this bid. Submitted to The Mayor and City Commission of the City of Miami Beach, Florida: By ASE Telecom 8 Data Inc. Principal Office 8545 NW 29~h Street. Doral. F133122 How many years has your organization been in .business under your present business name? Established in 1984 (All Sound Equipment) Name Chance in 2001 to ASE Telecom 8< Data Inc Provide title (job classification) and number of employees in each classification currently on staff? Lead Technicians-(23) Installers-(27) Project Managers-(7) Project Engineers-(2) RCDD Certified. Employees-(2) BICSI Installer Level 2-(3) Does your organization have current occupational licenses entitling it to do the work/service contemplated in this Contract? Yes Please state license(s) type and number: (ES-0000243 & ES-12000714) Include copies of above licenses and certificates with bid. Are you willing to provide services as secondary vendor on an as needed basis for individual projects at the prices submitted on this Invitation to Bid? Yes Have you ever had a contract terminated due to failure to comply with contractual specifications? No If so, where and why? In what other lines of business are you financially interested or engaged? N/A Give references as to experience, ability, and financial standing (See Attached Interim Financial Statement Tab-6 Licenses & Certifications) CONTRACTOR'S /BIDDER'S QUESTIONNAIRE (CONTD.) Vendor Campaign Contribution(s): a. You must provide the names of all individuals or entities (including your sub-consultants) with a controlling financial interest. The term "controlling financial interest" shall mean the ownership, directly or indirectly, of 10% or more of the outstanding capital stock in any corporation or a direct or indirect interest of 10% or more in a firm. The term "firm" shall mean any corporation, partnership, business trust or any legal entity other than a natural person. Juan F. Perez (President) Maria E. Perez (Secretary-Treasurer) b. Individuals or entities (including our sub-consultants) with a controlling financial interest: have _X have not contributed to the campaign either directly or indirectly, of a candidate who has been elected to the office of Mayor or City Commissioner for the City of Miami Beach. Please provide the name(s) and date(s) of said contributions and to whom said contribution was made. I HEREBY CERT~`Y tha~/the~above answers are true and correct. ~ i v~~,. I ~,I~/i I ---~ CITY OF MIAMI BEACH DECLARATION: NONDISCRIMINATION IN CONTRACTS AND BENEFITS Section 1. Vendor Information Name of Company: ASE Telecom & Data. Inc. Name of Company Contact Person: Javier Perez Phone Number: 305-471-9888 Ext #115 Fax Number: 305-470-9666 E-mail:iperezC~asetelecom.com Vendor Number (if known): 011138 Federal ID or Social Security Number: 59-2456131 Approximate Number of Employees in the U.S.: 7( Ol (If 50 or less, skip to Section 4, date and sign) Are any of your employees covered by a collective bargaining agreement or union trust fund? _Yes X No Union name(s): Section 2. Compliance Questions Question 1. Nondiscrimination -Protected Classes A. Does your company agree to not discriminate against your employees, applicants for employment, employees of the City, or members of the public on the basis of the fact or perception of a person's membership in the categories listed below? Please note: a "YES" answer means your company agrees it will not discriminate; a "NO" answer means your company refuses to agree that it will not discriminate. Please answer yes or no to each category. r i Race XYes _ No C. Sex XYes _ No I :Color XYes _ No ~~ Sexual orientation XYes No r~ Creed XYes _ No I ]Gender identity (transgender status) XYes _ No I_' Religion XYes _ No I Domestic partner status XYes _ _ No Lj National origin XYes _ No C~ Marital status XYes No I :Ancestry XYes _ No f ~ Disability XYes _ No I-! Age XYes _ No I AIDS/HIV status XYes _ _ No I~ Height XYes _ No f ;Weight XYes No B. Does your company agree to insert a similar nondiscrimination provision in any subcontract you enter into for the performance of a substantial portion of the contract you have with the City? Please note: you must answer this question, even if you do not intend to enter into any subcontracts. XYes_No ~~~; AS~ INC. " : ~ :TELECOM & DATA ~_~ d==v ~ Struct;ured Cabling Systems Question 2. Nondiscrimination -Equal Benefits for Employees with Spouses and Employees with Domestic Partners Questions 2A and 2B should be answered YES even if your employees must pay some or all of the cost of spousal or domestic partner benefits. A. Does your company provide or offer access to any benefits to employees with spouses or to spouses of employees? XYes_No B. Does your company provide or offer access to any benefits to employees with (same or opposite sex) domestic partners` or to domestic partners of employees? X Yes _No '"The term Domestic Partner shall mean any two (2) adults of the same or different sex, who have registered as domestic partners with a government body pursuant to state or local law authorizing such registration, or with an internal registry maintained by the employer of at least one of the domestic partners. A Contractor may institute an internal registry to allow for the provision of equal benefits to employees with domestic partner who do not register their partnerships pursuant to a governmental body authorizing such registration, or who are located in a jurisdiction where no such governmental domestic partnership exists. A Contractor that institutes such registry shall not impose criteria for registration that are more stringent than those required for domestic partnership registration by the City of Miami Beach If you answered "NO" to both Questions 2A and 26, go to Section 4 (at the bottom of this page), complete and sign the form, filling in all items requested. If you answered "YES" to either or both Questions 2A and 2B, please continue to Question 2C below. Question 2. (continued) C. Please check all benefits that apply to your answers above and list in the "other" section any additional benefits not already specified. Note: some benefits are provided to employees because they have a spouse or domestic partner, such as bereavement leave; other benefits are provided directly to the spouse or domestic partner, such as medical insurance. BENEFIT Yes for Employees with S ouses Yes for Employees with Domestic Partners No, this Benefit is Not Offered Documentation of this Benefit is Submitted with this Form Health X X ^ X Dental X X ^ X Vision ^ ^ X ^ Retirement (Pension, 401 k ,etc. X X ^ ^ Bereavement ^ ^ X ^ Famil Leave X X ^ X Parental Leave X X ^ X Employee Assistance Pro ram ^ ^ X ^ Relocation & Travel X X ^ X Company Discount, Facilities & Events X X ^ ^ Credit Union Child Care ^ ^ ^ ^ X X ^ ^ Other ^ ^ X ^ Voice • Data • Fiber Optic 8545 Northwest 29'h Street Doral, Florida 33122 • Tel. (305) 471-9888 • Fax: (305) 470-9666 • www.asetelecom.com ~• ~ A,SE r1vc. 6 r " ;~°~'"-`° TELECOM & DATA -~ _°°~ ~ Structured Cabling Systems Note: If you can not offer a benefit in a nondiscriminatory manner because of reasons outside your control, (e.g., there are no insurance providers in your area willing to offer domestic partner coverage) you may be eligible for Reasonabie Measures compliance. To comply on this basis, you must agree to pay a cash equivalent, submit a completed Reasonable Measures Application with all necessary attachments, and have your application approved by the City Manager, or his designee. Section 3. Required Documentation YOU MUST SUBMIT SUPPORTING DOCUMENTATION to verify each benefit marked in Question 2C. Without proper documentation, your company cannot be certified as complying with the City's Equal Benefits Requirement for Domestic Partner Ordinance. For example, to document medical insurance submit a statement from your insurance provider or a copy of the eligibility section of your. plan document; to document leave programs, submit a copy of your company's employee handbook. If documentation for a particular benefit does not exist, attach an explanation. Have you submitted supporting documentation for each benefit offered? XYes _ No Emolovee Handbook is included in lab 7 Section 4. Executing the Document I declare under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and th22at I am authorized to bind this entity corn~tractually. Executed thi ~ J y of S~'t", , in fhe year ~GDC?~ , at J~!~~~~ FL ~~~ City State ~~ys~ ~~ ~q sf Mailing Address Javier Perez Name of Signatory (please print) Doral, Florida 33122 City, State, Zip Code Chief Oaerating Officer Title Voice • Data • Fiber Optic 8545 Northwest 29"' Street Doral, Florida 33122 • Tel. (305) 471-9888 • Fax: (305) 470-9666 • www.asetelecom.com `ASE INC. TELECOM ~. DATA Structured Cabling Systems City of Miami Beach September 18, 2009 1700 Convention Center Drive Miami Beach, fl 33139 Ref: BID # 48-08/09 FOR PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES Dear Ms. Pamela Leja-Katsaris, In response to your email about the benefits that are offered at ASE Telecom & Data, 1 have outlined the benefits & programs below. Health Insurance- Is offered to all full-time employees & ASE Telecom will pay 40°/a of the basic plan coverage for the employee. It is optional for the employee to add their spouses, Children or Domestic partners to the plan & subject to acceptance by the Insurance carrier. ASE does not cover the cost associated with adding a spouse, Child or Domestic Partner to the Employee's medical plan. Dental Insurance- Is offered to all full-time employees. It is optional for the employee to add their spouses, Children or Domestic partners to the plan & subject to acceptance by the Insurance carrier. ASE does not cover the cost associated with adding a spouse, Child or Domestic Partner to the Employee's Dental plan, we only provide for the employee. 