2009-27255 ResoRESOLUTION NO. 2009-27255
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND THE CITY CLERK TO EXECUTE AMENDMENT
NO. 8 TO THE EXISTING PROFESSIONAL SERVICES AGREEMENT
WITH STA ARCHITECTURAL GROUP, INC., FOR ADDITIONAL
DESIGN, BID, AND CONSTRUCTION ADMINISTRATION SERVICES
FOR THE REHABILITATION OF THE HISTORIC BUILDING, HOSE
TOWER, AND NEW CONSTRUCTION ON THE FIRE STATION NO. 2,
BUILDING A AND HOSE TOWER PROJECT, FORA NOT TO
EXCEED AMOUNT OF $183,000; WITH FUNDING FROM THE FIRE
STATION NO. 2 PORTION OF THE PROJECT, IN THE AMOUNT OF
$57,618 FROM THE PAY-AS-YOU-GO (FUND 302), $6,447 FROM
THE CAPITAL RESERVE -CONTINGENCY (FUND 304), AND $76,935
FROM THE CAPITAL RESERVE -DESIGN (FUND 304), AND WITH
FUNDING FROM THE HOSE TOWER REFURBISHMENT PORTION
OF THE PROJECT, IN THE AMOUNTS OF $12,000 FROM THE PAY-
AS-YOU-GO (FUND 302), AND $30,000 FROM THE CAPITAL
RESERVE -DESIGN (FUND 304).
WHEREAS, pursuant to Request for Letters of Interest No. 133-94/95, the Mayor
and City Commission adopted Resolution No. 96-22068 on July 17, 1996, approving
and authorizing the Mayor and City Clerk to execute an Agreement with STA
Architectural Group, Inc. for Professional Services for the Renovation and Expansion of
Fire Station No. 2 and a Master Plan for the Site at 451 Dade Boulevard (Project); and
WHEREAS, on June 28, 2000, the Mayor and City Commission adopted
Resolution No. 2000-23975, approving Amendment No. 1 to the Agreement, for
schematic design, design development, construction documents, permitting & bidding,
and construction administration services, for the rehabilitation of the historic structure
and the new construction of a dormitory and apparatus structure improvements within
the Project, for anot-to-exceed amount of $318,020; and
WHEREAS, on October 17, 2001, the Mayor and City Commission adopted
Resolution No. 2001-24624, approving Amendment No. 2 to the Agreement for the
design of an Emergency Operations Center, a site drainage system, and a dedicated
driveway serving the Public Works Yard, for anot-to-exceed amount of $117,000; and
'WHEREAS, on December 10, 2003, the Mayor and City Commission adopted
Resolution No. 2003-25439, approving Amendment No. 3 to the Agreement for
construction administrative services for the Project, for anot-to-exceed amount of
$192,000; and
WHEREAS, on March 15, 2007, Amendment No. 4 to the Agreement was
executed, approving additional construction administration services for the Project, for a
not-to-exceed amount of $24,500; and
WHEREAS, on October 27, 2007, Amendment No. 5 to the Agreement was
executed, approving additional construction administration services for the Project, to be
rendered on a monthly basis, for anot-to-exceed amount of $24,500; and
WHEREAS, on June 20, 2008, Amendment No. 6 to the Agreement was
executed, approving additional construction administration services for the Project, to be
rendered on a monthly basis, for anot-to-exceed amount of $24,447; and
WHEREAS, on July 10, 2008, Amendment No. 7 to the Agreement was
executed, approving additional design and construction administration services for the
Project, to be rendered on a monthly basis, for anot-to-exceed amount of $40,000; and
WHEREAS, the first phase of the Project, the construction of Building B and its
Emergency Operations Center, is substantially complete, and the Fire Department has
moved into the building and put it into service; and
WHEREAS, Building A has now been more thoroughly inspected and several
additional items have been identified that require modifications to the construction
documents; and
WHEREAS, the Hose Tower was also evaluated and, despite recent repairs,
structural deficiencies were found; as a result, the Hose Tower, which had not been a
part of the original scope of work, will now be included as part of the Project; and
WHEREAS, staff has negotiated a fee of $183,000 with STA for an in-depth
preconstruction review, HPB presentation, re-drawing and development of construction
documents (per current codes), and bid and construction administration services for the
rehabilitation of the historic building, Hose Tower, and new addition two-story
connectors.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission hereby approve and authorize the Mayor and the City Clerk to execute
Amendment No. 8 to the existing Professional Services Agreement with STA
Architectural Group, Inc., for additional design, bid, and construction administration
services for the rehabilitation of the historic building, Hose Tower, and new construction
on the Fire Station No. 2 Building A and Hose Tower Project; for a not to exceed
amount of $183,000; with funding for the Fire Station No. 2 portion of the Project, in the
amounts of $57,618 from the Pay-As-You-Go (Fund 302), $6,447 from the Capital
Reserve -Contingency (Fund 304), and $76,935 from the Capital Reserve -Design
2009-27255
(Fund 304); and with funding for the Hose Tower Refurbishment portion of the Project,
in the amounts of $12,000 from the Pay-As-You-Go (Fund 302), and $30,000 from the
Capital Reserve -Design (Fund 304).
