2010-27358 ResoRESOLUTION NO. 2010-27358
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND OFFICIALLY
ADOPTING THE BASIS OF DESIGN REPORT (BODR), WHICH FINAL
BODR, IF APPROVED, SHALL ALSO BE THE APPROVED LINCOLN
PARK (PARK) PROJECT CONCEPT PLAN; WITH FUNDING
PROVIDED FROM THE PREVIOUSLYAPPROPRIATED CITYCENTER
RDA FUNDS; AND FURTHERAPPROVING THE PRELIMINARY PARK
PROJECT BUDGET, IN THE AMOUNT OF $13,085,000.
WHEREAS, on January 5, 2004, the City of Miami Beach (City) and the New World
Symphony (NWS} entered into a Lease and Development Agreement, providing for the
development of the NWS' Campus Expansion Project (Campus Expansion), on the 17"'
Street surface lot between Drexel and Pennsylvania Avenues; and
WHEREAS, world-renowned architect, Frank Gehry, was engaged to design the
Project, which will include astate-of-the-art building incorporating educational, performance
and intemet broadcasting facilities, and a 550-space municipal parking garage with ground
floor retail space (Garage); and
WHEREAS, the Project will be complimented by a public park to be located on the
surface lot between Drexel and Washington Avenues (the Park Project), as well as certain
other land and streetscape improvements surrounding the entire Project site; and
WHEREAS, on February 20, 2007, the City and NWS executed the First Addendum
to the Development Agreement, addressing the respective parties' scope and
responsibilities pertaining to the design and construction of the Garage, the Park Project,
and the additional street and landscaping improvements; and
WHEREAS, on April 22, 2009, the City Commission approved, on second and
final reading, a Second Addendum to the Development Agreement, dated January 5, 2004,
providing for approval of the Final Garage Budget, in the amount of $17,085,000, and
amending the Design-to Park Project Budget from $14,960,000, to $13,085,000; and
WHEREAS, on June 1, 2009, subsequent to a decision by Gehry Partners not to
serve as the Architectural Consultant for the Park Project, NWS, through its Development
Manager Hines Limited Partnership (NWS/Nines), embarked on an RFQ process to identify
a new design professional for the Park Project; and
WHEREAS, on July 15, 2009, the City Commission approved NWS/Nines'
recommendation to select the top-ranked firm of West 8 New York, (West 8) a world-
renowned landscape architectural firm based in Rotterdam, the Netherlands; and
WHEREAS, West 8 was engaged by NWS/Nines to manage the development,
design and construction of the Park Project as an aesthetically integrated part of the
Campus Expansion, and to create ahigh-end urban park for the City; and
WHEREAS, West 8's contract with NWS provides for architectural and
engineering fees of $1.2 Million, and adesign-to construction budget of $10 Million, which
conforms to the Preliminary Park Budget referenced in the Second Addendum; and
WHEREAS, West 8 followed a modified Basis of Design process in developing
its plans for the Park Project; and
WHEREAS, the Finance and Citywide Projects Committee recommended approval
of the Basis of Design Report (BODR) for the Park Project at its February 18, 2010
meeting; and
WHEREAS, in approving the BODR, the City Commission is approving the Park
Project Concept Plan (as defined in the Development Agreement); and
WHEREAS, the Development Agreement further requires that, concurrent with its
approval of the Park Project Concept Plan, the City Commission shall also approve the
Preliminary Park Project Budget (in the amount of $13,085,000).
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
approve and officially adopt the Basis of Design Report (BODR) which final BODR, if
approved, shall also be the approved Lincoln Park (Park) Project Concept Plan; and further
approving the Preliminary Park Project Budget, in the amount of $13,085,000.
PASSED and ADOPTED this /012 day of ~G~c~ , 2010.
ATTEST:
~vl~l ~ A.t G~
CITY CLERK M OR
T:WGENDA12010\March 10\Regular\Lincoln Park BODRreso.doc
APPROVED AS TO
FORM & LANGUAGE
~k FOR EXECUTION
ity Attome~ Dats
~~,.
