2010-3672 OrdinanceORDINANCE NO. 2010-3672
AN ORDINANCE OF THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA
AMENDING THE CODE OF THE CITY OF MIAMI BEACH,
BY AMENDING CHAPTER 14, ARTICLE 11, DIVISION 2,
SECTION 14-430 "GENERAL INFORMATION", SECTION
14-430(5) TO REFERENCE A SEPARATE ZONING
REVIEW FEE ASSOCIATED WITH THE BUILDING
PROCESS BEING CREATED IN CHAPTER 15;
CREATING CHAPTER 15, TO ADD A ZONING REVIEW
FEE ASSOCIATED WITH THE BUILDING PROCESS; AND
AMENDING APPENDIX A THEREOF TO INCLUDE
CHARGES FOR ZONING REVIEW ASSOCIATED WITH
THE BUILDING PROCESS AND TO ADJUST AND
REVISE FEES FOR ADMINISTRATION OF LAND
DEVELOPMENT REGULATIONS, PROVIDING FOR
REPEALER, SEVERABILITY, CODIFICATION, AND AN
EFFECTIVE DATE.
WHEREAS, several studies have raised the issue of the complexity of the City's fee
structure related to building permits and recommended the need for a comprehensive review
and simplification; and
WHEREAS, the Building Development Process in the City of Miami Beach includes the
Building Department, the Fire Department Prevention Services Division, the Public Works
Engineering Division, and the Planning Department; and
WHEREAS, fees for permits to be paid are in accordance with the fee schedule
established and approved by City Commission, on all permits and inspections activities
necessary to enforce the Florida Building Code, the State Fire Code and the City's regulations
related to construction activities; and
WHEREAS, a comprehensive review of fees related to the Building Development
Process has not been undertaken for over a decade; and
WHEREAS, it is the policy of the City Commission that the costs related to the Building
Development Process should be adequately covered by user fees; and
WHEREAS, minor adjustments were made to the Planning Department fees related to
land development administration and regulation in 2001; a 15% across the board fee increase
for all Building permits and Fire permits (except remodeling and alteration permits for single
family residences and owner-occupied residential) was made in 2003; and the Public Works
right of way fees related to the Building Development Process were amended in 2007; however,
none of these adjustments undertook an analysis of the cost of delivering the service; and
WHEREAS, the City's consultant, MAXIMUS Consulting Services, Inc. (Maximus), has
analyzed the City's cost of providing the services associated with the different permit types
related to the Building Development Process, and compared them to similar fees charged by
other municipalities and Miami-Dade County; and
WHEREAS, Maximus has recommended a different fee structure across the board and,
where necessary, additional increases or decreases to make fees better reflect the level of effort
associated with the permitting aspect of the Building Development Process; and
WHEREAS, it was determined by Maximus that the Fire, Planning and Public Works
fees related to the Building Development Process were not covering the cost of the services;
and
WHEREAS, these recommendations were presented to the Finance and Citywide
Projects Committee in July, 2009; as a result, an additional $1.5 million in non-Building
Department revenues were added to the City's General Fund Budget, and the millage rates
proposed in July and adopted in September 2009, as well as the City's General Fund budget,
adopted in September 2009 reflect the incorporation of these recommendations; and
WHEREAS, the Finance and Citywide Projects Committee directed that the increase in
non-Building Department revenues should be offset by a reduction in Building Department
revenues; and
WHEREAS, at its November 16, 2009, Finance and Citywide Committee approved the
recommended fee structure with minor adjustments; and
WHEREAS, the proposed increased fees are projected to be revenue neutral; and
WHEREAS, the City Administration recommends that the City Commission approve the
proposed Ordinance amending Planning Department fees related to the Building Development
Process.
NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA:
Section 1 .That Chapter 14, Article II, Division 2. Section 14-430 "General Information" is
hereby amended as follows:
Sec. 14-430. General information.
This section contains a list of other fees collected by the building services department for other
departments or agencies. Specific amounts are given in appendix A.
(1) A fee will be added to building permits for the state to study building code requirements
for radon gas.
(2) A surcharge will be added to building permits for the code compliance program
established by the county.
(3) A surcharge to the building permits will be added when processing marine structures
according to a schedule established by city ordinance.
(4) A surcharge to the building permits will be added for the fire safety process according to
a schedule established by city ordinance.
(5) A separate zoning review fee associated with the building permit process shall be
charged which is contained in Chapter 15 of this Code
er~ir~-se.
(6) A fee shall be charged to any building or structure for which a certificate of occupancy is
being issued.
(7) A sanitation impact fee shall be charged for all building, electrical, plumbing, mechanical
and demolition permits.
Section 2 .That Chapter 15, entitled "Zoning Review Fee Associated With The Building
Permit Process" is hereby created as follows:
ARTICLE I. IN GENERAL
Secs. 15-1--15-30. Reserved.
ARTICLE II. ZONING REVIEW FEES ASSOCIATED WITH THE BUILDING PERMIT
PROCESS
Sec. 15-31. Zoning review fees associated with the building permit process levied.
A separate zoning review fee associated with the building permit plans review process is hereby
levied and imposed, and shall apply to the City's planning department zoning reviews of
building, plumbing, electrical and mechanical permits and other plans review activities
associated with the permit plans review process undertaken by that department. Said fee shall
be collected by the Building Department on behalf of the Planning Department, fsee also
Section 14-430(5)1.
Sec. 15-32. Fees.
Fees are as prescribed in appendix A.
Sec. 15-33. Up-front processing fee.
When the permit application is received, the applicant shall pay an "up front" processin fq ee as
specified in appendix A. This processing fee is not refundable, but shall be credited toward the
final zoning review fee. The "up front" nrocessina fee_ after it is calculated_ shall hP rnundari un
processing fee is larger than the final permit fee. not including surcharges that up-front
processing fee amount shall become the permit fee for that application.
Sec. 15-34. Double fees.
Any person who commences any work on a building structure electrical pas mechanical or
plumbing systems before obtaining the City's approval of plans or the necessary permits shall
be subject to a penalty of 100 percent of the usual permit fee in addition to the permit fee
Sec. 15-35. Revised plans processing fee.
The charge for processing of revisions to a permitted set of plans shall be as specified in
Appendix A.
Sec. 15-36. Plan review and inspection fee hourly rate.
The plan review and inspection fee hourly rate for miscellaneous plan review expedited plans
review and/or overtime plan review, if made available at the discretion of the Planning
Department, is determined at the beginning of each fiscal year based on the department's
approved budget, overhead and indirect costs and the resources assigned to the plans review
and inspection program.
Sec. 15-37. Interest.
The City is authorized to charge interest to any amount due when not paid by the due date. The
interest rate shall be at the highest legal limit authorized by law, plus collection costs and
attorneys fees.
Section 3. That Appendix A is hereby amended as follows:
Section this Code Description Amount
15-32
Cost Per One Hundred (1007 Square Feet based on Occupancy
Type.
Samples of Occupancy Types are provided for illustrative purposes
only and are not inclusive of all uses within each Occupancy Type.
The fee is calculated based on the total sauare footage multiplied
by the rate per square foot, in 100 sauare feet intervals, as
specified below
OCCUPANCY TYPE INCREMENTAL
COST PER INCREMENTAL100
SQUARE FEET
mount Discounte
Effective
ctober 1 Amount
Effective
011 Februa
1 2009
hrou h
e tembe
0 2011
A-1, Assembly -Fixed Seating (Theater. Concert Hall)
• U to 3 000 s uare feet 68.10 44.11
• From 3 001 s uare feet to 5 000 s uare feet above fee lu 1.46 7.45
• From 15 001 s uare feet to 50 000 s uare feet above fee lu 1.46 1.46
A-2, Assembly -Food and Drink (Restaurant, Night Club, Bar)
• U to 350 s uare feet 394.66 97.64
• From 350 sauare feet to 1,750 square feet above fee lu 8.53 48.90
• From 1 751 s uare feet to 3 500 s uare feet above fee lu 8.53 35.63
• From 3 501 s uare feet to 17 500 s uare feet above fee lu 8.53 8.53
• From 17,501 square feet to 50,000 square feet above fee lu 6.10 6.10
A-3, Assembly (Worship, Amusement, Arcade, Community Hall)
• Up to 1,000 square feet 192.31 87.34
• From 1,001 square feet to 5,000 square feet above fee lu 4.18 30.43
• From 5,001 square feet to 50,000 square feet above fee lu 4.18 4.18
B. Business
• U to 500 s uare feet 437.73 131.17
• From 501 s uare feet to 2 500 s uare feet above fee lu 9.48 86.12
• From 2,501 sauare feet to 25.000 sauare feet above fee lu 9.48 9.48
• From 25 001 s uare feet to 50 000 s uare feet above fee lu 6.80 6.80
D/E, Daycare and Educational
• U to 3 000 s uare feet 102.15 49.22
• From 3 001 s uare feet to 15 000 s uare feet above fee lu 2.19 15.42
• From 15 001 s uare feet to 50 000 s uare feet above fee lu 2.19 2.19
I-1 , Institutional (Ambulatory)
• Up to 1,500 square feet 145.6.1 58.32
• From 1 501 s uare feet to 7 500 s uare feet above fee lu 3.20 25.02
• From 7 501 s uare feet to 50 000 s uare feet bove fee lu 3.20 3.20
-2, Institutional (Non-ambulatory)
• Up to 4,500 square feet 91.76 63.75
• From 4 501 s uare feet to 22 500 s uare feet above fee lu 1.72 8.72
• From 22 501 s uare feet to 50 000 s uare feet above fee lu 1.72 1.72
M, Mercantile (Department Store or Drug Store)
• U to 1 000 s uare feet 192.31 57.74
• From 1 001 s uare feet to 5 000 s uare feet above fee lu 4.18 37.82
• From 5 001 s uare feet to 50 000 s uare feet above fee lu 4.18 4.18
M, Mercantile (Gas Station)
• U to 400 s uare feet 462.00 89.91
• From 401 s uare feet to 2 000 s uare feet above fee lu 10.10 103.12
• From 2 001 s uare feet to 20 000 s uare feet bove fee lu 10.10 10.10
• From 20 001 s uare feet to 50 000 s uare feet above fee lu 7.24 7.24
Ms Mercantile (Retail or Wholesale)
• U to 1 500 s uare feet 182.01 42.11
• From 1 501 s uare feet to 7 500 s uare feet above fee lu 4.00 38.97
• From 7 501 s uare feet to 50 000 s uare feet above fee lu 4.00 4.00
R-1, Residential -Transient (Boarding House, Hotel, Motel)
• Up to 2,000 square feet 137.81 71.29
• From 2 001 s uare feet to 10 000 s uare feet above fee lu 2.43 19.06
• From 10,001 square feet to 50,000 square feet above fee lu 2.43 2.43
R-2, Residential -Permanent (Apartment, Dormitory,
Timeshare
• U to 600 s uare feet 459.83 99.50
• From 601 s uare feet to 3 000 s uare feet above fee lu 8.09 98.05
• From 3 001 s uare feet to 30 000 s uare feet above fee lu 8.09 8.09
• From 30 001 s uare feet to 50 000 s uare feet above fee lu 5.63 5.63
R-3, Residential -Permanent (Dwellings, Custom Homes)
• Up to 1,500 square feet 129.69 78.25
• From 1 501 s uare feet to 2 500 s uare feet bove fee lu 10.48 87.64
• From 2 501 s uare feet to 10 000 s uare feet above fee lu 10.48 10.48
• From 10 001 s uare feet to 50 000 s uare feet above fee lu 18.47 18.47
R-4, Residential -Assisted Living (6-16 persons)
• U to 1 500 s uare feet 154.79. 76.90
• From 1,501 square feet to 7,500 square feet bove fee lus 2.73 22.20
• From 7 501 s uare feet to 50 000 s uare feet bove fee lus 2.73 2.73
S-_1, Storage -Moderate Hazard (Repair Garage)
• U to 500 s uare feet 233.85 91.55
• From 501 s uare feet to 2 500 s uare feet above fee lu 4.12 23.68
• From2 501 s uare feet to 5 000 s uare feet above fee lu 4.12 16.92
• From 5.001 square feet to 25,000 square feet, above fee lu 4.12 4.12
• From 25 001 s uare feet to 50 000 s uare feet above fee lu 2.86 2.86
S-2, Storage -Low Hazard (excluding Parking Garage)
• U to 1 000 s uare feet 220.49 92.15
• From 1 001 s uare feet to 5 000 s uare feet above fee lu 3.89 35.97
• From 5 001 s uare feet to 50 000 s uare feet above fee lu 3.89 3.89
S-2, Storage -Parking Garage
• U to 15 000 s uare feet 17.54 17.54
• From 15 001 s uare feet to 50 000 s uare feet above fee lu 0.31 0.31
Shell Building < 75 feet
• Up to 7,500 square feet 32.99 32.99
• From 7,501 square feet to 50 000 square feet above fee lu 0.69 0.69
Shell Building > 75 feet
• U to 15 000 s uare feet 21.58 21.58
• From 15,001 square feet to 50,000 sauare feet above fee lu 0.45 0.45
For an s uare foots a over 50 000 s uare feet above fee er Occu anc T e lus:
OCCUPANCY TYPE INCREMENTAL
COST PER INCREMENTAIL100
SQUARE FEET
Amount Amount (Effective
Effective
October 1,
2011 February 1, 2009
thr Ugh
September 30.
