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LTC 011-2010 Board & Committee Biannual ReportlA MIAMI BEACH OFFICE OF THE CITY MANAGER NO. LTC #011-2010 TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: January 11, 2010 SUBJECT: Board and Committee Biannual report Pursuant to City Code Section 2- 22(130) - "The Chairperson or his designee shall biannually submit a completed written report form, supplied by the City Administration, to the City Commission and City Manager." Attached for your perusal are the reports submitted to the City Clerk's Office. JMGIREP: mem C: Robert Farther, City Clerk File RECr 1`JFr) 2010 JAN 14 AM 9: 16 LETTER TO COMMISSION The following committees have not reported: Beautification Committee Budget Advisory Committee Golf Advisory Committee Miami Beach Commission for Women Parks and Recreational Facilities Board Transparency Reliability and Accountability Committee (TRAC) BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 1 July 2009 — December 2009 BOARD OR COMMITTEE NAME: Affordable Housing Advisory Committee CHAIRPERSON: N/A CITY LIAISON: Anna Parekh NUMBER OF MEETINGS HELD SINCE JUNE 2009: 0 ACTIVITY: The Committee did not meet January — December 2009. FUTURE ACTIVITIES The Committee will meet as needed to advise on housing matters impacting the Office of Real Estate, Housing & Community Development. ACCOMPLISHMENTS: N/A Kevin Arrow — Beatles Mandela, AiPP Project Bandshell Park Dan Graham — Morris', AiPP Project 1100 Block Lincoln Road Charles O. Perry — Untitled, Removal and restoration Brian Tolle — Untitled, AiPP Project Collins Park Wendy Wischer — Liquid Measures, AiPP Project Third Street & Washington Ave. South Pointe Park — New Call to Artists to be issued Flamingo Park — Call to Artists to be issued Lummus Park Serpentine Walkway — Call to Artists to be issued Reconciliation GOB AiPP Projects BOARDS AND COMMITTEE BIANNUAL REPORT FORM - PAGE 1 OF 2 BOARD OR COMMITTEE NAME: CHAIRPERSON: CITY LIAISON: NUMBER OF MEETINGS HELD SINCE JUNE 2009: 6 ACTIVITY: Art in Public Places Dennis Leyva FUTURE ACTIVITIES ACCOMPLISHMENTS: Dan Graham — Morris; AiPP Project 1100 Block Lincoln Road Charles O. Perry — Untitled, Removal and start of restoration Page 2of 2 South Pointe Park Call to Artists Flamingo Park Call to Artists Lummus Park Serpentine Walkway Call to Artists Vision Art in Public Places and Future Art Projects Roy Lichtenstein Mermaid restoration Jul10 8 4 1 1 2 Aug 7 7 6 1 Sep4 CANCELLED Oct 2 12 6 3 3 Nov6 13 6 4 2 1 Dec 4 5 5 Totals: 45 22 1 9 10 3 BOARDS AND COMMITTEE BI -ANUAL REPORT FORM — PAGE 1 OF 2 BOARD OR COMMITTEE NAME: BOARD OF ADJUSTMENT CHAIRPERSON: LARRY HERRUP CITY LIAISON: - ANTOINETTE STOHL Secretary to the Board July through December 2009 DATE OF REPORT: NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING DATE AGENDA ITEMS APPROVED DENIED DISCUSSION CONTIN ote: Some totals may not match due to some items being removed from the Agenda at the last minute. F :.PLAN'•.$zbaiBI- ANNUAL CITY CLERKS REPORTS'•JULY - DECEMBER 09 BI- ANNUAL CITY CLERKS REPORT.doc Jul 10 Aug 7 3 3 Sep4 CANCELLED Oct 2 2 1 1 Nov 6 3 1 1 1 Dec 4 2 1 1 Totals: BOARDS AND COMMITTEE BI-ANUAL REPORT FORM — PAGE 2 OF 2 BOARD OR COMMITTEE NAME: CHAIRPERSON: CITY LIAISON: FLOOD PLAIN MANAGEMENT BOARD LARRY HERRUP ANTOINETTE STOHL, Secretary to the Board DATE OF REPORT: - July through December 2009 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 MEETING AGENDA DATE ITEMS APPROVED DENIED DISCUSSION CONTINUED v ote: Some totals may not match due to some items being removed from the Agenda at the last minute. F'•.PLAN''szba1B1- ANNUAL CITY CLERK'S REPORTS'JULY- DECEMBER 09 BI- ANNUAL CITY CLERK'S REPORT.doc • Monthly meetings are held and televised on MBTV, as well as simulcast on the internet. • Committee reviews contracts, financials, procurement methods for Capital Improvement Project Program. • Committee makes recommendations to Commission on activities of CIP program • Committee reviews items related to CIP projects that are included in City Commission consent agenda, proceeding with discussion at- length and making recommendation to Commission for adoption, rejection or further discussion. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 1 BOARD OR COMMITTEE NAME: CHAIRPERSON: CITY LIAISON: C.I.P. OVERSIGHT COMMITTEE MAYOR MAUI H. BOWER CHARLES O. CARRENO, CIP DIRECTOR NUMBER OF MEETINGS HELD SINCE June 2009: 5 ACTIVITY: FUTURE ACTIVITIES • Additional Sub - Committees to form in order to address issues. ACCOMPLISHMENTS: • Acted in advisory role to resolve impasse between residents over the preservation of the entry obelisk at the entry bridge to Biscayne Point Island an the agreement over the entryway design. • Heard issues from residents requesting additional drainage to proposed ROW improvement projects. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 1 July 2009 — December 2009 BOARD OR COMMITTEE NAME: Collins Parks Cultural Center Oversight Committee CHAIRPERSON: Nancy Liebman CITY LIAISON: Kent Bonde NUMBER OF MEETINGS HELD SINCE JUNE 2009: 2 ACTIVITY: The Committee met twice to review project progress. FUTURE ACTIVITIES The Committee will continue to meet providing project oversight. ACCOMPLISHMENTS: N/A January 2009 ; Supported the newly created Wellness Center at Nautilus Middle School. QEC supported the City Internship program, which placed 15 Beach High students in various departments throughout the City. QEC recommended the City partner with MBCC to form a Speakers Bureau. February 2009: Educational Compact is cited by other municipalities and by Educational Advisory Boards as a model. MB Chamber of Commerce raised $6,620 at their annual education fundraiser and contributed those funds to the IB 2010 program at Fienberg Fisher KM Center. Participated in the evaluation of the Education Tab on the City of Miami Beach website. March 2009: QEC encouraged that each school in the feeder pattern provide a link on the school website to the City's Education page. QEC members supported the IB Level One on -site training for more than 500 Miami Beach teachers. April 2009: The QEC recommends the formation of a triangular partnership between Miami Beach Senior High, Nautilus Middle School and Feinberg Fisher Elementary for the IB MYP program. This will be the first