Seraphic Fireboo ~- ~ ~a/~
m MIAMI BEACH
City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2009/10 Cultural Affairs Grant Agreement
This Grant Agreement is entered into this 24th day of September, 2009, between the City of Miami Beach,
Florida (the City), and (Grantee).
Article I /Grant Description
1. Grantee: Seraphic Fire
Grant Contact: Gabrielle Tinto
Address: 536 Coral Way
City, State, Zip: Coral Gables FL 33134
Phone, fax, a-mail : 305-476-0260, 305.445.2570, infoCc~seraphicfire.orq
2. Grant amount: $11,772.46 50% paid upon execution of this Agreement. Remaining 50%
paid upon completion of Project and submission and approval of
Final Report.
3. Project description: See Exhibit 1, attached hereto
4. Itemized budget: See Exhibits 2-A Project Budget and 2-B Grant Budget, attached
hereto
5. Contract execution deadline: November 15, 2009
6. Expenditure deadline: September 30, 2010
7. Project completion date: ~r~M~ ~~ ZotO
8• Final Report deadline: Must be postmarked or delivered no
later than 45 days after Project completion date.
IN WITNESS WHEREOF, the arties here have executed this Agreement this (? day of ~11Vw~b~'~ , 2009.
Matti H rrera ower, Ma o
Attest: ~ ~!~ Signature
Robert Parcher, City Cterk 1. STATE OF FLORIDA, C TY OF MIAMI-
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The foregoing instrument was acknowledged before me
this ~Z day of NOJ~i~tik~w~ 2009, by
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corporatioI~ H he is persona known to me r has
produced as
GRANTEE: '
Federal ID #: ~~ " ~ / OZ S 7" O~'~
BY:
Printed Name of Organization's Authorized Representative
(City Attorney Approval Here)
APPROVED AS TO
FORM ~ LANGUAGE
tst FORF~ECUTION
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Signature of Notary t76~~"" ~' ' ' ' ' ~ - - -
~ Pus. Notary Public State of Florida
`F Maria Elena Valdes
~ My Commission OD900985
~ora~ E~cpires08/29/2013
Notary Name: ,~
Notary Public, State of Florida
My Commission Expires:
Article II /General Conditions
1, Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City Manager or his authorized designee, who shall be the City's
Cultural Affairs Program Manager.
2. Project Description: The Grantee may only use the Grant for the purposes that are specifically described
in the Project Description, attached hereto as Exhibit No. 1. All expenditures will be subject to the terms of this
Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2-B. A mandatory
dollar for dollar ($1 to $1) match is applicable to all Grant programs. Grant applicants must demonstrate this
match through cash, other matching grants and/or In-Kind contributions not in excess of 25% of the total cash
project budget. Line item changes to said Budget shall not exceed ten percent (10%) per category, and shall, in
no event, exceed the total amount of Grant funds. Notwithstanding the preceding sentence, amendments to the
itemized Grant Award Budget in Exhibit 2-B shall not be permitted without the prior written consent of the
Cultural Affairs Program Manager. Said requests shall be made in advance of the project's commencement, in
writing, detailing and justifying the need for such,changes.
3. Reports: This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its purpose,
the Grantee must supply the Cultural Affairs Program Manager with a written Final Report documenting that the
Grantee has fulfilled all requirements. This report must be received by the Cultural Affairs Program Manager
within 45 days of the Project's completion date. Grantees completing their Project by the end of the Fiscal Year,
or September 30, 2010, must submit their final reports no later than November 15, 2010. New Grant awards will
not be released until all Final Reports for previous years' funding are received.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2
(subject to the restrictions therein). In awarding this Grant, the City assumes no obligation to provide financial
support of any type whatsoever in excess of the total Grant amount. Cost overruns are the sole responsibility of
the Grantee. The Grant funds will only be supplied to the Grantee following the Mayor and City Commission's
approval of the award, and execution of this Agreement by the parties hereto.