2011
I Institutional Clinic or Hos ital 2.93 2.93
M Mercantile Retail or Wholesale onl 4.00 4.00
R Residential 2.56 2.56
S Stora e - excludin Parkin Gara a 2.78 2.78
S-2 Stora a -Parkin Gara a or Shell Buildin s 0.48 0.48
All other Occu anc T es includin but not limited to: 3.81 3.81
A, Assembly:
B, Business;
D, Daycare:
E, Educational: and,
M, Mercantile (Department Store. Drug Store, Gas Station)
Specialty Permits Amount Discounte
Effective d Amount
October 1, Effective
2011) February
1.2009
thr_ ough
Septembe
r 30.
2011
KitchenlBath/Flooring
Kitchen-Single & Family Condo 27.00 26.00
Bath-Single& Family Condo, per bathroom 27.00 17.00
Fiooring_per 500 sg.ft.(minimum plumbing fee 27.00 23.00
may be required)
Generators/Solar S stems
Generators -single family 378.00 123.00
Generators -commercial 378.00 346.00
Solar (Photovoltaic)/Altemate Power Systems- 27.00 11.00
Single Family
Solar (Photovoltaic)/Alternate Power Systems- 27.00 21.00
Commercial/Multi-Family
Transfer Switch for Future Generator (per unit) 27.00 9.00
Solar Water Heater 54.00 4.00
Swimming Pools
New Swimming Pools/spa & fountains -
residential under 1000 gal. including equipment 378.00 103.00
New Swimming Pools/spa & fountains -
residential, 1001-25000 total gal. including
equipment 378.00 163.00
New Swimming Pools/spa & fountains -
residential, over 25000 total gal. including
equipment 378.00 207.00
Swimming Pool Renovation residential (non- 351.00 105.00
structural) including equipment
New Fountains -commercial, including
equipment 351.00 341.00
New Swimming Pools/spa -commercial under 378.00 369.00
1000 gal. each including equipment
New Swimming Pools/spa -commercial, 1,001- 405.00 399.00
25,000 gal.each including equipment
New Swimmina Pools/spa & fountains -
commercial over 25.000 gal. each including
equipment 405.00 400.00
Swimming Pool Renovation commercial (non- 351.00 342.00
structural) including equipment
Demolition
Total Demolition under 3 stories 54.00 54.00
Total Demolition over 3 stories 54.00 53.00
Partial Demolition under 1,000 sa.ft. 54.00 50.00
Partial Demolition, 1,001-5,000 sg.ft. 54.00 50.00
Partial Demolition per 1.000 over 5.000 sa.ft. 54.00 43.00
Demolition of signs, fences and/or other then 27.00 26.00
above
Remove and Replace
Replace fabric for awning Residential 27.00 14.00
Replace fabric for awning Commercial 27.00 14.00
Docks including equipment
Docks -residential under 100 sg.ft 54.00 29.00
Docks -residential. 101-500 sg.ft. 81.00 81.00
Docks -residential each 100 sg.ft. over 500 27.00 26.00
Docks -commercial under 100 sg.ft 81.00 80.00
Docks -commercial. 101-500 sg.ft. 81.00 80.00
Seawalls/Lifts/Pilings/Moorings
Seawalls under 75 ft. 27.00 23.00
Seawalls, 75-150 ft. 27.00 26.00
Seawalls each additional 25 ft over 150 ft. 5.00 5.00
Boat Lift per unit 54.00 54.00
Pilling/Moorings per unit 54.00 52.00
Electric Master requiring subs
Parking lot lighting 27.00 24.00
Mechanical Master requi ring subs
AC Unit New-Residential-1 Unit 54.00 30.00
AC Unit New-Residential-2 or more Units 54.00 45.00
AC Unit New-Commercial-Per Unit 54.00 49.00
Cooling Tower with Structural Work 54.00 50.00
Plumbing Master requi ring subs
Backflow Protection Device(Per Device) 54.00 46.00
Irrigation Svstems. 1 zone MIN FEE 27.00 6.00
Irrigation Svstems per each additional zone 54.00 26.00
Water and Drainage Risers and Mains, per 1 Unit 54.00 54.00
Per Riser or Main Per Floor-Multi Unit Residential
Not SFH
Water and Drainage Risers and Mains. per 1 Unit 54.00 54.00
Per Riser or Main Per Floor-Commercial
Natural Gas and Liquefied Petroleum, per 1 Unit 54.00 40.00
per Outlet and 1 per appliance-Residential
Natural Gas and Liquefied Petroleum, per 1 Unit 54.00 54.00
per Outlet and 1 per appliance-Commercial
Gas Water Heater Replacement(No Permit
Required for Electrical) 54.00 21.00
Temporary/Special Events
Temporary Platforms for public assembly first 27.00 27.00
approval
Temporary Bleachers for public assembly first 27.00 25.00
approval
Tents up to 1000 sg.ft., per unit (excludes electric 27.00 27.00
&_ plumbing)
Tents each additional 1000 sg.ft. over 1000, per 27.00 18.00
unit (excludes electric & plumbing)
Temporary Chiller or Generator 27.00 27.00
Construction. Sales or Office Trailer-per unit 27.00 27.00
Temporary Power for Construction 27.00 27.00
STAND ALONE PERM IT REVIEW FEES
Windows, Exterior Doors and Shutters
Installation or replacement of windows or
exterior doors, 1-10 162.00 139.00
Installation or replacement of windows or
exterior doors, 11-30 162.00 162.00
Installation or replacement of windows or
exterior doors. 31-50 216.00 214.00
51 and and above (Special inspector required), 216.00 213.00
per each additional 5 openings or part thereof
Shutters. 1-30 openings 54.00 43.00
Shutters, each additional 10 openings or part 54.00 51.00
thereof over 30
Storefront
Storefront up to 100 sa.ft. 162.00 159.00
Storefront, 101 to 1000 sg.ft. 216.00 214.00
Storefront, per additional 100 sg.ft. over 1000 216.00 211.00
Moving Buildings/Structures
Moving Buildings or other structures under
1,500 sa.ft. 811.00 804.00
Per additional 1500 sa.ft. over 1500 1,135.00 1_,133.0
0
Concrete & Paving
Concrete Slabs and walkways per 1000 sg.ft. 108.00 52.00
Paving per 1000 sg.ft. 162.00 36.00
Signs (non electric)
Signs (non-electric) painted 108.00 108.00
Roo~ng/Waterproofing
Roofing/ Re-roofing 27.00 10.00
Waterproofing under 2.000 sg.ft. 27.00 13.00
Waterproofing per each additional 1000 sg.ft. 27.00 19.00
or part thereof
Fences/V1/alls
Fences and/or Walls -residential under 75 feet 162.00 78.00
Fences and/or Walls -residential per additional 11.00 11.00
75 feet or part therof
Fences and/or Walls -commercial 243.00 130.00
Awnings
Awnings, canopies and residential patio covers, 162.00 158.00
(Canopy Replacement Charged at Minimum
Fee
Painting
Painting Permit -commercial 108.00 109.00
Painting Permit -residential 108.00 65.00
MECHANICAL PERMIT REVIEW FEES
AC Unit Replacement (single unit) Commercial 108.00 111.00
under 2000 CFM
AC Unit Replacement (single unit) Commercial 108.00 105.00
over 2000 CFM
15-33 Up-front processing fee.
Percent of permit review fe=ew that covers plan 20% 20%
review
15-35 Revised plans processing fee
Walk-through revisions 25.00 25.00
Drop-off revisions 100.00 100.00
Subpart B. Land Development Regulations
Section
this Code
Descri tion Amount
Subpart B. Land Development Regulations
Chapter 114. General Provisions
114-7(e) Fees for administration of land development
regulations:
114-7(e)(2) Zoning compliance letters in single-family $a-AB:AA 50.00
districts..........
Zoning compliance letters in other than single- $a-5A:A8 160.00
family districts, general interpretation
letters..........
Confirmation of zoning classification and $50.00
permitted use..........
Chapter 118. Administration and Review
Procedures
Article lll. Amendment Procedure
118-162(d) Fees for applicants requesting a public hearing
on any application for amendment to the land
development regulations:
118- Application for an amendment of the zoning $9~A 0.11
162(d)(1) map per square foot of lot area
Application for an amendment of the $9:~9 0.11
Comprehensive Plan Future Land Use Map per
square foot of lot area
Application for an amendment of the text of the $~5A:88 1 295.00
Land Development Regulations.
118- Application for an amendment of the text of the $~SA-AA 1 945.00
162(d)(2) Comprehensive Plan.
Article IV. Conditional Use Procedure
118-196(1) Fees required by applicant requesting and
obtaining a public hearing before the planning
board:
118-196(1 )a Conditional use, when a fee has not been $898:98 1 295.00
established for a specific use..........
118-196(1)b Adult congregate living facility.......... $89A~8 1 295.00
118-196(2) Request for minor amendment to an approved $599:99 540.00
conditional use, clarification of conditions or an
extension of time..........
118-196(3) Request for a substantial amendment to an $899:99 860.00
approved conditional use..........
118-196(4) Withdrawal of application prior to date of public $899-9A 320.00
hearing, request for new hearing date..........
118-196(5) Requests for deferral of public hearing, a fee $325:9A 645.00
commensurate with all costs, not less
than..........
118-196(6) Filing appeal of planning and zoning director's $4~8A:8A 860.00
decision..........
118-196(7) Triple fees for after-the-fact conditional use
application
Article Vl. Design Review Procedures
118-255(a) Fees for submission of application to planning,
design and historic preservation division:
118- Application for preliminary evaluation of $~58-8A 320.00
255(a)(1) project..........