in the State. The deadline for Application A is December 1. Application B will be postponed at a cost of $5000. This amount will be recouped since only one, instead of 3, applications will be required. The students do not receive an IB Diploma but a certificate of completion for the 5 year program. May 2009: QEC requested MBCC IN Cards throu.h the chamber be provided to teachers on Miami Beach. Education Compact webpage continues to be a part of City website. Per QEC request, City met with FDOT engineers to discuss speed zone on BOARDS AND COMMITTEE BI ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Quality Education Committee CHAIRPERSON: Beverly Heller CITY LIAISON: Dr. Leslie Rosenfeld NUMBER OF MEETINGS HELD SINCE January 2009: 9 ACTIVITY: 41" street near Nautilus. Continue Grant writing workshops For PTSA membership in partnership with MDCPS grants office. August 2009: QEC proud to announce all elementary schools on Miami Beach were awarded IB candidate status and will begin implanting IB strategies 2009 -10 school year. QEC recommended City engineer visit Beach High to address the traffic issues and concerns voiced by parents. September 2009: QEC encouraged participation in the Veteran's Day Parade essay contest and the upcoming City Government Poster contest. October 2009: Education Compact in progress — All schools are candidate schools. November 2009: Le•islative motions to su. .ort MDCPS le.islative •riorities the Ci 300' no loitering zone and gifted education at the high school. Continue implementation and development of Education Compact activities and initiatives. City to develop continue internship program for MBSH youth to begin in January 2010. Continue Grant writing workshops For PTSA membership in partnership with MDCPS grants office. Encourage school utilization of the arts and culture link on the Education Tab free access to all City owned cultural facilities. Continue to work with FDOT to place a speed zone on 41. Street near Nautilus Middle and St. Patrick School. FUTURE ACTIVITIES Page 2of 3 ACCOMPLISHMENTS: Page 3 of 3 All .ublic schools on Miami Beach are ca didate IB s hook workin owa d authorization. Miami Beach Senior High DP program visited by IB authorization team in December 2009. City of Miami Beach produced the IB level One training for more than 500 Miami Beach teachers. 98% of teachers at Miami Beach school have not received IB level one training, ensuring the schools are eligible to become authorized. Internship program for MBSH youth established. PTSA Grant Writing workshop developed and offered monthly to City school PTSA members to assist in obtaining additional funds for City schools All Miami Beach public schools maintain a direct link to the City website education tab allowing parents to receive timely updates and relevant City information. Speakers Bureau now being utilized by the high school and middle school, bringing subject area experts to the classrooms. District and principals attend monthly QEC meetings to remain informed and strengthen the bond between the City and the MB schools, Provided school related and legislative information to each of the Miami Beach schools via the school representative on the QEC committee. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Committee on the Homeless CHAIRPERSON: Juan Rojas CITY LIAISON: Ingrid Usaga NUMBER OF MEETINGS HELD SINCE JANUARY 2009: 6 ACTIVITY: Participated in Miami Dade County Homeless Census in Jan. 2009 Joined Homeless Outreach staff In conducting outreach to businesses along Lincoln Road to inform them of services available to the homeless and what businesses should do if they have homeless concerns. Continued to invite homeless services providers to Committee meetings in order to learn about services available in the community. Discussed homeless issues affecting the community and provided Homeless Outreach staff with suggestions and recommendations on ways to address. Monitored the progress of services provided by the Homeless Services Division. Attended Faith Based Coalition meeting. FUTURE ACTIVITIES Page 2of 3 Continue to join Homeless Outreach staff on outreach and business outreach as well as Homeless Census. Education campaign to inform Neighborhood and Business Associations on City's efforts to address homelessness. Continue to look for, evaluate and support initiatives that will benefit the City's ability to address homelessness. Assist Homeless Services Division on goals for next Fiscal Year. Communicate with Commission regarding homeless issues and efforts made by Committee and Homeless Services Division. ACCOMPLISHMENTS: Page 3 of 3 More hands -on involvement in Homeless Outreach activities, including participation in outreach, business outreach and County Homeless Census. Revived efforts to bring Faith Based Coalition together with the help of Community Resource Coordinator, Caroline DeFreeze. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 1 BOARD OR COMMITTEE NAME: Community Development Advisory Committee CHAIRPERSON: David Smith CITY LIAISON: Mercedes Rovirosa NUMBER OF MEETINGS HELD SINCE JUNE 2009: 0 ACTIVITY: The Committee did not meet from June — December 2009. FUTURE ACTIVITIES ACCOMPLISHMENTS: July 2009 — December 2009 The Committee will meet in the new calendar year to review the City's 2008/09 CAPER as well as prepare for the 2010/11 Action Plan. A meeting schedule will be Determined at its first meeting of the year. The Committee reviewed proposals submitted through the Community Development Block Grant RFP cycle and made recommendations for funding. CDAC will meet in January 2010 to appoint officers for the Committee and a CDAC representative to the G.O. Bond Oversight Committee. CDAC will review Community Development Block Grants (CDBG) applications for federal funds related to housing and community development. The funds are to be used in the designated target areas where at least 51% of the residents are low or moderate income persons. The Committee also considers all substantive amendments to the One -Year Action Plan. As part of the citizen participation process, all substantive amendments are publicly advertised and, when necessary, public meetings are held to receive public comments. CDAC will co -host one or two public meetings for public comment and input on how the CDBG funding will be allocated for Fiscal Year 2010/11. