2009-27252 ResoRESOLUTION NO. 2009-27252
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO SUBMIT THE FOLLOWING GRANT
APPLICATIONS: 1) EMERGENCY FOOD AND SHELTER PROGRAM FOR
FUNDING IN AN AMOUNT NOT TO EXCEED $40,000 FOR THE CITY'S
RENT ASSISTANCE PROGRAM; 2) HAZARD MITIGATION GRANT
PROGRAM FOR FUNDING, IN AN AMOUNT NOT TO EXCEED $1,000,000
FOR HURRICANE PROTECTION FOR CITY FACILITIES; 3) FLORIDA
DEPARTMENT OF STATE, DIVISION OF HISTORICAL RESOURCES,
SMALL MATCHING GRANT PROGRAM, FOR FUNDS IN AN AMOUNT NOT
TO EXCEED $10,000 FOR A COMMUNITY EDUCATION PROGRAM ON
THE NORTH BEACH MIMO DISTRICT; 4) FLORIDA DEPARTMENT OF
STATE, DIVISION OF HISTORICAL RESOURCES, SMALL MATCHING
GRANT PROGRAM, FOR FUNDING IN AN AMOUNT NOT TO EXCEED
$50,000 FOR THE 28T" STREET OBELISK STABILIZATION; AND,
RETROACTIVELY TO: 5) MIAMI-DADE COUNTY DIVISION OF
EMERGENCY MEDICAL SERVICES IN AN AMOUNT NOT TO EXCEED
$16,000 FOR THE CITY'S FIRE RESCUE OBJECTIVES; 6)
RETROACTIVELY TO THE MIAMI BEACH VISITOR AND CONVENTION
AUTHORITY FOR FUNDING IN AN AMOUNT NOT TO EXCEED $30,000
FOR THE BASS MUSEUM'S EGYPTIAN GALLERY; AND, 7) THE STATE
OF FLORIDA CULTURE BUILDS FLORIDA PROGRAM, IN AN AMOUNT
NOT TO EXCEED $25,000, FOR SLEEPLESS NIGHT 2010;
APPROPRIATING THE ABOVE FUNDS, IF APPROVED AND ACCEPTED
BY THE CITY, AND AUTHORIZING THE EXECUTION OF ALL
NECESSARY DOCUMENTS RELATED TO THESE APPLICATIONS.
WHEREAS, the Emergency Food and Shelter Program (EFSP) was established
in 1983 to supplement the work of local social service agencies in assisting people in
need of emergency assistance, rent/mortgage assistance, and food to provide funding
for emergency assistance that is primarily economic in nature, as opposed to disaster-
related; and
WHEREAS, EFSP is governed by a National Board that selects jurisdictions for
funding and local boards are convened in the qualifying jurisdictions to determine the
highest need and best use of funds and to select Local Recipient Organizations to
receive funding and provide emergency food and shelter services; and
WHEREAS, the program's funding priority is to provide rent/mortgage assistance
and food to those in need and the City proposes to submit an application for funds for
the following assistance: 1) provision of rent/mortgage assistance to individuals and
families at-risk of homelessness; 2) provision of hotel/motel placements to homeless
individuals and families, when conventional emergency shelter beds are unsuitable; 3)
provision of food vouchers; and 4) utilities assistance; and
WHEREAS, matching funds are not required for this grant and this project
supports the key intended outcome: reduce the number of homeless; and
WHEREAS, approval is requested to submit a grant application to the
Emergency Food and Shelter Program in an amount not to exceed $40,000 for the City's
Rent Assistance Program; and
WHEREAS, funding for the Hazard Mitigation Grant Program (HMGP) is
provided through the Federal Emergency Management Agency (FEMA) to assist state
and local governments in implementing cost-effective hazard mitigation activities that
complement comprehensive mitigation programs, reduce injuries, reduce loss of life, and
reduce damage and destruction of property; and
WHEREAS, as required, the City has aFEMA-approved mitigation plan and is
eligible to receive project grant funding under these programs; and
WHEREAS, the Administration previously submitted an application for these
funds under Resolution No. 2008-26928; and
WHEREAS, this request was for hurricane shutters and impact glass; and
WHEREAS, the Administration is resubmitting the application for HMGP funds to
install protective glass only at the following proposed locations: the 21St Street
Community Center, the 555 17th Street building and the 1701 Meridian Avenue building
(aka 777 building), the buildings listed above require protection for windows during a
significant weather event; and
WHEREAS, a 25% match is required of this grant and the City will utilize
matching funds in an amount not to exceed $250,000; the source of the match is to be
determined upon award of the grant; and
WHEREAS, this project supports the Key Intended Outcome: ensure value and
timely delivery of quality capital projects; and
WHEREAS, approval is requested to submit a grant application to the Hazard
Mitigation Grant Program (HMGP) for funding in an amount not to exceed $1,000,000 for
protective glass at buildings throughout the City; and