401I{/Retirement- ASE currently offers its full-time employees the ability to enroll in our 401k/retirement plan. The employee is eligible for enrollment in the plan after being employed by the company for 1-year. This benefit is only offered to the employee and cannot be extended to spouses, children or domestic partners. ASE currently contributes 25% of the employee's contribution up to 6%. Vacation- Employees of ASE are granted paid vacation days according to the length of their employment: After one year of employment: One (1) week. After five years of employment: Two (2) weeks. After ten years of employment: Three (3) weeks. NOTE: Benefits do not apply during the first (180) days. This time period is considered a probationary period. Emaloyees of ASE are granted the followinE said I3olidavs: New Years Day, independence Day, Labor Day, Thanksgiving Day, & Christmas Day When a Holiday falls on a Sunday, the following Monday will be observed as the paid Holiday. When a Holiday falls on a Saturday, the preceding Friday will be observed as the paid Holiday. If an employee calls in sick to work the day before or after a paid Holiday, ASE will not pay the employee for the Holiday. Leave of Absence without pay for any reason is authorized. Should you require any further information, please do not hesitate to contact our office. Sincerely, y Javier Perez, Chief Operating Officer Voice • Data • Fiber Optic 8545 Northwest 29`h Street Doral, Florida 33122 • Tel. (305) 471-9888 • Fax: (305) 470-9666 • www.asetelecom.com ti ) x/ i. ~~ P 4 f a ,. CITY OF MIAMI BEACH REASONABLE MEASURES APPLICATION Declaration: Nondiscrimination in Contracts and Benefits Submit this form and supporting documentation to the City's Procurement Division ON!_Y IF you: a. Have taken all reasonable measures to end discrimination in benefits; and b. Are unable to do so; and c. Intend to offer a cash equivalent to employees for whom equal benefits are not available. You must submit the following information with this form: 1. The names, contact persons and telephone numbers of benefits providers contacted for the purpose of acquiring nondiscriminatory benefits; 2. The dates on which such benefits providers were contacted; 3. Copies of any written response(s) you received from such benefits providers, and if written responses are unavailable, summaries of oral responses; and 4. Any other information you feel is relevant to documenting your inability to end discrimination in benefits, including, but not limited to, reference to federal or state laws which preclude the ending of discrimination in benefits. I declare (or certify) under penalty of perjury under the laws of the State of Florida that the foregoing is true and correct, and that I am authorized to bind this entity contractually. Name of Company (please print) Signature Name of Signatory (please print) Title Mailing Address of Company City, State, Zip Telephone Number Date 8/5/2Q09 ITB-48-08!09 City of Miami Beach 42 of 45 Definition of Terms A. REASONABLE MEASURES The City of Miami Beach will determine whether a City Contractor has taken all reasonable measures provided by the City Contractor that demonstrates that it is not possible for the City Contractor to end discrimination in benefits. A determination that it is not possible for the City Contractor to end discrimination in benefits shall be based upon a consideration of such factors as: (1) The number of benefits providers identified and contacted, in writing, by the City Contractor, and written documentation from these providers that they will not provide equal benefits; (2} The existence of benefits providers willing to offer equal benefits to the City Contractor; and (3) The existence of federal or state laws which preclude the City Contractor from ending discrimination in benefits. B. CASH EQUIVALENT "Cash Equivalent" means the amount of money paid to an employee with a Domestic Partner (or spouse, if applicable) in lieu of providing Benefits to the employees' Domestic partner (or spouse, if applicable). The Cash Equivalent is equal to the employer's direct expense of providing Benefits to an employee for his or her spouse. Cash Equivalent. The cash equivalent of the following benefits apply: a. For bereavement leave, cash payment for the number of days that would be allowed as paid time off for death of a spouse. Cash payment would be in the form of wages of the domestic partner employee for the number of days allowed. b. For health benefits, the cost to the Contractor of the Contractor's share of the single monthly premiums that are being paid for the domestic partner employee, to be paid on a regular basis while the domestic partner employee maintains the such insurance in force for himself or herself. c. For family medical leave, cash payments for the number of days that would be allowed as time off for an employee to care for a spouse that has a serious health condition. Cash payment would be in the form of wages of the domestic partner employee for the number of days allowed. 8/5/2009 ITB-48-08/09 Cfty of Miami Beach 43 of 45 'y ~ P _~ A a QUICK REFERENCE GUIDE TC> fQUAI BENEFITS COI~IiPIIANCE STEP Z: UNDERSTANDING THE EAW What does the law require? The proposed Ordinance will require certain contractors doing business with the City of Miami Beach, who are awarded a eontract pursuant to competitive bids, to.pra~~de "Equal Benefits" to'their employees with domestic parhiers, as they provide ro employees with.spouses. Who is covered by-this prdinance? Competitively bid City contracts valued at aver $i0Q,Q00 whose contractors maintain Sl or more full time employees on their payrolls during 2tJ or more calendar work weeks. for more information, see Equal Benefits Ordinance Summary. What benefits are covered? The Ordtnanos applies to all benefits offered by a contractor to its employees who have spouses or domestic partners and all benefits offered directly to such spouses or domestic partners, even when the employee pays the entire-cost of the benefit. This inductee but is not limited to' sick leave, bereavement leave, family medico( leave, and health benefits. What is a Domestic Partner? A "Domestic Partner" shall mean any two (2J adults of the same or different sex who have registered as domestic partners with a government body pursuant to state and bcal law authorizing such registration, or with an internal registry maintained by the employer of at least one of the domestic partners. What if a contractor is unable to offer benefits equally? Same contraetors ore unable to find an insurance company willing to offer domestic partner coverage. When a contractor takes all reasonable measures to stop discriminating, but can't for reasons outside its control, it can comply with the Equal Benefits Ordinance if i1 agrees to pay a cash equivalent. A cash equivalent is the amount of money paid by an employer for the spousal benefit that is unavailable for domestic partners, or vice versa. For more information, see Reasonable Measures Application. What if a company will comply but needs time to do it? Once a contractor makes It clear that it will comply with the Declaration, in certain situations ending discrimination in benefits may be delayed. For instance, offering medical insurance may be delayed until the contractor's next enrollment period; other benefits, such as bereavement Isave, may be delayed until the contractor's personnel policies can be revised. For more information, see Rules of Procedure of the Substantial Compliance Form. STEP 2: HOW TO COMf}LETE THE DECLARATION: NON-DISCRIMINATION IN CONTRACTS AND BENEFITS FARM Section 1 asks for information about your company. If the company employs 50 or less employees in the U.S., skip to Section 4, .date and sign. Section 2. Question 1 A asks whether your company prohibits discrimination against people based on the categories listed. • Answer "YES" if your company does have such a pol'~cy. • Answer "NO" if your company doer not have such a paltry. Question) B asks whether your company agrees to include a nondiscrimination clause in all subcontracts entered into for the performance of a substantial portion of the any contracts you have wish the Ciy. This clause must include al( oFtfie categories listed in question IA. You must answer this. question even if your company wiq not be entering into any subcontracts associated with work performed for- the City. ^ Answer "YES" If you will agree to include a nondiscrimination clause in subcantracis. • Answer "NO" if you will not agree to include a nondiscrimination clause in subcontracts. Question 2A asks whether your company offers benefits (such as medical insurance) to employees` spouses or to employees because they are married (such as bereavement leave which can be taken because of the death of a spouse, or tam€ly medical leave which can be taken because of a spouse having a serious medical condlHon}, • Answer "YES"` if you offer any such benefits. • Answer "NO" if you do not offer any such benefits. IVOTf: Yov ore considered as offering a benefit even tf you don't pay for tt. !f occess to the benefit is oNerea; but the cost must be paidrn whole or in part by the employee, you should stiff answer "YES". Question 2B asks whether you company offers benefits (such as medical insurance] to employees' domestic partners or to employees because they are in a domestic partnership (such as bereavement leave which can be taken because of the death of a domestic partner, ar family medical leave which can be taken because of a domestic partner having a serious medical condition). • Answer "YES" if you offer any such benefits. ^ Answer "NQ" if you do not offer any such benefits 8/5/2009 ITB-48-08/09 City of Miami Beach 44 or 45 NOTE: 7o comply, your answers to questions 2A and 28 should be the same. fn very limited circumstances, you may comply without offering benefits equally. See Reasonable Measures Application Form. ©uestton 2C should be filled out ONLY if you have answered "YES" to question 2A and/or' 2B. It asks you to indicate which benefits you offer to spouses (or employees because they are marriedj, which benefits you offer to domestic partners (or employees because they are in a domestic partnershtpj, and which benefits you do not offer. Please indicate only those benefits offered. If you offer benefits not already listed, write them in where it aays "other". Remember, offering access to a beneFtt is sh7/ considered a benefit, even if your company does not pay for it. Nate: !f you can't offer al! benefit in a nondiscriminatory manner because of reasons outside your control, Je.g. tfrere are no insurance providers willing ro offer darnestic partner coverage] you may be eligible far Reasonable Measures compliance. 