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM — PAGE 1 OF 1 BOARD OR COMMITTEE NAME: Community Development Advisory Committee (CDAC) CHAIRPERSON: David Smith CITY LIAISON: Mercedes A. Rovirosa NUMBER OF MEETINGS HELD SINCE JUNE 2009: No Meetings ACTIVITY: No Activity FUTURE ACTIVITIES ACCOMPLISHMENTS: BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 4 COMMUNITY RELATIONS BOARD BOARD OR COMMITTEE NAME: COMMUNITY RELATIONS BOARD CHAIRPERSON: Mr. Brad Fleet CITY LIAISON: Ms. Barbara Hawayek NUMBER OF MEETINGS HELD SINCE JUNE 2009: Five (5) ACTIVITY & ACCOMPLISHMENTS: • Continuation of the Peace Pole Project. The Peace Pole project was started by the World Peace Society dedicated to uniting people across the World through the universal saying "May Peace Prevail on Earth'. To date, more than 200,000 Peace Poles have been dedicated in over 190 countries. The Committee proposed that the City adopt the Peace Pole project and find an area for contemplation and meeting to engender a feeling of community, peace, and harmony. The Peace Pole will be permanently placed in the City of Miami Beach Botanical Garden. The Peace Pole, designed by Winsome Bolt from the Sunflower Society, has been made and is temporarily stored at the Sunflower Society until installation. Timeline for completion and unveiling continues to be delayed with permitting issues /concrete pouring issues with contractor license. After a lengthy search for a contractor, Beth Gopman, Ex officio Board Member, was successful in helping identify someone willing to do the work pro -bono. Awaiting permit approval and now targeting the Ceremony to be after completion of 3 to 4 month of work at the Botanical Gardens. • Continuation of the S.M.I.L.E. (Service, Manners, Ideals, Leadership, and Excellence) Pilot Program. Work to structure and refine both at subcommittee and CRB meetings and move this delayed project along. Continued to create partnerships and have MB Chamber of Commerce and Convention and Visitors Bureau on board. Partners are awaiting the launch of our web page. A web page mockup was done courtesy of Board Member, Barbara Montero's business and approved by the Board. City of Miami Beach IT Department is to populate the webpage under the resident's portal (had looked at placing it under Michael Aller) hopefully within the next month. Barbara Hawayek will work on a letter to Commissioners. The Program outline, which will continue to be tweaked and revised, is as follows: Support, Sponsorships and Funding: • City of Miami Reach • Hotel Associations • Visitors Bureau • Chamber of Commerce • Corporate and business community • Grants Program Promodnn: • Press release. and follow up • MRTV • Invites to presematiousrwotlrstiopt t ris::umnw r >nitlm nartur., Nina. Modem IXeanhe• 9. 2008 S.M.LL.E...Pass it on Program: Simile.. past i1 on is a program sponsored by the thy of Miami bra..h Cornioumty Relations Board which fosters civility and kindness to the community through presentations/workshops and promotional material. S.M.I.L.F is an acronym for service, manners, ideals. leadership and excellence. The program will serve as a prototype for potential rollout to other cities in Miami. Target Group: The program targets primarily all service industries doing business in Miami Beach (i.e. hotels. restaurants, retailers, taxis, buses, tow companies&, etc.). lsvarwially. the program would be offered to schools and the conanumty at large. Program Materials: • Booklets and handouts for the pro entatioms and workshops • Audio visual presentation 1M8lvl • Certificates fur completing t w uikshup. • Car magnets with the logo • lapel pins with the logo • Continue to work on and expand S.M.I.L.E project both in subcommittee and CRB Board meetings including creating additional partnerships with other outside organizations. • Continue Peace Pole project with installation and a kick off event/"inauguration" on a date to be determined following renovations at the Miami Beach Botanical Garden. • Continue to hear complaints /grievances on allegations of discrimination on the grounds of race, religion, economic status, ethnicity, sexual orientation, gender, age or handicap. • Continue to invite guest speakers to educate CRB on issues that are relevant to the work of this Board and its ongoing projects. • Follow up on the process to file a discrimination complaint on the City web site ensuring that the City makes it easier to locate and file. • Explore possible tie -ins with the "No Place for Hate Campaign ". • Continue to address and work on the Comment Card prepared many years ago (that is currently out of print). Board Member, Elizabeth Schwartz is leading redesign process and hopes to have something for approval at our next meeting. Quote of 500 flyers for $100. Will look for pro -bono printer once design is finalized. • Requested that the City make it easier on the website for someone to report an incident of discrimination. Currently buried in Better Places. Perhaps posting our Comment Card in a more visible location. FUTURE ACTIVITIES • Explore possible tie -ins with Miami -Dade County CRB project called "I Am My Brothers Keeper" in which clergy is mobilized when there is a desecration of a house of worship. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: DEBARMENT COMMITTEE CHAIRPERSON: CITY LIAISON: Gus Lopez NUMBER OF MEETINGS HELD SINCE JUNE 2009: ACTIVITY: NO MEETINGS /NO ACTIVITY FUTURE ACTIVITIES Page 2of 3 ACCOMPLISHMENTS: Page 3 of 3 Jul. 7 7 5 1 1 Aug. d C A N C E LL ED Sep. I 1 3 1 Oct.6 7 4 3 Nov3 3 2 1 Dee. 1 4 3 1 Totals 25 17 7 1 BOARDS AND COMMITTEE BI -ANUAL REPORT FORM - PAGE 2 OF 2 BOARD OR COMMITTEE NAME: - DESIGN REVIEW BOARD CHAIRPERSON: MIKE STEFFENS CITY LIAISON: - RANDY CESAR, Boards Administrator DATE OF REPORT: July 2009 through December 2009 NUMBER OF MEETINGS IIELD DURING THIS REPORTING PERIOD: 5 MEETING AGENDA DATE ITEMS APPROVED DENIED Note: Some totals may not match due to some items being removed from the Agenda at the last minute. RWl.. M$*I.IACESAR'BI IANNUAI .eO JULY-DECEMBER -TUTA4- HI'@DRB ONLYDOC Presentation/ Deterred/ PRELIM NO ACTION/ DISCUSSED CONTINUED REVIEWS WITHDRAWN BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Disability Access Committee (DAC) CHAIRPERSON: David New CITY LIAISON: John Toledo NUMBER OF MEETINGS HELD SINCE JULY 2009: 6 ACTIVITY: The Disability Access Committee (DAC) meets on a monthly basis. The Committee reviews information, suggestions, and plans, as well as address complaints from the general public. The DAC Committee assists in providing more conveniently accessible facilities, public buildings, streets, sidewalks, and programs for residents and visitors with disabilities in the City of Miami Beach. The Committee discusses the prioritization of which improvements need to be made to respective facilities such as building services, recreation, culture, parks, police and code compliance. FUTURE ACTIVITIES I) Due to the success of the Disability Awareness Day event on October 23, 2009 and the Mayor declaring October 23 as Disability Awareness Day; the committee has agreed to have it as an annual event. 