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2010-27324 Reso
2010-27324 RESOLUTION N0. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) N0. 07-09/10, FOR THE DESIGN, BID AND AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE REDESIGN OF THE PAR 3 GOLF COURSE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM OF MCCUMBER GOLF, INC., AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM OF BATES DESIGN GROUP, INC., AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE SECOND-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE AN AGREEMENT WITH THE THIRD-RANKED FIRM OF SIGNATURE DESIGN SERVICES, INC. WHEREAS, on October 8, 1997, the City of Miami Beach issued RFQ No. 79- 96/97 for a golf course architect to prepare conceptual designs, plans and specifications for the upgrade of the Miami Beach, Normandy Shores, and the Par 3 golf courses; and WHEREAS, on October 21, 1997, and pursuant to the RFQ, the City signed an Agreement with the top ranked firm of Arthur Hills and Associates; and WHEREAS, the Miami Beach and Normandy Shores courses were completed as designed, the Par 3 was neither designed, nor built due to a lack of funds; and WHEREAS, on January 5, 2009 and in response to requests from residents of the Bayshore neighborhood, the City contracted with Bruce Howard & Associates to develop several conceptual plans for the Par 3 goff course site; and WHEREAS, on March 31, 2009, the City held a publicly advertised meeting with the community to review three (3) conceptual site plans; and WHEREAS, the Finance and Citywide Projects Committee on June 25, 2009 was presented with three (3) conceptual plans and the item was referred to the Land Use Committee on September 14, 2009; and WHEREAS, the Land Use Committee determined that the full Commission should be provided an opportunity to opine on the three (3) conceptual plans; and WHEREAS, the Mayor and City Commission at its October 14, 2009 meeting, and upon receiving input and recommendations from the residents and the Bayshore Homeowners' Association, authorized the Administration to issue an RFQ for the Design, Bid and Award, and Construction Administration Services for the Redesign of the Par 3 Golf Course; and WHEREAS, on November 2, 2009, sent to over 45 firms, which. resulted in the Forrest and Associates; Bates Design Group, Course Design; Jerry Pate Goff Design, Inc.; Shearon Golf; Signature Design Services, Golf Design, Inc; and RFO No. 07-09/10 was issued and notices receipt of proposals from Arthur Hills/Steve Inc.; Dye Designs, Inc.; Greg Norman Golf McCumber Golf, Inc.; Sanford Golf Design; Inc./Raymond Floyd Design; and Signature WHEREAS, on January 5, 2010, the City Manager via Letter to Commission No. 004-2010 appointed an Evaluation Committee (the "Committee"), consisting of the following individuals: Humberto Cabanas -Capital Projects Coordinator, CIP; Lizette Lopez -Parks and Recreational Facilities Board; Jennifer Massolo -Resident and Leadership Academy Graduate; Walter Miros -Resident and Leadership Academy Graduate; Alberto Pozzi -General Manager, Professional Course Management; Kevin Smith -Parks and Recreation Director; Silvia Winitrky - ResidenUCo-President Bayshore HOA; and WHEREAS, the Committee convened on January 19, 2010; was provided with an overview of the project; information relative to the City's Cone of Silence Ordinance; the Government in the Sunshine Law; an overview of the proposals by the key personnel of the firms; participated in a question and answer session with nine of the ten proposers; and discussed and evaluated the proposals based on the evaluation criteria as outlined in the RFO; and WHEREAS, the Committee unanimously ranked McCumber Golf, Inc. as the top- ranked firm, Bates Design Group, Inc. as the second-ranked firm, and Signature Design Services, Inc. as the third-ranked firm; and WHEREAS, the City Manager concurs with the Committee's recommendation. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby accept the recommendation of the City Manager pertaining to the ranking of proposals pursuant to Request for Qualifications (RFO) No. 07-09/10, for Design, Bid and Award, and Construction Administration Services, for the redesign of the Par 3 Golf Course; authorize the Administration to enter into negotiations with the top- ranked firm of McCumber Golf, Inc., and should the Administration not be able to negotiate with the top-ranked firm, authorize the Administration to negotiate with the second-ranked firm, Bates Design Group, Inc., and should the Administration not be able to negotiate with the second-ranked firm, authorize the Administration to negotiate with the third-ranked firm, Signature Design Services, Inc. PASSED and ADOPTED this 3 day of Feb~ka • y , 2010. ATTEST: CITY CLERK MAY T:WGENDA\2010\February 3\Consent\Par3Reso.doc APPROVED AS TO FORM & LANGUAGE & FOR ELUTION 121 )P omey ~, at Condensed Title: A Resolutan Accepting The City Manager's Recommendatan Pertaining To The Ranking Of Firms Pursuant to Request For Qualifications (RFQ) No. 07-09/10 For Design, Bid And Award, And Constructbn Administration Services, For The Redesign Of The