2010-27361 ResoRESOLUTION NO. 2010-27361
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 3 (AS
A GUARANTEED MAXIMUM PRICE (GMP) ADJUSTMENT) TO THE
AGREEMENT FOR PRE-CONSTRUCTION SERVICES, DATED
DECEMBER 6, 2006, BETWEEN THE CITY AND KVC
CONSTRUCTORS, INC., FOR CONSTRUCTION MANAGEMENT AT
RISK SERVICES FOR THE RENOVATION OF THE SCOTT RAKOW
YOUTH CENTER PHASE II PROJECT; SAID AMENDMENT, IN THE
TOTAL NOT-TO-EXCEED AMOUNT OF $555,709, TO INCLUDE THE
REMOVAL AND REPLACEMENT OF THE ROOF, INSTALLATION OF A
REFLECTIVE COATING ON THE ICE RINK PORTION OF THE ROOF, IN
THE AMOUNT OF $297,774 WITH PREVIOUSLY APPROPRIATED
FUNDING FROM THE FISCAL YEAR 2009/2010 CAPITAL RENEWAL
AND REPLACEMENT BUDGET, ACCOUNT NO. 125-6856-000676, AND
THE REPLACEMENT OF THE SIX (6) LANE BOWLING ALLEY, IN THE
AMOUNT OF $257,935, WITH PREVIOUSLY APPROPRIATED FUNDING
FROM THE PAY AS YOU GO FUND, ACCOUNT NO. 302-2513-000674,
FOR EQUIPMENT, APPROPRIATED IN THE FISCAL YEAR 2007/2008
CAPITAL BUDGET.
WHEREAS, on December 6, 2006, the Mayor and City Commission approved Resolution
No. 2006-26415, authorizing the execution of an Agreement between the City and Brown and
Brown Architects, Inc. for professional architecture and engineering services for the renovation
of the Scott Rakow Youth Center (the SRYC Project); and
WHEREAS, on December 6, 2006, the Mayor and City Commission approved Resolution
No. 2006-26416, authorizing the Mayor and City Clerk to execute aPre-Construction Services
Agreement with KVC Constructors, Inc (KVC) for the SRYC Project, pursuant to Request For
Qualifications No. 27-05/06 (the KVC Agreement); and
WHEREAS, the KVC Agreement, provides for the City to issue construction service
amendments once the design is complete and a negotiated Guaranteed Maximum Price (GMP)
is accepted and approved by the City; and
WHEREAS, on October 17, 2007, the Mayor and the City Commission approved Resolution
No. 2007-26668, approving and authorizing the Mayor and the City Clerk to execute GMP
Amendment No.1 to the KVC Agreement, for the pool filtration system replacement, in the
amount of $227,000; and
WHEREAS, on April 22, 2009, the Mayor and the City Commission approved Resolution No.
2009-27057, approving GMP Amendment No.2 to the KVC Agreement, for the Phase II
addition, remodeling and renovation improvements to the SRYC, in the amount of $4,565,666,
plus a contingency of $228,283; and
WHEREAS, the Administration has now negotiated GMP Amendment No.3 to the KVC
Agreement (as a Guaranteed Maximum Price (GMP) adjustment), in the total not-to-exceed
amount of $555,709, for the provision of additional scope, to include the removal and
replacement of the roof, installation of a reflective coating on the ice rink portion of the roof, and
the replacement of the six (6) lane bowling alley.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute Amendment
No. 3 (as a Guaranteed Maximum Price (GMP) adjustment) to the Agreement for Pre-
Construction Services, dated December 6, 2006, between the City and KVC Constructors, Inc.,
for Construction Management at Risk Services for the renovation of the Scott Rakow Youth
Center Phase II Project; said Amendment, in the total not-to-exceed amount of $555,709, to
include the removal and replacement of the roof, installation of a reflective coating on the ice
rink portion of the roof, in the amount of $297,774 with previously appropriated funding from the
Fiscal Year 2009/2010 Capital Renewal and Replacement Budget, Account No. 125-6856-
000676, and the replacement of the six (6) lane bowling alley, in the amount of $257,935, with
previously appropriated funding from the Pay As You Go Fund, Account No. 302-2513-000674,
for equipment, appropriated in the Fiscal Year 2007/2008 Capital Budget.
PASSED and ADOPTED this day of ~u~ , 2010.