2) The next event is scheduled for October 23, 2010. 2) A Sub - Committee will meet every Friday for planning and organizing the yearly event. 3) The DAC Committee will continue holding regular monthly meetings as scheduled on the third Tuesday of each Month. ACCOMPLISHMENTS: Page 2of 3 1) Assisted the City in the implementation of Audible Pedestrian Signals. Page 3 of 3 2) Assisted the City with the information and installation of Mobi Mats on the beaches for wheelchair -bound citizens and visitors. 3) Assisted the City in assessing existing businesses regarding ADA compliance. 4) Assisted and met with different city departments addressing citizen concerns. 5) The DAC Committee held the Disability Awareness Day Event on 10/23/09. It was a total success. 6) The Disability Awareness Day event has inspired all who participated. The community's involvement was incredible and the media attention was great. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Fine Arts Board CHAIRPERSON: Carol Housen CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE JULY 2009: 6 ACTIVITY: Reviewed for certification the work of more than 100 street artist vendors Assisted the Tourism and Cultural Development Department in planning the 36 Annual Miami Beach Festival of the Arts on January 30 — 31, 2010 FUTURE ACTIVITIES Page 2of 3 Continue planning process for the 2010 Festival and related events Continue monthly certification sessions for street artist vendor applicants ACCOMPLISHMENTS: Page 3 of 3 See "Activities" above Promoted the extension of the gay pride flag permit to allow all non - commercial flag displays to be accomplished using a simple, one -page permit form. Held the first LAMBDA Conference to begin the process of getting different gay groups on the same page in working on mutual issues Began discussions of increased sensitivity training for police and taxi industry Supported Mayor's initiative of small business workshops BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 2 BOARD OR COMMITTEE NAME: GLBT Committee CHAIRPERSON: Babak Movahedi CITY LIAISON: Rebecca Wakefield NUMBER OF MEETINGS HELD SINCE JUNE 2009: 5 ACTIVITY: FUTURE ACTIVITIES Will continue to pursue training issues for police Will promote the 2 installment of the successful Gay Pride Parade Will work to bring more gay business to Miami Beach ACCOMPLISHMENTS: Page 2 of 2 See list of Activities (above) BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Health Advisory Committee CHAIRPERSON: Kathryn Abate CITY LIAISON: Cliff Leonard NUMBER OF MEETINGS HELD June 2009- December 2009: No Meetings /No Activity ACTIVITY: The reduction in medical providers (closing of South Shore) and economic conditions has resulted in a lack of interest/refusal to participate by the perpetual members. We have previously recommended that this Committee be discontinued. FUTURE ACTIVITIES Page 2of 3 None anticipated ACCOMPLISHMENTS: Page 3 of 3 None BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 HEALTH FACILITIES AUTHORITY NO MEETINGS - NO ACTIVITY BOARD OR COMMITTEE NAME: HEALTH FACILITIES AUTHORITY CHAIRPERSON: ARTIE UNGER CITY LIAISON PATRICIA WALKER NUMBER OF MEETINGS HELD SINCE JUNE 2009: ACTIVITY: FUTURE ACTIVITIES Page 2of 3 ACCOMPLISHMENTS: Page 3 of 3 BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: HISPANIC AFFAIRS COMMITTEE CHAIRPERSON: FRANKIE TRULLENQUE CITY LIAISON: NANNETTE RODRIGUEZ NUMBER OF MEETINGS HELD SINCE JUNE 2009: 3 ACTIVITY: Passed a Resolution supporting Commission Diaz's Diversity Reporting Ordinance. Selected the recipients of the 2009 Hispanic Heritage Month Awards FUTURE ACTIVITIES Page 2of 3 Goals for 2010 to be determined. ACCOMPLISHMENTS: Selected the recipients of the 2009 Hispanic Heritage Month Awards Page 3 of 3 Passed a Resolution supporting Commission Diaz's Diversity Reporting Ordinance. Jul. 14 8 7 1 Aug. 11 9 5 1 3 Aug. 24 spool„ HPB Meeting 1 1 Sep. 9 I; 7 2 I Oct. 13 8 5 1 2 Nov. 10 1 1 6 2 2 1 Dec.8 H 6 1 1 4 Totals: 61 37 I 7 12 BOARDS AND COMMITTEE BI -ANUAL REPORT FORM - PAGE 1 OF 2 BOARD OR COMMITTEE NAME: - HISTORIC PRESERVATION BOARD CHAIRPERSON: JEFF DONNELLY CITY LIAISON: - RANDY CESAR, Boards Administrator DATE OF REPORT: July 2009 through December 2009 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 7 MEETING DATE AGENDA ITEMS Note: Some totals may not match due to some items being removed from the Agenda at the last minute. P' •PLAM$AI.IACBSAWJSr'ANNtIAI]noo JULY -1 WCBMBWR -1UTAt HPRURB ONI.Y.UUC PRESENTATION/ DETERRED/ PRELIM NO ACTION/ APPROVED DENIED DISCUSSION CONTINUED EVALS WITHDRAWN BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 1 July 2009 — December 2009 BOARD OR COMMITTEE NAME: Loan Review Committee CHAIRPERSON: N/A CITY LIAISON: Anna Parekh NUMBER OF MEETINGS HELD SINCE JUNE 2009: 1 ACTIVITY: The Committee met to review and endorse the City's application for Neighborhood Stabilization Program funds. FUTURE ACTIVITIES The Committee will meet as needed to advise on appropriate matters impacting the Office of Real Estate, Housing & Community Development. ACCOMPLISHMENTS: The Committee endorsed the City's application for NSP funds. Handling requests for licenses and permits for maninglelat_sd activities Discussion of various plans regarding jet skis Ongoing discussions on mooring areas, especially regarding the new state law B.egioning_ofp ocedu_re tatr_eate a_ pilot mooring program to comply with the new state law Furthering of plans for numbering of houses that are on the waterfront. 