PASSED AND ADOPTED this 9th 'day of December ~ 2009.
ATTEST:
0 Qit.. ~
ROBERT B. PARChiER, CITY CLERK
ATTI HE RA BOWER, MAYOR
T:WGENDA\2009\December 9\Consent\FS2 - STA Amend 8 - Reso.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR CUTION
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COMMISSION ITEM SUMMARY
Condensed Titles:
A Resolution to amend the Agreement with STA Architectural Group, Inc. to provide additional professional
design, bid, and construction administration services on the Building A and Hose Tower Refurbishment
Projects for the rehabilitation of the historic building, hose tower, and new construction, in an amount not to
exceed $183,000, Funding for this task has been previously appropriated.
Ke Intended outcome 5u orted:
Ensure Well-Designed, Quality Capital Projects.
Supporting Data (Surveys, Environmental Scan, etc.):
Middle Beach lags the rest of the City in quality of City emergency/hurricane preparedness satisfaction:
78% of Middle Beach residents surveyed rated emergency/hurricane preparedness as excellent or good
com ared to 84% of residents Ci -wide.
Issue•
Shall the City Commission adopt the Resolution?
Item Summary/Recommendation:
The proposed amendment to STA provides for design services on the Hose Tower, design revisions to the
historic structure, bidding assistance, and construction administration services at Fire Station No. 2.
It was anticipated that the consultant would undertake a more thorough examination of the historic
structure after the Fire Department vacated it and relocated to the new building and that this would result in
plan revisions. The historic structure has now been more thoroughly inspected by CIP Office staff and a
structural engineering firm. Several additional items have been identified that require modifications to the
existing construction documents for the historic structure.
The hose tower was also evaluated and, despite recent repairs, structural deficiencies were found. As a
result, the hose tower, which had not been a part of the original scope of work, will now be included in the
renovation project.
The projected construction duration is anticipated to be 14 months.
After many months of meetings between the Special Assistant to the City Manager, CIP Staff and STA ,
the initially submitted proposal was heavily negotiated and reduced from the initial proposal of $265,640
to a final negotiated fee of $183,000 (see ,Attachment #1 ). These savings were also achieved by
matching the current negotiated rates from other city projects to further reduce the final fee. This reflects a
savings of approximately 31.1 % ($82,640 in fees). These hourly rates are comparable to those approved
by the City for the 10~' Street Auditorium Project where STA is also the consultant.
Adviso Board Recommendation:
CIPOC
Financial Information:
Source of Amount Account Approved
Funds: ~ $ 57,618 302-2146- Pay-As-You-Go-Design
2 $ 6,447 304-2146- Cap. Reserve -Contingency
. 3 $ 76,935 304-2146-Capital Reserve -Design
4 $ 12,000 302-2667- Pay-As-You-Go- Design
5 $ 30,000 304-2667- Capital Reserve -Design
6
7
OB I Total $ 183,000
Financial Impact Summary: I
City Clerk's Office Legislative Tracking:
I Humberto Cabanas x4105
Si n-Offs•
Department D' for istant Ci Hager City Manager
COC JGG JM
r.WGENDA\2009\Decemb 9\Consent\FS2 - S end 8 -Sum .doc
U~
ACiE11[DA /TER61 `~~
DATE /Z'
~ MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the Ci ommission
FROM: Jorge M. Gonzalez, City Manager
DATE: December 9, 2009
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND THE CITY
CLERK TO EXECUTE AMENDMENT NO. 8 TO THE EXISTING PROFESSIONAL
SERVICE AGREEMENT WITH STA ARCHITECTURAL GROUP, INC., FOR
ADDITIONAL DESIGN, BID, AND CONSTRUCTION ADMINISTRATION SERVICES
FOR THE REHABILITATION OF THE HISTORIC BUILDING, HOSE TOWER, AND
NEW CONSTRUCTION ON THE FIRE STATION NO. 2, BUILDING A, AND HOSE
TOWER PROJECTS; FOR A NOT TO EXCEED AMOUNT OF $183,000; WITH
FUNDING FROM THE FIRE STATION NO. 2 PROJECT IN THE AMOUNTS OF
$57,618 FROM THE PAY-AS-YOU-GO (FUND 302), $6,447 FROM THE CAPITAL
RESERVE -CONTINGENCY (FUND 304), AND $76,935 FROM THE CAPITAL
RESERVE -DESIGN (FUND 304); AND WITH FUNDING FROM THE HOSE TOWER
REFURBISHMENT PROJECT IN THE AMOUNTS OF $12,000 FROM THE PAY-AS-
YOU-GO (FUND 302) AND $30,000 FROM THE CAPITAL RESERVE -DESIGN
(FUND 304).