70 comply on this basis, you must agree to pay a cash equivafen>; svbmU o completed Reasonable Measures Application form with aU necessary attachments and (rave your appliration approved by the Procurement D/vtston of the Ctty of Miami 6eoch. Step 3: ATTACH THE NECE55ARY DOCUMENTATION Section 3 states that you must submit documentation that verifies all benefits marked in your answer to Question 2C are offered in a nondiscriminatory manner. When possible, tt is best if you submit this docurnentahon along with your Declaration form. For policies that are unwrttten, submit a latter to the Procurement Division indicating this. Use the list below as a guide for the type of documentation needed. tNedieat Fnsuranee A statement from your medical insurance provider That confirms spouses and domestic partners (as defined under this Ordinance) receive equal coverage in your medical plan. This may be in a fetter Fram yow insurance provider, or reflected in the eligibility section of your official inwrance plan document. Similar documentation is needed far other types of insurance plans. Rerirernent Plans ]including 401k 8~ pension plans) The sections of your pension plan detailing how employees receive benefits. This should cover joint annuity options and pre retirement death benefits- Documentation should indicate that employees with domestic partners and employees with spouses receive the same benefits and payment options. Bereavement Leave Your bereavement leave of funeral leave policy indicating the benefit is offered equally. If your policy albws employees time off from work because of the death of a spouse, it should also allow for time off because of the death of a domestic partner, If the policy allows for time off due to the death of a parent in-law or other relative of a spouse, it must include time off for the death of a domestic partner's equivalent relative. Family Leave Your company's Family and Medical leave Act policy. Afl companies with SO or mare employees must offer this benefit. Your policy should indicate that employees may take leave because of the serious medical condition of their spouse ar domestic partner. Parental Leave Your company's policy indicating that employees may take leave for the birth or adoption of a child, to care for a child who is ill, and/or to anend school appointments. If leave is available for stepchildren (the spouse's child] then leave also should be available for the child of a domestic partner, Employee Assistance Program Your company's employee nssistonce program poli::y confirming that spouses, domestic partners and their parents and children are equally eligible (or ineligible) for such benefits, Relocation 8, Travel Your company's policy confirming that expenses for travel or relocation will be paid on the same basis far spouses and domestic partners of employees. Lliscounts, Faalities & Events Your company`s polity confirming that dtscaunis, Facilities (e.g. gym) and events (e.g, holiday party) are equally available to spouses and domestic partners of employees. Credit Ltnian Documentation from the credit union indicating that spouses and domestic parfiers have equal access to credit union services. thild Care Documentation that the children of spouses (step{hi{dren( and children of domestic partners have equal access to child care services. Other Benefits Documentation of any other benefits listed to indicate that they are offered equally. For medical insurance companies providing domestic partner coverage in the State of Fbrida, refer to the Domestic Partner fnsurance Coverage Search available online at: www.mtamibeachfl.aov under Business, Procurement drop down list. For any questions on the Cily of Miami Beach Equal Benefits Ordinance or how to complete the applicable forms, please contact: Cristina Qiaz, Cantrocts Compliance Sparialist PROCUREMENT DIVi510N 1700 Convention Cenkr Drive, Miomi Beach, FL 33 T 39 Tel; 305~d73-7496 /Fax: 786-3944000/ cristinadiaz~miamilxachfl.ac>v tNe are committed ro providing exaJlent public service and safety ro off who live, work and ploy in our vibrant, tropical, hisrorrc community. 8/5!2009 ITB-48-08/09 Cfty of Miami Beach 45 of 45 f,: A.~E INC. ~~ ` ~' TELECOM & DATA ..~-:r.~w:_. _:; Structured Cabling Systems INVITATION TO BID PURCHASE AND INSTALLATION OF TELEPHONE, COAX, DATA, AND FIBER OPTIC COMMUNICATIONS CABLE AND ACCESSORIES ITB# 48-081Q9 BiD JPENiNG: SEPTEMBER 4, 2009 A r 3'00 P.M ~'e~ice ~ l.)ata ~ F~iher Optic S~-i~ \orth~~~,t ~~~~~~ ~u-eet ih>ral. i~lorida >>1„_ . Tel. (..Oii-}?I-9$8R f~a' ~ ;0~)-l~ii-9(>h(, • ~~~~~~..~t~ztelecunt ~e~nt ~. A,S°~' r1vc. .- ' TELECOM & DATA - ~ • ~' Structured Cabling Systems TAB-1 ASE Telecom & Data Inc.-Introduction ASE Telecom & Data, Inc. a.k.a. ASE, is a financially stable, licensed, fully insured and bondable communications cabling company established in 1984 and based in Doral, Florida. We specialize in the design, turnkey installation, certification and documentation of Premise and Outside Plant (OSP) Cabling Systems in both the copper and optical fiber media for the ever growing Local Area Network (LAN) and Wide Area Network (WAN) marketplace. ASE currently employs the largest structured cabling workforce in South Florida with approximately seventy field personnel and over thirty vehicles serving our customers from Orlando to the Florida Keys. A distinction earned not just by mere words but by deeds and devotion to our profession and to our customers. Through commitment, dedication, quality work and customer service that is second to none, ASE has earned a reputation for excellence and innovation within the telecommunications cabling industry. We are certified by the major cabling manufacturers in our industry including: Panduit, Ortronics, Hubbell, Siemon, ADC, CommScope (Systimax/Uniprise), Corning EWP, Leviton and Belden IBDN. These certifications allow us to design and install cabling systems with extended product, Applications Assurance and Performance Warranties to our customers with a core team of professionals that comprise well over one-hundred years of experience in the cabling industry. As a Building Industry Consulting Services International (BICSI) corporate member, our staff of Registered Communication Distribution Designers (RCDDs) certifies all of our designs and oversees all aspects of our Quality Assurance Program. Collectively, our RCDDs, project managers, installers and technicians have literally completed hundreds of installations for customers in both the public and - 1 - private sectors. To ensure thorough TIA standards compliance, long term performance, system integrity and reliability as well as cable plant investment protection, ASE performs rigorous testing on all components and channels/links of our cable installations. Test Results are provided to our customers in electronic soft copy as part of the installation's "As-Built" CAD documentation package. In order to stay knowledgeable on all the latest standards and emerging technologies, ASE continually submits its workforce for training with the cooperation of our manufacturer and distributor partners. In turn this allows us to provide you, our customers with excellence and quality in the delivery of our products and services which is what ASE is synonymous with. Our customers look to us for vision, guidance, expertise, strength and stability. Our customers know that we will be around next week, next month and for many years to come and that they can depend on us. While your business needs and priorities may change over time, ASE will be there to help you build your business as our commitment to quality installations and customer satisfaction is what our technology is all about. Voice • Data • Fiber Optic 8545 Northwest 29`'' Street Doral, Florida 33122 • Tel. (305) 471-9888 • Fax: (305) 470-9666 • www.asetelecom.com ~. .~ ~ } A~E INC. "~-~~" ~~~ TELECOM & DATA '~~~~'_. r= Structured Cabling Systems TAB-1 MISSIONSTATEMENT To continuously strive to remain as the preeminent Structured Cabling Company in our market place by providing innovative solutions and standards compliant quality installations while maintaining a high level of customer service, productivity and safety in the work place. Through the delivery of our information transport systems allow our customers to provide products and services to their clients safely, efficiently and in a profitable manner. Core Values: •'• Integrity •'• Respect •'r Honesty •:~ Strong Work Ethic •'• Commitment •'• Accountability •°• Leadership • Quality • Value •2• Fairness -2- Voice • Data • Fiber Optic 8545 Northwest 29`" Street Doral, Florida 33122 • Tel. (305) 471-9888 • Fax: (305) 470-9666 • www.asetelecom.com A~E INC. ~-- TELECOM & DATA " " Structured Cabling Systems TAB-1 City of Miami Beach September 4, 2009 1700 Convention Center Drive Miami Beach, Fl 33139 RE: ITB #48-08/09- Purchase and Ynstallation of Telephone, Coax, Data and Fiber optic Communications cable and Accessories Scope of Services Introduction- ASE Telecom & Data lnc. (ASE) would like to thank The City of Miami Beach for the opportunity to provide this proposal for the Structured Cabling System to support ITB #48-08/09. The purpose of this proposal is to detail the necessary scope of work and associated cabling needed for The City of Miami Beach. Cabling Installation -ASE proposes to furnish and install a complete and fully functional Universal (Plug & Play) Structured Cabling System that is comprised of Plenum Rated Category Se station cables for both Voice & Data communications. The cabling is designed for installation above the drop ceiling space encompassing Various Telecommunications Equipment Room (MTER) throughout the City of Miami Beach. From the MTER, the cabling will run into vazious workstation outlets as denoted on the customer's or his/her agent's provided floor plan(s) or work orders. Prior to commencement of any & all projects, the ASE onsite manager will meet with the IT Departments designated Personnel to verify all outlet locations & materials required for the project. _ 3 _ If possible a three (3') service loop must be provided above every conduit stub-up within the ceiling space for each station outlet installed in the event that future terminations are required. All labels used throughout this installation will be machine generated labels and not hand written Quality assurance Structured Cabling Termination Components (Jacks, Patch Panels, Etc.) - At each station outlet location ASE will terminate each of the Category Se cables within an outlet using New Siemon, Category-Se, RJ-45 modulaz jacks. All cables will be sequentially installed and labeled for easy identification. ASE will install the appropriate single gang multi-port faceplates necessary for wall mounting, floor mounting, or mounting within the systems furniture raceways and/or panels and provide and install blank inserts for all unused jack locations. AS'E will provide the required amount of either 48-port or 24 -port Category Se patch panels for both Voice & Data Cables, based