WHEREAS, the State of Florida Division of Historical Resources is the State
agency responsible for promoting the historical, archaeological and folk culture
resources in Florida, and the agency is currently soliciting applications for the Small
Matching Grant Program; and
WHEREAS, the Administration proposes submitting an application to the State
for funding under the community education category for the design of a website and/or
printing of brochures to educate the community about the North Beach MiMo district; and
WHEREAS, the program requires matching funds, of which 25% of the total
project cost must include a cash match; a cash match in the amount of $5,000 is
available form the Planning Department budget and in-kind/donated services will
account for the remaining 25% match; and
NOW THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, hereby retroactively
approve and authorize the City Manager or his designee to submit the following grant
applications: 1) Emergency Food and Shelter Program for funding in an amount not to
exceed $40,000 for the City's rent assistance program; 2) Hazard Mitigation Grant
Program for funding, in an amount not to exceed $1,000,000 for hurricane protection for
city facilities; 3) Florida Department of State, Division of Historical Resources, Small
Matching Grant Program, for funds in an amount not to exceed $10,000 for a community
education program on the North Beach Mimo District; 4) Florida Department of State,
Division of Historical Resources, Small Matching Grant Program, for funding in an
amount not to exceed $50,000 for the 28'h Street Obelisk Stabilization; and, retroactively
to: 5) Miami-Dade County Division of Emergency Medical Services in an amount not to
exceed $16,000 for the City's fire rescue objectives; 6) the Miami Beach Visitor and
Convention Authority for funding in an amount not to exceed $30,000 for the Bass
Museum's Egyptian Gallery; and, 7) The State Of Florida Culture Builds Florida
Program, in an amount not to exceed $25,000, for Sleepless Night 2010; appropriating
the above funds, if approved and accepted by the city, and authorizing the execution of
all necessary documents related to these applications.
PASSED and ADOPTED this 9th day ofDecember ~ 2009
ATTEST:
(~,~ MAYOR
Matti Herrera Bower
CITY CLERK
Robert Parcher
JMG/KGB/JMH
T:\AGENDA\2009\December 9\Consent\Grants Reso.doc
;OVED AS TO
& LANGUAGE
,~ I
\~- ~ ~ l~
__.__._
-tY meyn r,('/ Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City Manager to apply for and accept the following seven (7) grants.
Kev Intended Outcome Supported:
1) Reduce the number of homeless; 2) Ensure value and timely delivery of quality capital projects; 3) Protect
historic building stock and enhance external and internal communications from and within the city; 4) Protect
historic building stock; 5) Increase community satisfaction with City government; 6) and 7) Increase
satisfaction with family recreational activities and maximize Miami Beach as a destination brand; Improve
Convention Center facilit ; Diversif business base in Miami Beach
Supporting Data: 1) "The City's efforts to address homelessness" was a key driver for resident
respondents in how they view the city as a place to live, view city government on meeting expectations and if
they would or would not recommend the city as a place to live; `A lot of homeless' was rated amongst the top
five things that have a negative impact on the quality of life on Miami Beach; 2) 87.2% of residents and 85%
of businesses stated that the appearance and maintenance of the city's buildings was either `excellent' or
`good' 3) and 4) 15.4% of respondents stated that they felt the effort put forth by the City on historic
preservation was 'too little'; 77.1 % felt it was `about the right amount'; 5) W hen questioned regarding Safety
Services, 96.8% of residents and 94.5% of businesses rated Fire as either `Excellent' or `Good'; 6) and 7)
24.1 % of residents and 53.6% of businesses rated the availability of cultural activities as `too few' and 24.6%
of residents and 40.3% of businesses rated the availability of `family friendly' events as too few; 69% of
resident believe that the tourism industry contributes `about the right amount' to their quality of life, 24% of
residents rated Arts and Culture as one of the services the Cit should strive not to reduce;
Issue: Shall the City support the following funding requests and execute the related agreements?
