Amendment No. 8 with STA Architectural GroupAMENDMENT N0.8
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
STA ARCHITECTURAL GROUP,
DATED JULY 17, 1996
FOR THE PROVISION OF PROFESSIONAL SERVICES ASSOCIATED WITH RE-
DESIGN, BIDDING AND CONSTRUCTION ADMINISTRATION SERVICES FOR
EXPANSION, RENOVATION AND REHABILITATION OF THE FIRE STATION N0.2
HISTORIC BUILDING, HOSE TOWER AND NEW ADDITION TWO STORY
CONNECTORS FOR A NOT TO EXCEED AMOUNT OF$183,000.
This Amendment No. 8 to the Agreement made and entered this day of
~~-~1136~'L 2009, by and between the CITY OF MIAMI BEACH, a Municipal
Corporation existing under the laws of the State of Florida (hereinafter referred to as CITY),
having its principal offices at 1700 Convention Center Drive, Miami Beach, Florida 33139,
and STA Architectural Group, Inc., a Florida corporation, having its offices at 3526 North
Miami Avenue, Miami Florida, 33127 (hereinafter referred to as Consultant).
RECITALS
WHEREAS, pursuant to Request for Letters of Interest No. 133-94/95, the Mayor and City
Commission adopted Resolution No. 96-22068 on July 17, 1996, approving and authorizing the
Mayor and City Clerk to execute an Agreement with STA Architectural Group, Inc. for Professional
Services for the Renovation and Expansion of Fire Station No. 2 and a Master Plan for the Site at
451 Dade Boulevard (Project); and
WHEREAS, on June 28, 2000, the Mayor and City Commission adopted Resolution No.
2000-23975, approving Amendment No. 1 to the Agreement, for schematic design, design
development, construction documents, permitting & bidding, and construction administration
services for the rehabilitation of the historic structure and the new construction of a dormitory and
apparatus structure improvements within the Project, for anot-to-exceed amount of $318,020; and
WHEREAS, on October 17, 2001, the Mayor and City Commission adopted Resolution No.
2001-24624, approving Amendment No. 2 to the Agreement for the design of an Emergency
Operations Center, a site drainage system, and a dedicated driveway serving the Public Works
Yard, for snot-to-exceed amount of $117,000; and
WHEREAS, on December 10, 2003, the Mayor and City Commission adopted Resolution
No. 2003-25439, approving Amendment No. 3 to the Agreement for construction administrative
services for the Project, for anot-to-exceed amount of $192,000; and
WHEREAS, on March 15, 2007, Amendment No. 4 to the Agreement was executed
approving additional construction administration services forthe Project, fora not-to-exceed amount
of $24,500; and
WHEREAS, on October 27, 2007, Amendment No. 5 to the Agreement was executed
approving additional construction administration services for the Project, to be rendered on a
monthly basis, for anot-to-exceed amount of $24,500; and
WHEREAS, on June 20, 2008, Amendment No. 6 to the Agreementwas executed approving
additional construction administration services for the Project, to be rendered on a monthly basis, for
a not-to-exceed amount of $24,447; and
WHEREAS, on July 10, 2008, Amendment No. 7 to the Agreementwas executed approving
additional design and construction administration services for the Project, to be rendered on a
monthly basis, for anot-to-exceed amount of $40,000; and
WHEREAS, the first phase of the Fire Station No. 2 Project, the construction of Building B
and its Emergency Operations Center, is substantially complete, and the Fire Department moved
into the building and put it into service; and
WHEREAS, Building A has now been more thoroughly inspected and several additional
items have been identified that require modifications to the construction documents; and
WHEREAS, the hose tower was also evaluated and, despite recent repairs, structural
deficiencies were found. As a result, the hose tower, which had not been a part of the original scope
of work, will now be included in the renovation project; and
WHEREAS, staff has negotiated a fee of $183,000 with STA for an in-depth preconstruction
review, HPB presentation, re-drawing and development of construction documents (per current
codes), and bid and construction administration services forthe rehabilitation of the historic building,
Hose Tower, and new addition two-story connectors.
NOW. THEREFORE the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration,
the respect and adequacy are hereby acknowledged, do agree as follows:
ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment
No. 8.