upon the project or existing Telecom closets to accommodate the termination of the station cables. One (1) front and reaz horizontal cable manager will be installed above and below each patch panel for the proper routing and management of the patch cords between the customer's LAN switches/phone system and the station cabling patch panels. Voice • Data • Fiber Optic 8545 Northwest 29~h Street Doral, Florida 33122 • Tel. (305) 471-9888 • Fax: (305) 470-9666 • www.asetelecom.com ~~ ~ ~~~ ~ x~` ASE INC E~ ~ -~~ TELECOM & DATA °`~ ~~~`''~ Structured Cabling Systems TAB-1 Main Telecommunications Equipment Room (MTER) - As required by the project or work order, ASE will provide, assemble, secure, and individually ground, if existing equipment is full, a standard 2- post black equipment racks or wall mount swing rack. Each of the racks will be equipped with front and rear vertical cable managers on both sides as well as ladder runway to assist in rack support and proper cable routing. A total of one (1) standard, front and rear, 4" x 5" vertical cable manager will be installed at the end of each row of racks. Backbone Cabling -This section is handled on an as needed basis. ASE will provide the City with the Design & Installation of the required Fiber & Copper backbone cables. Plywood Backboard -The customer or the General Contractor will furnish and install afire-rated 3/4" painted plywood backboard within the telecommunications room as required on new projects. If required on work orders ASE will install plywood & include as Miscellaneous Equipment. Fire and Smoke Partition Penetrations -All penetrations through fire and/or smoke partitions either made or used by ASE ,will be protected with UL approved materials and methods, so that the integrity of the partition is maintained. ASE will not be responsible for sealing or fire-stopping any sleeves or conduits through floors or firewalls that are not used or made by ASE. Support and Routing of Cables -All installed cables will be completely self-supported using normal - 4 industry standard supports. In no way will any cables be allowed to rest on other utilities or materials in the ceiling. All supports must comply with the applicable building codes. Grounding -ASE will extend a #6 awg copper ground wire from the above mentioned equipment rack / ladder runway to a building ground reference point within the equipment room supplied by the customer or the customer's electrician. Workmanship -All components of this installation will be installed in a professional, neat, workmanlike manner. Furthermore, all facets of this installation will be completely compliant with the following codes, standards, and guidelines: Certification -ASE will provide a documentation package that will include current EIA/TIA Category Se testing documentation for each communications cable installed. ASE will not be responsible for certifying Category Se cables which exceed the EIA/TIA distance limitation. In the event that any proposed cables may be over the distance limitation, ASE will notify the customer, which will advise ASE on the appropriate action to take. ASE will comply with all Federal, State & Local Laws, Codes, Ordinances Rules & regulations as applicable to the work being performed under this contract. ASE will not perform any work without prior authorization or approval from the City's IT Department. Voice • Data • Fiber Optic 8545 Northwest 29`h Street Doral, Florida 33122 • Tel. (305) 471-9888 • Fax: (305) 470-9666 • www.asetelecom.com ~~,~'`Y: ~ ~ `~°`~ ~ ASE INC. ~~ ~: ~~ ~ TELECOM & DATA ~,= Structured Cabling Systems TAB-1 A. TIA/EIA-569. Commercial Building Standard for Telecommunications Pathways and Spaces. B. TIA/EIA-568B.1 Commercial Building Telecommunication Cabling Standard. C. TIA/EIA-568B.2 Balanced Twisted Pair Cabling Components D. TIA/EIA-568B.3 Optical Fiber Cabling Components E. IEEE 802.3ab Specification for Gigabit Ethernet over twisted pair cable 1000Base-T. F. IEEE 802.32 Specification for Gigabit Ethernet over fiber optic cable 1000Base-SX and 1000Base-LX. G. TIA/EIA-606A Administration standard for the Telecommunications Infrastructure of Commercial Buildings. H. NEC- NATIONAL ELECTRIC CODE, NFPA 70-1990, NFPA 262-1985 M. ANSI- American National Standards Institute Warranties -ASE warrants its workmanship for a period of two (2) years from date of completion of installation of customer acceptance against any defects as results of our installation. ASE further warrants that all installations will be supported by a 20-Year Certification-Plus warranty from the Siemon Company. All warranties become the property of the end user, in this case the City of Miami Beach, & are fully transferable. Auto-Cad Drawings -ASE shall review all plans & cable routes prior to installation, in an effort to ensure the anost cost effective means of installation are being used. On all projects, ASE can provide a CAD representation of the As-Built drawings showing outlet locations, labeling, and cable - 5 - pathways. In an effort to provide this drawing, the Customer or his agent must provide a source document of the floor plans in electronic (.dwg) format. Product Delivery & Storage -ASE will be responsible for all products sold to the City until the point of customer acceptance or possession. ASE currently stages all material for projects & work order in our warehouse located in Doral, Fl. Electrical Coordination -ASE will coordinate all work to be performed on any & all projects with all trades associated with said project. Any electrical work required will be coordinate with onsite electrical contractors or sub-contracted Electrical Contractors. Products -ASE will provide only materials that are new, and of the type & quality specified in this RFP. All material will meet or exceed all specifications listed. Network Electronics -ASE will not be responsible for supplying or configuring any network electronics. ASE will install at the customer's request any & all network hardware into existing or newly provided racks/cabinets. Integration into Wide Area Network -ASE shall work with the existing network & cabling system to ensure that is capable of being integrated into a wide area network (WAN). Voice • Data • Fiber Optic 8545 Northwest 29"' Street Doral, Florida 33122 • Tel. (305) 471-9888 • Fax: (305) 470-9666 • www.asetelecom.com y~ , SSE INC. ::' • ~ TELECOM & DATA ~~° ~ ~ ~~ Structured Cabling Systems TAB-1 Raceway & Cable Support - In suspended ceiling areas where duct or conduits are not available, ASE will bundle, in bundles of 50 or less, station cabling with Plenum Rated cable ties snug, but not deforming the cable geometry. The cable bundling shall be supported via J-hooks and/or cable loops attached to the building structure and framework. Supports shall be situated at a maximum of four (4) feet intervals. ASE shall adhere to the manufacturers' requirements for bending radius and pulling tension of all data, voice, optical fiber and video cables. All conduits shall be adequately sized for the cabling to be installed within them & will not exceed the Fill ratio as outlined by the NEC 2008. Ceiling Spaces -The majority of the cabling within the City's building will be free-wired above ceilings and/or under raised floor(s). All communications cabling used throughout this project shall comply with the requirements as outlined in the National Electric Code (NEC) article 800. All cabling shall bare CMP/OFNP and/or appropriate markings for the environment in which they are installed. Data Racks, Cabinets & Enclosures -All enclosures will be properly grounded as per NEC 2008 requirements. All labels will be installed according to standards using machine printed labels. RCDD Approval -The final design of the proposal complies with TIA/EIA 568A, 569, 606 and 607 standards as well as ANSUEIA/TIA TSB-67 and TSB-72. Javier Perez, RCDD Registration # 09208 Expiration Date 12/31/09 -6- Should you require any further info please do not hesitate to contact me. Please see attachments for proposed product cut sheets. ~~~~p COMiyvp4 4a 9~ W ~ C ~ . . O ,~ ~B~ifONO~g\ icer Voice • Data • Fiber Optic 8545 Northwest 29`h Street Doral, Florida 33122 • Tel. (305) 47t-9888 • Fax: (305) 470-9666 • w'v'v'.asetelecom.com =H AFL INC. •~~' TELECOM & DATA 00 - a~ °~"' j`~ ~ =: Structured Cabling Systems Tab-2 City of Miami Beach September 4, 2009 1700 Convention Center Drive Miami Beach, F133139 RE: ITB #48-08/09- Purchase and Installation of Telephone, Coax, Data and Fiber optic Communications cable and Accessories Business Ori~in/History/ASE-Qualifications ASE Telecom & Data Inc. a.k.a. ASE, is a Florida based "S" Corporation, servicing the South Florida area since 1984. ASE Telecom & Data Inc. is a leading end-to-end Structured Cabling Systems Solutions Provider in the South Florida area. We are a group of trained men and women organized to serve your communications needs. Our team of Registered Communications Distribution Designers (RCDD's) & project managers design the infrastructure; install/test and certify the copper & fiber links/channels, connect the networks and equipment, install the conduits & pathways, build the computer rooms and meet with customers & General Contractors. In 1984, one man set out with a vision for providing quality service in the telephone industry. Mr. Juan F. Perez had a desire to prove to himself that he could succeed in our business. Recognizing a need for cost-effective telecommunications & the increase in the _ need for faster & more efficient networks, Mr. Perez founded All Sound Equipment Inc. - 1 (later to become ASE Telecom & Data Inc.). Demonstrating superior customer service & installation techniques, ASE Telecom & Data Inc. soon became a recognized & respected communications company in the South Florida Market place. Juan Perez had a very strong sense of family values & soon teamed up with his two sons, Javier & Danny Perez, in order to further grow the business. Under his watchful eye & the integration of the younger leadership, ASE Telecom & Data Inc. achieved unprecedented growth both in the public & private sector. Clients embraced the firm's innovative ideas & methods and began looking to them for complete project management & design as well as service beyond the company's traditional business plan. Our track record as innovators & problem solvers is well established in the South Florida Area. Customers not only look to ASE for cabling needs but for creative ways in unique situations & designs. As~~' INC. TELECOM & DATA ,,.. Structured