Par 3 Golf Course, And Authorizing The Administratbn To Enter Into N otiations. COMMISSION ITEM SUMMARY Supporting Data (Surveys, Environmental Scan, etc.): The 2009 Community satisfaction survey indicates that 79% of Middle Beach residents rate recreational programs and facilities as excellentorgood. The 2009 community satisfaction survey indicates that when thinking about recreation in the City of Miami Beach, 46% of "Mki Beach Islands' respondents feel the "8 years of age and under" demographic should benefit most from limited resources. Commissar Item Summary/Recommendation: On October 8, 1997, the City of Miami Beach issued RFQ No. 79-96/97 for a golf course Architect to prepare conceptual designs, plans and specificatans for the upgrade of the Miami Beach, Normandy Shores, and the Par 3 golf courses. On October 21, 1997, the City signed an Agreement pursuant to said RFQ. While the Miami Beach and Normandy Shores courses were designed and built, the Par3was never designed due to lack of funds. Upon receiving input and recommendations from the residents and the Bayshore Homeowners' Association (BHA), the Mayor and City Commission at its October 14, 2009 meeting, authorized the Administrator to issue an RFO for the Design, Bid and Award, and Constructan Administration Services, forthe Redesign of the Par 3 Golf Course. RFQ No.07-09/10 was issued and sent to over 45 firms. Proposals were received from: Arthur Hills/Steve Forrest and Associates; Bates Design Group, Inc.; Dye Designs, Inc.; Greg Norman Golf Course Design; Jerry Pate Golf Design, Inc.; McCumber Golf, Inc.; Sanford Golf Design; Shearon Golf; Signature Design Services, Inc./Raymond Floyd Desgn; and Signature Golf Design, Inc. An Evaluation Committee appointed bythe City Manager reviewed, interviewed key personnel, scored and ranked the proposals based on the published evaluation criteria. Based on the scoring and ranking, a motan was made and passed bythe Committee that McCumberGolf Design, Inc. was thetop-renked fine, Bates Golf Design was the second-ranked firm, and Signature Desgn Services, Inc. was the third-ranked firm. the N/A Financial Information: Source of Amount. Account...... Funds: ~ OBPI Total Financial Impact Summary: No funds bein a ended at this time. ext 8641 Sign-O~fs: T:WGEND 101FebruarydlConsentlPar3Summary. oc rtment Director Assistant C Man er G Man er GL OC JG PDW JMG vv ~~~ G ~~~ AGEAIDA 1TEAA G71 © GATE Z. m MIAMIBEACH City of Miami Beaah, 1700 Convention Confer Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM ro: Mayor Matti Herrera Bower and Members of the Cjty Commission FROM: Jorge M. Gonzalez, City Manager DAre: February 3, 2010 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 07- 09/10, FOR THE DESIGN, BID AND AWARD AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE REDESIGN OF THE PAR 3 GOLF COURSE; AUTHORIZING THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP-RANKED FIRM OF MCCUMBER GOLF, INC.; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE TOP-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND-RANKED FIRM OF BATES DESIGN GROUP, INC.; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE SECOND-RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE AN AGREEMENT WITH THE THIRD-RANKED FIRM OF SIGNATURE DESIGN SERVICES, INC. ADMINISTRATION RECOMMENDATION Adopt the Resolution. KEY INTENDED OUTCOMES SUPPORTED Ensure well-designed quality capital projects BACKGROUND On October 8, 1997, the City of Miami Beach issued RFQ number 79-96/97 for a golf course Architect to prepare conceptual designs, plans and specifications for the upgrade of the Miami Beach, Normandy Shores, and the Par 3 golf courses. On October 21, 1997, the City signed an Agreement with the top ranked firm of Arthur Hills and Associates, pursuant to said RFQ. While the Miami Beach and Normandy Shores courses were designed and built, the Par 3 was never designed due to lack of funds. On January 5, 2009, due to the time that had elapsed and in response to requests from residents of the Bayshore neighborhood, the City contracted Bruce Howard & Associates to develop several conceptual plans for the Par 3 golf course site. On March 31, 2009, the City held a publicly advertised meeting with the community at Miami Beach Senior High School. The following conceptual site plans were presented: • Refurbished Nine-Hole Par 3 Golf Course • Local Park • Hybrid Six-Hole Par 3 Golf Course /Local Park Commission Memorandum February 3, 2010 RFQ No.07-08/108-Redesign of Par 3 Golf Course Page 2 of 5 While each of the plans was conceptual, certain elements were shown in all the plans based upon community and staff input. Among these are a lake that would serve drainage, irrigation, and fill functions; two to five tennis courts; public restrooms; a jogging trail around the perimeter of the site; and a tot lot near the Scott Rakow Youth Center. The golf course plans also have options for artificial turf and real turf. The refurbished Par 3 option would retain a full nine-hole golf course as it exists today. Nine golf holes require most of the space now occupied by the Par 3. Therefore, there is only a small space