2. MODIFICATIONS
The Agreement is amended to include Schedule "A-8", which is attached and incorporated
herein.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this Amendment
No. 8.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 8 to be executed in
their names by their duly authorized officials as of the date first set forth above.
ATTEST:
~~
City Clerk
Robert Parcher
ATTEST:
TITLE:
Print Name
CITY OF MIAMI BEACH
By
ayor
Matti Herrera Bower
CONSULTANT:
STA ARCHITECTURAL GROUP,
TITLE:
By
Print Name
T:\AGENDA\2009\Dec09\Consent\Fire Station No. 2 Architect 12092009Amendment8.doc
APPROVED AS TO
FORM & LANGUAGE
_& FOR EXECUTION
IZ U
Schedule "A-8"
1. SCOPE OF WORK AND SERVICES REQUIRED
Exhibit "A" of the Agreement, entitled, "Scope of Services", is amended as follows and
attached as exhibit A-8:
Phase III -Construction Documents:
The scope of services is expanded to include the Historic Preservation Board presentation,
redevelopment of construction documents per current code, revised program and
preconstruction review, and development of the hose tower drawings to be submitted to
CMB/CIP no later than January 15th, 2010.
Phase IV - Re-Permit and Bid Services:
The scope of services is expanded to include submittal of all documents necessary to
obtain all required permits, the preparation of electronic files for reproduction and distribution,
attendance at pre bid conference(s); and review and responses to RFI's.
Phase V -Construction Administration:
The scope of services is expanded to include an anticipated construction period of 14 months
for the historic renovation/ addition of the original Fire Station No. 2 and the hose tower, site
meetings; processing and review of submittals, project data and material samples; field
observations; preparation of supplemental drawings and specifications; render initial
decisions on claims and disputes; project communication and coordination; reviews and
certification of payment applications; RFI /contract documentation clarifications; maintenance
of project records; substantial and final punch out; final completion; and submittal of as-built
drawings.
2. TIME OF COMPLETION
The duration of the Design services contemplated by this Amendment No. 8 is 12 weeks from
notice to proceed plus permit timeframe. The duration for the Construction administration
services contemplated by this Amendment No. 8 is 14 months (13 months to reach substantial
completion and 1 month for punch out and project final completion)
3. PAYMENT AND COMPENSATION
The total fee proposed for the scope of work pursuant to this Amendment No. 8shall be anot-
to-exceed in the amount of $183,000. Invoicing will be monthly and based on hourly rates as
defined in the Agreement between the City and Consultant, as defined in Schedule "B",
attached therein.
Compensation:
• Original Agreement amount $78,000.00 which has been paid.
• Amendment No. 1 (Schematic design, design development, construction documents, permitting,
bidding, and construction administration services) for $318,020.00, which has been paid.
• Amendment No. 2 (For addition of an Emergency Operations Center, site drainage system, and
dedicated driveway serving the Public Works portion of the site) for $117,000.00, which has
been paid.
• Amendment No. 3 (For construction administration services) for $192,000.00, which has been
paid.
• Amendment No. 4 (Additional construction administration services) for $24,500.00, which has
been paid.
• Amendment No. 5 (Additional construction administration services) for $24,500.00, which has
been paid.
• Amendment No. 6 (Additional construction administration services) for $24,446.70, which has
been paid.
• Amendment No. 7 (Additional construction administration services) for $40,000.00, which has
been paid.
• Amendment No. 8 (Additional Redesign, bidding, construction documents and construction
administration services) amount 183 000.
• Revised Agreement amount total $1,001,466.70.
Title: Summary of Architectural/Engineering Services
Date: October 15, 2009
Scope of Services -FIRE STATION No.2
_.