5. Program Monitoring and Evaluation: The Cultural Affairs Program Manager may monitor and conduct an
evaluation of the Project under this Grant, which may include, with or without limitation, visits by City
representatives to observe the Project, or Grantee's programs, procedures, and ,operations, or to discuss the
Grantee's programs with Grantee's personnel. The Grantee agrees to utilize the standardized Audience Survey
adopted by the Cultural Arts Council to obtain specific feedback from program participants.
6. Bank Accounts and Bondino: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami-Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager with the identity and title of individuals authorized to withdraw or
write checks on Grant funds.
7. Accounting and Financial Review: Funded activities must take place within the City's fiscal year for
which they are approved (October 1 -September 30).The Grantee shall keep accurate and complete books and
records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting standards.
These books and records, as well as all documents pertaining to payments received and made in conjunction
with this Grant, including, without limitation, vouchers, bills, invoices, receipts and canceled checks, shall be
dated within the fiscal year for which they are approved and retained in Miami-Dade County in a secure place
and in an orderly fashion by the Grantee for at least two (2) years. after the Expenditure Deadline specified in
Article I-5. These books, records, and documents may be examined by the City, and/or its authorized
representatives, at the Grantee's offices during regular business hours and upon reasonable notice.
Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee,
whether or not purported to be related to this Grant.
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8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following
credit line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. Failure to do so may preclude future grant funding from the City in the same manner as if
Grantee defaulted under this Agreement, pursuant to Article II-12.
9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its
officers, employees, agents and contractors, from any and all liability, losses or damages, including
attorneys' fees and costs of defense, which the City or its officers, employees, agents and contractors may
incur as a result of claims, demands, suits, causes of actions or proceedings of any kind or nature arising
out of, relating to, or resulting from the performance if this Agreement by the Grantee or its officers,
employees, agents, servants, partners, principals or contractors. Grantee shall pay all claims and losses in
connection therewith and shall investigate and defend all claims, suits or actions of any kind or nature in
the name of the City, where applicable, including appellate proceedings, and shall pay all costs,
judgments, and attorneys' fees which may issue thereon. Grantee expressly understands and agrees that
any insurance protection required by this Agreement, or otherwise provided, shall in no way limit its
obligation, as set forth herein, to indemnify, hold harmless and defined the City or its officers, employees,
agents and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee
entity shall not be held liable to pay a personal injury or property damage claim or judgment by any one
person which exceeds the sum of $100,000, or any claim or judgment or portions thereof, which, when
totaled with all other claims or judgments paid by the government entity arising out of the same incident or
occurrence, exceed the sum of $200,000 from any and all personal injury or property damage claims,
liabilities, losses or causes of action which may arise as a result of the negligence of the Grantee entity.
10. Assignment: The Grantee shall not be permitted to assign this Grant, and any purported
assignment will be void, and shall be treated as an event of default pursuant to Article II-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable
Federal, State, County and City laws, including but not limited to Miami-Dade County's Conflict of Interest
and Code of Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth
herein, and Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein
by reference as if fully set forth herein.
12. Default/Termination Provisions: In the event the Grantee shall fail to comply with any of the
provisions of this Agreement, the Cultural Affairs Program Manager may terminate this Agreement and
withhold or cancel all or any unpaid installments of the Grant upon giving five (5) calendar days written
notice to the Grantee, and the City shall have no further obligation to the Grantee under this Agreement.
Further, in the event of termination, the Grantee shall be required to immediately repay to the City all
portions of the Grant which have been received by the Grantee, as of the date that the written demand is
received.
In the event that this Grant is terminated, the following provisions will also apply:
a. For first-time violations -Grantee shall be required to submit a final report with documentation of
expenditure of all Grant funds already received (first half) up to the termination date.
Additionally, Grantee will be ineligible to apply and/or receive a grant in the subsequent City fiscal
year. However, Grantee will be allowed to apply for grants in future fiscal years.
b. For more than first-time violations -Any compliance infractions beyond first-time violations will
be considered by the Cultural Affairs Program Manager, on a case-by-case basis. As part of his
consideration, the Cultural Affairs Program Manager shall obtain the recommendation of the Cultural Arts
Council, but the final decision as to whether Grantee may be allowed to apply for future grants shall remain
within the sole discretion of the City.