Condensed Title:
COMMISSION ITEM SUMMARY
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, Approving and Officially Adopting
the Basis of Design Report (BODR), which final BODR, if approved, shall also be the approved Lincoln Park (Park)
Project Conept Plan; with funding provided from the previously appropriated City Center RDA Funds; Further
approving the preliminary Park Project Bu_dget,_ in the amount of $13,085,000.
Ke Intended Outcome Su orted:
Ensure well-designed, quality capital projects.
Supporting Data (Surveys, Environmental Scan, etc.):
The 2009 Community Satisfaction Survey indicated that 59.2% of all respondents reported too few "Museums",
"Family friendly activities", (53.6%), and "Cultural activities", (40.3%). Although improved from prior years; arts and
culture was one of the services identified that the ci should strive not to reduce.
Issue:
Shall the Ci Commission ado t the Resolution?
Item Summa /Recommendation:
On June 1, 2009, subsequent to a decision by Gehry Partners not to serve as the Architectural Consultant for the
Park component, NWS, through its Development Manager Hines Limited Partnership (NWS/Nines), embarked on an
RFO process to identify a new design professional for the Park. On July 15, 2009, the City Commission approved
City Manager Administration recommendation to select the top-ranked firm of West 8 New York, ("West 8" or "the
Architect"), aworld-renowned landscape architectural firm based in Rotterdam, the Netherlands.
West 8 was engaged by NWS/Nines to manage the development, design and construction of the Park as an
aesthetically integrated part of the Campus Expansion, and to create ahigh-end urban park for the City. The
approximately 2.5 acre Project area, currently referred to as Lincoln Park, is bounded by Washington Avenue to the
east, Drexel Avenue on the west, Lincoln Lane North on the south and 17th Street on the north.
The Architect's contract with NWS, provides for architectural and engineering fees of $1.2 Million and adesign-to
construction budget of $10 Million, which conforms to the revised preliminary Park Budget approved by the City
Commission at its meeting on April 22, 2009.
Over the course ofthe past six months, has followed a modified Basis of Design process, conducting two publicly-
noticed community meetings which generated significant public interest and participation . The planning process
also involved extensive input from and coordination with Gehry Partners, NWS and the City. Guidance and
consultation was also provided by the principles ofChicago-based U.S. Equities, which developed Millennium Parkin
Chicago as well as the President of Fairchild Tropical Gardens.
Given the challenge of the Park's limited size, the Architect was tasked with developing a plan that would not only
compliment Gehry's design in the Campus Expansion, but also address the varying uses envisioned forthe park, as
well as respond to a totally unique and highly sophisticated audio and projection system to work in concert with a
projection wall located on the facade of the NWS building. The attached BODR summarizesthe setof principals and
fundamental design concepts ofthe Park Project as well as defines the estimated cost of implementation, within the
range of the established Park Budget
It is recommended that the City Commission approve the BODR as proposed and further authorizing NWS/Hinesto
direct West 8 to ursue com letion ofthe construction documents.
Adviso Board Recommendation:
FCWPC on 2/18/10
Financial Information:
Source of Amount Account Approved
Funds: 1 $13,085,000 City Center RDA Funds
OBPI Total $13,085,000
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Kent O. Bonde #6363
Sign-Offs:
Redevelopment
Coordinator Assistant City Manager City Manager
KOB JGG JMG .
T:ViGENDA12010\March 10\Regular\Lincoln Park Summary.doc
J <_,
Agenda Item ~~ F
Date 3-lo-(c~
Im MIAMIBEACH
City of Miami Bsaeh, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the Miami Beach City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: March 10, 2010
SUBJECT: A RESOLUTION OF THE MAYOR D CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND OFFICIALLY ADOPTING THE
BASIS OF DESIGN REPORT (BODR), WHICH FINAL BODR, IF APPROVED,
SHALL ALSO BE THE APPROVED LINCOLN PARK (PARK) PROJECT
CONCEPT PLAN; WITH FUNDING PROVIDED FROM THE PREVIOUSLY
APPROPRIATED CITY CENTER RDA FUNDS; FURTHER APPROVING THE
PRELIMINARY PARK PROJECT BUDGET, IN THE AMOUNT OF $13,085,000.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution
FUNDING
Pursuant to the City's Capital Plan, the total budget for Lincoln Park Project is $13,085,000,
of which $1,990,000 was appropriated in FY 2007/08 to initiate design of the Park Project.