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Previously appropriated Fire Station No. 2 Project funds: $57,618 in Pay-As-You-Go fund
account 302-2146-061357 for Design, $76,935 in Capital Reserve -Design 304-2146-061357,
and $6,447 in Capital Reserve fund account 304-2146-000346 for Contingency to be transferred
into Design account 304-2146-061357.
Previously appropriated Fire Station No. 2 Hose Tower Refurbishment Project funds: $12,000 in
Pay-As-You-Go for Design in Account 302-2667-061357 and $30,000 in Capital Reserve for
Design in account 304-2667-061357.
ANALYSIS
On July 17, 1996, the Mayor and City Commission adopted Resolution No. 96-22068 authorizing
an Agreement with STA Architectural Group (STA) for Professional Services for the Renovation
and Expansion of Fire Station No. 2 and a Master Plan for the Site at 451 Dade Boulevard. The
Agreement provided for the detailed planning, design, bidding and construction administration
services. At that time, planning services were authorized in snot-to-exceed amount of $78,000.
Fire Station No. 2 -STA Amendment
December 09, 2009
Page 2 of 3
On June 28, 2000, the Mayor and City Commission adopted Resolution No. 2000-23975,
approving Amendment No. 1 to the Agreement, for schematic design, design development,
construction documents, permitting, bidding, and construction administration services for the
rehabilitation of the historic structure (Building A) and the construction of a new dormitory and
apparatus structure (Building B) in snot-to-exceed amount of $318,020.
On October 17, 2001, the Mayor and City Commission adopted Resolution No. 2001-24624,
approving Amendment No. 2 to the Agreement for the additional design of an Emergency
Operations Center at Building B, a site drainage system, and a dedicated driveway serving the
Public Works Yard in snot-to-exceed amount of $117,000.
On December 10, 2003, the Mayor and City Commission adopted Resolution No. 2003-25439,
approving Amendment No. 3 to the Agreement for construction administrative services for the
Project in anot-to-exceed amount of $192,000. This was followed by several more amendments
for construction administration services, as the Building B construction was late in completion.
The final phase of the Fire Station No. 2 Project is the renovation of Building A, which will be
converted into Fire Department headquarters and administrative offices. The Fire Station No. 2
Hose Tower Refurbishment Project will be combined with this phase to complete the balance of
remaining facilities at this site.
The refurbishment of Building A and the Hose Tower will be divided into two phases. Phase 1
entails the partial interior demolition of Building A. The second phase includes exterior
demolition, the historical restoration of the remainder of the building and the hose tower, and
construction of new connectors between existing historic buildings. The proposed amendment to
STA provides design of the Hose Tower, design revisions to Building A, bidding assistance, and
construction administration services.
The initial phase of the Fire Station No. 2 Project, the construction of Building B and its
Emergency Operations Center, is substantially complete. The Fire Department moved into the
building and initiated use in March 2009.
Construction documents for Building A were developed simultaneously with the construction
documents for Building B. During the original design, the consultant and engineer did as
thorough an examination of the structure as was possible. However, it was anticipated that the
consultant would undertake a more thorough examination of Building A after the Fire Department
vacated it and relocated to Building B.
Building A has now been more thoroughly inspected by CIP Office staff and by Douglas Wood
and Associates, a structural engineering firm. Several additional items have been identified that
require modifications to the construction documents.