ATTEST:
~~ ~ I ~ C~C.I~ `' ~-__
l~~`
CITY CLERK MA R "
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APPROVED AS TO
FORM & LANGUAGE
& FQ~ EXECUTION
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and authorizing the Mayor
and City Clerk to execute Amendment No. 3 as a Guaranteed Maximum Price (GMP) adjustment to the Agreement for
Pre-construction Services Between the City of Miami Beach, Florida, and KVC Constructors, Inc., for Construction
Management at Risk Services, dated December 6, 2006, pursuant to Resolution 2006-26416, entitled "Construction
Management at Risk Pre-construction Services for the Renovation of the Scott Rakow Youth Center Phase I I Project", in
the total not-to-exceed amount of $555,709, to include the removal and replacement of the roof and to install a reflective
coating on the ice rink portion of the roof, in the amount of $297,774, with previously appropriated funding from the Fiscal
Year 2009/2010 Capital Renewal and Replacement Budget, account number 125-6856-000676, and the replacement of
the six lane bowling alley, in the amount of $257,935, with previously appropriated funding from the Pay As You Go Fund,
account number 302-2513-000674, for equipment, appropriated in the Fiscal Year 2007/2008 Capital Budget; and forthe
Ke Intended Outcome Su orted:
To ensure value and timely delivery of Quality Capital Projects and ensure Well-Maintained facilities.
Supporting Data (Surveys, Environmental Scan, etc.): The 2007 Community Satisfaction survey
indicates that 79% of Middle Beach residents rate recreational ro rams and facilities as excellent or ood.
Issue:
Shall the Mayor and the City Commission approve the resolution?
Item
The Scott Rakow Youth Center (SRYC) the Scott Rakow Youth Center (SRYC) Renovation Project was initiated by the
Mayor and City Commission in 1994 and was a part of the original $15-million Parks Bond issue and Phase I of the
improvements included the construction of the new ice skating rink. The Phase II improvements include a major
remodeling and renovation of the existing facility. KVC Contractors (KVC) was retained to construct the major remodeling
and renovation components as part of the Phase I and II improvements. This was contemplated as Amendment No. 2 to
KVC's Agreement. The City and KVC negotiated GMP Amendment No.3 to the KVC Agreement, as a Guaranteed
Maximum Price (GMP) adjustment to the agreement for Pre-Construction services for Construction Management at Risk
Services in the total not-to-exceed amount of $555,709, for the provision of additional scope, to include the removal and
replacement of the roof and install a reflective coating on the ice rink portion of the roof, in the amount of $297,774 and the
replacement of six lane bowling alley in the amount of $257,935. With the approval of this Resolution, it is anticipated that
this work will commence immediately. The associated construction management fees for the additional scope total
$26,674.
Financial Information:
Source of Amount Account
Funds: ~ $312,067 125-6856-000676 Capital Renewal and Replacement
2 $270,316 302-2513-000674 Pay As You Go (Equipment)
I
Total $582,383
Financial Impact Summary:
Clerk's Office
Humberto Cabanas, Ext. 4105
Sian-Offs:
Department D' ector Assistant City Manager
Y!? City Mana~r
~~~
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TIAGEN DA\apri 12010\Consent\SRYCPhsI I Wmdmt3,Summary.doc
m M l AM I B EAC H AGENDA ITEM ~ 7!~
~ DATE
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager ~ ~r ~~
DATE: April 14, 2010
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AMENDMENT N0.3 AS A GUARANTEED MAXIMUM PRICE (GMP)
ADJUSTMENT TO THE AGREEMENT FOR PRE-CONSTRUCTION
SERVICES BETWEEN THE CITY OF MIAMI BEACH, FLORIDA, AND
KVC CONSTRUCTORS, INC., FOR CONSTRUCTION
MANAGEMENT AT RISK SERVICES, DATED DECEMBER 6, 2006,
PURSUANT TO RESOLUTION 2006-26416, ENTITLED
"CONSTRUCTION MANAGEMENT AT RISK PRE-CONSTRUCTION
SERVICES FOR THE RENOVATION OF THE SCOTT RAKOW
YOUTH CENTER PHASE II PROJECT", IN THE TOTAL NOT-TO-
EXCEEDAMOUNT OF $555,709, TO INCLUDE THE REMOVAL AND
REPLACEMENT OF THE ROOF AND TO INSTALL A REFLECTIVE
COATING ON THE ICE RINK PORTION OF THE ROOF, IN THE
AMOUNT OF $297,774, WITH PREVIOUSLY APPROPRIATED
FUNDING FROM THE FISCAL YEAR 2009/2010 CAPITAL
RENEWAL AND REPLACEMENT BUDGET, ACCOUNT NUMBER
125-6856-000676, AND THE REPLACEMENT OF THE SIX LANE
BOWLING ALLEY, IN THE AMOUNT OF $257,935, WITH
PREVIOUSLY APPROPRIATED FUNDING FROM THE PAYAS YOU
GO FUND, ACCOUNT NUMBER 302-2513-000674, FOR
EQUIPMENT, APPROPRIATED IN THE FISCAL YEAR 2007/2008
CAPITAL BUDGET; AND FOR THE PROVISION OF ASSOCIATED
CITY OF MIAMI BEACH CONSTRUCTION MANAGEMENT FEES IN
THE AMOUNT OF $26,674.