Cabling Systems Tab-2 We aze certified to offer our customers the benefits of up to a 25-year manufacturer's product, labor and Applications Assurance (performance) warranty from our manufacturer partners. ASE is a licensed, insured and bondable (First Sealord Surety See attachments for Bonding Letter) State of Florida Low Voltage Electrical Contractor (ES-0000243 8c ES-12000714-See attachments for copy of licenses) as well as a certified Minority company (State of Florida MBE-See attachments for State Certificate). We currently provide service to a multitude of state, county, local government agencies & educational institutions as well as many customers in the private sector throughout South Florida. Throughout our history we have come to work with clients in many industries. Our reputation among the Structured Cabling Industry is second to none. Our work for the State of Florida, Department of Transportation, South Florida Water Management (SFWM) District, various cities & municipalities as well as many of the healthcare, educational & financial institutions in South Florida, has earned us the highest praise. These partners look to us for vision, guidance, strength and stability. They understand that we will be azound next month, next year, and next decade to help them continue to build their businesses. A few of our customers include: Public Health Trust of Dade County (Jackson Memorial Hospital), Department of Transportation DistrictlV & Tll, AT&T, University of Miami, City of Miami Beach, Mellon National Bank, Miami Children's Hospital, Broward Health Systems, Bacardi USA, City of Fort Lauderdale, Broward County &Broward County Aviation Department We cert~ all of our work to the latest standards in the industry. -2- While our customers' priorities may change throughout the life of the project, we retain our capacity to deliver on time & on budget. Our financial strength allows us to manage even the lazgest projects. Our focus on customer service & support has made ASE a leader in the structured cabling systems industry within our market place. Oaerations Administration & Management ASE Telecom & Data Inc. has an established track record for providing innovative & cost effective solutions to its customers through the use of their planning & management team. Each & every project is assigned a team consisting of a Project Manager, Lead Technician & Installation crew. This team is dedicated to the project from start to finish. Our projects aze scheduled on a daily basis according to their time frames & difficulty. Projects that aze relatively small in scope & duration aze scheduled immediately for completion within 5- days or less from receipt of purchase order or notice to proceed. Large projects are scheduled according to the scope of work & time frames allocated for that particular job in conjunction with the customer's needs and the General Contractor's construction schedule. ASE Telecom & Data Inc. has established a system for managing its projects & work flow as follows. All orders are received via email, fax or telephone. Upon receipt the order is routed to the appropriate project manager for the prepazation of an estimate if required or development of material list for execution. Projects aze then given a work order number & ~~, ~ ~~R A~* `'~ INC. '° x~ :-, ~ TELECOM & DATA .,_ `:~,..,~ Structured Cabling Systems Tab-2 entered into our scheduling system. It is the job of the Project Managers & Director of Operations to meet daily to discuss the status of all jobs currently under way. We dispatch all of our technicians from our Doral location, so keeping control of our fleet is simple & efficient. Organizational Structure ASE Telecom & Data Inc. has established various key personnel that are involved in the day to day operations of our organization. It is our intention to always dedicate several individuals to our projects in order to assist us in maintaining an open line of communication & a superior level of service throughout the term of our projects. We currently employ a staff of over seventy (70) hazd working men & women at our Doral office and a fleet of thirty plus service vehicles available to cover our current & future workload. Our staff is comprised of leaders in their field of expertise & management capabilities, highly trained men & women that have worked in the structured cabling industry for at least ten yeazs. They aze familiar with the daily workings of the business and are always willing to go the extra step towards bringing a project to completion. The office staff is primarily involved with the scheduling of work orders, Inspections, Daily time sheets & Human Resources. ASE Telecom & Data Inc. has a team of project managers that not only can run your project successfully but have sufficient field experience to ensure a quality product upon completion. Our team of project managers, is dedicated to customer satisfaction on every project. Their primary function is to ensure the smooth flow of work on each & every job, meet with customers, contractors & inspectors, perform quality control check ups on projects & make sure we successfully turn in every job both on time & on budget. Organizational Structure: The following is ASE's Telecom & Data Inc. Organizational Structure: Office & Support Staff= 5 Directors- Project Managers- 6 Sales & Mazketing- Technicians- 28 Installers- 2 3 28 -3- A,~'~' INC. ~e~" TELECOM & DATA -~= Structured Cabling Systems Tab-2 Companv Officers & Principals President Ju rez Chief Operating Officer Javier Perez, RCDD V.P. of Operations Danny Perez Companv 1'rainin~ Procedures ASE Telecom & Data Inc has formed strategic partnerships with some of the leading Manufacturers in the structured cabling industry. These partnerships allow us to maintain a high level of professionalism and training throughout our organization. We certify all of our installations through the use of strict testing, measuring & certification processes. Our staff of highly trained men & women is not only skilled at the installation level but also at the testing & certification of all structured cabling projects. Our customer's cabling infrastructure is the foundation of their network. They aze faced with the daunting challenge of ensuring that their infrastructure will support their organizations needs for yeazs to come. Meanwhile, escalating bandwidth requirements and shifting network demands aze putting more and more pressure on each element of the - 4 - cabling system. ASE Telecom & Data Inc has created a system of training & certification for our employees to help ensure that your end-to-end Cabling System is designed-and installed properly and 100% tested to verify compliance with TIA/EIA standard performance requirements. Our standazds-based curriculums encompass the design, application, installation, troubleshooting, and testing of telecommunications infrastructures. We use a combination of text instruction and practical hands-on modules both in the field & simulated in our training facility. In support of these objectives, systems installed by ASE are eligible for coverage under the various manufacturers Certification System Warranty Programs. This unique program establishes a network of consistently trained and qualified employees that will assist you to quickly and efficiently deploy a network infrastructure that you can count on. We provide both in house & manufacturer certified training programs for all technicians and installers. ASE Telecom & Data Inc provides its employees with a comprehensive training guideline upon entering our work force. We not only provide the basic training needed to install our cabling systems, but the knowledge and theory behind the installation itself. Our staff of project managers are leaders in their industry and have acquired vast ~`~ ~ ~~~ ~1~5'L' INC. ~~~° ~~~ TELECOM & DATA ,... a~'° "~° Structured Cabling Systems Tab-2 knowledge through many years of field experience & training programs. Our technicians are factory trained at the installer, technician & certification levels. ASE Telecom & Data Inc provides monthly training seminars for our employees. We cover the basic installation practices & principles that govern our industry. We instruct our employees in local codes, NEC codes & EIA/TIA standards. Our project managers are certified at the design & implementation level. We routinely send our project management staff to human resource & employee management courses. We have developed our own testing and certification programs for employee evaluations. We test all installers on the basic installation & industry knowledge. We also test all lead technicians on standards, testing parameters, troubleshooting issues & basic design requirements. The project manager training courses are designed to provide our top-level managers with the latest information contained in telecommunications industry standards, installation practices, testing and troubleshooting. The Technician course is designed to give the field technician an overview of basic transmission concepts and TIA/EIA telecommunications standards. Emphasis is on proper installation techniques and the importance of these in realizing the full performance of the highly engineered cabling systems on the market today. The ASE Telecom & Data Inc Training Program: • Consistent installation methods 8c practices. • ~4 program of trained individuals with the same goad • Quality, Installation 8c Service throughout your project. • Certified Installations 8t knowledgeable staff. -5- ``h:, A~~~~ INC. "~ :~:0.~~ TELECOM & DATA - ~~~ Structured Cabling Systems Backbone Cabling Infrastructure Tab-2 As the insatiable need for bandwidth continues to grow, ASE Telecom & Data's position as a leader in the telecommunications industry will become even stronger. With over 23 years of experience, our customers turn to us in order to engineer, design, construct and maintain the most advanced fiber optic, copper and coax networks. By combining cutting edge technology with our world-class engineering, design, construction and maintenance capabilities, we are able to continually provide our customers with quality networks that carry voice, video, data and Internet services to their end users. Workstation Cabling Infrastructure ASE Telecom & Data Inc. delivers exceptional on-site infrastructure services with the maximum savings for the life of your network. Our Installation & Project Management Team will help you design, install, and maintain an infrastructure that meets your needs for years to come. In fact, we guarantee it with the added benefit of our Manufacturers Extended warranty programs. -6- As one of the largest installers of structured cabling infrastructure in South Florida, ASE Telecom & Data Inc. can provide a total turnkey solution for all of your communications and structured cabling needs. Our employees are skilled and experienced in the installation and practices required by today's emerging solutions providing services that can meet or exceed the network requirements. All of our installations comply with EIA/TIA industry standards. We are constantly updating our technicians, installers, project managers and sales team on the latest certifications & training available for our industry. ;c...YP~k A~~~~ INC. a ~~; TELECOM & DATA .