Item Summary/Recommendation: Approval to submit the following grant applications: l) Emergency Food
and Shelter Program for funding in an amount not to exceed $40,000 for the city's rent assistance program;
2) Resubmitting the Hazard Mitigation Grant Program forfunding, in an amount not to exceed $1,000,000 for
hurricane protection for city facilities (previously submitted as Resolution No. 2008-26928); 3) Florida
Department of State, Division of Historical Resources, Small Matching Grant Program, for funds in an
amount not to exceed $10,000 for a community education program on the North Beach Mimo District; 4)
Florida Department of State, Division of Historical Resources, Small Matching Grant Program, forfunding in
an amount not to exceed $50,000 for the 28~" Street Obelisk Stabilization; and, retroactively to: 5) Miami-
Dade County Division of Emergency Medical Services in an amount not to exceed $16,000 for the City's fire
rescue objectives; 6) the Miami Beach Visitor and Convention Authority (VCA) forfunding in an amount not
to exceed $30,000 for the Bass Museum's Egyptian Gallery; and, 7) The State of Florida Culture Builds
Florida Program, in an amount not to exceed $25,000, for Sleepless Night 2010; appropriating the above
funds, if a roved and acce ted b the cit ,and authorizin the execution of all necessa documents.
Adviso Board Recommendation: N/A
Financial Information:
Source
of funds # Grant Name/Project Grant Not to
Exceed Amount Match Amount/Source
1 EFSP/ Emergency Services $40,000 N/A
2 Hazard Mitigation Grant
Program/Hurricane Protection $1,000,000 25% match to be determined
on award
3 State Small Matching Grant
Program/Community Education $10,000 $5,000 Planning Department
Account # 011-0520-000312
4 State Small Matching Grant/
28t" Street Obelisk Stabilization $50,000 $50,000/Qualiryof Life Resort
Tax Fund
5 MDC EMS/Fire Rescue $16,000 N/A
6 VCA/Bass Egyptian Gallery $30,000 $30,000/Corporate Support
7 State Culture Builds Florida/
Sleepless Night 2010 $25,000 $30,000/Corporate Support
Financial Impact Summa
Lit caerK's Uttice Le islative Trackin
Judy Hoanshelt, Grants Manager, Office of Budget and Performance Improvement
Sign-Offs:
De rt Direct r Assistant City Manager City Manager,
~~
~ ~~
J~ ~ ~ ~ J~ ~ ~ ~ ~~~ L~ A NDA ITEM G 7~'
~ j ~(} (V ~ (~ DATE ~Z ~/~~ S
~ MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, vaww.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti H. Bower and Members of the City mmission
FROM: Jorge M. Gonzalez, City Manager ,
DATE: December 9, 2009
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY
MANAGER OR HIS DESIGNEE TO SUBMIT THE FOLLOWING GRANT
APPLICATIONS: 1) EMERGENCY FOOD AND SHELTER PROGRAM FOR
FUNDING IN AN AMOUNT NOT TO EXCEED $40,000 FOR THE CITY'S RENT
ASSISTANCE PROGRAM; 2) HAZARD MITIGATION GRANT PROGRAM FOR
FUNDING, IN AN AMOUNT NOT TO EXCEED $1,000,000 FOR HURRICANE
PROTECTION FOR CITY FACILITIES; 3) FLORIDA DEPARTMENT OF STATE,
DIVISION OF HISTORICAL RESOURCES, SMALL MATCHING GRANT
PROGRAM, FOR FUNDS IN AN AMOUNT NOT TO EXCEED $10,000 FOR A
COMMUNITY EDUCATION PROGRAM ON THE NORTH BEACH MIMO
DISTRICT; 4) FLORIDA DEPARTMENT OF STATE, DIVISION OF HISTORICAL
RESOURCES, SMALL MATCHING GRANT PROGRAM, FOR FUNDING IN AN
AMOUNT NOT TO EXCEED $50,000 FOR THE 28T" STREET OBELISK
STABILIZATION; AND, RETROACTIVELY TO: 5) MIAMI-DADE COUNTY
DIVISION OF EMERGENCY MEDICAL SERVICES IN AN AMOUNT NOT TO
EXCEED $16,000 FOR THE CITY'S FIRE RESCUE OBJECTIVES; 6)
RETROACTIVELY TO THE MIAMI BEACH VISITOR AND CONVENTION
AUTHORITY FOR FUNDING IN AN AMOUNT NOT TO EXCEED $30,000 FOR
THE BASS MUSEUM'S EGYPTIAN GALLERY; AND, 7) THE STATE OF
FLORIDA CULTURE BUILDS FLORIDA PROGRAM, IN AN AMOUNT NOT TO
EXCEED $25,000, FOR SLEEPLESS NIGHT 2010; APPROPRIATING THE
ABOVE FUNDS, IF APPROVED AND ACCEPTED BY THE CITY, AND
AUTHORIZING THE EXECUTION OF ALL NECESSARY DOCUMENTS
RELATED TO THESE APPLICATIONS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
1.