118- Application requiring hearing for design review $589:8A 860.00
255(a)(2) approval, base fee..........
Application requiring hearing for design review $A~~ 0.10
approval, per square foot of floor area.......... up to a maximum of
10 000
118- Application requiring staff review for minor $488-AA 105.00
255(a)(3) alterations and minor additions including
storefront replacement and storefront
reconfiguration..........
118- Application pertaining only to signs, awnings $50.00
255(a)(4) and window replacements..........
118- Application pertaining only to paint.......... $28:8A 25.00
255(a)(5)
118- Deferment or clarification hearing request.......... $488:88 645.00
255(a)(6)
118- Application pertaining to extensions of $48A:AA 860.00
255(a)(9) time..........
118- After-the-fact design review application incurs
255(a)(10) triple fees:
118- In addition, request for staff level review of $5:88 80.00
255(a}(10)c adjustment to after-the-fact application fee, to
place the item on the board's agenda..........
118- Minor revisions to previously approved plans, $25.00
255(a)(11) for reviews conducted by staff (plus one-half
the original fee for plans which were approved
by the board)..........
118- Major revisions to plans previously approved by $-1-598 160.00
255(a}(12) the board, base fee (plus one-half the original
fee for plans which were approved by the
board)..........
118- Appeal of a staff decision to the board.......... $2~:8A 860.00
255(a)(13)
Appeal of a board decision to the city ~~°'°°°^~ ^f: ~~~ the lesser of: (i)
commission $SAA:~9-eF-Eii} $860.00 or (ii) one-
ene-faal€-ef~e half of the original
erigiflal application fee.
applisat+^
118- Application pertaining to rehearing of project
255(a)(14) requires a fee of one-half of the original fee
Article Vll. Division of Land/Lot Split
118-321(1) Application for review of the division of lots; lots $888:A8 1 295.00
splits..........
After-the-fact application for the division of lots; $45A:AA 645.00
lot splits (This fee is in addition to the
application fee above)..........
118-321(2) Request for deferment or extension of $25A:8A 645.00
time..........
Article Vlll. Procedure for Variances and
Administrative Appeals
118-357(1) Variances and appeals from administrative
decisions and signs:
118-357(1)a Filing for single-family residences.......... $a-~:AA 215.00
Additional fee for each individual single-family $09:88 105.00
residence variance requested..........
118-357(1 )b Filing for multifamily, commercial, industrial or $75A:9A 860.00
mixed use development properties..........
Additional fee for each individual multifamily, $298:98 240.00
commercial, industrial or mixed use variance
requested..........
118-357(1 )c Appeal from administrative decision.......... $~~8:99 1 295.00
118-357(1 )d Signs, base fee $488:88 860.00
Signs, additional fee per request.......... $~-88:9A 160.00
118-357(2) Deferments, withdrawals and clarifications:
118-357(2)a Single-family residences, ~e~~ia~e.......... $8-88 160.00
118-357(2)b Multifamily, commercial, industrial or mixed use $a-5A:88 645.00
development, ..........
118-357(2)c Appeal from administrative decision.......... $388:89 645.00
118-357(2)d Signs, per variance or sign whichever is $49:A9
greater..........
118-357(4) Requests for a clarification, extension of time, $4~89:A9 860.00
an amendment to a previous board of
adjustment decision, or any other request that
is not a variance or appeal of an administrative
decision..........
118-357(8) Failure to appear, failure to defer appearing for $28:89 30.00
progress report required as condition for
granting variance..........
Article IX. Nonconformances
118- Retention of illegally subdivided and undersized $489:89 860.00
399(1)c.1 apartment units, hotel units and adult
congregate living facility units and illegally
installed kitchens, fee for establishment as
legally nonconforming..........
Plus an additional processing fee for retention $75.00
of illegally subdivided and undersized units,
hotel units and adult congregate living facility
units and illegally installed kitchens, per
unit..........
Article X. Historic Preservation
Division 2. Historic Preservation Board Review
of Projects
118- A request pertaining to the rehearing of a
537(a)(1) project requires a fee of one-half the original
fee.
118- Appeal of a board decision to the special th°'°°°°. ^f. ~;~ the lesser of: (i)
537(b)(1) master $88:99-erg} $860.00 or (ii) one-
en°_h~lf of th° half of the original
eFiQi~a1 application fee.
ap~lisat+sq-fee-
Division 3. Issuance of Certificate of
Appropriateness/Certificated to Dig/Certificate
of Appropriateness for Demolition
118- Projects requiring historic preservation board $99:88 860.00
564(f)(7)a. approval, base fee..........
Projects requiring historic preservation board $A:~1- 0.10
approval, per square foot of floor area.......... up to a maximum of
10 000
Major revisions to plans previously approved by $458:98 860.00
the historic preservation board, base fee (plus
one-half the original fee for plans which were
approved by the board)..........
Application for preliminary evaluation of a $29:99 320.00
project..........
Appeal of a staff decision to the historic $25:99 750.00
preservation board..........
Deferment or clarification hearing request.......... $489:89 645.00
Application pertaining to extensions of $4.9&99 860.00
time..........
Application requiring staff review for minor $-~A9:99 105.00
alterations and minor additions including
storefront replacement and storefront
reconfi uration..........
Application pertaining only to signs, awnings $50.00
and window replacements..........
Staff level application pertaining only to $20.00
paint..........
Projects reviewed by staff.......... $a-89:98 105.00
118- Request for staff level review of adjustment to $~AA 80.00
564(f)(7)a.3 after-the-fact fee, to place the item on the
board's agenda..........
Division 4. Designation
118- Fees for designation of historic sites,
591(a)(3) structures, buildings, etc.:
118- Request for site designation.......... $~5A:88 1 080.00
591(a)(3)a
118- Request for district designation, per platted $a-8:9A 12.00
591 a 3 b lot..........
Chapter 130. Off-Street Parking
Article V. Parking Impact Fee Program
130-132 Impact fee calculation, one-time payment at the $~8;A98 $35,000.00
time of issuance of building permit, assessed in
percentages as listed in section 130-132..........
Article Vll. Surplus and Under-Utilized Parking - _
Spaces
130-192 Lease of under-utilized parking spaces, $~5A:8A 215.00
application fee..........
Additional fee regarding application for lease of $5~A 6.00
under-utilized parking spaces, per space..........
Chapter 138. Signs
Article IV. Temporary Signs
138-131(d) Maximum amount of bond for temporary signs $300.00
6 square feet or larger..........
138- Permit for real estate sign in single-family $5:9A 10.00
135(e)(5) residential districts, per primary sign..........
138- Permit fee for real estate signs for multifamily, $~A8 25.00
136(e)(5) commercial, industrial, vacant land (other than
residential), per sign..........
138-137(e) Minimum bond amount for temporary balloon $500.00
signs..........
Chapter 142. Zoning Districts and Regulations
Article ll. District Regulations
Division 18. PS Performance Standard District
142-704(4) In-lieu-of payment for open space requirement, $4:SA 5.00
per square foot of open space not
rovided..........
SECTION 4. REPEALER.
All ordinances or parts of ordinances and all section and parts of sections in conflict herewith be
and the same are hereby repealed.
SECTION 5. CODIFICATION.
It is the intention of the City Commission, and it is hereby ordained that the provisions of this
ordinance shall become and be made part of the Code of the City of Miami Beach as amended;
that the sections of this ordinance may be renumbered or relettered to accomplish such
intention; and that the word "ordinance" may be changed to "section" or other appropriate word.
SECTION 6. SEVERABILITY.
If any section, subsection, clause, or provision of this Ordinance is held invalid, the remainder
shall not be affected by such invalidity.
SECTION 7. EFFECTIVE DATE.
This Ordinance shall take effect on February 1, 2010.
PASSED and ADOPTED this ~ day of ~~lhklt r , 2010.
MAYOR
ATT T: k
V ~~
CITY CLERK
APPROVED AS TO
RM AND LANGUAGE
& FOR EXECUTION
-~ D
Attorney Date
m MIAMIBEACH
Cit~r of Miami Beath, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: January 13, 2010
SUBJECT: BUILDING, FIRE, PLANNING AND PUBLIC WORKS
DEPARTMENT ORDINANCES AMENDING BUSINESS
DEVELOPMENT PROCESS FEES, SECOND READING PUBLIC
HEARING
ADMINISTRATION RECOMMENDATION
The Administration recommends that the City Commission adopt the four ordinances
amending various fees related to the Building Development Process in the City of Miami
Beach.
INTRODUCTION
In the last few years, several studies have raised the issue of the complexity of the City's
fee structure related to building permits and recommended the need for a
comprehensive review, these include:
• JRD & Associates Building Department Benchmarking and Customer Service
Analysis -August 2005
"The City should consider implementing a simplified fee schedule ..."
• City of Miami Beach Internal Audit Report -July 2008
"The Building Department's Fee Schedule is complex and lacks regular
revisions"
Watson Rice Building Department Operational and Organizational Review and
Analysis -December 2008
°The current permit fee schedule is very complex consisting of numerous and
varying fees for different types of projects and scopes of work. Although the
actual calculation of fees is automated ..., the accuracy of data that is entered in
the system is difficult to accurately determine because of the fee schedule's
complexity ... Consequently, the accurate collection of permit fees is very
difficult."
Building Development Process Fees
January 13, 2010
Page 2
A comprehensive review of fees related to the Building Development Process has not
been undertaken for over a decade, with the exception of the following:
Minor adjustments were made to the Planning Department fees related to land
development administration and regulation in 2001.
• The Building Department fees, updated in 2003, had a 15% across the board fee
increase for all building permits and fire permits except remodeling and alteration
permits for single family residences and owner-occupied residential to cover a
revenue shortfall projected at that time.
However, no analysis of individual fees was undertaken at that time, nor was
there any analysis of fees in any other department that support the Building
Development Process. Prior to that, the last major fee changes in the Building
Department was in 1992.
• In 2007, the Public Works right of way fees related to the Building Development
Process were amended based on comparisons to other municipalities, but,
similarly, no analysis of individual fees was undertaken at that time.
BACKGROUND
Building Development Process
The Building Development Process ("Process") in the City of Miami Beach includes the
Building Department, the Fire Department's Prevention Services Division, the Public
Works' Engineering Division, and the Planning Department.
The Building Department provides process intake, routing, billing, and computer support
for the entire "Process°; in addition to the issuance of all building and trade permits,
enforcement of the Florida Building Code and enforcement of codes promulgated by
regulatory agencies such as the Hotel and Restaurant Commission, Miami-Dade
Environmental Resources Management, State Department of Health and Professional
Regulation, Federal Emergency Management Agency (FEMA), Miami-Dade County,
State Elevator Board, and the U.S. Army Corp of Engineers. The Building Department
staff conducts plans review and inspections for plumbing, structural, building, electrical,
governmental compliance, elevator, accessibility and mechanical trades as required by
the different permit types.
The Fire Department's Fire Prevention Division is involved in the majority of building
permits issued by the City. A Fire Department fee is collected for each building permit
corresponding to the Fire Department's review and inspection.
The Public Works Department Engineering Division staff conducts plan reviews and
inspections for all construction activities that occur within the public right-of-way (streets,
roadways, waterways, alleys and sidewalks), public property and easements. The Public
Works Department also performs plan review activities supporting a variety of Building
Building Development Process Fees
January 13, 2010
Page 3
Department permits in private property that will connect and/or will have potential
impacts to City owned utilities, right-of-way and/or easements.