`"':y' Structured Cabling Systems Tab-2 ><Jnder~round Construction Services ASE Telecom & Data Inc. is one of the few companies still providing complete Turnkey Underground Cable & Construction services to its customers. Whether you have a campus environment connecting multiple buildings or simply need to cross the street to an adjacent building, ASE can tailor a cost effective solution that is right for your project. We specialize in Conduit/Duct Bank installations, Outside Plant copper & fiber optic installations, Fusion splicing & emergency restorations to damaged facilities. Our Outside Plant Division supports clients who require a communications backbone system to supply voice, video, security, energy management, and data needs for two or more buildings within one contiguous property, or numerous buildings within a local jurisdiction. Capabilities and Services include: • Installation of diverse Entrance Facilities • Engineering studies, needs assessment audits, facility surveys, and inventory of existing OSP communication infrastructures • Campus backbone design and construction, voice, video, CATV/MATV, and data over copper, fiber, and coaxial cable • Manhole and conduit construction • Right of way negotiation • Aerial and pole line construction • Buried trenching/directional bore cable installations • Underground cable construction, including copper and fiber optic installations -7- Coruorate Past Perforffiances ASE Telecom & Data, Inc. is proud to be celebrating our 25~' year in business in 2009. Our dedications to customer service, sales & installations have brought to the point we are at today. Our customer's have always looked to us for innovative & cost savings ideas when it comes to their Structured Cabling System installations. ASE Telecom & Data, Inc has never had a judgment nor complaint filed against us. Our honest approach to business has lead to many successes throughout our 25-years in the industry. As the green initiative is among us, ASE has also begun to implement several Green ideas into our daily work environment. ASE recycles all left over scrap cable from all jobs & re- uses reclaimed materials in our warehouse. Our policy towards being Green is to leave as little impact on our jobsites as possible. We perform daily clean-ups of all jobsites; recycle all cardboard form boxes, wood form reels & copper from abandoned cable. ASE is currently in the process of obtaining the Green Advantage certification for both Commercial & Residential Construction. This will allow us to qualify our workforce on a commercial building that is seeking LEED Certification to become eligible for a LEED Innovation Credit. ~° ~~~~ INC. ~~ ° ` TELECOM & DATA -'~4~^ ~ -^'~ Structured Cabling Systems ]Key Personnel Tab-2 Field Proiect Manasers Felix Jure (JMH-Dedicated onsite manager) Jorge Rodriguez (Large Projects), Iban Chaviano (AT&T dedicated Project Manager), Fernando Hernandez (UM/JMH dedicated Project Manager) Proiect Ensineers Jorge Alvarez, Jose Otero & Tony Muniz, RCDD V.P. Business Development Robert Zequeira, Jr. Office Manager Sergia Perez ASE Telecom & Data Inc. currently employs & installs all of its systems with in-house technicians. ASE has designated the following employees as key personnel for this contract: Mr. Javier Perez, RCDD-Account Manager-Executive/Senior Level Official Mr. Jorge Rodriguez-Project Manager- First/Mid Level Officials and Managers -8- o tL~ ~d ASE INC • b~ : - ~ TELECOM & DATA `•~°y°''°' Structured Cabling Systems TAB-3 Partnership Strength ASE Telecom & Data, Inc. (ASE) would define a successful "partnership" by providing dedicated management and technical resources to the City of Miami Beach. In order to be successful, it is extremely important for ASE and the City of Miami Beach to work in accordance with each other and to form a partnership that is capable of flourishing. In a partnership, business objectives and goals can be achieved through mutual understanding and cooperation. Not only are ASE's project manager & technicians skilled, but they are also equipped to set up mutually satisfying and positive goals with our partners. This has enabled them to build their own, as well as our partner's capacity, skills and capabilities. Factors that will enhance the successful business partnership ofASE & the Cit~ofMiami Beach Understanding the purpose behind the partnership- In the world of business, successful partnerships can be developed and maintained by focusing on mutually beneficial goals and objectives. ASE strives to provide the City of Miami Beach with the highest level of customer service & support. Creating commitments for the partnership-Commitments and agreements form the basis for any successful alliance or partnership. ASE commits to maintain Qualified, Certified & trained technicians on staff at all times. ASE proposes to keep the same technicians and project manager, allocated to the City, thru the duration of the contract. ASE feels that this will reduce or eliminate delays in completing projects. ASE has established an excellent relationship with the City's IT _ staff. Our vast knowledge of the facilities & existing work environments has allowed us to - 1 increase efficiency on installations, thus reducing costs for the City. Our team is conscious of the requirements needed to perform work in the City of Miami Beach & demonstrates courtesy & respect to all employees. Laving Realistic expectations- Communication is extremely important in any kind of partnership. Partners, by talking openly and honestly with each other, can manage the relationship in the most profitable way. ASE has demonstrated, thru past experiences that we will continue to meet & exceed the City's expectations on this contract. Nevertheless, our principle objective is to focus on managing and sustaining the partnership we have already established with the City. Successful partnerships are always founded on honesty & trust. A trusting relationship is one of the biggest trademarks of a successful partnership. ASE has always maintained an honest & open relationship with the City & will continue this into the new contract. / ~~~eo copy~N~c ~ 9~ 0 O K = O ~ i Pere DD ~'B~noxoEg~°~ Operations Officer Voice • Data • Fiber Optic 8545 Northwest 29`~ Street Doral, Florida 33122 • Tel. (305) 471-9888 • Fax: (305) 470-9666 • www.asetelecom.com L~ ~ ~ ~ '~~~~ ~~~~ ~~ ~ .,., ~ u ?~.~ ~ ~ ~ ~ w ~ ~ ~ ~ w ~ ~ ~ ~ ~ d :p ti ;~ ~~ ~ _~ A ~ :~ ~ ~ ~~ ~~ ~ ~+ ~ N ~,~ v 0 ~~ ,~ g i b N ~ ~. ~ ~~~~ w `~ .~~ ~ ~ ~ ~ ~~' ~~ ~~~~ ~~ `° ~ .: a 0 0 ~~ o~ ~~ ~ z m ~s N ao O N N N N^ N N ~~ ~~~ ~s ~~ ~~~~' 'N N r~ O r `'~'.,,~ i !,. Y L '~ = ~ N ~ ~ p NL. ~ ~ '~ ~ -~ ~ ,~ ~ a ~' ~, c ~ ~ ® ~ ~ a ~ ~ ~ x (~ _~ a~ ~ -a 4 ° ' ~ V, ~ ~ ~ O / ~ ~ ~ U .~ ~ n ~ ~ ~ '~//~~ Vy ~ ~ N ~ ~ U ~ ~ S a~ U ~ ~ ~~ ~ ~ • ~ ~ ~ ~ o ~' m o o o ~ V ~ J ' •~ `~ C tU w s C1 ~~ ~ ~ T Qy~ w~ f 3 ~ ~ _ .~.- {J) ,~~~ '~~ 3 2 :r, ,= a ~ m 'b 1!] 1 ~' ~.. T +~~. r~ V yi s; ~~ ~~ .. ~, ~ ~g~ ry . ,,,~j G"!~ ~: "•. 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Miami, Florida FINANCIAL STATEMENTS AND ACCOUNTANTS' COMPILATION REPORT June 30, 2009 GARCIA, ESPINOSA, MIYARES & CO., LLP Certified Public Accountants Cora! Gables, Florida ASE TELECOM & DATA, INC. CONTENTS Pane Accountants' Compilation Report 1 Financial statements: Balance Sheet 2 Statement of income and retained earnings 3 Statement of cash flows 4 Notes to financial statements 5-11 Supplemental information: Accountants' compilation report on supplementary information 12 Schedule of gross profit by contracts 13 Schedule of contracts in progress 14 Schedule of completed contracts 15 Schedule of selling, genera! & administrative expenses 16 To the Board of Directors ASE TELECOM & DATA, INC. Miami, Florida Garcia, Espinosa, Miyares & Co., LLP (the Firm) has compiled the accompanying balance sheet of ASE Telecom & Data, Inc. {an "S" Corporation), as of June 30, 2009, and the related statements of income and retained earnings and cash flows for the six-month period ended, and the accompanying schedule of general and administrative expenses, which is presented only for supplementary analysis purposes, in accordance with Statements on Standards for Accounting and Review Services issued by the American Institute of Certified Public Accountants. A compilation is limited to presenting in the form of financial statements information that is the representation of management. We have not audited or reviewed the accompanying financial statements and, accordingly, we do not express an opinion or any other form of assurance on them. The Company, with the consent of its shareholders, has elected under the internal Revenue Code to be an S Corporation. In Lieu of corporation income taxes, the shareholders of an S Corporation are taxed on their proportionate share of the Company's taxable income. Therefore, no provision or liability for federal income taxes has been included in these financial statements GARCIA, ESPINOSA, MIYARES & CO., LLP ~~,~~ ~~ Certified Public Accountants ~""n Coral Gables, Florida ~ ~ ~ ~~ f' August 14, 2009 ~ CERTIFIED PUBLIC ACCOUNTANTS S CONSULTANTS 100 ALMERIA AVENUE SUITE 230 CORAL GABLES FL 331 34 PHONE 305 529 0345 FAX 305 529 5401 WWW,GEM CO-C Pq.GOM ACCOUNTANTS' COMPILATION REPORT ASE TELECOM & DATA, INC. BALANCE SHEET JUNE 30, 2009 (Read Accountants' Compilation Report] AS_ CURRENT ASSETS Cash and cash equivalents $ 627 Accounts receivable ,774 Costs in excess of billings and estimated 1,085,133 earnings on uncompleted contracts 27 417 TOTAL CURRENT ASSETS , 1,740,324 FIXED ASSETS Property and equipment - at cost, net of accumulated depreciation of $395 545 , 307,502 OTHER ASSETS 816 TOTAL ASSETS $ 2,048,642 LIABILITIES AND STOCKHOLDERS' EQUITY _ CURRENT LIABILITIES Accounts payable and accrued expenses $ 2 Billings in excess of costs and estimated 28,625 earnings on uncompleted contracts 236 846 Other current liabilities , Current portion of long term debt 76,574 Lines of credit 33,218 TOTAL CURRENT LIABILITIES 14,116 589 379 LONG TERM DEBT, NET OF CURRENT PORTION 73,068 TOTAL LIABILITIES 662,447 STOCKHOLDERS' EQUITY Common stock, $1 par value; 500 shares authorized, 500 issued and outstanding Retained earnings 500 TOTAL STOCKHOLDERS' EQUITY 1,385,695 1, 386,195 TOTAL LIABILITIES ~ STOCKHOLDERS' EQUITY $ 2 ,048,642 The accompanying notes are an integral part of these statements. 