The Emergency Food and Shelter Program (EFSP) was established in 1983 to supplement
the work of local social service agencies in assisting people in need of emergency
assistance, rent/mortgage assistance, and food. EFSP funds are intended to provide
Commission Memorandum
Page 2
funding for emergency assistance that is primarily economic in nature, as opposed to
disaster-related. EFSP is governed by a National Board that selects jurisdictions for
funding. Local boards are convened in the qualifying jurisdictions to determine the highest
need and best use of funds and to select Local Recipient Organizations to receive funding
and provide emergency food and shelter services. Each year needs are assessed in an
effort to adapt to particular community needs.
The program's funding priority is to provide rent/mortgage assistance and food to those in
need. The City has previously received EFSP funding, and this year the Administration
proposes to submit an application for funds for the following assistance: 1) provision of
rent/mortgage assistance to individuals and families at-risk of homelessness; 2) provision of
hotel/motel placements to homeless individuals and families, when conventional emergency
shelter beds are unsuitable; 3) provision of food vouchers; and 4) utilities assistance.
Matching funds are not required for this grant. This project supports the key intended
outcome: reduce the number of homeless.
2. Approval to submit a grant application to the Federal Emergency Management
Agency (FEMA) Hazard Mitigation Grant Program (HMGP) for funding in an amount
not to exceed $1,000.000 for protective glass at buildings throughout the city'
Funding for the Hazard Mitigation grant program is provided through FEMA to assist States
and local governments in implementing cost-effective hazard mitigation activities that
complement comprehensive mitigation programs, reduce injuries, reduce loss of life, and
reduce damage and destruction of property. As required, the City has aFEMA-approved
mitigation plan and is eligible to receive project grant funding under these programs.
The Administration previously submit an application for these funds under Resolution No.
2008-26928, this request was for hurricane shutters and impact glass. The Administration is
resubmitting the application for HMGP funds to install protective glass only at the following
proposed locations: the 21St Street Community Center, the 555 17t" Street building and the
1701 Meridian Avenue building (aka 777 building). The buildings listed above require
protection for windows during a significant weather event.
A 25% match is required of this grant. The City will utilize matching funds in an amount not
to exceed $250,000. The source of the match is to be determined upon award of the grant.
This project supports the Key Intended Outcome: ensure value and timely delivery of quality
capital projects.
3. Approval to submit a grant application to the State of Florida Division of Historical
Resources for funding in an amount not to exceed $10 000 for a community
education program
The State of Florida Division of Historical Resources is within the Department of State, and
is the state agency responsible for promoting the historical, archaeological and folk culture
resources in Florida. The Director of the Division of Historical Resources serves as Florida's
State Historic Preservation Officer (SHPO), providing a liaison with the national historic
preservation program conducted by the National Park Service.
The Department of State is currently soliciting applications for the Small Matching Grant
Program. One of the five general funding priorities for this program is for community
education and community relations projects promoting the preservation of historical and
architecturally significant properties.
Commission Memorandum
Page 3
The Administration proposes submitting an application to the State for funding under the
community education category for the design of a website and/or printing of brochures to
educate the community about the North Beach MiMo districts. The program requires
matching funds, the matching funds can be made up of cash and in-kind services; cash
match in the amount of $5,000 is available form the Planning Department budget and in-
kind/donated services will account for the remaining match.
This project supports that key intended outcome: protect historic building stock and enhance
external and internal communications from and within the city;
4.
Another of the five general funding priorities for Small Matching Grant Program (mentioned
above in #3) is for acquisition and development priorities. The category includes assistance
for stabilization or other appropriate preservation treatments for properties which are in
imminent danger of being lost due to physical deterioration or planned development.
The Administration intends to apply for funding for the design portion of the 28th Street
obelisk. Matching funds in the amount of $50,000 are available in the capital budget for the
28th Street Obelisk stabilization project.
This project supports the key intended outcome: ensure value and timely delivery of quality
capital projects.
5.
exceed $16,000 for the Citv's fire rescue objectives
The Florida Department of Health is authorized by chapter 401, Part II, Florida Statutes to
provide grants to Boards of County Commissioners for the purpose of improving and
expanding pre-hospital emergency medical services. These grants are awarded only to
Boards of County Commissioners, but may subsequently be distributed to municipalities and
other agencies involved in the provision of EMS pre-hospital care. Miami-Dade County
makes these funds available to cities within the County. The funds are derived by the state
from surcharges on various traffic violations.