The Planning Department serves as staff to the City's Planning Board, Board of
Adjustment, Design Review Board, Historic Preservation Board, and Single Family
Residential Review Panel. Depending on the scope of the project, a new development is
required to receive approval from one or more of these Boards. The Planning
Department processes the applications, reviews them and prepares recommendations to
all of the above Boards. Fees are assessed for the various planning applications
according to a fee schedule contained within the City Code. The Planning Department
also reviews all building permits for compliance with the land development regulations
and consistency with architectural review guidelines and preservation appropriateness
criteria. This zoning review is required to ensure compliance with existing legislation,
zoning requirements, and state growth management requirements.
Further, the Planning, Building, and Fire Departments participate in the Certificate of
Occupancy or Completion process that allows for the use and occupancy of the structure
based on certifying that the use is permitted and that the structure is in compliance with
applicable City Codes.
Legal Aspects
A fee for each permit is required to be paid, in accordance with the fee schedule
established and approved by City Commission, on all permits and inspections activities
necessary to enforce the Florida Building Code, the Florida Fire Prevention Code and
the City's regulations related to construction activities.
The fees for the Building Department fees are required to be structured as per the
Florida Building Code, Florida Statutes, Chapter SS 553 and Florida Statutes 166.22, as
outlined below:
Section 553.80(7), Florida Statutes:
The governing bodies of local governments may provide a schedule of
reasonable fees, as authorized by s. 125.56(2) or s. 166.222 and this
section, for enforcing this part. These fees, and any fines or investment
earnings related to the fees, shall be used solely for carrying out the local
government's responsibilities in enforcing the Florida Building Code. When
providing a schedule of reasonable fees, the total estimated annual revenue
derived from fees, and the fines and investment earnings related to the
fees, may not exceed the total estimated annual costs of allowable
activities. Any unexpended balances shall be carried forward to future years
for allowable activities or shall be refunded at the discretion of the local
government. The basis for a fee structure for allowable activities shall relate
to the level of service provided by the local government. Fees charged shall
be consistently applied.
Building Development Process Fees
January 13, 2010
Page 4
Section 166.222, Florida Statutes, -further states that:
The governing body of a municipality may provide a schedule of reasonable
inspection fees in order to defer the costs of inspection and enforcement of the
provisions of its building code.
The Building Department fees are addressed in Chapter 14 of the City Code. The Fire
Department fees are addressed in Chapter 50 (Fire Prevention and Protection) of the
City Code. The Planning and Public Works Departments are allowed to charge for their
respective services related to the Building Development Process, as long as their fees
are clearly identified in a separate schedule. These Planning Department fees will be
listed under Chapter 15 of the City Code. Other Planning Department fee schedules
are listed under Chapter 118, 130, 138 and 142, while Public Works Department fee
schedules are listed under Chapter 98.
The proposed ordinances incorporate changes to all these Chapters of the City Code.
These changes need to be individually listed by Chapter to ensure compliance with all
appropriate legal mandates, however, the attachment to this memo provides a summary
of the aggregate impact of these fees across the departments involved.
2009 BUILDING DEVELOPMENT PROCESS FEES_ST_UDY
In mid 2009, the City initiated a study of costs and fees related to the Process with the
consulting firm, Maximus Consulting Services Inc. ("Maximus"). The primary focus of the
study was to develop a simplified fee structure and associated fee levels for services
performed by the Building Department in enforcing the Florida Building Code as well as
services performed by other Departments in enforcing other Federal, State and City
Codes related to building permits. In addition, the study reviewed other development
related costs and fees in the Planning, Public Works and Fire Departments.
Methodology to Develop Cost Estimates and Recommended Fee Levels
In developing recommended fee levels, Maximus performed a comprehensive review of
costs of the processing building permits in the City of Miami Beach in four City
departments: Building, Fire, Public Works and Planning, including detailed review of the
level of effort required for each proposed fee category. A review of this magnitude of
level of effort requirements had not been performed for at least the last 10 years. This
included including a review of:
Historical revenues from Fiscal Year 2007/2008, the last full year for which the total
was available and associated customer demand levels for the Fiscal Year
2007/2008.
• Budgeted Expenses from Fiscal Year 2008/2009.
• Indirect Cost using the rates the City developed using 2006 actual expenses, applied
to each department's budgeted expenditures for Fiscal Year 2008/2009, except for
capital.
Building Development Process Fees
January 13, 2010
Page 5
• Level of effort for each recommended for fee category and aggregated level of effort
across all fee categories
o Comparison of aggregate level of service estimates to available hours in each
department (i.e. net of leave hours, administrative hours, etc.)
o Comparison of level of effort estimates by fee category to other jurisdictions
The approach in determining the cost of services included review of the budget and
other financial reports, personal interviews with departmental staff, and development of
models to account for the costs of services. The models consider how many times each
service is performed annually, the effort and labor cost of service, the cost of non-labor
line items from the department's budget, as well as government indirect costs.
Indirect support for all these functions is provided by a number of City Department
including the administrative Departments (Finance, Human Resources, Budget and
Performance Improvement, Communications, Procurement, and the City Manager's
Office), as well as the City Clerk's Office, the City Attorney's Office, and the Mayor and
Commission.
Proposed Fee Structure for Building Permit-Related Functions
The proposed fee structure incorporates the following components:
New Construction, Renovations and Alterations (Master Permits): Currently, the City
charges for new construction based on square footage and for renovations and
alterations based on construction value. The recommended fee structure is based
the estimated cost of plan review and inspections (level of effort) for type of
occupancy classification. To determine the cost of these fees, all which is required is
to know the structure's occupancy type and size (square footage). This provides a
simplified, transparent approach that is easy for the customer to understand and for
staff to implement. In addition, these recommended fees are proposed at a level
inclusive of mechanical, electrical and plumbing permit fees, each of which
previously had separate permit fees in addition to the master permit fee.
The recommended fee structure moves away from a value based system for
reconfiguration of space and $0.15 per square foot for new construction. As a result
of the value based system, current fees for reconfiguration of space are much higher
than for new construction. Under the recommended fee structure, new construction
and reconfiguration of space are treated the same for fee purposes and there is no
project true-up on final values required at project close-out.
• Specialty Permits: Additional fee categories are recommended for frequently
requested smaller permits that are interdisciplinary in nature. These include permits
such as kitchens, baths, swimming pools, generators, etc. Most of this type of work
will have a fixed fee.
Building Development Process Fees
January 13, 2010
Page 6
• Building/ Mechanical /Electrical /Plumbing Stand-alone permits: Some applicants
need a permit for building, mechanical, plumbing, and electrical work without an
associated major construction project/master permit.
Work that is related to Building Development but that the Fire Department charges
for separately pursuant to the Fire Code (sprinkler systems, fire alarm systems,
cooking hood suppression systems, etc.): These fees have been re-structured to be
based on square footage instead of number of components. However, a minimal fee
will remain for small jobs to continue to encourage permits for minor sprinkler and fire
alarm work.
• Special Event Permit Fees: A discount is proposed when astage/platform has been
pre-approved. Permitting fees for portable toilets will be charged per event -
currently charged per toilet. In addition, Fire Department costs not previously
charged to cover the cost of evaluating and inspecting special events have been
included.
Administrative Fees: These include various services such as replacement of lost
plans, lost permit cards, request for permit extensions, etc. A fee has been
established for Partial Certificate of Occupancy based on a proration of the original
permit fee plus 20 percent to cover increased administrative costs. Temporary
Certificate of Occupancy (TCO) fees will be charged at the same level as a
Certificate of Occupancy (CO) fees covering the administrative component of the
process, in addition to hourly fees for any re-inspection that may be required
between TCO and Final CO.
In addition to fees charged for enforcing the Florida Building Code and the Florida Fire
Prevention Code, fees are proposed to include cost recovery for the following previously
non-fee items:
• A Zoning review fee -costs associated with the review of plans for planning and
zoning requirements in the City Code
• A Public Works review fee -plan review and inspection costs to support a variety
of permits in private property that have the potential to impact City-owned
property, rights-of-way or easements
Other fee recommended fee changes include the following:
• Revisions will be billed on an hourly basis, reflecting the level of effort for the
review for each specific revision
• Upfront fee of 20 percent of the estimated permit fee at time of application will be
charged to cover the cost of plan reviews
• The penalty for lost plans has been removed
• A 6 percent Training and Technology Surcharge will apply to all permits and
accrue to all departments -the 6 percent is equivalent to the current surcharge
for Building only which is based on value
• An automatic annual fee adjustment is recommended to the proposed fees
based on increases in the Consumer Price Index
Building Development Process Fees
January 13, 2010
Page 7
Fees for Other Services
In addition, the costs to perform other development related functions in these four
departments were reviewed. These functions included the following:
Fire
• Occupant load inspections
• Hydrant flow tests
• Fireworks, bonfire, etc.
Planning
• Administration of Land Development Regulations
o The fee categories are unchanged from existing
o These fees apply to approvals such as
^ Design Review and Historic Preservation Board applications
^ variance and conditional use hearings
^ other miscellaneous planning fees
Public Works Right-of--Way Fees
• ROW obstruction: Two Fee components are recommended
o Abase ROW obstruction fee is recommended to cover the costs
associated with the review to determine that a full or partial roadway
closure is warranted and the costs associated with inspections related to
the closure
o The current additional right-of-way obstruction fee will be assessed based
on the area utilized
• Fees related to sidewalk repair/construction, driveways, etc.
Costs versus Recommended Fees
It is important to distinguish between cost and recommended fees, as there may be
certain categories where the City, from a policy perspective, chooses to charge less than
the full cost of the service, and subsidize the balance from General Fund sources,
Building Operations reserve, or other sources, as well as instances where the City may
determine a fee should not be charged. This is also important when comparing to other
jurisdictions as they may use other revenues (i.e., property and/or sales taxes) to help
fund the service. Charging full cost or partial cost reflects a policy decision as to who will
pay for the service, the user or taxpayers. Discounts are recommended for the
following:
• Round cost findings down to whole numbers
• Reduce permitting costs of small projects -encourage compliance
o The level of effort for small projects can be disproportionally high relative
to the total cost of the work being performed
o This work create a disincentive to obtaining a permit for small projects
Building Development Process Fees
January 13, 2010
Page 8
The study also presents some potential new fees. Where demand is discretionary and
the benefit of City's effort is not to all residents or businesses as a whole, a fee is an
appropriate way to fund the service.
Results of the study indicate that the City has been significantly undercharging for the
services performed by the Planning, Fire and Public Works Departments related to the
Building Development Process as shown in the tables below.
Revenue Surplus (Subsidy) of Providing Bu ilding Developm ent Process Services'
City Data, Computed Surplus/ Current
Category FY07/08 Annual Annual Cost (Subsidy) Recovery
Revenue
_d _ _ ___ ~. ___
Department of Bwlding _ , __ ~_ __ ~ ~ _ ___~_ .~__-
Construction and Renovation $ 3,760 000
Stand Alone Permits $ 4,260,000
Specialty Permits $ 1,520,000
Department of Building Subtotal
v,... __._. $ 9,732,237
_._~ $ 9,540,000
_. __
__ ~ _..~_ __. ~
.
__ ,_.._
Department of Planning_~__~a_ ~ _ ______ _ _ ___ _ _ ~
~
_ ~~~~~~ ~~~
Construction and Renovation $ 360,000
Stand Alone Permits~upport to Building $ 300,000
Specialty Permits-Support to Building $ 110,000
Department of Planning Subtotal $ 770,000
Department of Public Works (Engineering)
M~ ~
~ ~~~~µ ~X ~~~ <'
~~ ~~6~M144~m~u~~~ ~~~
Construction and Renovation-Support to
Building $ 50,000
Stand Alone Permits-Support to Building $ 40,000
Specialty Permits-Support to Building $ 30,000
Department of Public Works Subtotal
__ ~__.
_ _..