ADMINISTRATIVE RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding for this amendment has been previously appropriated as follows: $297,774 for the
roof replacement and CMB fees in the amount of $14,293, with previously appropriated
funding from the Capital Renewal and Replacement Budget, for the Fiscal Year 2009-2010
under account number 125-6856-000676; and $257,935 for the six bowling alley
replacement and CMB fees in the amount of $12,381, from previously appropriated funding
in the Pay As You Go Fund 302, underaccount number302-2513-000674, forequipment, in
the Fiscal Year 2007/2008 Capital Budget.
Commission Memorandum -SRYC Phase 11 Renovation, Amendment #3
April 14, 2010
Page 2 of 2
ANALYSIS
The Scott Rakow Youth Center (SRYC) Renovation Project was initiated by the Mayor and
City Commission in 1994 and was a part of the original $15-million Parks Bond issue.
Phase I of the improvements included the construction of the new ice skating rink. Phase II
includes a major remodeling and renovation of the existing facility. KVC Contractors (KVC)
was retained to construct the major remodeling and renovation components as part of the
Phase I and II improvements. This was contemplated as Amendment No. 2 to KVC's
Agreement.
The scope of work for the renovation of the existing facility consists of the following
components: expansion of the existing parking lot; a new bus drop-off area; ADA accessible
walkways; new playground area; conversion of the old ice rink into amulti-purpose room;
renovation of the existing entry plaza; construction of anew entry addition with a new
handicapped accessible elevator; complete remodeling of the first and second floors; new
fire sprinkler and central fire alarm systems; upgrade of existing HVAC system for the new
design loads; a new trash collection area; and a new Zamboni drainage pit for the new ice
rink.
The Fiscal Year 2009-2010 Capital Renewal and Replacement Budget identified funding for
the existing structure's roof replacement. In lieu of performing this work on a parallel path
with the remodeling and renovation construction activities, it is desirable to amend KVC's
contract to include this work. Also, the Parks and Recreation Department contemplated the
replacement of the existing 6 lane bowling facility with a new state-of-the-art 6 lane facility as
part of the FF & E for the Scott Rakow Phase II Project. In order for this work to be
constructed, certain electrical infrastructure is necessary to support the new bowling
facilities. Also, the Administration desires to include this work now so that the facility's
operations are not further impacted. The bowling facility is funded from the Pay As You Go
Fund 302 previously appropriated in the FY 2007/08 Capitol Budget.
The City and KVC negotiated GMP Amendment No.3 to the KVC Agreement, as a
Guaranteed Maximum Price (GMP) adjustment to the agreement for Pre-Construction
services for Construction Management at Risk Services in the total not-to-exceed amount of
$555,709; for the provision of additional scope, to include the removal and replacement of
the roof and install a reflective coating on the ice rink portion of the roof, in the amount of
$297,774 and the replacement of six lane bowling alley in the amount of $257,935. W ith the
approval of this Resolution, it is anticipated that this work will commence immediately.
CONCLUSION
The Administration recommends approval of the attached Resolution, authorizing the Mayor
and City Clerk to execute Amendment No. 3, in the amount of $555,709, to the Agreement
with the firm of KVC Constructors, Inc. for Construction Services at the Scott Rakow Youth
Center and for the provision of associated City of Miami Beach construction management
fees in the amount of $26,674.
JMG/JGG/KS/COC/HC
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