4urLecommendations regarding marine safety measures has been referred to our representatives in Tallahassee. This deals primarily with flotation devices for childre_n_with reference to age of the child and length of the boat. This is an dtte_mptio_bringour_city code in line_with.federal codes. Adopt a Beach Program: although everyone likes the idea we have fausditdifficult to actualXget thisstarted, BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Marine Authority CHAIRPERSON: Donald Blechman CITY LIAISON:Jose Alberto NUMBER OF MEETINGS HELD SINCE_AL/ta og;_4 ACTIVITY: FUTURE ACTIVITIES Page 2013 We will keep working on programs which would benefit the city and add to the safety of waters surrounding Miami Beach Consideration of all requests for marine related activities ACCOMPLISHMENTS: Page 3 of 3 We have alerted the City Clerk's office as to our sQncerns regarding safety and the environment around Miami Beach with the hope that our ideas and suggestions will be passedafongxo_the City. Commission. Completed FY 09/10 Cultural Grants review and recommended funding 55 organizations for a total of $630,000 Convened Grants Task Force to recommend improvements and modifications for FY 10/11 Cultural Grants process Convened Marketing Task Force and approved redesign of mbculture website Managed Community Benefit Fund Rental Fee Waiver program for the Fillmore Miami Beach: approved 2010 dates for Miami Contemporary Dance Company, Rhythm Foundation, and Cuban Classical Ballet of Miami Co- sponsored SLEEPLESS NIGHT 2009 (November 7 -8, 2009) Nominating Committee to review applicants for vacant seats on the CAC _Convened Renewed contract with Arts for Learning /Miami to continue in- school and after - school arts programs for Miami Beach students Continued to promote Miami Beach cultural events through monthly press releases and weekly e- blasts Monitored performance of contracted grantees Monitored operations of Colony and Byron Carlyle Theaters Began conversation with Bass Museum of Art about its new education initiatives BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Cultural Arts Council CHAIRPERSON: Ileana Bravo CITY LIAISON: Gary Farmer NUMBER OF MEETINGS HELD SINCE JULY 2009: 5 ACTIVITY: Planned event for the 75"' Anniversary of the Colony Theatre FUTURE ACTIVITIES Page 2of 3 Begin the Cultural Grants program cycle for FY 2010/2011 Orient new members on CAC procedures and duties Launch new mbculture web site Present SLEEPLESS NIGHT 2010 on November 6 Continue discussions with Bass Museum of Art and Arts for Learning /Miami to increase arts education offerings in 2010/2011 Explore feasibility of creating a Miami Biennial contemporary art event Celebrate the 75 Anniversary of the Colony Theatre on January 25, 2010 ACCOMPLISHMENTS: Page 3 of 3 See "Activities" above • Monitor Performance Evaluation Report and past due evaluations for all City employees • Updated the Board on City's Classification and Compensation Study • Interpretation of City of Miami Beach Personnel Rule VII Section 4: Regular appointment after Probationary Period • Hearing and request for the Board authorization to have witnesses present at the Hearing • Updated the Board on Union Negotiations • Discussed Fiscal Year 2009- 2010 (FY) Budget for the City of Miami Beach and possible impacts to employees affected by the Reduction -in -Force (RIF) • Continue monitoring Performance Evaluation Report and past due evaluations • Hear appeals, make investigations and review administrative interpretations of the Personnel Rules, and direct administrative action consistent with its findings. • Discuss Employee "Pin" Party (employee recognition for time /service) and review all City Special Awards nominations and select a winner in each of the following categories: (i) Beyond the Call of Duty, (2) city Achievement Award, (3) Community Service Award, (4) Safety Award, and (5) Customer Service Award • Approve New Job Specifications and Amend Job Descriptions has needed BOARDS AND COMMITTEE BIANNUAL REPORT FORM - PAGE 1 OF 2 PERSONNEL BOARD MEETINGS BOARD OR COMMITTEE NAME: PERSONNEL BOARD ELSA URQUIZA INGUANZO NUMBER OF MEETINGS HELD SINCE JUNE 2009 - DECEMBER 2009 ACTIVITY: CHAIRPERSON: CITY LIAISON: RAMIRO FUTURE ACTIVITIES ACCOM PLI SLIM ENT$: Page 2 of 2 • With the Boards and Human Resources assistance, City departments continue to decrease their past due performance evaluations. Which showed an overall astonishing improvement from pervious years of 94.18% evaluations completed City wide Meeting Date Agenda Items Approved Denied Continued Discussion Workshops Jul28 9 3 0 6 0 0 Aug 25 8 6 0 I 1 0 Sep 22 10 3 0 5 2 0 Oct 27 9 3 0 5 1 0 Nov 17 10 5 0 2 3 0 Dec 15 5 1 0 4 0 0 Total 51 21 0 23 7 0 BOARDS AND COMMITTEE BI -ANUAL REPORT FORM BOARD OR COMMITTEE NAME: - PLANNING BOARD CHAIRPERSON: - Jonathan Fryd CITY LIAISON: _ MERCY LAMAZARIS, AICP DATE OF REPORT: - July 2009 through December 2009 NUMBER OF MEETINGS HELD DURING THIS REPORTING PERIOD: 6 Note: Some totals may not match due to some items being removed from the Agenda at the last minute. F:WLAN'SPLBIFORMS \Boards and Committee Biannual report - PB juldcc '09.doc BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Police — Citizens Relations Committee CHAIRPERSON: Carl Zablotny CITY LIAISON: Chief Carlos Noriega NUMBER OF MEETINGS HELD SINCE June 2009: 5 (August Meeting was cancelled) ACTIVITY: Minutes of July 19, 2009 Members present: Antonio Fernandez Faye Goldin Dov Konetz Hope Fuller Daniel Aronson Jared Plitt Glenda Krongold Regina Suarez Nelson Gonzalez Presentation by Detective Juan Sanchez and Officer Deborah Doty regarding the Public Information Office: The Public Information Office coordinates the flow of information between the Police Department and the media. They issue press releases, handle information requests, and provide interviews to representatives of the media. They also respond to the scenes of newsworthy incidents and coordinate the interaction between the media and Department personnel. Minutes of September 15, 2009 Members present: Glenda Krongold Sidney Goldin Dina Dissen Daniel Aronson Antonio Hemandez Faye Goldin Beverly Aberbach Rosalie Pincus Nelson Gonzalez Presentation by Captain Richard