~
W
_
___...~ ~. $ 120,000
_,. _._
_, _,_.._.
.
_
. ~.. __
~ .
~
v .._._ _ . , _ .,_
w
Fire Department ~ , n
~
,
.. ~
.
_
~ ....
Building Construction and Renovation $ 410,000
Specialty Misc related to building $ 70,000
Stand Alones- Related to Building Permits $ 1,180,000
Department of Fire -Subtotal $ 587,503 $ 1,660,000
Total Fees Earned $ 10,319,740 $ 12,090,000 $ (1,770,260) 85.36%
Prior Year fees collected in FY07/OS $ 2,673,120 $ 2,673,120
Total Fees Collected $ 12,992,860 $ 12,090,000 $ 902,860
Building Development Process Fees
January 13, 2010
Page 9
Revenue Surplus (Subsidy) of Providing B uilding Development Process Services
City Data, Computed Surplus/ Current
Category FY07/08 Annual Annual Cost (Subsidy) Recovery
Revenue
Department of Planning and Zoning.:.
Planning and Zoning $ 452,023 $ 830,000 $ (377,977)
_... 54.46%
Department of Public Works (Engineering) -
Public Works Services (General Fund) $ 650,448 $ 990,000 $ (339,552) 65.70%
Potential New Fees (General Fund) $ _ $ 200,000 $ (200,000) 0.00%
Subtotal, Public Works $ 650,448 $ 1,190,000 $ (539,552) 54.66%
Fire,Department
~~"~~~ ~
~
_~" ~' ~ ~~~~ ~ ~~~
~ ~
~~~~ ~~~~~~~
~~~
~~~~~~ ~~~~~
~~~~~~~
Miscellaneous Items
not related to
building construction $ 60,546 $ 170,000 $ (109,454) 35.62%
TOTAL DEVELOPMENT PROCESS FEES
(EXCLUDING PRIOR YEAR FEES
COLLECTED IN FY 07/08) $ 11,482,757 $ 14,280,000 $ (2,797,243) 80.41%
As a result, fee increases are recommended for Planning, Fire and Public Works
Departments related to the Building Development Process. However, it is further
recommended that these fee increases be offset by short term decreases in Building
Department fees so that, in the aggregate, the total combined fees charged to the
development community essentially remain at current levels.
It is important to note that, while the fees are essentially revenue neutral at a macro
level, individual permit types will change up or down consistent with the level of effort.
Further, it is recommended that the resulting decreases in Building Department
revenues be replaced by funds in previously set aside Building Department reserves so
that costs related to enforcing the Florida Building Code continue to be offset by Building
revenues. The proposed fees also include a reset after two years such that fees fully
cover the level of effort.
Finally, the fee ordinance also clarifies and corrects errors, such as the Planning
Department fee-in-lieu of parking, which was increased in 2006, but never corrected in
the appendix. An overdue increase of the open space impact fee for the South Pointe
area is also proposed.
Finance and Citywide Projects Committee and Community Feedback
The recommended fee structure was presented to the Finance and Citywide Projects
Committee in July 2009 and November 2009. At the July meeting, the Committee
approved the concept and, as a result, an additional $1.5 million in non Building
Department revenues were added to the City's General Fund Budget for Fiscal Year
(FY) 2009/10. Further, the millage rates proposed in July and adopted in September,
as well as the City's General Fund budget were adopted with revenues reflecting
Building Development Process Fees
January 13, 2010
Page 10
incorporation of these recommendations. At the November meeting, the Committee
reviewed the proposed fee schedule, recommended minor revisions, and recommended
that the proposed fee schedules be forwarded to the Commission for approval.
At the suggestion of the Finance and Citywide Projects Committee, a meeting was held
with members of the development community through the Building Development Task
Force that had been form earlier to recommend improvements to the Building
Development Process. The attendees of the meeting generally expressed support of the
fee restructure. The attendees also suggested that the City consider the feasibility of
applying the new fee structure to projects recently permitted projects and that the City
should evaluate the conditions under which revision fees would apply.
Changes Since First Reading
At the first reading of the Ordinance on December 9, 2009, the Commission directed
staff to review the fees for solar panels and directed staff to present these
recommendations to the Finance and Citywide Projects Committee between first and
second reading. There was no Finance and Citywide Projects Committee meeting
between first and second reading, however, the proposed permit fees for Commercial
Solar Photovoltaic Panels were revised to incorporate a 20 percent discount; residential
solar panels were already significantly discounted and, therefore, no further discounts
are recommended.
In addition, refinements were made to a few fees including smoke detectors, tents, etc.,
however these were all minor in nature, and none of these had any significant impacts
on the overall projected revenues.
FISCAL IMPACTS OF PROPOSED FEE STRUCTURE
The following table summarizes the impact of the proposed fee discounts which result in
essentially the same level of revenues as in FY 2007/08. It is important to note that the
revenue projections required the conversion of permit volumes, etc. from the current fee
structure to the new, radically changed fee structure. Therefore several assumptions
had to be made in the revenue estimation regarding the volumes associated with each
of the new fees in the revenue model. Further, the demand levels for building permits
have decreased by approximately 15 percent since FY 2007/08. As a result, while the
table below reflects a between 6 percent increase and a 10 percent decrease in
revenue. This range is probably well within the accuracy of the revenue estimates from
the model.
The revised fees structure provides for an increase of between approximately $1.7 and
$2.3 million annually to the General Fund outside of Building Department revenues.
Building Development Process Fees
January 13, 2010
Page 11
Revenues Based on a
Based on FY 15%
2007/08 Reduction in Department
City Data, FY FY 2007/08 Difference from Volumes with Volumes with Impact with
07/08 Annual Computed Current Proposed Proposed Reduced
Department Revenue Annual Cost Collections Discounts Discounts Volumes
Building $9,732,237 $9,540,000 $192,237 $8,140,000 3 $6,919,000 ; ($2,813,237)
~...
Planning , 452,023 1 600 000 i ($1,147,977) 1,340,000 ~ $1 139 000 ; $686 977
Public Works
~~ 650448
~~ 1310,000 ($659,552) 1,180,000$1,003,000 ~ $352,552
Fire
! 648,049 1,830,000 ($1,181,951) 1,500,000 $1,275,000 , $626,951
Total $11,482,757 $14,280,000 ($2,797,243) $12,160,000 $10,336,000 ~ ($1,146,757)
i
,
~ _~, .. g_ ...._..~_...._____~_.__ _.
Change in revenues from FY 2007/08 ~
t
.__
$677,243 ($1 146,757)
° nge in revenues ____
/o Cha
~~.,__~_ __ ._._____ ~..w_ _~,___. ~ .___.___._ _ 6%l -10%
~ __.~ .
l F
d R
G 480 mm -~~~~-_.__._._
2
269
480 ~
1
666
enera
un
evenues
Change in non-Building Department ,
,
,
$
$
,
Sample Fees With the Proposed Structure
Specific examples of proposed fees with comparisons the level of effort costs, current
fees and other entities, where applicable, are provided in the attachments 1 though 3.
CONCLUSION
The Administration recommends that the City Commission adopt the four ordinances
amending various fees related to the Building Development Process in the City of Miami
Beach.
JMG:KGB
ATTACHMENT 1
SAMPLE FEES WITH THE PROPOSED STRUCTURE
SPECIALTY PERMITS
Level of Proposed Current Annual
Effort Fee Fee Quanti
C~3.'~~n]~1',~i
oe e
Kitchen-SFH & Condo $ 1,264 $ 1,200 $ 807 74
Bath-SFH & Condo $ 1,178 $ 750 $ 333 63
Flooring per 500 sq.ft.(minimum
lumbin fee ma be re uired $ 232 $ 200 $ 136 622
e e
Generators -sin le famil $ 1,537 $ 500 $ 136 27
Generators -commercial Under
10,000 Sq.Ft.(Non -Life Safety is
rated at under 10,000 S .Ft. $ 3,277 $ 3,000 $ 21
8 18
. ~ee .
New Swimming Pools/spa &
fountains -residential, 1001-
25000 total gal. inGuding
e ui ment $ 2,319 $ 1,000 $ 485 51
Swimming Pool Renovation
residential (non-structural)
includin a ui ment $ 1,665 $ 500 $ 672 32
e
~3
Included
AC Unit New-Residential-1 Unit $ 554 $ 300 $ 225 below
AC Unit New-Residential-2-5
Units $ 715 $ 600 $ 788 15
e. .
Irri ation S stems, 1 zone $ 469 $ 100 $ 46 55
Irrigation Systems per each Included
additional zone $ 154 $ 75 $ - above
ee -t s Doe ~i ~.(~
Installation or replacement of
windows or exterior doors, 1-10 $ 583 $ 500 $ 386 492
Installation or replacement of
windows or exterior doors, 11-30 $ 885 $ 882 $ 769 46
Specialty Permits (continued)
Level of Proposed Current Annual
Effort Fee Fee Quanta
oa .- [3
Temporary Platforms for public
assembl , first a royal $ 400 $ 400 $ 750 13
Temporary Bleachers for public
assembl , first a royal $ 327 $ 300 $ 30 4
Temporary Platforms &
bleachers for public assembly, New
re-a royal $ 135 $ 50 $ - cat o
Tents up to 1000 sq.ft., per unit
excludes electric ~ lumbin $ 300 $ 300 $ 46 50
Tents each additional 1000 sq.ft.