2 ASE TELECOM & DATA, INC. STATEMENT OF INCOME AND RETAINED EARNINGS FOR THE SIX MONTH PERIOD ENDED JI;NE 30, 2009 (Read Accountants' Compilation Report) REVENUES COST OF REVENUES GROSS PROFIT SELLING, GENERAL AND ADMINISTRATIVE EXPENSES INCOME FROM OPERATIONS OTHER INCOME/(EXPENSE) Depreciation Interest TOTAL OTHER INCOME/(EXPENSES) NET INCOME BEGINNING RETAINED EARNINGS DIVIDEND DISTRIBUTIONS ENDING RETAINED EARNINGS $ 4,374,862 2, 831, 786 1, 543, 076 1,111,165 431,911 (56,992) _ (3,742) _ (60,7342 371,177 1,287, 398 (272,880) $ 1, 385,695 The accompanying notes are an integral part of these statements. 3 ASE TELECOM & DATA, INC. STATEMENT OF CASH FLOWS FOR THE SIX MONTH PERIOD ENDED JUNE 30 , 2009 (Read Accountants' Compilation Report) CASH FLOWS FROM OPERATING ACTIVITIES Net Income Adjustments to reconcile net income to net cash $ 371,177 provided by (used in) operating activities: Depreciation Increase in accounts receivable 56,992 Decrease in costs and estimated earnings in (3,780) excess of billings on uncompleted contracts (28;094) Decrease in other current assets 800 Increase in accounts payable and accrued expenses 13 564 Increase in billings in excess of casts and , estimated earnings on uncompleted contracts 194 688 increase in other current liabilities , 73 350 Tota! adjustments , 309,521 Net Cash Provided By Operating Activities 680,698 CASH FLOWS FROM FINANCING ACTIVITIES Repayments on long term debt (19,823) Repayments on line of credit (4,867) Dividends distributions paid {272,880) Net Cash Used In Financing Activities _ (297,570 NET INCREASE IN CASH 383,128 Cash, beginning of year 244,646 Cash, end of year $ 627,774 SUPPLEMENTAL DISCLOSURES: Taxes Paid $ Interest Paid $ 3,742 The accompanying notes are an integral part of these statements. 4 ASE TELECOM $ DATA, INC. NOTES TO FINANCIAL STATEMENTS JUNE 30, 2009 NOTE A -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Company organization and operations The Company was incorporated in the State of Florida on September 4, 1984. The principal business and purpose of the Company is telecommunication structured cabling. Accounting Basis and Methods The Company prepares its financial statements using the accrual basis of accounting. Revenue from sales is recognized when earned, and expenses are recognized when incurred. Cash and Cash Equivalents Cash and cash equivalents are defined as highly liquid financial instruments with maturities of three months or less. The company maintains its cash balances with high quality financial institutions. At times, such balances may be in excess of the temporary federally insured limit of $250,000. Use of Estimates Management uses estimates and assumptions in preparing these financial statements in accordance with generally accepted accounting principles, These estimates and assumptions affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities, and reported revenues and expenses. Accordingly, actual results could differ from these estimates. Revenue and cost recognition The Company follows the percentage of completion method, for recognizing revenues from long- term contracts. Management believes that this method more accurately measures income. Under the percentage of completion method, revenues are measured by the percentage of cost incurred to date to estimated total cost for each contract. That method is used because management considers total cost to be the best measure of progress on the contracts. Revenues and costs for service contracts are recognized as the work is performed 5 ASE TELECOM & DATA, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2009 NOTE A -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) Contract costs include all direct material and labor costs. Selling, general, and administrative costs are charged to expense as incurred. Provisions for estimated losses on uncompleted contracts are made in the period in which such losses are determined. Changes in job performance, job conditions, and estimated profitability may result in revisions to costs and income, which are recognized in the period in which the revisions are determined. Changes in estimated job profitability resulting from job performance, job condition, contract penalty provisions, claims, change .orders, and settlements, are accounted for as changes in estimates in the current period. The asset, "Costs and estimated earnings in excess of billings on uncompleted contracts", represents revenues recognized in excess of amounts billed. The liability, "Billings in excess of costs and estimated earnings on uncompleted contracts," represents billings in excess of revenues recognized. Accounts Receivable Trade account receivables are recorded at the amount the company expects to collect on balances outstanding at year end. Management closely monitors outstanding balances and writes off, as of year-end, all balances that prove to be uncollectible by the time the financial statements are issued. Disclosure of fair value of financial statements The carrying amount reported in the balance sheet for cash, accounts receivable, accounts payable and accrued expenses approximates fair value because of the short-term maturity of these financial instruments. The carrying value of the notes payable approximates fair value because current rates offered to the Company for debt with similar remaining maturities are approximately the same. Income Taxes The Company has elected to be taxed as an "S" Corporation in accordance with the internal Revenue Code of 1954; therefore, no provision for income taxes is necessary in the financial statements. As an S-Corporation, the company passes through items of income and deductions to the shareholders each year as earned, and thus pays no federal corporate income tax itself. 6 ASE TELECOM & DATA, (NC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2009 NOTE A -SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued Reclassification Certain accounts were reclassified from the prior period. The purpose of the reclassification is to give a more accurate representation of the Company's operations. The reclassifications did not affect the representation of the Company's overall performance. NOTE B -UNCOMPLETED CONTRACTS Costs, estimated earnings, and billings on uncompleted contracts are summarized as follows: Costs incurred on contracts in progress $ 934,809 Estimated earnings 345.938 Contract revenues to date 1,280,747 Less: biNings to date 1.490.174 ( 09 4 Included in the accompanying balance sheet at December 31, 2008 under the following captions: Costs and estimated earnings in excess of billings on contracts in progress $ 27,417 Billings in excess of costs and estimated earnings on contracts in progress (236.846) NOTE C -PROPERTY AND EQUIPMENT The Company's property and equipment is stated at cost. The costs of renewals and betterments are capitalized. Repairs and maintenance are charged to expense as incurred. Upon disposition of property and equipment items, the related cost and accumulated depreciation are removed from the accounts and any gain or Toss is credited or charged to income. Depreciation is computed primarily on the straight-line method over the expected useful lives of the applicable assets. 7 ASE TELECOM & DATA, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2009 NOTE C - PROPERTY AND EQUIPMENT (continued) Property and equipment at June 30, 2009 is summarized as follows: Estimated Useful life Office equipment & furniture 5-7 yrs. $ 197,151 Vehicles 5 yrs. 138,712 Leasehold improvements 39 yrs. 16.734 703,047 Less: accumulated depreciation (395,545) $ 307.502 Depreciation for the six-month period ended June 30, 2009 amounted to $ 56,992. NOTE D — LINE OF CREDIT The Company has a $422,400 line of credit with Wachovia Bank. Outstanding principle balance bears interest at the prevailing variable rate of 3.00%. At June 30, 2009 there was an outstanding balance on this line of credit of $14,116. The Company has a $250,000 line of credit with Citibank. Outstanding principle balance bears interest at the prevailing variable rate of 3.25%. At June 30, 2009 there was no outstanding balance on this line of credit. NOTE E LONG TERM DEBT Long term debt consists of the following at June 30, 2009: Note payable with interest at 7.79% at bank due in monthly installments of $740.59 including principal and interest through November 2011; secured by the Company's assets. Note payable with interest at 2.9% at a financial institution due in monthly installments of $826.58 including principal and interest through March 2012; secured by the Company's assets. 8 $ 19,519 15,318 ASE TELECOM & DATA, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2009 NOTE E -LONG TERM DEBT (continued) Note payable with interest at 7.79% at a financial institution due in monthly installments of $402.31 including principal and interest through April 2012; secured by the Company's assets Note payable with interest at 6.99% at a financial institution due in monthly installments of $1,301.81 including principal and interest through November 2013; secured by the Company's assets. Total long-term debt Less: current portion Long term notes payable 12,234 59.215 106,286 33 218 $$ 7 The maturities of the notes payable consisted of the following at June 30, 2009 2010 2011 $ 33,218 2011 30, 914 2012 21,141 21,013 NOTE F -LEASE OBLIGATIONS The Company rents ifs office and warehouse facility under an operating lease that expires Jul 2013 from a related party. The monthly rent expense is approximately $ 18,725. Future minimum lease payments as of June 30, 2009 are as follows: 2010 2011 $ 224, 700 2012 224, 700 2013 224,700 224,700 Total minimum lease payments 9 ASE TELECOM & DATA, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2009 NOTE F -LEASE OBLIGATIONS (continued) The Company leases various automobiles under non-cancelable operating leases expiring in various periods from March 2011 through December 2013 and is classified as operating leases. Obligations under the lease consist of the following: 2010 $ 72,498 2011 49, 728 2012 27,371 2013 15,026 2014 6.859 NOTE G -CONCENTRATIONS Credit Risk Financial instruments, which potentially subject the Company to concentrations of credit risk, consist principally of account receivable. A significant portion of the Company's accounts receivable relates to a limited number of customers. Significant Vendors The Company purchases its materials from three vendors. The Company does not anticipate any interruptions in materials from these vendors. In the event materials were disrupted for any reason, management believes alternative sources for these purchases are available. NOTE H -RELATED PARTY TRANSACTIONS As discussed previously in Note E, the company rents office and warehouse facilities from a related party. 