Weissman regarding the CALEA and CFA Re- Accreditation process. The Commission on Accreditation for Law Enforcement Agencies, Inc. (CALEA), was established as an independent accrediting authority in 1979 by the four major law enforcement associations: International Association of Chiefs of Police (IACP), National Organization of Black Law Enforcement Executives (NOBLE), National Sheriff's Association (NSA), and the Police Executive Research Forum (PERF). The overall purpose of the Commission's accreditation program is to improve delivery of law enforcement service by offering a body of 462 standards, developed by law enforcement practitioners, covering a wide range of up -to -date law enforcement topics. Commission for Florida Law Enforcement Accreditation, Inc. (CFA) — In 1993 Florida State Statute 943.125 directed that the Florida Sheriffs Association and the Florida Police Chiefs Association create a voluntary law enforcement accreditation program. CFA requires compliance with 250 professional standards designed for law enforcement agencies. The goals of accreditation are: • Strengthen crime prevention and control capabilities • Formalize essential management procedures • Establish fair and nondiscriminatory personnel practices • Improve service delivery • Solidify interagency cooperation and coordination • Boost citizen and staff confidence in the agency The benefits of Accreditation are: • Controlled liability insurance costs • Stronger defense against lawsuits and citizen complaints • Greater accountability within the agency • Staunch support from government officials • Increased community advocacy Minutes of October 20, 2009 Members present: Dov Konetz Rosalie Pincus Antonio Hernandez Dina Dissen Nelson Gonzalez OPERATION CASSANDRA - The Odessa Mission: Faye Goldin Sidney Goldin Jared Plitt Beverly Aberbach Hope Fuller On July 29, 2009, the Training Unit Staff coordinated and executed the full scale exercise, "Operation Cassandra — the Odessa Mission ". The exercise was developed to simulate a massive terrorist attack across the region, thus depleting resources and forcing each municipality to deal with their critical incident with their respective resources. Agencies from Monroe County to West Palm Beach participated in Operation Cassandra. Most of these agencies conducted this training as a "table top" exercise at their respective emergency operations centers. Miami Beach Police Department was the only agency to conduct a real time response with simunition. The exercise took place at the Fana Holtz High School and was staged at the Hebrew Academy and included the participation of officers and detectives from throughout the Department. The plan included five scenarios: a virtual explosion of the Holocaust Memorial, an IED in a van, an active shooter, a SWAT rescue, and a Hostage Negotiation Team response. This exercise also required a large contingent of volunteers to participate as students, concerned parents, and casualties. Assistance was also provided from the Federal Air Marshals, Davie Police Department, the Department of Homeland Security (Bomb Expert), Davie Police Department (SWAT evaluator) and Hialeah Gardens Police Department (Command Van). The Training Unit took the lead for coordinating every aspect of the operation from the logistics of the actual exercise to the immense administrative support necessary to make this exercise a tremendous success. Minutes of November 17, 2009 Members present: Hope Fuller Glenda Krongold Sidney Goldin Faye Goldin Dov Konetz Dina Dissen Daniel Aronson Jared Plitt Nelson Gonzalez Mike Gruen The MBPD Strategic Planning Process involved a workshop with representatives from throughout the Department on September 15, 2009. This was followed by a Command Staff Strategic Planning Session on September 30, 2009. Chief Noreiga's emphasis for the strategic planning process was on maximizing efficiencies and effectiveness during times of declining resources; as well as maintaining the focus on professionalism, transparency, and accountability. The City of Miami Beach is facing a 20 million dollar budget shortfall this year. The City has chosen not to raise property taxes to off -set the shortfall but instead is looking for budgetary reductions to close the gap. The fiscal situation will be even worse next year as there is an approximately one year lag in property appraisals /tax valuations. In addition to losing 33 sworn positions, the Police Department has also lost civilian support positions. This is a contract negotiations year under austere economic conditions. The planning process included a review of the City's 2008/2009 Strategic Plan and Active Strategy Business Report including the flowing topics: • Key Intended Outcomes: Cleaner Safer • Department Performance Indicators Update • 2009 Center for Research & Public Policy • Secret Shopper Survey Results • IA Complaint Comparison • Vehicle Crash Comparison • UCR Part 1 2008 Crime Statistics and Year to date UCR 2009 Crime Statistics Chief Noriega and Asst. Chief Martinez also discussed Police Department challenges as strategies as follows: CHALLENGES STRATEGIES Departmental Reorganization Team Building /Maximizing Resources Strategic Planning Workshop Issues Refer to Gruen's Report/Transparency Budget / Managing Overtime Organizational /Fiscal Accountability Quality Customer Service Increased Professionalism Crime Proactive /Intelligence Led Approaches Major Events (Super Bowl /Pro Bowl) Comprehensive Planning Technology (PSCU) Project Management/Training Accreditation /SOPs Decentralized Responsibilities Intangibles (Morale) Recognition and Rewards Training Officer Safety and Specialization /Innovation FUTURE ACTIVITIES POLICE /CITIZENS RELATIONS COMMITTEE 2009 CALENDAR January 20, 2009 February 17, 2009 March 17, 2009 April 21, 2009 May 19, 2009 June 16, 2009 July 21, 2009 August 18, 2009 September 15, 2009 October 20, 2009 November 17, 2009 December 15, 2009 All of the above meetings will be held in the Community Room of the Miami Beach Police Department at 6:00 p.m. ACCOMPLISHMENTS: 1 • The Police /Citizen's Relations Committee provides the means for a better understanding of the policies and procedures of the Miami Beach Police Department. • The Police /Citizen's Relations Committee affords the Miami Beach Police Department the opportunity to communicate to the community information regarding current events, changes in the Police Department, and allows for community concerns to be brought to the attention of the Chief of Police. