2010-27313 ResoRESOLUTION NO. 2010-27313
_~
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER TO REJECT ALL PROPOSALS RECEIVED PURSUANT TO
REQUEST FOR PROPOSALS (RFP) NO. 56-08/09, FOR PARKING METER
COLLECTION SERVICES FOR THE CITY'S PARKING SYSTEM; FURTHER
AUTHORIZING THE ADMINISTRATION TO EXERCISE THE FIRST RENEWAL
TERM WITH THE EXISTING VENDOR, STANDARD PARKING
CORPORATION, COMMENCING JANUARY 13, 2010, AND TERMINATING
ON JANUARY 12, 2011.
WHEREAS, the City's Parking Department has outsourced parking meter
collections services for over 18 years; and
WHEREAS, on July 12, 2006, via Resolution No. 2006-26256, the Mayor and
Commission awarded Request for Proposals No. 17-05/06, to provide the City's Parking
System with parking meter collection services, to Standard Parking (Standard), as the
successful proposer, for an initial term of three (3) years, with two (2) one year renewal
options, at the City's discretion; and
WHEREAS, Standard is currently providing the services; and
WHEREAS, on June 3, 2009, the City Commission adopted Resolution No.
2009-27101, which authorized the issuance of a new RFP for the aforestated services,
and also approved a month to month extension of the existing agreement with Standard,
up to January 12, 2010; and
WHEREAS, on August 7, 2009, RFP No. 56-08/09 was issued, and notices sent
to over 20 firms, which resulted in the receipt of proposals from Ampco System Parking;
Lanier Parking Solutions; Republic Parking System; and Standard Parking Corporation;
and '
WHEREAS, on November 24, 2009, the City Manager via Letter to Commission
No. 321-2009 appointed an Evaluation Committee (the "Committee"), consisting of the
following individuals
Georgina Echert -Assistant Finance Director;
James Sutter-CMB Internal Auditor;
David Nemitz -MB Resident/Neighborhood Leadership Academy Graduate;
Marvin Silverman-Transportation and Parking Committee/Lincoln Road Marketing;
Christina LaBuzetta-Production Industry Council; and
WHEREAS, due to conflicts, James Sutter and Christina LaBuzetta were replaced
by AI Zamora, Sanitation Director and Lucero Levy, Resident and Member of the Hispanic
Affairs Committee; Scott Needelman, Resident and Member of the G.O. Bond Committee,
was added as a Committee member; and
WHEREAS, the Committee convened on December 16, 2009; was provided with
an overview of the project; information relative to the City's Cone of Silence Ordinance; the
Government in the Sunshine Law; an overview of the proposals by the key personnel of
the firms; participated in a question and answer session with each of the four proposers;
and discussed and evaluated the proposals based on the evaluation criteria in the RFP;
and
WHEREAS, the Committee unanimously ranked Standard (the existing vendor) as
the top-ranked firm, and Lanier Parking Solutions, as the second-ranked firm; and
WHEREAS, following review of the Committee's recommendation, the City
Manager has exercised his own independent due diligence, and hereby recommends that
the Mayor and City Commission reject all proposals; and
WHEREAS, the City Manager's rationale for rejection (as further set forth in the
Commission Memorandum accompanying this Resolution and incorporated by reference
hereto) is that the City would realize a minimum annual savings of $34,200 by continuing
under the existing agreement with Standard (over Standard's proposed rates in its
response to the RFP); and
WHEREAS, accordingly, the City Manager would also recommend that the City
Commission formally exercise the first one (1) year renewal option under Standard's
current agreement, which option would commence on January 13, 2010, and end on
January 12, 2011.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager to reject all
proposals received pursuant to Request for Proposals (RFP) No. 56-08/09, for Parking
Meter Collection Services for the City's Parking System, and further authorize the
Administration to formally exercise the first renewal option under the existing vendor,
Standard Parking Corporation's, current agreement, which option would commence on
January 13, 2010, and end on January 12, 2011.
PASSED and ADOPTED this ~ day of .JghK¢r , 2010.
ATTEST:
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CITY CLERK
MA OR
T:\AG ENDA\2010\January13\Regulart\RejectMeterCollectionReso. doc
APPROVED AS TO
FORM & LANGUAGE
~ FOR EXECUTION
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution To Accept the City Manager's Recommendation To Reject All Proposals Received Pursuant
To Request For Proposals (RFP) No. 56-08/09, For Parking Meter Collection Services For The City's
Parking System; And Authorize The Administration To Exercise The Remainder Of The First Renewal
Term With Standard Parking Corporation, Which Commencing On January 13, 2010 And Terminating On
Janua 12, 2011, Or A Term Acce table To The Ci Mana er and Ci Attorne .