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Any uncommitted Grant funds which remain in the possession or under the control of the Grantee
as of the date of the Expenditure Deadline specified in Article 1-5 must be returned to the City within fifteen
(15) days after the Expenditure Deadline. If such funds have been committed but not expended, the
Grantee must request in writing from the Cultural Affairs Program Manager an extension of the
Expenditure Deadline which, if approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon
demand by delivering to the Cultural Affairs Program Manager a certified check for the total amount due,
payable to the City of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that may
be available to it under the law.
13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach
or failure to pertorm any provision of this Agreement shall not be deemed to constitute a waiver of the
provision or any portion of this Agreement either at the time the breach or failure occurs, or at any time
throughout the term of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when
delivered in person or upon the receipt of a certified letter addressed to the Grantee at the address
specified in Article I-1 of this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural
Affairs Program Manager, City of Miami Beach Dept. of Tourism and Cultural Development, 1700
Convention Center Drive, Miami. Beach, Florida 33139-1819.
15. Captions Used in this Agreement:. Captions, as used in this Agreement; are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within
this agreement and its attachments, are to be considered in construing its terms. No modifications or
amendments may be made to this Agreement unless made in writing signed by both parties, and approved
by appropriate action by the Mayor and City Commission.
Article III /Miscellaneous Provisions
17. The Grant awarded herein is the result of an extensive public review process, which found that the
Grantee is performing a public purpose through the programs, projects, and/or services recommended for
support. As such, use of Grant funds for any program component not meeting this condition will be
considered a breach of the terms of this Agreement and will allow the City to seek remedies including, but
not limited to, those outlined in this Grant Agreement.
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42
U.S.C. 2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or
sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Ordinance No. 92-2824, as
amended from time to time, prohibiting discrimination in employment, housing and public accommodations
on account of race, color, national origin, religion, sex, sexual orientation, handicap, marital status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to
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remove barriers, which prevents qualified individuals with disabilities from enjoying the same employment
opportunities that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and
prohibits discrimination on the basis of disability and requires that Grant recipients ,provide equal access
and equal opportunity and services without discrimination on the basis of any disability.
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue
for any litigation arising out of this Agreement shall be Miami-Dade County, Florida, if in State court, and
the U.S. District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS
AGREEMENT, Grantor AND Grantee EXPRESSLY WAIVE
ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED
TO, OR ARISING OUT OF, THIS AGREEMENT.
-The remainder of this page is left intentionally blank-
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Exhibit 1 /Revised Project Description
Organization: Seraphic Fire
Completely describe Project approved by fhe Grants Panel and in a separate narrative detail all revisions
to the Project based upon the City Commission approved award. Please be as specific as possible; name
of event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Project description as approved by Grants Panel:
A Musical DaVinci. Code -Secret and Not-So-Secret Messages in Music (SF)
October 4, 2009 - 4:00 p.m. -MBCC
The 16t" century Papal Chapel was a place of mystery and intrigue. Composers throughout
time have hidden secret numerical or illustrative codes within their music. When Palestrina,
the undisputed master of sacred composition of the time, heard rumors that the Council of
Trent was going to ban polyphony, he wrote his Missa Papae Marcelli with a hidden
message: don't ban this music!
I'll Fly Away -The Tent Revival in American Life (SF with the SF Bluegrass Band)
November 7, 2009 - 7:00 p.m. & 10:00 p.m. -MBCC
From the time of the Great Awakening, the revival has shaped the lives of many Americans.
The unique music of this purely American form of praise communicates the fervor, joy, and
hopefulness of a people looking for God and salvation.