The hose tower was also evaluated and, despite recent repairs, structural deficiencies were
found. As a result, the hose tower, which had not been a part of the original scope of work, will
now be included in the renovation project.
The City has negotiated a price with a JOC contractor for phase 1, the interior demolition of
Building A. Further plan revisions maybe needed upon completion of this work. At that time, the
consultant will fully inspect the foundation, flooring systems, walls, piers, columns and beams and
the roof system. Any additional work necessary to fully restore the structure will be incorporated
into the construction documents and will enable the project to be bid on a comprehensive basis
that addresses all known conditions.
Fire Station No. 2 -STA Amendment
December 09, 2009
Page 3 of 3
The projected construction duration is anticipated to be 14 months. Phasing of the Building A
construction adds some time to the construction phase of the project. However, the CIP Office
believes the partial demolition and inspection is the most efficient and financially prudent method
of renovation, particularly if significant additional structural issues are discovered.
After many negotiations meetings with STA, Special Assistant to the City Manager and the CIP
Office staff in which the initial submitted proposal was heavily negotiated and reduced from the
initial proposal of $265,640 to a final negotiated a fee of $183,000 (see Attachment #1 ). These
savings were also achieved by matching the current negotiated rates from other city projects to
further reduce the final fee. This reflects a savings of approximately 31.1 % ($82,640 in fees).
These hourly rates are comparable to those approved by the City for the 10th Street Auditorium
Project where STA is also the consultant.
CONCLUSION
The Administration recommends that the City approve Amendment 8 to the STA Architectural Group
Agreement, to provi a design of the Hose Tower, design revisions to Building A, bidding
assistance, a c struction administration services in a not to exceed amount of $183,000.
JMG/ / C/G E/RWS/HC
Attachment
T:\AGENDA\2009\December 9\Consent\FS2 -STA Amend 8 - Memo.doc
Attachment No. 1
Tltie: Extension of Const. Admin, Services
Date: October 15, 2009
Scope of Services -FIRE STATION No.2
hrslmon
_->__
*14 month extension of Construction Adminlstratfon servlees
construction site meetin s
rocessin submittals' act data6 material sa /es
re art field observations
re su femental drewln sand acs
render Inltla/ deGs/ons on claims 6 di utes
v s a sr e a appropnate n erva s, ecome genera y w an to
keep the Owner Informed about the progress and quall[y of the portion of the Work
completed, (2J to endeavor to guard the Owner against defects and deticiencles in
the Work, and (3) to determine In general If the Work is being performed in a
manner indicating that the Wark, when fully completed, will be in accordance with
the Contract Documents.
communication with contrector and/or sutxaontrect~s, vendors, su jars, etc.
review & certi a ment a iwtions
RFI /Contract Document Clarification
Re nests for than s to rronstrucHOn cost and/or schedule
maintain ro act records
F.shmeted~io'le~~.v`en'~,P.ro •Ste~t=u ~„~:"a~' '~~~' r,
Prinq 12.0
Pro act Mana a 38.0
Assocate Sta 8.0
Administration 4.0
Total Hours 60.0
E5L"ma`~ed"'~~ le~vkP,.co e ~ ose~' ' ~~tM ~'.
v
Princi al 9.0
Pro ed Mana a 37.0
Assocate S 20.0
Adm rn 2.0
Total Hours 68.0
Estimd~'`t'4~Aoittti4Co stnµ~rudion'Sc db ue~" ' le ~ ~~'..~~. ~; ` ~
~~ '"~:,.::':
Princl 120.0
Pro ed Mana 461.0
Associate Ste 260.0
mmistra'on 28.0
Total Hours 887.0
tifiAtilD„~TO'GAL _~:s,~i-: ~ '"' .~. ~>:s.~:~fs.~~~~ f'
,. ..
...:r,:: u. _:~.... :'; .~._... 1`a_ _.'._ .mss ._.z~:*° ,L_.:... _
Notes:
'1. Services provided thru total of 14 month (73 month constuction schedule + 1
month additional grace period) instruction schedule
2. Reimbursables are not included in this fee
,_ ~,~ m~ ..:1;~Of~
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Projected Fee
rate monthly fee
$ 150 $ 1,800
$ 120 $ 4,320
$ 75 $ 600
$ 35 $ 140
$ 6 860
_.,4i.
$ 150 $ 1,350
$ 120 $ 4440
$ 75 $ 1500
$ 35 $ 70
$ 7 BO
.