Ke Intended Outcome Su orted:
Improve the City's overall financial health and maintain overall bond rating; Maintain or improve traffic flow
and im rove arkin availabili .
Supporting Data (Surveys, Environmental Scan, etc.): There had been an overall increase of 9.57% in
total vehicle entries in City facilities between 2004 and 2007, thus maintaining the need for services such
as the collection of arkin meters.
Issue•
Shall the Commission Adopt the Resolution?
item summa ntecommenaatrfon:
On June 3, 2009, the City Commission adopted Resolution No. 2009-27101 which authorized the issuance
of a new RFP for parking meter collection services, and also approved a month to month extension of the
existing Agreement with Standard, with said extension commencing on January 13, 2010 and terminating
on January 12, 2011, or a term acceptable to the City Manager and City Attorney.
Upon receipt of the revised scope of services on August 7, 2009, the Procurement Division issued RFP
No. 56-08/09 and notices were sent to over 20 firms, which resulted in the receipt of proposals from
Ampco System Parking; Lanier Parking Solutions; Republic Parking System; and Standard Parking
Corporation.
An Evaluation Committee appointed by the City Manager reviewed; was provided with an overview of the
proposals by the key personnel of the firms; and participated in a question and answer session with each
of the four proposers. The Committee then scored and ranked the proposals. Based on the published
evaluation criteria, the Committee Members unanimously ranked Standard Parking Corporation as the top-
ranked firm, and Lanier Parking Solutions as the second-ranked firm.
Following review of the Evaluation Committee's recommendation and considering the proposal results, the
City Manager has exercised his own independent due diligence, and recommends that the Mayor and Ciry
Commission reject all proposals, and further recommends that the Commission formally exercise the first
one year renewal option under the prior RFP, No. 17-05/06, commencing on January 13, 2010, and
terminating on January 12, 2011, or a term acceptable to the City Manager and City Attorney.
By rejecting the proposals pursuant to the RFP, and renewing the term with Standard Parking, the City will
avoid a cost increase of $34,200 over Standard's proposed rates in its response to the new RFP.
ADOPT THE RESOLUTION
Advisory Board Recommendation:
Source of Amount Account Approved
Funds:
1
$150,000 Parking Operations Fund Account
#480-0462-000325
2
$150,000 Parking Operations Fund Account
#480-0463-000325
OBPI Total $300,000
Financial Im act Summa : N/A
City Clerk's Office Legislative Tracking:
Financial Information:
Gus Lopez, Ext: 6641
Sign-Offs•
T:WGENDA12010Wanuary 13U2e a e~ectParkingMeterCollectionsummary.doc
De artment Dire r Ass' nt Ci Mana er Mana er
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~ MIAMIBEACH
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AG DA ITEM ~~ `~
DATE 1' 13-L~
m MIAMIBEACH
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City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: January 13, 2010
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE
CITY MANAGER TO REJECT ALL PROPOSALS RECEIVED PURSUANT TO
REQUEST FOR PROPOSALS (RFP) N0.56-08/09, FOR PARKING METER
COLLECTION SERVICES FOR THE CITY'S PARKING SYSTEM; FURTHER
AUTHORIZING THE ADMINISTRATION TO EXERCISE THE FIRST RENEWAL
TERM WITH THE EXISTING VENDOR, STANDARD PARKING CORPORATION,
COMMENCING JANUARY 13, 2010, AND TERMINATING ON JANUARY 12,
2011, OR A TERM ACCEPTABLE TO THE CITY MANAGER AND CITY
ATTORNEY.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Not to exceed $300,000 Funding is available from the Parking Operations Fund
Annually Account Numbers 480-0462-000325 and 480-0463-000325.
KEY INTENDED OUTCOME SUPPORTED
Improve the City's overall financial health and maintain overall bond rating; Maintain or
improve traffic flow and improve parking availability.
ANALYSIS
The City's Parking Department has outsourced parking meter collections services for over
18 years. Standard Parking Corporation is the current parking meter collection service
provider and has been in place since 2001. On July 12, 2006, via Resolution No. 2006-
26256, the Mayor and Commission awarded Request for Proposals No.17-05/06, to provide
the City's Parking System with parking meter collection services, to Standard Parking, as the
successful proposer, for an initial term of three (3) years, with two (2) one year renewal
options, at the City's discretion.
The Administration had been negotiating more favorable terms with Standard Parking,
however, it was anticipated that negotiations would not be completed by the expiration date
of the three year term, which expired on July 12, 2009. Therefore, on June 3, 2009, the City
Commission adopted Resolution No. 2009-27101, which authorized the issuance of a new
RFP for parking meter collection services, and also approved a month to month extension of
the existing Agreement with Standard, with the extension commencing on July 13, 2009 and
expiring no later than January 12, 2010.