GRAND TOTAL
Notes:
1. Reimbursables are not included in this fee
Fee
~_ . ~ .. 183,000..1
Authorization /Approval Date
STA Architectural Group
Title: Re-Draw Construction Documents Services
Date: October 15, 2009
Scope of Services -FIRE STATION No.2
hrs/mon
Re-Draw Construction Documents oer current code. additional scone of work
and revised nroaram
review ro ram with fire de artment
review ro ram with IT
incor orate tower in sco a of work
review life safet code
review ADA code
review FBC code
review NOA/ roduct a royals
review roduct s ecifications
u date architectural laps
u date architectural s ecs
u date me en ineerin fans -HVAC Electrical Plumbin + Fire Protection
u date me en ineerin secs -HVAC, Electrical Plumbin + Fire Protection
update structural engineering plans - per existing conditions exposed by JOC
Interior Demolition
u date structural en ineerin secs
Total Amount - based u n a 12 week re-draw tim®frame
Princi al 54.0
Pro'ect Mana a 112.0
Sr. Associate Sta 124.0
Jr.Associate Sta 254.0
Administratio 48.0
Total Hou 592.0
Notes:
1. Services provided thru 12 week Re-Draw of CD's timeframe
2. Reimbursables are not included in this fee
Projected Fee
rate monthly fee
$ 150 $ 8,100
$ 120 $ 13,440
$ 82 $ 10,168
$ 75 $ 19,050
$ 35 $ 1,680
S 52,438
Authorization /Approval Date
STA Architectural Group
Titie: Extension of Const. Admin. Services
Date: October 15, 2009
Scope of Services -FIRE STATION No.2 Projected Fee
hrslmon
'14 month extension of Construction Administration services
construction site meetin s
rocessin submittals ro'ect data& material sam les
re ort field observations
re are su lemental drawin sands acs
render initial decisions on claims & dis utes
visit a s~ e a appropriate ~nterva s, to ecome genera y m~ gar wit an to
keep the Owner informed about the progress and quality of the portion of the Work
completed, (2) to endeavor to guard the Owner against defects and deficiencies in
the Work, and (3) to determine in general if the Work is being performed in a
manner indicating that the Work, when fully completed, will be in accordance with
the Contract Documents.
communication with contractor and/or subcontractors, vendors, su liars, etc.
review & certi a merit a lications
RFI /Contract Document Clarification
Re nests for than es to construction cost and/or schedule
maintain ro'ectrecords
Estimated Sin le Event Pro act Start-u
Princi al 12.0
Pro'ect Maria a 36.0
Associate Sta 8.0
Administration 4.0
Total Hours 60.0
Estimated Sin le Event Pro act Closeout
Princi al 9.0
Pro'ect Maria a 37.0
Associate Sta 20.0
Administration 2.0
Total Hours 68.0
Estirrated'14 Month Construction Schedule
Princi al 120.0
Pro'ect Maria a 481.0
Associate Sta 260.0
Administration 26.0
Totat Hours 887.0
GRAND TOTAL
Notes:
'1. Services provided thru total of 14 month (13 month constuction schedule + 1
month additional grace period) construction schedule
2. Reimbursables are not included in this fee 1,015
rate monthly fee
$ 150 $ 1,800
$ 120 $ 4,320
$ 75 $ 600
$ 35 $ 140
$ 8 860
$ 150 $ 1,350
$ 120 $ 4 440
$ 75 $ 1,500
$ 35 $ 70
$ 7,360
$ 150 $ 18,000
$ 120 $ 57,720
$ 75 $ 19,500
$ 35 $ 910
$ 98 130
$ 110,350
Authorization /Approval Date
STA Architectural Group
Title: Extension of Permit + Bidding Services
Date: October 15, 2009
Scope of Services -FIRE STATION No.2
hrs/mon
Re-Permit + Re-Bid Services Included
re are disk for CIP re roducfion and distribution of CD's
attend re-bid conference
re I to RFI's from Bidders
coordinate /communicate with CIP staff
coordinate /communicate with STA consultants
Re-Permit + Re-Bid Services Nof Included
re are & distribute bidin documents
review & anal a bids
review & anal a schedule
review & anal a value en ineerin o tions
Total Amount -based upon a concurrent S week bid + 12 week permit
timeframe
Princi al 24.0
Pro'ect Mana a 96.0
Associate Sta 48.0
Administratio 24.0
Total Hour 192.0
__.
Notes:
1. Services provided thru 12 week Bid + Permit timeframe
2. Reimbursables are not included in this fee
Projected Fee
rate monthly fee
$ 150 $ 3,600
$ 120 $ 11,520
$ 75 $ 3,600
$ 35 $ 840
$ 19,560
Authorization /Approval Date
STA Architectural Group