over 1000, per unit (excludes Included
electric & lumbin $ 148 $ 100 $ - above
New New
Tem ora Chiller or Generator $ 760 $ ~ 760 cat o cat o
Temporary ToiletlOuthouse,
multi-unit trailer $ 111 $ 100 $ 48 64
Temporary Toilet/Outhouse, per Included
event $ 54 $ 30 $ 48 above
Can •, o
Concrete Slabs and walkways
er 1000 s .ft. $ 415 $ 200 $ 75 74
Pavan er 1000 .ft. $ 445 $ 100 $ 46 92
-,. o 0 00 0
Roofing/ Re-roofing under 2,000
s .ft. MIN FEE $ 550 $ 200 $ 90 360
Roofing/ Re-roofing per each
additional 1000 sq.it. or part Included
thereof $ 68 $ 100 $ 14 above
Fences and/or Walls -residential
under 75 feet MIN FEE $ 416 $ 200 $ 80 71
Fences and/or Walls -residential
per additional 75 feet or part Included
therof $ 79 $ 79 $ 15 above
a
Awnings, canopies and
residential patio covers, 1-30
sq.ft. (Canopy Replacement
Charged at Minimum Fee
$100.00 $ 410 $ 400 $ 75 72
Per each additional 30 feet of Included
awnin area or art thereof $ 92 $ 90 $ - above
o -oo e
Residential $ 225 $ 100 $ - 16
Commercial $ 311 $ 302 $ - 2
Paintin Permit -commercial $ 248 $ 250 $ 125 209
Painting Permit -residential
INTAKE AND ZONING ONLY $ 165 $ 100 $ 125 80
Pool Heater Re lacement $ 178 $ 100 $ 46 21
Specialty Permits (continued)
.~
Lost Plans mandated
$ - Based on
cost er a e 25% of
ermit fee
Lost Permit Card research $ 76 $ 76 $ -
Buildin Permit Extension $ 143 $ 100 $ 75 450
~ a>
40!10 Year Recertification
Pro ram Fee Non -Threshold
$ 884
$ 300
$ 150
350
40/10 Year Recertification
Pro ram Fee
$ 884
$ 500
$ 150 Included
above
PLANNING AND ZONING ADMINISTRATION OF LAND DEVELOPMENT PROCESS
FY
Level of 2007/08
Fee Cate o Effort Pro osed Fee Current Fee Volumes
Conditional Use $1,296.96 $1,290.00 $800.00 24
DRB Base fee... $864.64 $860.00 $500.00 40
$0.1 up to a
maximum of Included
+ DRB Fee er s.f. $0.10 $10,000 $0.0075 above
Variance (single-family) Base fee $216.16 $215.00 $175.00 30
+ er variance $108.08 $105.00 $100.00
Variance (commercial) Base fee $864.64 $860.00 $750.00 30
Included
+ er variance $243.18 $240.00 $200.00 above
HPB base fee... $864.64 $860.00 $700.00 60
$0.1 up to a
maximum of Included
+ HPB fee er s.f. $0.15 $10,000 $0.0075 above
FIRE -MISCELLANEOUS FEES
Fee Category
Level of Effort
Proposed Fee
Current Fee FY 2007/08
Volumes
New Sprinkler system up to 2,500 s.ft. $ 601 $ 600 $ 277 10
75,001 sq.ft. to 100,000 $ 3,847 $ 3,847 $ 2,338 20
NGnor work on existing system $ 315 $ 100 $ 40 40
Cooking hood suppression system $ 505 $ 504 $ 86 33
Bonfire $ 143 $ 140 $ 50 10
Fireworks $ 310 $ 310 $ 50 20
Occupant load $ 238 $ 235 $ 150 150
PUBLIC WORKS MISCELLANEOUS FEES
Fee Category Level of
Effort Proposed
Fee
Current Fee FY 2007/08
Volumes
Sidewalk Construction (50 lineal feet or
less)
$
334
$
288
$
125
34
Each additional lineal foot $ 3.44 $ 2.95 $ 2.50 included above
Driveway Construction $ 283 $ 125 $ 125 75
Underground Utility Placement $ 334 $ 288 $ 125 267
Building Line and Grade Survey (50
lineal feet or less)
$
386
$
350
$
312.5
2
Each additional lineal foot $ 7.00 $6.25
Paving or Resurfacing of Parkway or
Shoulder area (25 lineal feet or less)
$
334
$
288
$
125
6
Each additional lineal foot $ 6.25 $ 6.25 included above
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City of Miami Beach, Florida
Building Development Process Fees Study
Consultant's Report
January 2010
MAXIMUS Consulting Services, Inc.
1033 Skokie Boulevard, Surte 350
Northbrook, Illinois 60062
(847} _513-SS08
CITY OF MIAMI BEACH. FLORLDA
Building Development Process Fees Stud}-
Consultant Report, January 2010
T.4~3E.~ CZF C'Ctt~TENTi S
Page
1 ONTRODUCTION
1 It is Time for the City to Update Fee Prices
1 The City's Goals for the Project
2 METHODOLOGY
4 Productive Hourly Rate Calculation
5 The Study Process
6 Cost vs. Price.
7 Determining the Fee Structure
8 SUMMARY RESULTS
10. FUTURE STEPS AND UPDATING FEES
~C~c~
MA?CIMUS
Attachment 1 Level of effort findings for all fee categories and City staff discount
recommendations in a table covering all departments
• Revenue Summary
• Loaded Hourly Rates
• Renovation and New Construction Fees
• Specialty Permits
• Stand-Alone Permits
• Public Works Permits
• Planning Permits
• Fire Permits
Attachment 2 Hourly rate calculations for each department
Attachment 3 Financial reconciliations for each department
APPENDIX
City of Miami Beaclr, Florida
Building Development Process Fees Study -Consultant Report, January 2010
INTRODUCTION
It is Time for the City to Update Fee Prices
The last study of the cost of development permit services in the City of Miami
Beach was nearly a decade ago. Since that time, the City's budget has
increased, construction methods have evolved, the City implemented a new
building code and the industry itself went through boom and bust. Even if the
City's fee prices reflected costs as of nine years ago, they do not at the present.
The City does not intend to charge more than the cost of the services it provides,
but as a matter of fiscal prudence, it would not wish to charge less
unintentionally.
Getting fee revenue and the cost of underlying services to match exactly is only
possible if demand for permits and the City budget are stable. When either is in
flux, a city will over or under-recover the cost of the services for which it charges
fees. Florida law requires revenue and expense to match, but does not specify
that each single fiscal year must match.
The City's Goals for the Project
The City's goals for the project were to set fees that have a direct relationship
between services provided and the amount charged. The scope of the project
involves three collaborative phases of work:
• Phase 1 -Pre-planning and project kick-off
• Phase 2 -Cost and Fee Analysis
• Phase 3 -Public Outreach and Recommendations
The City wanted to simplify the structure for charging fees. We recommended
that construction permit fees be based on the City's cost of providing services to
permits under the Building Code.
• Traditional fee pricing based on the value of the construction work is not a
reliable measure of the City's cost to do the work. For example, an
applicant using more expensive materials would pay a higher fee, even
though the City's cost to review and inspect the work would be the same.
The Code Council itself testified in a California inquiry into fee setting that
valuation methods do not correlate to the cost of the underlying work.
While not illegal, they are difficult to explain to someone asking for a
justification of the amount they must pay.
MAXIMUS Consulting Services, Inc.
Ciry of Mianai Beacla, Florida
Building De~~elopnient Process Fees Stud~J -Consultant Report, Ja-~uary 2010
• By basing this study on the City's process of doing the work, we achieve
the City's goal that the amount charged have a direct relationship to the
services provided.
The City also requested selective comparison of its fee prices to those charged
by neighbors. This is a difficult apples-to-apples challenge, since fees are not
always titled similarly, may not cover the same bundle of services even if they
are titled similarly and may not address the same expectations of level of service.
Peer communities may not have done a cost of service study, may have done so
years ago, or may not have followed the findings of a cost study when setting
prices. In some of our attempts to resolve these questions, peer cities simply
told us, "You would have to bring us blueprints for such a project and have us
determine the fee for that project."
The motivation for checking peer prices is to test if setting prices based on Miami
Beach costs might result in prices that are radically different than builders are
used to seeing for similar permits. Despite the formidable obstacles to peer
comparison, we were able to determine that, for some of the most common types
of permits, Miami Beach would not be an outlier by establishing prices at the
levels recommended in this study.
METHODOLOGY
Our models use history to predict the future. It uses the most recent data
available for budgets, staffing, procedures, and annual fee service demand in
order to determine the current actual cost to provide services. Our approach is to
use the latest available data to forecast the future. Specifically, the latest
available figures were:
• Historical revenues from Fiscal Year 2007/2008, the last full year for
which the total is available
Projected revenue using the costs we developed multiplied by the most
recent year of customer demand totals (see below). This revenue will not,
by design, reconcile precisely to the City's records for a few reasons.
First, large permits pay in one year and require work over a period that
often extends past that year. Second, even small permits may pay in one
year and commence work in the next. Third, many permits are charged
using a sliding scale of base amount plus an increment, without a data
source to record centrally how many increments the permit funded. Our
practice is to reconcile to within 10°!0 of the City's figure, or explain why
this is not appropriate in a particular case.
• Budgeted Expenses from Fiscal Year 2008/2009
MAXIMUS Consulting Services, Inc.
-2-
City of Mianzi Beach, Florida
.Building Developtnetzt Process Fees Study -Consultant Report, January 2010
• Indirect Cost using the rates the City developed using 2006 actual
expenses, applied to each department's budgeted expenditures for Fiscal
Year 2008/2009, except for capital.
• Customer demand for the Fiscal Year 2007/2008.
In general the models are comprised of the following types of fee. In each model
the Time Estimates section details the components of tasks for each fee service
that build up to the total time spent per customer.
• Specialty Fees: This model component for each department includes all
fees for items not involving structural changes, which we title, "Specialty
Fees." These are services related to building safety, but not necessarily
involving more than a single department.
• Building/Mechanical / Electrical l Plumbing (MEP) Stand-alone Fees:
Some applicants need a permit for building/mechanical, plumbing, and
electrical work without associated construction.
• Construction Fee Schedule: This fee schedule is based on the
International Building Code occupancy types. To determine the cost of
these fees, all which is required is to know the structure's occupancy type
and size (square footage).
• The schedule decomposes the cost of each service by its plan review and
inspection components. We calculated that plan review is 20 percent of
total cost.
• The model produces a result of the type shown below. It includes detail
(not shown below) of costs by each contributing department, costs per
square foot and City staff recommended pricing.
Square Footage TOTAL PROJECT COST
Class Occupancy Type FROM UP TO FROM TO
A 1 Assembly-Fixed Seating - 3,000 $ - $ 18,443.10
Theater, Concert Hall 3,001 15,000 $ 18,446.47 $ 23,647.10
15,001 50,000 $ 23,691.12 $ 38,827.96
The City is careful not to charge applicants for services they do not receive.
Within limits, a certain amount of averaging is unavoidable, but the City is careful
to respect this principle. When an application arrives, the City must review it to
determine if it requires review by other departments. In particular, the
departments of Planning, Public Works and Fire may be involved in review of
particular applications.
MAXIMUS Consulting Services, Inc.
-3-
City of Miami Beach, Florida
Building Development Process Fees Study -Consultant Report, January 2010
Not knowing if an application will require review of all departments, we cannot
produce a summary schedule that shows the cost of all departments involved in
plan review and inspection. The City (through the Building Department) must
follow the process we explained above for each of the departments to be
involved in the review and add those costs together to determine the fee for a
permit.
In addition to fees for departments involved in the development process, the
Study looked at other related fees, including Fire Department annual fire
inspection fees and nightclub occupant load fees as well as fees associated with
the City's certificate of use process.
Productive Hourly Rate Ca{cu{ation
A critical piece of our methodology is the hourly rate calculation, as these apply
to all times in the model in the calculation of service costs. All the costs included
in the budget are used to calculate the fully-loaded hourly rate: indirect costs
(overhead), exclusions, and any off-budget expenses (such as this fee study).
Our assumptions reflect City policy, are based on accruals (not actual usage by
employee, which varies from year to year) and are consistent across
departments. The costs shown do not include the charge for the Training and
Technology Fund in each department. Those would apply as an additive of 6
percent to the fee for each permit.
In addition, to determine the total available hours, we evaluated compensated
absences such as vacation, holiday and sick days, as well as authorized breaks,
training and other commitments that reduce staffs availability for assignments to
serve customers. We also determined the total hours available to spend on
providing services to customers (as opposed to total paid staff hours).
Employees do not work 52 weeks per year. An employer pays for 52 weeks, but
part of the payment is for compensated absences such as vacation, holiday and
sick time. This paid time off is essentially a fringe benefit that we treat as an
additive accruing to the cost of each hour of customer service. The analysis
follows City policy for accrual of these non-duty hours, not the actual usage.
Basing it on accruals yields a better long-term match of leave allowed and leave
taken.
De artment Hourl Rate
Buildin $114.00
Fire: $95.46
Plannin $108.08
Public Works: $103.07
MAXIMUS Consulting Services, lnc.
-4-
City of Miami Beacft, Florida
Bt~ildittg De~~elopntent Process Fees Study - Cor:sultat:t Report, Jattuary+ 2010
The Study Process
We developed the fee structure and refined it to include Florida Building Code
structure and specialty fees that do not involve structural changes. The
analyses, totaling hundreds of pages of output, are in the hands of City staff.