A Seraphic Fire Christmas -Carols by Candlelight (SF)
December 13, 2009 -- 4:00 p.m. -MBCC
You asked for it, and we've delivered: Seraphic Fire sings new and traditional Christmas
carols by candlelight for the perfect family outing for the holiday season. With music heard at
King's College, Cambridge, A Seraphic Fire Christmas will bring joy and smiles for the
holiday season. In addition, the audience will sing along with Seraphic Fire on popular
Christmas Carols.
Earth, Wind, and Firebird - Vivaldi's Four Seasons (FB)
January 17, 2010 - 4:00 p.m. -MBCC
One of the most popular Baroque works of all time, Antonio Vivaldi's Four Seasons (Le
quattro stagione) illustrates the cold of Winter, the rushing brooks of Spring, and the rejoicing
at the harvest in Autumn. The stunning virtuosity of the Firebird musicians will bring you to
your feet in this magnificent recreation of Venice in the 17t" Century.
Kisses of His Mouth -Music of Ecstasy (The Sopranos and Altos of SF)
January 31, 2010 - 4:00 p.m. -MBCC
In the Song of Solomon from the Hebrew Scriptures, the scared and the erotic are
intertwined, making for one of the most sensual texts in all of history. The sopranos and altos
of Seraphic Fire present a program of music mixing the Holy and the Sensual, with music of
Hildegard of Bingham, Samuel Barber, and many others.
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Project Summary Page 2.
The Brandenburg Project - Bach's Brandenburg Concertos and More (FB)
February 28, 2010 - 4:00 p.m. -MBCC
Over the next three years, Firebird will. present the complete Brandenburg Concertos in
concert in South Florida. The project begins with Bach's incredible quadruple concerto
(Number 2) for trumpet, oboe, flute, and violin. Also on this program is the incomparable
Cantata 51 for trumpet and soprano, featuring special guest soprano Kathryn Mueller.
Israel in Egypt -The Passover Story by G. F. Handel (SF & FB)
March 28, 2010 - 4:00 p.m. -MBCC
Plagues! Pillars of fire! The parting of the Red Sea! If you want an action-packed, drama-
filled story, Israel in Egypt is for you. With its thrilling account of hail, fire, flies, and rivers of
blood, Israel in Egypt tells the story of the Jews' escape from Egypt and Pharaoh's pursuit of
them through the Red Sea. Performed the weekend before Passover, this is a marvelous
way to begin your Passover celebrations.
Chant: Tenebrae -Gregorian Chant and Polyphony (The Men of Seraphic Fire)
April 25, 2010 - 4:00 p.m. --MBCC
Sublime! What other word would be appropriate in describing the men of Seraphic Fire
singing Gregorian Chant? The cadence of ancient Latin and the undulating melodies of
centuries-old chant will transport you to another world, another time, another place.
Monteverdi's Vespers of 1610 -The 400th Anniversary Concert (SF)
May 16, 2010 - 4:00 p.m. --MBCC
Special Guests: University Chorale from Western Michigan University
In the time of Shakespeare's The Tempest and Cervantes's Don Quixote. Monteverdi
elegantly and seamlessly combined the prevalent compositional styles of his day -monody
and polyphony -into one of the most intricate and beautiful tapestries of celestial sound. A
collection of sacred pieces demonstrating Monteverdi's mastery of composition. and religion,
the Vespers of 1610 has become the evolutionary link between the Renaissance and
Baroque periods. Join Seraphic Fire as they celebrate the 400th anniversary of this joyous
and majestic work.
I'll Fly Away -The Seraphic Fire Summer Gospel Series (SF)
June 13, 2010 - 4:00 p.m. -MBCC
The encore performance you demanded! The Seraphic Fire Gospel concerts, such as
"Amazing Grace" (2007) and "When the Saints Go Marching In" (2008) have been some of
the most popular concerts ever performed. In response to the overwhelming demand, 2008 a
Summer Gospel Series was added. Keeping with that new tradition, 2010 Summer
pertormances will include music from the 2009 concert "I'll Fly Away" as well as other gospel,
bluegrass, and traditional hymns from Seraphic Fire's vast repertoire.