10 ASE TELECOM & DATA, INC. NOTES TO FINANCIAL STATEMENTS (CONTINUED) JUNE 30, 2009 NOTE I -EMPLOYEE BENEFIT PLAN In 2008, the Company adopted an employee benefit plan, which covers afl of its employees who meet certain age and service requirements. This plan allows the employee to make tax deferred contributions to the plan up to 15% of their total earnings. The Company matches 25 percent of an employee's annual contribution up to 6 percent of salary. The Company contributed approximately $30.,354 to the plan for six-month period ended June 30, 2009. 11 ACCOUNTANTS' COMPILATION REPORT ON SUPPLEMENTARY INFORMATION To the Board of Directors ASE Telecom & Data, Inc. Miami, Florida Our compilation report on the basic financial statements of ASE Telecom & Data, Inc. for the six month period ended June 30, 2009 appears on page one. The accompanying supplementary information contained in the Combined Schedules of Gross Profit by Contracts, Contracts in Progress, Completed Contracts, and Selling, General, and Administrative Expenses are presented only for analysis purposes and have been compiled by us without audit or review, from information that is the representation of management. Accordingly, we do not express an opinion or any other form of assurance on such information. 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s~aa; oy,N aa,fo~dwa ,fud •~gss~ws~p apn~aw p~noa ya~yn~ °uo~;ag ~fagugd~as~p o;;aafgns aq ,few aaos,fue3o uo~;gmw~aas~p ao;uawssgagy ~enxas3o ~;~rn~ aa,fo~dwa,fud •pa;~q~yoad os~g aae ~auuosaad ~faos~naadns-uou ao ,faos~naadns aay;~a ,fq aan;eu ~gnxas e,Io;anpuoa ~ga~s~fyd ao ~egaan an~sngg aay;o pug suo~;~sodoad'saaugnpg an!sua330 'saga pug uo~;gn~ena ~;uaw,foidwa s~aa,fo~dwa ug ~u~pag~aa uo~s~aap ~auuosaad ,fug aauan~u~ dea ,fug m ~~~.a sa~uenpg ~gnxas 3o uo~;aafaa ao o; uo~ssiwgns;ey; `~1;~a~~dw~ ao ~~;ia~~dxa aay;~a °a;gnu~su~ ao ua;gaay;;ou ~~gys;uawa~gugyy •uot;gu~w~aasip ~q},ag~un ao;uawsseagy3o aaa3;uawuoa~nua ~m~aoa g papao~g aq saa~foldwa ~Ie;ey;;ua;u~ s~,fuedwoo ay; s~;I •wao3 fug ui saa,fo~dwa s;~ 3o;uawssgagy ~enxas s;~q~yoad ~Sd 'aaly' s;y~tg ~~n~~ b96i ay~3o IIA atI!,L u~ puno; sau~~apin~ ~p~~ ay; y;~,a aaug~idwoa u~ s~ ,fagod siy; o;;uaw;~wwoa ~fugdwoa ay,I, •;uawssgagy ~gnxas3o aaa;;uawuoainua ~up[ao,~ g ~u~p~noad o; pa;;~wwoa s~ ~sd A~I'IOd zu~r~tss~~x z~nx~s S.~LLI778ISAZOdS.~X ~ S.LH~IX ~.~d07dI~~ •wnw~ww e o; play aq p!noys aw!; ~utntrp °pasn s! uo!;e~odsuer; ,fuedwoa arayh- pue parap!suoa aq p!noys yawn! ro3 uo!;eao! aige;daaae ;sareau ayy •,fed-uou parap!suoa aq !!eys spo!rad yaun~ •~ •aauasge pasnaxa ay; aro,;aq,fep auo;sea!;s ros!nradns a;e!paww! a;ayl;ae;uoa;snw aqs/ay ~ssau!snq !euosrad a!pusy o;,;;o aw!; ale; o; spaau aa,~o!dwa ue3I 's~gP33o uo ro ~srnoy ~u!~ro,--3o ap!s;no s;uaw;u!odde ray;o ro !e;uap °!sa!paw :se vans ssautsnq !euosrad 3o area ale; o; apew aq p!noys ;ro33a ,frank •9 •ros!nradns a;e!paww! rno~f o; pa;.todar aq p!noys •a;a °s;uepuadap °ragwnu auoyda!a; °ssarppe'aweu :se yans sn;e;s !euosrad 3o a~ueya ~fud •S •an!ssaaxa awoaaq saauasge uayn~ panu!;uoa aq;snw;uaw~fo!dwa;ey; ,r~o!!o;;ou saop;! °a!ge3!;snf aq as!n~ray;o ,few saauasge s~aa,fo!dwa ue y~noy; uan~ •,fuedwoa ay; o; aa,fo!dwa ay;3o an!en ay; r!edw! o; se ua;3o os rnaao ssau!pre; ro saauasge 3! ~S6'3o ,fo!dwa ay; u! u!ewar o;;aadxa;ouuea aa,fo!dwa ud •{~ •~ro,~ o; pa;aadxa s! aafo!dwa ay; aw!; ay; o; ro!rd aa~;o ay;;ae;uoa;snw aa,fo!dwa ay;'pa!npayas se ~ro,-~ o; 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saa,fo~dwa gay;o ~u~;~au~ ao sad;~ni;as ~.~on- ~u~;a~.~;saa ,f~a;eaaq~~aQ •6 •,f;aadoad s~aa~aon~-oa a uo ao ,~.~adoad ,fusdwoa ~o ;;ayy •g •aauasq e us,;o aosin.~adns a;e~paww~ ano~f ,f,;~;ou ,f~aado.~d o; aan;~s3 ao ~ssau~pas;~saauasge an~ssaax~ •~ •s;uawu~tsse qof w~o~aad o; ~esn3aa ao °uoistnaadns;o saapao a~geuoseaa ,Cago o; ~esn3aa ~utpn~au~ °uoi;emp~ognsu~ ~n1I~~,~ pus;us.~~e~3 '9 ~anpuoa ,f~aap~os~p ao sso.~~ •S •,f;.~ado.~d ,fusdwoa uo .ro q.~on~ ;s suodsan~ pa~saauoa ao paz~aoq;neon ~fus 3o asn ao uotssassod •~ •aaus;sgns ~g~a~~~ 3o aauan~m ay; aapun ~urgaon~- ao °,Io uo~ssassod •£ •sa~eaanaq a~~oyoa~e3o aauan~u~ ay; aapun ~unlaoM 'Z •;uawsse.~gy ~enxaS 'I :Su~n-o~~o~ ay; o; pa;~wy;ou s~;nq °sapn~aut aotneyaq a~qe;daaasun •uo~;guiwaa; ~u~pn~aui pus o; do uoi;as ,fasu~~d~as~p o;;aafgns aae ao~neyaq a~qe;daaasun;~gTyxa oyn~ saa,fo~dw~ A~I'IOd ZanQUOa ~o s~croa I •swao;iun ap~noad ~~~,-~- suo~;anpaa ~~or,fed aaS ESN ~~.LON •~ui;aea;sip-uou pue a~dw~s -,fa~an~ap •ti •pawooa~ ki;eau - sayae;snw pue spaeaq 'a~eH '£ •pa;~q~yoad aq ~~~,~ aea~;oo3,;o ad,Cj aay;o ,fud •ao; ~aa;s y;~n~ s;oog •z •s;ued pue o~o~ ~fuedwoa gsd y;t,r~;a~ys anaa~s;goys'sw.~o3iun ,fuedwo0 •i sueia~uyaa; p~ag apps;no ro3 aai;;e a~qe;daaad •~ :aa;;;e ssau~snq ~mn~o~~o; ay; o; wao;uoa p~noys saa,fo;dwa ~sd s~ulz~aln~ •ssaap pue ~u~woo.~~'aua;~,fy ~euos.~ad aai;aead pue saawo;sna ano o; aaueaeadde ~euo~ssa;oad pue and;sod a u~ saniasway;;uasa.~d p~noys saa~fo~dwa die;ey; ,fa~~od ano s~;i ~iOI'IOd ~QOa ss~xQ •~aa~~a ui ~ajiod aau~.~aloZ-oaaZ ~ s~~ ~S~ ~~I'IOd ~112IQ •sauoyd ~fusdwoa o; pa~asya aq ;ou ;snw s~~ea ~~o; ~euosaad •aos~n.tadns a;e-paww~ ano,f3o uo~;aaas~p ay;;g aq p~noys ~aon~-;e sauoyda~a;;o asn ~euosaad ~~I'IOd s~z~a ~uoHa~z~s z~uos~~a •pa.~mbaa uayn~ saws; ~~g;e ulo,H aq p~noys ~ea~pgaH •g •~w~gga suo~;ea~unwwoaa~a; y;~,~ ~up~.~on~ uayn~ pug boo; Bug y;~,r~ ~un~ao,4-'lappe~ g uo;Io~g ~untao,~ uay,N saws; pg;g uao,~ aq p~noys sassg~~ ,f;a;ss ~a~ewep a~Ca sno~aas;uana.~d o; aap.~o uI •~ •~u~sn aao;aq suoi;an.~;sub ~guoi;eaado ag~aads a.~mba.~ a;a ~yau~n~ pa;en;ae .~a,-~od °s~~~ap aawwsy :se yans shoo; ,f;~g~aads ,fud •papunoa~ ~f~aado.~d aq p~noys spaoa uo~sua;xa ~ga~a;aa~a pug shoo; aan~od '9 •,S~a~gs sgof a~ay; wao3aad o; shoo; paa~nbaa ay; angy pug uo~ysg3 ,f~rapao ug u~ sgoP a~ay; ug~d o; acg saa,fo~dwa's,fg~ap ,Cigssaaauun;uanaad o; aapao uI 'S •pa~ao~ s~ a~a~yan ay; pug a~a~yan ay; wy;~n~ pa~eaauoa s~•,f;aadoad pigs;gy; ~u~anssg °o; pa;iw~i ;ou st ;nq °sapn~am aaga s~yy •,f;~ado.~d ,fugdwoa fur;aa;oad u~ aaga a~geuosgaa astaaaxa o; aa,fo~dwa ay;,{o ,f;~~~q~suodsa.~ ay; st;I •;soa;uawaag~dal ay; awnssg ~i~,-~- ,fugdwoa ay; 'a~a~gan ,Cugdwoa g wo.~3 ua~o;s ate shoo; ao pug;uawd~nba suo~;ga~unwwoaa~a; uayM •y •puno,};ou sr aa~fo~dwa ay;~o;asd ay; uo aaua~p~au sg ~uo~ sg;uaw,fo~dwa3o as.~noa ay; ~u~anp ua~oaq_aae ;gy; stoo;;uawa~dwoa aseq un+o ,fpeuosaad pus ,fu~dmoa a~gdaa ao aag~daa ~~~,~ ,fugdwoa ayI, •£ •,f;aado.~d ,fugdwoa ~u~;aa;oad u~ aaga aigguosgaa as~aaaxa o; ~;~~iq~suodsaa s~aa,fo~dwa ay; s~;I •sso~ ,f.~g;auow ay; ao,{ ,~,pd asangwta~ o; aa,fo~dwa ay; 30 ~;giq~suodsaa ay; aq ~~in~;t;sod ao ua~o;s a~g shoo; pau.~o,fugdwoa ao shoo;;uawa~dwoa a~sgq uayM 'Z 'u~BGOS.Iad» sg;s~7 ~ooy aisgg s~ug~a~uyaay ay; uo pa;sib pug yans sg pa~agw ,f~aga~a aq;snw shoo; ~guos.~ad ~~~ •s~oo; un~o aay/shy ap~noad ,fgw aa~fo~dwa ay; ~pap~noad shoo; a~sgq ay; o; uo~;~ppg uI 'i ~nQ~~oxa •s~oo;,fa;snpu~3o;uawa~dwoa a~sgq g y;~,ti- pap~noad aae saa~fo~dw~ •sa~~ddns pug;uawdrnba ~wsn uay,~;3iay; pug aaga asn p~noys saa,fo~dwa p~ •uoi;gaado;o s;soa;uasa.~daa ~~g a;a ~sa~~ddns ',faguo~;g;s ~;uawd~nba °sa~ag~gs •sasuadxa ~g;o;,;o a~e~uaaaad a~as~ g aag sasuadxa ~u~;gaadp 1i~I'IOd ~.L2I~dO2Id Q1~I~ SrI00,L •(d;uawyas;;d aas) wao,~ uo~;en~en~ aauewao;aad aq; u~;s;snw aa,fo~dwa aq,i, ~2II1Qd~02Id •a;ep ,~aesaan~uus ~faana pa;anpuoa aq p~n~ suo~;en~gna ~aa;3saaayy •aa~naas snonui;uoa3o s6ep (pgi) as;3e uo~;en~ena aauswao~aad s an~aaaa ~~~,+~ saa,foidwa n+au lid 1L~I'IOd suoTS~nz~n~r ~au~n~o~r~a •;~~n~ o; se apew aq p~noys;wawa;e;s ou pue and;e;uasaadaa ;uawaaao;ua ,-~e~ ay; ~fq os op o; pa;ana;sub ~~;un panow aq ;ou p~noys a~a~yan ,fuedwo~ •a~q~ssod se woos se aos~naadns a;e~paww~ a~ay;;ae;uoa pue ,faua~e;uawaaao;ua ,-~e~ ~eao~ a~ay; o; ~a;e~pawwi-;uap~au~-ay;;aodaa p~noys;uap~aae a~a~yan ao;ow a ur pan~oxursi;ey; aa~fo~dwa ,fud •g •paanaas aq p~noys eaae shy; u~ ;dad aq o; paau;ey; swa;j •ysea; pue s~agap pa;ue,r~un,;o aaa; aq pinoys;uaw;aedwoa ~u~p~a ay1, •uea~a a~a-yan ay;;o ao~aa;xa ay; daa~ p~noys saa~fo~dwa °a~ew~ ~euo~ssa3oad a;uasaad o; aapao ui •~ •saw~; ~~e;e a~aiyan ,Cuedwoa m ,fiaadoad paanaas aq p~noys shoo; pue s~eiaa;ew l~~' •g •aos~naadns a;e~paww~ a~ay; o; wa~goad ay;;aodaa p~nogs a~a~yan,fuedwoa a~ay; ~mn~ap woad aa~fo~dwa ay; s;uanaad;ey;;aa~ap ~ea~ueyaaw ,fud •S •n+eZ epiaoi~ :saws; pe;e s;~aq;eas a~ay; aeah-;snw saafo~dwa pd •~ •qof ay; uo pawed uagn~- saws; ~~e;e pa~ao~ aq;snw sa~a~yan,fuedwoa ~~d •£ •saw~; Ite;e o; paaaype aq ;snw sMe~ ~~ea; eptao13 Ild 'Z •a~a~yan ,~usdwoa a ~u~;eaado aao3aq asuaa~~ s~aan~ap ep~ao13 Peen a aney;snw saa~fo~dwa ~~~ •i A~IZOd s~zalH~n ~~~a~oa •tesodstp aadoad ao,; atatyan ,fugdwoa ay; ut pa~gtd ao papagastp aq ittM not;ettg;sut ay; o; pa;etas swa;~ aay;o pug saxoq'atgga pd •tentaas a~ay; o; aotad ssn~ ;~ sg;3at aq ttin- gage ay;'qol' ay;;o not;atdwoa uodn •santaswag; pus aawo;sna ay; o; paszey ,f~a3es a;uasaad ptnoa;ey; not;ana;sqo ,Cus woa3 a;es pug uea~a eaas a;etpawwt ay; daa~t ptnoys aa~fotdwa ay;'atgdaa ao not;efts;sut ~fus,}o asanoa ay; ~utanQ •S •sttsa teuosaad ao) wa;s,fs auogdata; s~aawo;sna ~utsn woa; utsa3aa ptnoys ~tnt;ae atedaa ao not;gttg;sut ay;3o asanoa ay; ~utanp'saa,fotdw~ •~ •tgsstwstp ~utpntaut pus o; do ua~te; aq 11!M not;ag ,faguttdtatQ •pa;eaato; aq ;ou tttM aotnggaq a;stadoaddgut ~o ad,~ styZ •aawo;sna ,fus 3o aauasaad ay; ut;anpuoa ,fto;as;st;esun pug a~gn~ugt ag~tnn'B;tug;oad ,fus;o asn ay; peons ptnoys saa,Cotdw~ •£ •;sanbaa tsm~tao aq; o; sa~ueya fug ao3 ~taon~ ~o adoas ay; n+atnaa o; aawo;sna ay;;ae;uoa pug santasway; aanpoa;ut s,fg,Ntg ptnoys ,Cay;'tentaag uodn •a;ts uo st;as;uoa,fagwtad stay;;gq; wat~uoa o; psays ttga s,~sn-is ptnogs saa~fotdwg •z •~tss; 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