We spent considerable time harmonizing structures of the four departments
involved in development fee work. Each has unique responsibilities, methods
that differ somewhat from other departments involved in processing the same
application and also, responsibility for development permits that only that
department services. The chart below depicts that each of the departments of
Fire, Planning and Public Works have specialty permits of their own, but also,
contribute direct service to the review and approval of certain building permits.
Those efforts are specifically attributable to and directly traceable to individual
applications for various development permits. They are not general
governmental functions allocated to development permits, but represent services
that the City would not provide until or unless an applicant sought a permit.
Building
Public
tanning Works,
We developed time per activity as follows:
• Staff initially provided estimates of time to perform each service. As
expected, these estimates proved to be approximately accurate, but in
need of refinement.
• Consultant staff checked City responses against records of similar size
local governments it has reviewed elsewhere. We noted the outlier
responses to City staff for reconsideration. In all such cases, City staff
refined the estimates.
• Extending time estimates by quantities of each transaction type builds up
a total time requirement for each department. We reconciled the total time
reported for each department to the time available in each department, net
of the time required for paid leave and administrative duties. City staff
MAXIMUS Consulting Services, Inc.
-5-
City of Miami Beacl:, Florida
Building Development Process Fees Study -Consultant Report, January 2010
used the results to further refine its data. This was not intended to be an
efficiency study, but this step accomplished two goals. First, it prevented
a department from seeking reimbursement for more than the number of
hours available for permit work. Second, it allowed those departments
with duties not related to permit work to account for that time too. This
refinement continued for months, resulting in data that staff were able to
approve as a reasonable reflection of their duties.
City staff work as teams. Therefore, the cost models use an hourly rate for each
department, rather than a rate for each person on the team. The hourly rate is
the department's total budget divided by the hours available for customer service.
Customer service hours are a calculation of total compensated hours minus paid
leave and administrative duties by job title.
For each construction occupancy type (e.g. Assembly-Fixed Seating for Theaters
and Concert Halls, Mercantile-Department & Drug Stores, Dwellings-Custom
Homes), we asked staff to provide us with a typical project size. For a project of
that size, we decomposed the customer service process into many small steps,
which staff were more confident in their ability to estimate service times. For
certain key occupancy types (Business, Residential and Mercantile), we asked
staff to explain the time to perform each customer service step for projects of
different sizes. Using that data, we calculated how much longer it took to serve
larger projects and how much less time it took to serve smaller projects. We
applied these percentage differences to similar occupancy types.
• For example, there are many types of residential occupancies in the
Building Code. Asking staff to explain micro-step service times for each
would be inordinately time consuming. Instead, we asked staff to explain
one type and applied the percentage time differences to the other
residential project types. Staff then reviewed these estimates to provide
us with their confirmation that these scaling assumptions were reasonable.
Cost vs. Price
It is important to distinguish between cost and price. Just because another
jurisdiction charges a lower fee does not mean that its cost is lower. In fact, many
agencies, not knowing their costs, use other revenues (i.e., property and/or sales
taxes) to help fund the service. Charging full cost or partial cost reflects a policy
decision as to who will pay for the service, the user or taxpayers.
Our approach to determining the cost of services included review of the budget
and other financial reports, personal interviews with departmental staff, and
development of models to account far the costs of services. The models consider
how many times each service is performed annually, the effort and labor cost of
service, the cost of non-labor line items from the department's budget, as well as
government overhead costs.
MAXIMUS Consulting Services, Inc.
-6-
City of .'Miami Beach, F/ori~la
Building Development Process Fees Study -Consultant Report, January 2010
We cannot stress enough the degree of collaborative communication, revision,
refinement and validation that these models received. Having done hundreds of
projects of this type, we had never seen a client with comparable sensitivity to
validating the results of these models. By vetting all data through amulti-
disciplinaryteam, testing every assumption and fact and seeking consensus on
all findings, the City and its citizens should have high confidence in these
models.
Determining the Fee Structure
We recommend charging the cost of services provided, with certain caveats.
• There is a fixed cost to all projects of intake, routing, review and, in many
cases, inspection. The cost of processing a small permit may be relatively
high compared to the cost of the underlying project. If applicants view the
fee as "too high" in relation to the work itself, they may hesitate to seek
permits, which is detrimental to public safety. In these cases, the City may
wish to use tax dollars to support some of the cost of the regulatory
process.
• Rounding prices to whole numbers reduces the risk of inaccurate fee
payments.
• The process of a cost-based fee review is very time consuming. Rather
than repeat it frequently, the City should update the fee schedule regularly
with adjustments based on a cost index such as the change in
appropriation to the underlying departments. The type of review done for
this project should happen not more than once every four or five years.
• Frequent price increases are not popular, but they avoid the problem
inherent with infrequent increases where a city may feel that adjusting to
the cost of the work results in an increase that too great. When that
happens, a city must stretch scarce tax dollars to fund services whose
fees are supposed to cover the cost of the work.
• While the City should publish a fee schedule to give applicants a clear
idea of the amount they will owe for a permit, the City must determine the
fees applicable to each permit. An applicant's interpretation of the project
is not necessarily the same as the City's understanding and that
understanding would affect the price of some permits.
• To cover the cost of plan review for projects that may not proceed
immediately to construction, the City should establish a fee of 20 percent
of the permit price as an upfront fee. We determined this to be the
percent of a permit service related to plan review.
MAXIMUS Consulting Services, Inc.
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City of Miami Beaela, Florida
Building Development Process Fees Study -Consultant Report, Januaay 2010
• To cover the cost for Partial Certificate of Occupancy or Completion the
fee should reflect the level of effort cost based on a proration of the
original permit fee plus 20 percent to cover increased administrative costs.
• Temporary Certificate of Occupancy (TCO) fees should be charged at the
same level as a Certificate of Occupancy (CO) fees covering the
administrative component of the process, in addition to hourly fees for any
re-inspection that may be required between TCO and Final CO
Other fee recommended fee changes include the following:
• Revisions will be billed on an hourly basis, reflecting the level of effort for
the review for each specific revision
• The 25 percent penalty for lost plans should be removed and replaced
with a level of effort fee plus reproduction costs
A 6 percent Training and Technology Surcharge should apply to all
permits and accrue to all departments -the 6 percent is equivalent to the
current surcharge for Building only which is based on value
To determine the cost of a permit for construction, one needs to know the size
and occupancy type of the project. There may be other features of the
application that require specialty permits, which City staff must verify. For all ofi
the rigoc to determine the cost of the fee service, determining the fee for a
particular permit is quite simple.
There are a number of specialty permits that the study details in various tables.
Determining the fee for these permits is simply a matter of finding the permit type
on the appropriate table.
SUMMARY RESULTS
The study confirmed the City's suspicion that overall, current fees are more than
adequate for services of the Building Department, but are not sufficient to
reimburse all of the services that the City provides to an applicant in the Building
Development Process. Specifically,
• Building Department fees recover five percent more than the cost of
operating that department.
• When considering all four of the departments involved (Building, Fire,
Planning and Public Works), current fees recover approximately 20
percent less than the overall City cost of services invoked by filing an
application for a permit.
MAXIMUS Consulting Services, Inc.
-8-
City of Miami Beach, Ftorida
Building Derelopntent Process Fees Study -Consultant Report, January 2010
The process of issuing a permit involves support from other City departments
and those departments have other responsibilities to enforce City code related to
development that we noted it is providing either without permits or at prices far
too low to cover the cost of the work.
In addition, fees related to Fire Department annual fire inspection fees and
nightclub occupant toad fees as well as fees associated with the City's certificate
of use process appear to be significantly undercharging as well. However, the
processes associated with these activities are still under review and thus, the
level of efforts may change if the processes change.
IVIAXIMUS Consulting Services, Inc.
-9-
City of Akanzi Beach, Florida
Building Development Process Fees Study -Consultant Report, Ja~7uary 201 U
Revenue Sur lus (Subsi of Providing Building Develo ment Process Services
Revenue from
~~ o
g ry City Data,FY07108 Computed SurplusV Cunrent% LFeeswt~thort
Annual Revenue Annual Cost
(Subsidy)
Recovery
proposed
Discounts
Department of Building
ConsWdion and Renovation $ - $ 3,755,542 $ 3,310,219
Stand Alone Permits $ - $ 4,258,220 $ 3,523,153
SpedaltyPertnlts $ - $ 1,522,709 $ 1,311,362
Depattment of Building Subtotal $ 8,732,237 $ 9,638,470 $ 8,144,734
Department of Planning
Construction and Renovation $ 363,640 $ 297,439
Stand Abne Permits-Support to
Building $ 300,117 $ 241,187
SpeciattyPertnits-Support toBuifding $ 108,486 $ 71,418
DapartmentofPlanningSubtotal S 770,243 $ 810,025
Department of Public Works (Engineering)
Construction and Renovaton -Support
to Building $ 54,682 $ 54,882
Stand Alone Permits-Support to
8uilding $ 42,548 $ 27,718
Specialty Permits-SupponloBuilding $ 27,617 $ 19,334
OepartmeM of Public Works Subtotal $ 124,847 $ 101,732
Fire Department
Building Construc0on and Renovation $ 412,436 $ 282,308
Spertiatty I~sc related to bulkiing $ 68,038 $ 64,481
Stand Atones- Related to Building
Permits $ 1,184,270 $ 992,922
DepartmeMOfFtre-SuMotal $ b87,503 5 1,664,742 $ 1,349,711
ote Fees me $ 10,319,744 $ 12,098,502 S (1,778,582) 85.31% S 10,208,202
Prior Year fees co0ected In FY07l08 $ 2,673,120 $ 2,873,120
Total Fees Collected $ 12,992,860 $ 12,0911,302 $ 898,658 $ 10,208,202
Revenue Sur Itts Sutlsi of Providin Buildin Develo rrtent Process Services
Revenue from
Category City Data, FY07/08 Computed Surptusl Current % L Fees wi~th~
Annual Revenue Annual Cost (Subsidy) Recovery
proposed
Discounts
Deparbment of Planning and Zoning
Planning and Zoning $ 452,023 $ 828,773 5 (374,750) 54.87% $ 727,053
Department of Public Works (Engineering)
Public Vtibrlcs Services (General Fund) $ 650,448 $ 987,671 $ (337,223) 65.86% $ 889,885
Potential New Feea (Genera! Fund) $ _ $ 200,989 $ (200,1389) 0.00% $ 193,290
Subtotal, Publk Works $ 650,448 $ 1,188,660 $ (538,212) 54.72% $ 1,082,975
Fire Department
IWscellaneous tams not related to
building construction $ 60,548 $ 171,638 $ (111,092) 3526% $ 149,425
TOTAL DE1Il10PMQdf PROCESS i$S
(DCCLUDWG PRIOR YlcAR Fi;ES
COLLEC7'®INFY07/08) $ 11,482,757 S 14,263,373 5 2,800,818 80.39% $ 12,165,855
City staff recommend prices that, in some cases, recover less than the full cost of
the services themselves. This is intentional; it avoids having permit prices for
small projects that are disproportionately large in relation to the cost of the
underlying work. However, it is important to remember that the City will still incur
the full costs of these services, and therefore, the impacts of any discounts must
MAXIMUS Consulting Services, Inc.
-10-
Cilh of Miami Beach, Florida
Building Development Process Fees Study - Consu[tmat Report, Jas:uar~~ 2010
be covered from other revenue sources such as reserves, other tax revenues,
etc. This is a City policy decision, not a finding of the cost study.