Project descriation as revised (if applicable) based upon the City Commission aanroved award
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement that the
work is new or has never before been presented in Miami Beach.
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New date and time:
A Seraphic Fire Christmas -Carols by Candlelight (SF)
December 12, 2009 - 8:00 p.m. - MBCC
New Venue:
Israel in Egypt -The Passover Story by G. F. Handel (SF & FB)
March 28, 2010 - 4:00 p.m. -Temple Emanu-EI
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Exhibit 2-A: Project Budget /Revised Total Project Budget
Name of organization: Seraphic Fire
Date(s) of Project: 10/4 11/7 12/13 1/17 1/31 2/28 3/38 4/25 5/16 6/13
Attach a copy of the total Project budget or -list cash. expenses and cash revenues
specifically identified with your program, project. or events. Round off all numbers to the
nearest dollar.
EXPENSES
CASH IN-KIND
Personnel -artistic 60,170
Personnel -technical p _
Personnel -administration 133.341 20,000
Outside artistic fees/services 183.680
Outside other fees/services
Marketing/Publicity 101.599
Space rental 10,200 20,000
Utilities 3.450
Equipment rental/cartage 2.550 _
Office supplies 1.200
Other Costs:
Postage/print/travel
Music/Sowings/Marks
Recording Engineer
Other G&A expenses
(Itemize below)
12,800 35,000
3,600 _
10,000 -
74,681 1, 500
REVENUES
Admissions
Contracted services
Tuitions
Corporate support
Foundation support
Individual support
Government grants
Federal
State
Miami-Dade/CG
CASH IN-KIND
314,371
8,000
_ 26.500
146,500
58,227.54 50,000
10,000
2.500
40,000
Other Contributions (Itemize below)
City of Miami Beach Grant Award 11,772.46
Total cash expenses 597,271
Total in-kind expenses 76.500
Total project expenses 673.771
CASH 8 IN-KIND
Total cash revenues 597,271
Total in-kind revenues 76,500
Total project revenues 673,771
CASH 8 IN-KIND
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Exhibit 2-B: Project Budget /Revised Grant Award Budget
Name of organization: Seraphic Fire
Date(s) of Project: _ 10/4, 11/7, 12/13, 1/17, 1/31, 2/28, 3/38, 4/25, 5/16 6113
Grant Award: $11,772.46
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may
only be spent within budget categories declared below. Line item changes to said Budget shalt not
exceed ten percent (10%) per category, so long as said expenditures do not exceed the total amount
of Grant funds
Grant Expenses
Personnel -artistic 11,772.46
Personnel -technical
Outside artistic fees
Marketing/Publicity _
Printing
Postage
Equipment Rental
Space rental (Performance
Related Only)
Total Other Costs (itemize
Below)
Description Amount
TOTAL (must equal grant award): 11.772.46
Grant requirements
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural grant support must include the City of
Miami Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural
Arts Council. "
Allowable Grant Expenditures as Relates to Grant Project:
• Artistic and technical fees directly related to the proposed program or event
• Production costs related to the proposed program, project or event
• Honoraria
• Equipment rental and expendable materials
• Marketing
• Publicity
• Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
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Grant Use Restrictions (grant funds may not be used towards):
• Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
• Administrative salaries or fees
• "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
• City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
• Debt reduction
• Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
• Travel or transportation
• Social/Fundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists
• Cash prizes
• Lobbying or propaganda materials
• Charitable contributions
• Events not open to the public; unless the event serves to specifically benefit City of Miami
Beach government and has been previously approved as such be the Cultural Affairs Program
Manager
Required supporting materials for final reports submitted within 45 days upon completion of
grant project:
• Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT. BUDGET (i.e. -all artists payments, separate from
advertising payments). Invoices AND checks must be dated within the 2009-10 Fiscal
Year
• Proof of logo and credit line in project publications and advertisements
• Proof of performance(s), such as programs, brochures and flyers.
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