available for a passive feature like a grove of flowering /fruit trees and tennis courts. This option was favored by the community at the March 31' meeting. The Park option would be designed for the local neighborhood with educational and interactive features. Possible elements could include picnic and pavilion areas, an area for fruit and flowering trees, a soccer field, open space and tennis courts. The Hybrid option would retain asix-hole golf course and also provide some areas that could be used for passive and active park activities. The same picnic and pavilion areas, fruit and flowering trees, tot lot, tennis courts, and open space elements available in the previously mentioned park option would be available in this option. The conceptual plans were presented to the Finance and Citywide Projects Committee on June 25, 2009 and the item was referred to the Land Use Committee on September 14, 2009. During the Land Use Committee meeting, direction was provided to the Administration to prepare a commission item for the issuance of a Request for Qualifications (RFQ) for the design, permitting, bid/award and construction administration services. It was discussed at the Land Use Committee that the full Commission should be provided an opportunityto opine on the three (3) options presented by BHA to determine at the Commission meeting the which direction that the project should proceed under. Upon receiving input and recommendations from the residents and the Bayshore Homeowners' Association (BHA), the Mayor and City Commission at its October 14, 2009 meeting, authorized the Administration to issue an RFO for the Design, Bid and Award, and Construction Administration Services, for the Redesign of the Par 3 Golf Course. Upon receipt of the revised scope of services and the final approval from the CIP Office, on November 2, 2009, the Procurement Division issued RFO No. 07-09/10, and notices were sent to over 45 firms, which resulted in the receipt of 10 proposals on the due date of December 3, 2009, from the following firms: • Arthur Hills/Steve Forrest and Associates • Bates Design Group, Inc. • Dye Designs, Inc. • Greg Norman Golf Course Design • Jerry Pate Golf Design, Inc. • McCumber Golf, Inc. • Sanford Golf Design • Shearon Golf • Signature Design Services, Inc./Raymond Floyd Design • Signature Golf Design, Inc. Commission Memorandum February 3, 2010 RFQ No.07-0g/109-Redesign of Par 3 Golf Course Page 3 of 5 On January 5, 2010, the City Manager via Letter to Commission No. 004-2010 appointed an Evaluation Committee (the "Committee"), consisting of the following individuals: Humberto Cabanas Capital Projects Coordinator, CIP Lizette Lopez Parks and Recreational Facilities Board Jennifer Massolo Resident and Leadership Academy Graduate Walter Miros Resident and Leadership Academy Graduate Alberto Pozzi General Manager, Professional Course Management Kevin Smith Parks and Recreation Director Silvia Winitrky ResidentlCo-President Bayshore HOA The Committee convened on January 19, 2010, and was provided with an overview of the project, information relative to the Citys Cone of Silence Ordinance and the Government in the Sunshine Law. Lizzette Lopez was unable to attend the meeting due to a late arising conflict. Jennifer Massolo was nominated as chairperson of the Committee. The Committee was then provided with an overview of the proposals by the key personnel of the nine of the ten firms that submitted proposals, and participated in a question and answer session with the nine proposers. Shearon Design did not accept the invitation to meet with the Committee, and therefore did not attend the meeting. Following the proposers' presentations, the Committee was instructed to score and rank each proposal pursuant to the evaluation criteria established in the RFO, which was as follows (total possible of 100 points): • The experience, qualifications and portfolio of the Principal Firm (20 points). • The experience, qualifications and portfolio of the Project Manager, as well as his/her familiarity with this project and a thorough understanding of the methodology and design approach to be used in this assignment (20 points). • The experience and qualifications of the professional personnel assigned to the Project Team as well as their familiarity with this project and a thorough understanding of the methodology and design approach to be used in this assignment (20 points). • Risk Assessment Plan that reflects a clear understanding of project objectives, a thorough review of existing conditions, design documents; familiarity with the project site; a thorough understanding of all permitting and regulatory requirements and impacts; and other considerations that may impact the design and construction of the proposed improvements (10 points). • Willingness to meet time and budget requirements as demonstrated by past performance, methodology and approach (5 points). • Certified minority business enterprise participation (5 points). Either the Prime Consultant or the sub-Consultant team may qualify for proof of certification for minority business enterprise participation. Accepted minority