The above table shows our projection of the impact of the proposed fee structure
whereby fees reflecting the cost of the level of effort with the exception of the
discounts proposed by the City, assuming that demand levels remain the same
as FY 2007/08. Under this proposal, the same level of demand would generate
approximately $12.2 million in revenue as compared to the $11.5 million
generated in FY 2007/08. It is important to note that the revenue projections
required the conversion of permit volumes, etc. from the current fee structure to
the new, radically changed fee structure. Therefore several assumptions had to
be made in the revenue estimation regarding the volumes associated with each
of the new fees in the revenue model, and therefore, the revenues projections
must be viewed as a reasonable estimate only.
The revised fees structure provides for an increase revenues of $2.3 million
annually to the General Fund outside of Building Department revenues,
assuming that demand levels remain the same as FY 2007/08.
This document includes attachments that show the following:
• Attachment 1: Level of effort findings for all fee categories and City staff
discount recommendations in a table covering all departments
• Attachment 2: Hourly rate calculations for each department
• Attachment 3: Financial reconciliations for each department
FUTURE STEPS AND UPDATING FEES
If the goal is to achieve cost recovery of providing fee services, it is crucial to
update and increase fees regularly. As costs increase and other sources of
revenue are limited, maintaining prices at an appropriate level of cost recovery is
essential to the fiscal health of the City.
Under general circumstances, we recommend a full fee study every four or five
years. Fee studies are an involved process and the changes that would result in
an annual study would not be sufficient to justify its cost. There are a few
exceptions to this suggested time frame, when there are significant changes to
the current operation such as:
a) Re-organization of the department
b) Reduction or increase in work force
c) Reduction or increase in operating or capital expenses
d) A desired change in the structure of the current fee schedule
MAXIMUS Consulting Services, Inc.
-11-
Git~7 of Miami Beach, Florida
Building Development Process Fees Study - Consultai:t Report, January 2010
In such circumstances it is likely that, even under the four or five year time frame,
the cost of providing services has changed significantly and a re-evaluation of
fees would be necessary in order to charge based on actual cost.
If the City wishes to update fees on an annual basis, it can still do so without
having to conduct a full fee study. This may be based on the annual increase in
budget cost, the Consumer Price Index, the cost of labor, or other relevant cost
index.
MAXIMUS Consulting Services, Inc.
-12-
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~41NBr .~ THURSDAY; RECEMBER 31, 2009 - .
.~
'~ =- =. _ -
=: :- =
_ ,`(A 1
.~IYDTtCE IS HEREBY groan that second readings,and Public fieath~s wUl be held,by.the Mayor end Cdy Commission pf fhe B of arni •
~Y, JNi -Beach,Florida,-
in tfie Commission.:Chambers, 3rd:•t%or Giy.~#ai(4 ]7110 Conv~Fltion,Ceater-t~iwa; ifdiagii Bea~h,.F-orid?, iiesday,.larruery ~3, X10, 3o ix>flsider
~ ' t'lydinance Amending Chapter 15 ~ Tfie -Miami Beach G#y I~ip:fgrft(ted "Bt>sines,".- BY Iii `y .
~ , Vendoxss" By Amend~ag•Se~am 18=9D1; fFltitled "Oefiriitions" By bcpanding txeographieal•Oefini~ons~i Aress.Rei filed u Rerfioiarreis Ate Xt
V$ndors~ 6y Amending ~eefign 18-909, Eoti~edaArBsf Veniior~Ger~f'u r. ~9~tt•~t #?erfprijers~ndA
Amerid~ngSectiona8-905,Enfitled"Pemt f~juired: i~YJ~endingT#aeProcedu~esT-t~TheFrooessingl~fiAppiiCatioAS;,$y'
iti~plication," Bg Amendmg`Ttre~s Relative To' Permii&; The ~ Of~'ees,-And tc+rdery Preceduras;:
• ;ByA(Flendiog Section 18=906; E,ntitle~ "`Regulations And Prohibitions"By.Amending the Provisions Concemfng Latfery Proxies; Zrine 1_ocations, Expanding
Tt~NumberOfZones7~i~p~ngpetm9Assigotraents~n~!er~aiaAreasDfThe !'~n(tAm Regartllng'ihel~a(niienanBeijt'As~iStlTEndor;
~.Or"Streef'Periormer.~ont:s; ~#1me ~', )mfg ProYSions
~Y ndirtg,Sestion 18.909, Eattitled "Disclaimed Display, And ibrpit~iaa Permit ~i titicate" Tb Correct•A Typ~graphirak:
Error,4nd7o flepuire'lhat Petrnits Be A@d~On The Permittees... , . {
. inqunies~may'be~in~edto9he Gfl_ds~mpGanr~.l.3epartmer]t.at.~DS)673-7~8.5._~ - ' -
a An OxdlnanceAmending Chapter3D,Entitled".(;ode Hnfnrcemerd;"BJrAme~ndfr~g)•IrrtidelflT~ereot,.FFltitled"EnforesmerlL~Prdure;"8gea~it~&echoFl`;
~D-'7~,:Erriitled "Fine,".By)lmenditr9,7?re itiasifiela~ng To The Ml~gation Qf-Rne~~knd'rh~ A~uetiori t#~1.Fne~p DUeToT!attiai •Compfiara~.i•3y `
Amending 3ec~oo 30-76,fntitled~`Rehearings; ltilitigatitln," By Req't4at'Mibga~i r+i~ 8e ~Reguested+lVrthin'Ttatae`l~s.-~rnra'Tiae l~Utlg•t#~ ,
;l~idatiitOf ComptianceFrom A CByfispestorVtyttr~he Clerlc_OtTtleSpeeiai Masker,. ,' _ _ _• _ ._ . ._- -
{ h~iides may be xliieraedYo-the 13IYM~!]ei's Ot~rce {305) 67~-701.p. , . :.
r3's~;p.m... _ _ ,a
Amending'Buitdirig'Develry5mear.1?rooess•Fees: ' .. ~ .. ' . _ -
1. Afi•OF~kia[ice Arm (~pter~]4 0f'[he City Of'Miamt Beach Eobe•$yUeiet-rig l~ivisron i;Secfion ]~4-31. . 7 _ ` . ''` _~ ~"
Thru 438 Rr in 1xs Entrreiy; Aad
Amending•aiylsion2Thereof~ed, ~PermR Fees"; Amending Secfinris'14.61 Through 170 fheriettt; A>tdAmencting~IppendixATfleret®,.Entitled
:"fee 5cheduig'; ~idAmendmerrts P.ruvidirig~A~h~,m Peri~oitAnd lnspec6~n fees,.6ye Febnrary 1,2D1A'FQr~uilding, Plumbing;
Electrical,AbdMechanicalWork,And'€orilfher~uildit~~R~vRies. , - _
ingbiries may be dn~ected-tolhe Building lkepaftmsntat~3g5) 673`76]t7•~ .- -
M ~ •~
2 ion Ordinance Amendmg Chapter 50 Ofi~he Ci{y lit M•ranai: 3eaoh Code ~,,~;ndu-~Seehon 50-°I , End "dh~(~pfion By ~efeience; Short idle; ;
~j!Amend"in9• 60•-2 "Life.3atety Code Adoptiori.l~rRefer~nce;'.By Amend"mg_Section:5q-3, E?r~fet}'~je~rS iine~on;:lraipectir4e,•
Permits",And BY~~.Re~~!4, titled "Fee Schedule" BY Modity_ing Fee S~ctredule For Firs D.epartrnent. _ -
ltiquiries maps be directedre F~*Deptent ~ (305)-673-7]~3. - -
• •~An Ordinance ~ , - - ~' - '•.. -
Ame~rrgihe~CodeOtTheCityl)fMiami.Beach,ByAmen6in~'i~,A~ta3ell;~i~ion„2,Sectum'14~30 6enerall~maafion,"
;ni;c3ion ]p(5J-'fe:.i~fererx"e A'Sspatate Zoning Review Fee;~ssociatedt'the.dg-'Pr1~q~~~, ~~9
Chapter 'i5, itr A~td A Zmtioq Revreiro FeE.Associa~d Wftli The Buiid'urg PrOSesg; Patd=Aiaendirrg Appendix A Thereof To lnrdude'Gharges For Zoning
• 13veview;4ssociated With'fhe ~tfrldmg Pror~ss And To Atljust And iiieVise fees Por Axbrsirt, (}f t.atrd I)evetgpment l;e~u(ations.
lrtquiriesmay he-directed iO the Planrim De - -
9 partmerft at (305)'6'x3=755D.
.. 4.An Ordinance Amendmg.The Code.Of Ttie•Ciiy Of Miami Beach, ByA]r~nding Chapter 98, $trt~ And SideNralks, Aiticlellt"F~ _ '
-- 2*. mit° Section 98-92: °ApPlicafion;~mount afDeposit, tine lit"p~os#tTp AeRfagg Strrlasl~; Perm' Fees;' ~~A~~~swn
" - :~~r9e ~ Plans Review Arrb lnspetd~r; d ByAmending, Section 8&92 ToAdd
"A"'therEto. _ _ ~ ~ Rendergd.8y'The Departrrrent Of Pu51ic Works;. And Amending Appends
' -inquiries may be directed to'~e~blic W Depantrnent ai (305) ~,6~7~. ~' - °
? `1N?'P6RE5'FED PARTIES are tnvited to- appearat iris meeBng, or.be represented by an a9om', arto-express theitvlews in w'r'ing addressed,fo tfie Gdy ~,
{~nimission, c1o the'City Clerk, ]700 Conveption:Genterllrive,lst Fbor, . ' Hail, Miami
iorptrbiic tn. ~` Bed Florida 33139• Copies ofthese ordmances.are available
specdon.durir.~<normallxrsi~tesshoucs:la the ley Gledt's 0#ioe,17'41J Convention Geater~rive, let ftegr. (bty t1a11~and Nliami'8eact~, FJprida
33]~J, This laeeting maybe continued and iirutePsuch circumstance's atlditionaf legal natice.~roaTd not be pnivided. _
r _ - - - ^` - - - . Aotert"E. Percher I;i(y Clerk .
.' _:'` ~ `'- .. LSty4fi~liarti_Beaeli _
P.nnsuant to Section 286.01if5 fla: Stet.; the City herebyadvis~ thepubNc ~.persbd dewappeal atg~ ~ecisirin mad~l3Y the (fit Commission .-
' vvitlar-i~pect.fo any rriattier considered at its me~ng or tts hearing, such person must ensrrre theta ~rerbatim record of-the~pcodeedings is made; which
' indud~ the testimorryand:eyidence upon whichfhe appeal is to be Based.Taus notice does~not~nstiUrte ciDnserrttiythe`t~tp~tthepdIIChp~n
oradmissiora of pthervitise inadmissdrle~rtryrrelavarrt
~. ~ < . -.. - ., . _ ?fie, -ipr does it~iuthorizerttalle[_aR.appea~ sve~Se a~fUp~rretl by'~vv .. - - _
''ti- n3guest this na~eriatin accessible #ormat;sign-langpa9e;rp, ~fon~nn'Dn'•ac~5s;1jO-~ew@nS yNhh•iCi~. Bnd/Dr anyn •.
I . to i'~iew anydncument or participate in any. (uly-sponsored proceedir19, please ~conhect. (805) 60~~I89 (voice), {3D5) 673-72]i3 (TT1`} 5ve days.in
advance to inhia#e your regwest•TTY LSers~nay also calf7]'I (Florida Relay'Service). -