The balance of the funding for the Park component, in the amount of $11,095,000, was
appropriated as part of the FY 2009/10 Capital Budget, funded from City Center
Redevelopment Agency TIF.
BACKGROUND
On January 5, 2004, the City and the New World Symphony (NWS) entered into a Lease
and Development Agreement, providing for the development of the NWS' Campus
Expansion Project (Campus Expansion), on the 17t" Street surface lot between Drexel and
Pennsylvania Avenues. World-renowned Architect, Frank Gehrywas engaged to design the
Project, which will include astate-of-the-art building incorporating educational, performance
and intemet broadcasting facilities, and a 550-space municipal parking garage with ground
floor retail space (the Garage). The Project will be complimented by a public park to be
located on the surface lot between Drexel and Washington Avenues (the Park Project), as
well as certain other land and streetscape improvements surrounding the entire Project site.
On February 20, 2007, the City and NWS executed the First Addendum to the Development
Agreement, addressing the respective parties' scope and responsibilities pertaining to the
design and construction of the Garage, the Park Project, and the additional street and
landscaping improvements.
The Campus Expansion began with an official ground-breaking ceremony on January 24,
2008, and continues to move forward, with an anticipated completion date inmid-2010. The
Garage broke ground in September, 2009, and was officially topped-off on December 30,
2009, with the completion of the pre-cast structure. Its full completion is expected to coincide
with the opening of the Campus Expansion.
On April 22, 2009, the City Commission approved, on second and final reading, a Second
Addendum to the Development Agreement, dated January 5, 2004, providing for approval of
the Final Garage Budget, in the amount of $17,085,000, and amending the Design-to Park
Project Budget from $14,960,000 to $13,085,000.
Miami Beach City Commission Memorandum
Lincoln Park Basis of Design Report
March 10, 2010
Page 2 of 4
On June 1, 2009, subsequent to a decision by Gehry Partners not to serve as the
Architectural Consultant for the Park component, NWS, through its Development Manager
Hines Limited Partnership (NWS/Hines), embarked on an RFQ process to identify a new
design professional for the Park Project. On July 15, 2009, the City Commission approved
City Manager/Administration recommendation to select the top-ranked firm of West 8 New
York, ("West 8" or "the Architect"), aworld-renowned landscape architectural firm based in
Rotterdam, the Netherlands.
Park Project Description
West 8 was engaged by NWS/Hines to manage the development, design and construction
of the Park Project as an aesthetically integrated part of the Campus Expansion, and to
create ahigh-end urban park for the City. The approximately 2.5 acre Park Project area,
currently referred to as Lincoln Park, is bounded by Washington Avenue to the east, Drexel
Avenue on the west, Lincoln Lane North on the south, and 17'" Street on the north.
West 8's contract with NWS, provides for architectural and engineering fees of $1.2 million,
and adesign-to construction budget of $10 Million, which conforms to the preliminary Park
Budget in the Second Addendum, and as shown below:
Total Architectural/En ineerin Cost $1,500,000
Total Construction Cost $10,057,000
Total Tax/Insurance Cost $300,000
Total Owner Ex enses $0
Total General/Admin Costs $578,000
Total Contin enc Cost $650,000
Total Project Cost $13,085,000
In order to maximize public outreach and participation, West 8 followed a modified Basis of
Design process in developing its plans for the Park Project, which included the following
steps:
- Design kick-off meeting;
- Programming meeting;
- Developing design options;
- Refining of design options;
- Preliminary pricing and costing verification;
-Visioning session;
- Community Design Workshop (CDW);
-City Manager approval the Preliminary Plans and Specifications; and
- Preparation of a Basis of Design Report (BODR) /Park Project Concept Plan.
Over the course of the past six (6) months, West 8 has conducted two publicly-noticed
community meetings, in the form of a programming charette on August 24, 2009, and a
community design workshop on January 21, 2010, the latter of which generated significant
interest and participation, with almost 90 people in attendance. The planning process also
involved extensive input from and coordination with Gehry Partners, NWS, and the City.