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Producti0n.1 • stry Coyncil CHAIRPERSON: Sheila Duffy - Lehrman CITY LIAISON: Graham Winick NUMBER OF MEETINGS HELD SINCE JANUARY 2009: 5 ACTIVITY: Supported state initiatives to aid filmmaking in Miami Beach through incentives. Supported City of Miami's decision to renew lease of Expo Center to allow. BURN NOTICE to remain in the community. Started redesign of Neighborhood Notification Form for more user - friendly and informative purposes. Began cooperative initiatives with the GMCVB and MBCC (In Card) Further education to residents/ businesses about value of production industry. Business friendly recommendations to aid industry during economic hardships. urtner education of commissioners towards value of production industry. Further education to residents/ businesses about value of production industry. Page 2of 3 FUTURE ACTIVITIES Finalize notification form and signature survey. Work with MBCC towards providing discounts to industry vendors and new Industry/ hospitality In Card. Get City more invested in State Incentive legislative needs. ACCOMPLISHMENTS; Page 3 of 3 Finalized mock up of Notification form for use in residential areas. Drafted letter of support for City of Miami's continuation of Burn Notice lease at Expo Center. BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Safety Committee CHAIRPERSON: M Korus CITY LIAISON: Cliff Leonard NUMBER OF MEETINGS HELD SINCE JUNE 2009: 3 ACTIVITY: Review of hazard notifications, steps taken to correct and identification of potential hazards. FUTURE ACTIVITIES Page 2of 3 Continue identification and reporting of hazards. Use of email for ongoing concerns adopted by committee. ACCOMPLISHMENTS: Page 3 of 3 Identification and notice of numerous hazards resulting in repairs and possible reduction to public injury. Hi Maria. The attached document is the Board and Committee Bi- Annual Report for the Historic Preservation Board and Design Review Board. As you may be aware, the Single - Family Residential Review Panel has not convened in 2009. Administrative staff does not expect the panel to convene in the foreseeable future. Thanks. Randy MIAiVdSEACH Randy Cesar, Office Ass ociate IV /Boards Adreinishalor PLANNING DEPARTMENT 1700 Convention Center Drive, Miami Beach, FL 33139 Tel: 305-673- 7000 x6586 ! Fax 305 -673 -75591 MOALITliamibeachtl.goy We are committed to provdmg exce. ::en'public service and safety to al$ who live, nblit and play in our vibrant t �eical, historic tearaway. From: Mooney, Thomas Sent: Wednesday, December 30, 2009 8:33 AM To: Cesar, Randy Subject FW: Board and committee Bi- Annual Report fyi Martinez, Maria From: Cesar, Randy Sent: Thursday, December 31, 2009 8:19 AM To: Martinez. Maria Subject: RE: Board and committee Bi- Annual Report Attachments: BI'ANNUAL2009 .July - December — TOTAL— HP &DRB only.doc 12/31/2009 r • Page ] of 2 From: Martinez, Maria Sent: Tuesday, December 29, 2009 2:47 PM To: Parekh, Anna; Oldenburg, John; Cruz, Jose; Usaga, Ingrid; Sklar, Max; Mooney, Thomas; Toledo, John; Wakefield, Rebecca; Smith, Kevin; Leonard, Clifton; Alberto, Jose; Ortiz, Wanda; Aller, Michael; Smith, Kevin; Inguanzo, Ramiro; Winick, Graham; Yuhr, Eric; Hemandez, Judy; Alvarez, Yesenla; Walker, Patricia; Pinder, Odessa; Frances, Saul; Roque, Grisette; Botero, Lisa Subject Board and committee Bi- Annual Report This is to remind you that the Bi- Annual report is due Monday, January 4 2009. This report covers the activities from June 2009 thru December 2009. Pursuant to City Code 2- 22(13), the chairperson or his designee shall biannually submit a completed written report - Sec: 2 - 22 General Requirements 13) The chairperson or his designee shall biannually submit a _ completed written report form, supplied by the city administration, to the city commission and city manager. Encourage Commission to adopt the following recommended changes to parking program to encourage sustainable vehicles: install two charging stations for electric vehicles; relocate some of the unused parking spaces dedicated to ILEV vehicles from 42 Street to Lincoln Road (after garage opens behind City Hall) and to close proximity to LEED certified projects; add electric cars to the list of vehicles that can purchase $100 citywide parking permit; when ILEV vehicles register with the City, streamline paperwork to automatically grant them a residential parking decal for the neighborhood in which they live. Encourage Commission to adopt ordinance allowing electric car dealer to locate on 5 Street. Encourage Commission to adopt shared car program and shared bike rental program. Continue working with Ameresco to refine their energy saving recommendations for City facilities. Work with businesses and apartment building owners to show them that increasing recycling saves money because it reduces the frequency of more costly trash pick- BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 2 BOARD OR COMMITTEE NAME: Sustainability Committee CHAIRPERSON: Commissioner Saul Gross CITY LIAISON: Fred Beckmann, Director of Public Works NUMBER OF MEETINGS HELD SINCE JUNE 2009: 3 ACTIVITY: To identify and promote policies and practices with the City of Miami Beach aimed at achieving a sustainable environment as well as minimize negative impacts and maximize benefits to the environment. FUTURE ACTIVITIES Recycling Recycling containers installed in public rights of way, including at all the beach entrances. Negotiated with commercial waste hauler franchisees, prior to franchise renewal, and obtained their agreement to: provide 100 recycling containers at no cost to the City; and pick up recycling in public rights of way at no cost to the City. Green Page Created an easily accessible sustainability section on the City's website, the Green Page. America Recycles Day Supported City Public Works Staff efforts to hold America Recycles Day event. Draft Sustainability Plan Supported development of the draft Sustainability Plan and approval by the Neighborhood Community Affairs Committee of the draft Plan. ups. Continue working with Recycle Bank