business enterprise certifications include the Small Business Administration (SBA), State of Florida, or Miami-Dade County. Commission Memorandum February 3, 2010 RFQ No.07-08/109-Redesign of Par 3 Golf Course Page 4 of 5 • Location (5 points). • Recent, current, and projected workloads of the firms (5 points). • The volume of work previously awarded to each firm by the City ,with the object of effecting an equitable distribution of contracts among qualified firms, provided such distribution does not violate the principle of selection of the most highly qualified firm (5 points). • Past performance based on quality of the Performance Evaluation Surveys and the Administration's due dilligence on reference checks on clients of the Firm(s) (5 points). The Committee discussed the proposals and proceeded to score the firms as follows: Humberto Jennifer Walter Alberto Kevin Silvia Ranking Cabanas Massolo Miros Pozzi Smith Winilzky Total McCumber Golf, 91 (2) 92 (1) 87 (4) 71 (8) 86 (1) 94 (2) 16 Inc. Bates Design 92 (1) 89.9 (2) 90 (1) 79 (2) 75 (8) 85 (5) 17 Grou ,Inc. Signature Desgn Services, Inc. 86 (4) 91 (3) 82 (5) 75(3) 81 (4) 95 (1) 20 Ra and Flo Arthur Hills Steve Forrest 89 3 85 4 78 6 74 4 85 2 83 6 25 Jerry Pate Golf Desi n, Inc. 72 7 87 5 88 3 68 8 79 5 92 3 31 Sanford Golf 85 (5) 81 (8) 76 (7) 80 (1) 84 (3) 57 (9) 31 Des' n Greg Norman Golf Course 73 (8) 66 (8) 89 (2) 71 (5) 74 (7) 90 (4) 32 Desi n Signature Golf Des' n, Inc. 70 8 82 7 70 8 70 7 63 8 68 7 45 Dye Designs, Inc. 67 (9) 55 (9) 65 (9) 58 (9) 55 (9) 60 (8) 53 Shearon Golf 45 10 43 10 51 10 40 10 52 10 45 10 BO Based on the scoring and ranking, a motion was made and passed by the Committee that McCumber Golf Design, Inc. was the top-ranked firm, Bates Golf Design was the second- ranked firm, and Signature Design Services, Inc. was the third-ranked firm. McCumber Golf has over 30 years experience in the design and construction ofgolf courses, with an understanding of how they function in a larger community. Commission Memorandum February 3, 2010 RFQ No.07-0g/10g--Redesign ofPar 3 Golf Course Page 5 of 5 Founded in 1971 as a landscape design and golf consultant firm, McCumber Golf grew into golf course architecture and construction. Headquartered in Jacksonville, Florida, McCumber Golf is the parent company for three operating divisions. These include Mark McCumber & Associates, a golf course architectural firm headed by PGA Tour Professional Mark McCumber; McCumber Construction, which specializes in constructing McCumber designed courses; and McCumber Golf Facility Management, a golf course management and operations consulting division of the company. McCumber Golf has designed, renovated and constructed more than 70 courses to date, including private country club courses, resort courses, real estate development courses, public courses, executive courses and remodeled courses and renovation projects including the highly acclaimed course, The Brickyard at Riverside, in Macon Georgia. Additionally, McCumber Golf has become internationally active including designing courses in Japan, Korea, China, Costa Rica and Canada. Following the interview with McCumber Golf, Committee members cited how enthusiastic and engaged the firm is about the Citys project, and the passion the principals have for the sport, particularly growing up across the street from, and maintaining, a public course. Bates Golf Design Group was established in 1988 and is based in Palm Beach Gardens, Florida. The firm specializes in master planning, design and renovation ofgolf courses. Their team has successfully undertaken the design and development of golf properties in the Americas, Canada, the Caribbean, Europe, Africa and Asia. Bates Golf Design Group has won several major awards and recognitions for their golf course designs and construction. The firm has undertaken a number of similar projects over the past five years relative to the Cites requirements. Raymond Floyd Design has an exclusive relationship with Signature Design Services, Inc., and its principal, Harry Bowers, and they have been working together for over 18 years. They have designed and renovated several award winning golf courses in the United States and worldwide. In the past five years they have jointly renovated more than 12 golf courses providing design and project management experience. Their team recently completed the design, construction and grow-in of the Palm Beach Par 3 course CONCLUSION The Administration recommends that the Mayor and City Commission approve the attached resolution, which recommends the acceptance of the ranking of firms and authorizes the Administration to enter into negotiations with the top-ranked firm of McCumberGotf, Inc., and if the Administration is unable to negotiate an agreement with the top-ranked firm, authorize the Administration to negotiate with the second-ranked firm of Bates Golf Design Group, Inc., and if the Administration is unable to negotiate an agreement with the second-ranked firm, authorize the Administration to negotiate with the third-ranked firm of Signature Design Services, Inc. T:WGENDA\20101February 3\ConsenllPefdMemo.doc