The City has submitted an application for funding in an amount not to exceed $16,000.
Funding will be used for educational materials; equipment, materials, supplies and services;
conferences, seminars and training sessions.
This grant does not require matching funds. This project supports the key intended
outcome: Increase community satisfaction with City government.
Commission Memorandum
Page 4
6. Retroactive approval to submit a grant application to the Miami Beach Visitor and
Convention Authority (VCA) in an amount not to exceed $30,000 for the Bass
Museum's Egyptian Exhibit
The VCA provides funding for special events, promotions, activities and festivals which will
stimulate tourism for Miami Beach. The Administration, on behalf of the Bass Museum, has
submitted a grant proposal to the VCA for funds in the amount of $30,000 to assist with
regional marketing efforts to attract out of state and international tourists to the opening of
the new Egyptian Gallery at the Bass Museum of Art. Once the Egyptian Gallery opens on
April 30, 2010, The Bass Museum will have the only mummy on permanent display in the
state of Florida. Additionally, this project will provide the Bass Museum with a widely sought
Antiquity offering which will complement the Renaissance, Baroque, and 18th Century
objects already on permanent display from the collection. The permanent exhibition of the
Museum's prized Egyptian Painted Sycamore Fig wood Sarcophagus and mummy in a
dedicated gallery will afford regional residents and visitors alike an unrivaled opportunity to
learn about Ancient Egypt from its surviving objects.
This grant requires a $1:$1 match, which will be funded through private contributions and
other grants obtained for this project. This project supports the key intended outcome:
Maximize Miami Beach as a destination brand; Improve Convention Centerfacility; Diversify
business base in Miami Beach.
7. Retroactive approval to submit an a
Sleepless Night 2010 Event
The Culture Builds Florida program is geared towards projects in one of the four areas of the
Division's strategic plan. The four key areas are: learning and wellness; strengthening the
economy; design and development and leadership. The maximum award is $25,000.
The goals of Sleepless Night 2010 are to strengthen South Florida's reputation as a top
cultural tourism destination by becoming a major annual signature event, on par with Art
Basel Miami Beach and the South Beach Wine and Food Festival; to build arts audiences,
increase public awareness of the arts and educate the local arts practitioners; to create
community through the shared experience of diverse audiences; to forge dynamic
partnerships of artists, arts organizations and public and private industry; and to enliven both
culturally and economically the previously depressed final month of hurricane season.
Sleepless Night 2010 will present free arts and entertainment experiences at different
locations concentrated in four zones within the city. Included in the event are free museum
admissions, indoor and outdoor art installations and performances, architectural tours,
dance and dancing, theater, music, slam poetry, film, fashion, acrobatics, comedy and other
cultural offerings.
The Culture Builds Florida program requires a $1:$1 match which will be funded through
corporate and foundation support for the event. This project supports the key intended
outcome: Maximize Miami Beach as a destination brand; Improve Convention Centerfacility;
Diversify business base in Miami Beach.
Commission Memorandum
Page 5
Conclusion
The Administration requests approval to authorize the City Manager or his designee
approval to submit the following grant applications: 1) Emergency Food and Shelter Program
for funding in an amount not to exceed $40,000 for the city's rent assistance program; 2)
Hazard Mitigation Grant Program for funding, in an amount not to exceed $1,000,000 for
hurricane protection for city facilities; 3) Florida Department of State, Division of Historical
Resources, Small Matching Grant Program, for funds in an amount not to exceed $10,000
for a community education program on the North Beach Mimo District; 4) Florida Department
of State, Division of Historical Resources, Small Matching Grant Program, forfunding in an
amount not to exceed $50,000 for the 28th Street Obelisk Stabilization; and, retroactively to:
5) Miami-Dade County Division of Emergency Medical Services in an amount not to exceed
$16,000 for the City's fire rescue objectives; 6) the Miami Beach Visitor and Convention
Authority for funding in an amount not to exceed $30,000 for the Bass Museum's Egyptian
Gallery; and, 7) The State of Florida Culture Builds Florida Program, in an amount not to
exceed $25,000, for Sleepless Night 2010; appropriating the above funds, if approved and
accepted by the city, and authorizing the execution of all necessary documents related to
these applications.
J MG/KGB/J MH
T:WGENDA\2009\December 9\Consent\Grants Memo.doc