to implement program of rewards for residents who recycle. Work with City departments to require that the City properties, vendors use green products, including for cleaning, painting and landscaping. Continue to develop the City's Sustainability Plan. Continue to educate the public about green resources, programs and initiatives. ACCOMPLISHMENTS: F:\work5$ALLI4 1} EMPLOYEE FOLDE RS' W IEATON'$USTAINABILITY COMMITTEE'•BI- ANNUAL REPORTS'•BiaMnual Report December 2009.doc Continued to promote cleanliness and safety on the beach Regulated boardwalk and beachwaik vendors Ensured that all rules and regulations were adhered to by Beachfront concession operations Continued to monitor erosion hot spots along the beach BOARDS AND COMMITTEE RI- ANNUAL REPORT FORM- PAGE 1 OF 3 BOARD OR COMMITTEE NAME: Waterfront Protection Committee CHAIRPERSON: Ana Cordero CITY LIAISON: Lisa Botero, Environmental Manager NUMBER OF MEETINGS HEIR SINCE JUNE 2009: 4v ACTIVITY: Page 2 of 3 Continuing to eliminate glass and litter from the beach Placement of beach lockers for the safety and benefit of all beachgoers Working with the marine authority committee to maintain the waterways Placement of Reef Balls to help prevent further erosion of shoreline Promote and expand anti - littering awareness and education Extend bathroom facilities hours of operation Name change to Waterfront Protection Committee which enables us to work with all surrounding water ways Enforcement of concessionaire Beach Management plans to reduce clutter accumulation Persistent communications with the. Environmental Resource Management Division of Miami Beach stressing the need for Reef Ball placement along south beach Elimination of non - permitted vendors along the boardwalk and beachwalk Coordinated efforts with Commissioner Libbin for anti- littering campaign and posters prepared by local students Because of Committee's efforts trash pick up hours have been extended to promote cleanliness of the beach FUTURE ACTIVITIES /GOALS 2009 ACCOMPLISHMENTS: Placement of Beach lockers Placement of Reef Balls Prevention of theft of personal belongings along the beach Expanding Anti - Littering campaign 2009 OUTSTANDING ISSUES Page 3 of 3 July 31, 2009: The VCA held a strategy meeting and awarded $11,372.23 towards the Miami Spice Program. Other discussion items included funding strategies and goals for the 2009/2010 fiscal year. An update on the Mayor's Blue Ribbon Task Force on Tourism initiatives was also provided to the board. August 24, 2009: The 2009/2010 VCA budget was approved by the board in the amount of $1,596 The Convention Incentive Program was also discussed. The VCA's 2009/2010 grants program guidelines were approved and a discussion on the VCA's core initiatives and goals took place. An update on the Mayor's Blue Ribbon Task Force on Tourism was provided to the board_ September 23, 2009: S24,000 giant awarded to The Customer and You— Certificate Program in Service. $55,000 grant awarded to Art Basel Miami Beach 2009. $50,000 grant awarded to the ING Miami Marathon and Half Marathon and Tropical 5K $50,000 grant awarded to the FedEx Orange Bowl & Ancillary Events. $45,000 grant awarded to FUNKSHION: Fashion Week Miami Beach. $45,000 grant awarded to the South Beach Comedy Festival. September 30, 2009: $15,000 grant awarded to the Collins Park Green Market and Monthly Art Walk. $35,000 grant awarded to the Audi Art Pavilion Miami Beach. $50,000 grant awarded to Sleepless Night 2009. $24,300 grant awarded to the 25 Anniversary of White Party Week- Muscle Beach $30,000 grant awarded to Miami Beach Guest S30,000 grant awarded to the Miami Beach Watersports Center BOARDS AND COMMITTEE BI- ANNUAL REPORT FORM - PAGE 1 OF 3 BOARD OR COMMITTEE NAME: CHAIRPERSON: CITY LIAISON: NUMBER OF MEETINGS HELD SINCE JUNE 2009: 5 ACTIVITY: December 1, 2009: The board unanimously approved the launching of the Miami Beach Boutique Hotel Program. $30,000 grant awarded to the Egyptian Gallery at the Bass Museum of Art $10,000 grant awarded for the Florida International Wine Challenge $45,000 grant awarded to Miami Beach Gay Pride 2010 $40,000 grant awarded to the 13.1 Marathon Miami Beach $30,000 grant awarded to the Aqua Girl Festival 2010 $15,000 grant awarded for arteamericas $15,000 grant awarded to the Miami Beach Polo World Cup $40,000 grant awarded to the Miami International Boat Show & Strictly Sail $35,000 grant awarded to the Nautica South Beach Triathlon 535,000 grant awarded to the 25th Annual Winter Music Conference $40,000 grant awarded to the Winter Party Festival $25,000 grant awarded to the 2010 Miami International Film Festival $70,000 grant awarded to the 2010 Food Network South Beach Wine and Food Festival for Advertising, Marketing, and Promotion outside of Miami -Dade and Broward counties FUTURE ACTIVITIES Page 2of 3 The VCA will hold a strategy meeting on Thursday, January 14, 2010 at 3:00 pm at the Miami Beach Botanical Garden Butterfly Room The VCA will review Third Period grants on Tuesday, February 9, 2010 at 3:00 pm; location to be determined. ACCOMPLISHMENTS: Page 3 of 3 BOARD AND COMMITTEE BI- ANNUAL REPORT FORM BOARD OR COMMITTEE NAME: Scott Rakow Youth Center Advisory Board CHAIRPERSON: Vacant CITY LIAISON: Ellen Vargas NUMBER OF MEETINGS HELD SINCE January 09: 5 January 22 (no quorum), March 26, June 18, September 24, November 19 ACTIVITY: The Scott Rakow Youth Center serves in an advisory capacity to the City Commission, City Manager and the Director of Parks and Recreation on matters related to the successful operations and programs of the Scott Rakow Youth Center. The Board shall interact with other Boards, governmental agencies and civic groups on an as needed basis to foster the success of the Scott Rakow Youth Center's goals and objectives. ACCOMPLISHMENTS: • Discussion and review new and existing youth programs. • Continued review of CIP /constructions updates. • Continued discussion of lack of parking for the Scott Rakow Youth Center. FUTURE ACTIVITIES: The Scott Rakow Youth Center main building is under construction since August 3, 2009 and the Advisory Board will continue to discuss present and future planning and programs. • Continue the monitoring and evaluation of the on -going recreation programs and services offered at the Scott Rakow Youth Center.