RFP PROCESS
Upon receipt of the revised scope of services, which included the requirement for all
proposers to purchase new collection vans, on August 7, 2009, the Procurement Division
issued RFP No. 56-08/09 and notices were sent to over 20 firms, which resulted in the
receipt of four (4) proposals on the due date of September 9, 2009, from the following firms:
Ampco System Parking
Lanier Parking Solutions
Republic Parking System
Standard Parking Corporation
On November 24, 2009, the City Manager via Letterto Commission No. 321-2009 appointed
an Evaluation Committee (the "Committee"), consisting of the following individuals:
Georgina Echert Assistant Finance Director
James Sutter CMB Internal Auditor
David Nemitz MB Resident/Neighborhood Leadership Academy Graduate
Marvin Silverman Transportation and Parking Committee/Lincoln Road Marketing
Christina LaBuzetta Production Industry Council
Due to conflicts, James Sutter and Christina LaBuzetta were replaced by AI Zamora,
Sanitation Director and Lucero Levy, Resident and Member of the Hispanic Affairs
Committee. Additionally, Scott Needelman, Resident and Member of the G.O. Bond
Committee, was added as a Committee member.
The Committee convened on December 16, 2009 and was provided with an overview of the
project; information relative to the City's Cone of Silence Ordinance; and the Government in
the Sunshine Law. Marvin Silverman was nominated as chairperson of the Committee.
The Committee was then provided with an overview of the proposals by the key personnel of
the firms, and participated in a question and answer session with each of the four proposers.
Following the proposers' presentations, the Committee was instructed to score and rank
each proposal pursuant to the evaluation criteria established in the RFP, which was as
follows (total possible of 100%):
• Proposer's Experience and Qualifications with Providing Services Requested in the
RFP - 10%
• Quality of Proposed Operational Plan -10%
• Qualifications of Key Personnel and Project team -10%
• Evidence of Financial Stability -10%
• Total Costs Made up of Collection Fee per Single Space Meter and per Muliti-space
Pay Station, Utilizing the Estimated Collections provided in the RFP - 50%
• Past Performance Based on Number and Quality of the Performance Evaluation
Surveys -10%
January 13, 2010 Commission Memo
Reject Parking Meter Collection Memo
The Committee discussed each of the proposals and proceeded to score and rank them as
follows:
Co_,mmittee
Member Standard Parking
Cor oration Lanier Parking
Solutions Republic
Parkin S stem Ampco System
Parkin
Georgina Echert 99.7 1 69.8 (3 86.5 (2 64.3 4
Lucero Levy 98 (1) 72 (2) 50 (3) 49 (4)
Scott Needelman 99 1 73 4 85 2 74 3
David Nemitz 94 1 77 (2) 54 3 53 4
Marvin Silverman 96 1 92 2 86 3 80 4
AI Zamora 89 (1 76 (2) 72 3) 63 (4)
The Committee unanimously ranked Standard Parking Corporation as the top-ranked firm.
Standard Parking is the current provider of parking meter collection services, and has been
since 2001. Standard Parking's proposed fees to the City are the lowest of the four
proposals received, although the proposed fees are $34,200 higher annually than what
Standard currently charges the City.
The Committee further agreed that Lanier Parking Solutions, with the most second-place
votes, was the second-ranked firm. If awarded the contract, Lanier's collection team would
also serve as local ambassadors, providing directions and distributing maps to individuals
requesting information.
CITY MANAGER'S REVIEW
Following review of the Evaluation Committee's recommendation and consideration of the
proposal results, the City Manager has exercised his own independent due diligence, and is
recommending to the Mayor and City Commission that all proposals be rejected and further
recommends that, in lieu of the current month to month agreement with Standard, that the
Commission formally exercise the first one (1) year renewal option under the prior RFP
which option commencing on January 13, 2010, and ending on January 12, 2011, or a term
acceptable to the City Manager and City Attorney.
By rejecting the proposals pursuant to the RFP, and renewing the term with Standard
Parking, the City will avoid a cost increase of $34,200 over Standard's proposed rates in its
response to the new RFP. (Spreadsheet is attached)
CONCLUSION
The Administration recommends that the Mayor and City Commission approve the attached
resolution, accepting the City Manager's recommendation to reject all proposals received
pursuant to Request for Proposals No. 56-08!09 for Parking Meter Collection Services for
the City's Parking System and further authorize the Administration to exercise the remainder
of the first renewal term with the existing vendor, Standard Parking Corporation,
commencing on January 13, 2010, and ending on January 12, 2011, or a term acceptable to
the City Manager and City Attorney.
T: WGENDA\2010Uan 13~Regulart~RejectParkingMeterCollectionMemo.doc
January 13, 2010 Commission Memo
Reject Parking Meter Collection Memo
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