Guidance and consultation was also provided by the principals of Chicago-based U.S.
Equities, which developed Millennium Parkin Chicago, as well as the President of Fairchild
Tropical Gardens.
Miami Beach City Commission Memorandum
Lincoln Park Basis of Design Report
March 10, 2010
Page 3 of 4
Given the challenge of the Park's limited size, West 8 was tasked with developing a plan that
would not only compliment Gehry's design for the Campus Expansion, but also address the
varying uses envisioned for the park, as well as respond to a totally unique and highly
sophisticated audio and projection system to work in concert with a projection wall located
on the fagade of the NWS building. To this end, West 8's scope has taken into account the
following programmatic elements:
• Accommodation for special events with a capacity for up to 1,000 people;
• Projection equipment and housing structure to project images on NWS building;
• Distributed sound system to provide high quality sound experience;
• Architectural shade elements;
• Interactive design elements;
• Seating areas/benches;
• Footpaths;
• Bicycle racks;
• Sustainable landscaping;
• Lighting;
• Area for concession/temporary services;
• Accommodation for small events;
• Security;
• Art in Public Places
• Water feature;
• Restroom facility; and
• Coordinated streetscape with Campus Expansion.
It should be noted that as the design of the Park Project progressed, it became increasingly
evident that in order to enhance pedestrian flow between the Park and the Campus
Expansion, as well as to maintain a clear sightline between the Park and the projection wall
on the NWS (Campus Expansion) building, Drexel Avenue between Lincoln Lane and 17tH
Street needed to be closed to vehicular traffic. The original Master Plan, at the time the
Development Agreement was executed, provided for this section of Drexel to be open to
traffic, and to only be closed on special occasions.
On October 14, 2009, the City Commission authorized the Administration to proceed with a
traffic study to determine how the closure of Drexel Avenue would impact the area, as well
as to solicit community input from surrounding neighborhoods regarding the proposed street
closure. While the study recommended in favor of closing Drexel, there was significant
public opposition regarding the proposed closure, including finro resolutions that were
adopted by the Flamingo Homeowners Association and the Transportation and Parking
Committee, respectively.
On January 13, 2010, the City Commission recommended in favor of closing the street,
conditioned upon further analysis to determine ways of alleviating traffic in the area, and on
16~' Street in particular.
The attached draft Basis of Design Report (BODR) /Park Project Concept Plan summarizes
the set of principals and fundamental design concepts of the Park Project, as well as defines
the estimated cost of implementation. As part of this review by the City Commission, the
Preliminary Park Project Budget must also be approved along with the acceptance of the
BODR /Park Project Concept Plan.
Miami Beach City Commission Memorandum
Lincoln Park Basis of Design Report
March 10, 2010
Page 4 of 4
The BODR /Park Project Concept Plan was presented to the Finance and Citywide Projects
Committee (FCWPC or Committee) on February 18, 2010. The Committee recommended
having the BODR presented to the full Commission. The Committee also requested that a
preliminary maintenance cost estimate be prepared in order to evaluate the future cost of
maintaining the Park once completed.
Next Steps
- City Manager's review of Preliminary Plans and Specifications
- Design Review Board approval of the Park Project
- Preparation of the Final Plans and Specs (for construction of the Park Project)
- City Manger's review of Final Plans and Specs
- Submittal of the Final Park Project Budget by NWS to City Manager
- City Commission review and approval of the Final Park Project Budget
- Following Commission approval of Final Park Project Budget, NWS
enters/executes GMP contract for construction of Park Project
Subject to the approval of the BODR by the City Commission on March 10, 2010,
NWS/Hines schedule anticipates obtaining Design Review Board approval on April 6, and
having final plans and specifications, together with the Final Park Project Budget for
approval by City Commission, by no later than July, 2010.
Conclusion
It is recommended that the City Commission approve the BODR /Park Project Concept Plan
and the Preliminary Park Project Budget, in the amount of $13,085,000.
Attachment
JMG:JGG:KOB
T:WGENDA\2010Vufarch 10\Regular\Lincoln Park BODR Comm Memo Final.docx