$ 150 $ 18 000
$ 120 $ 57,720
$ 75 $ 19 500
$ 35 $ 910
S 96,130
'~~ ,~`
t'4~T` ~-+'~ ~
Authorization /Approval Date
STA Architectural Group
Title: Extension of Permit + Bidding Services
Date: October 75, 2009
Scope of Services -FIRE STATION No.2
hrslmon
-~w._._^ _ __..... _
,_ -ry.~,
.:..,. ......~__ ._...:_._._.._.... .:._ ~.~ _ ,:awe . ......_~ ..
Re-Permit + Re-Bid Services Included _ .,
r~, -gin
. f., :_&..._ ~..:. -.
1. ra
.....rte . ..__: 'a
re are disk for CIP re roduction and distribution of CD's
attend re-bid conference
re I to RFI's from Bidders
coordinate /communicate with CIP staff
coordinate /communicate with STA consultants
Re-Permit + Re-Bid Services Not Included
re are & distribute bidin documents
review & anal a bids
review & anal a schedule
review & anal a value en ineerin o bons
T~ptal~m~nt ~~ upon concu rent 8~ive~l~~,~~~ekjpe`r~zt° ~~
tuneft~ar~e~Y. r Gam. e~XS~'~ t_~>~ ~~ Sx: ~i `
:..
Princi al 24.0
Pro'ect Mana a 96.0
Associate Sta 48.0
Administratio 24.0
Total tiou 192.0
Notes:
i .Services provided thru 12 week Bid + Permit timeframe
2 Reimbursabies are not included m this fee
,~~.
-.~
Projected Fee
rate monthly fee
~~"~ .,..r ... N~.._.~....
s~..
$ 150 $ 3600
$ 120 $ 11 520
$ 75 $ 3,600
$ 35 $ 840
$ 19 560
Authorization 1 Approval Date
STA Architectural Group
Title: Re-Draw Construction Documents Services
Date: October 15, 2009
Scope of Services -FIRE STATION No.2
hrs/mon
,~ -
Re-Draw Construction Documents ner currenf code. additional scone of work-
and revised aroaram
review ro ram with fire de artment
review ro ram with IT
inco orate tower in sco a of work
review life safe code
review ADA code
review FBC code
review NOA/ roduct a royals
review roduct s ecifications
u date architectural lans
u date architectural s ecs
u date me en ineerin tans -HVAC, Electrical, Plumbin + Fire Protection
u date me en ineerin secs -HVAC, Elecfrfcal Plumbin + Fire Protection
update structural engineering plans - per exisfing conditions exposed by JOC
Interior Demolition
u date structural en ineerin ecs
1`to`~a'I~A~ brirft'~, baSe`d~~ r~aisl~'~`l~''~"~uVE~~kt~d~ r'avv,,,ftrlArarne~` :1: ; i ~ , _Y
Princi 54.0
Pro'ect Mana a 112.0
Sr. Associate Sta 124.0
Jr.Associate S 254.0
Administratio 48.0
Total Hou 592.0
_. ,_ _
. .~ .... ,.a. _
... _..._~ _
Notes:
1. Services provided thru 12 week Re-Draw of CD's timeframe
2. Reimbursabies are nat included in this fee
f..~: -~i ;.'!~~.. - -_T „~ '.~- ~ 5~y~~:~`'neC:SE~7~~~., elf
,~~
a .....A.......,... 1..... ..~.JYFx~~ _ .M1i~. tiL_ ~ y
~~~~.~~~L::.ww~~~:S
'.Y.~i'3.Y9i~'d:
Projected Fee
rate monthly fee
$ 150 $ 8,100
$ 120 $ 13,440
$ 82 $ 10 168
$ 75 $ 19 050
$ 35 $ 1,680
$ 52,438
..i-'X~G~~:u
Authorization /Approval Date
STA Architectural Group
~~
Title: Summary of ArchitecturaUEngineering Services
Date: October 15, 2009
Scope of Services -FIRE STATION No.2
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'. e:D w C-bnsfructlon~Doeu enfs -~ ......,-„~,...~~~.tvp
Re-P..erm7t~-:Re=Bid~SerrF~ s~ ; ` ._
i'~1~nio~threzterisi~~on f:Co `~str c#o miiiisf aUonser ice'"s
~te~i/b~f~~ drtliPB! ear,~n ..5er"vices
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Notes:
1. Reimbursables are not included in this fee
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Fee
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Authorization !Approval Date
STA Architectural Group