2010-27362 ResoRESOLUTION NO. 2010-27362
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, PROCLAIMING MAY 2, 2010 THROUGH MAY 8,
2010 "MUNICIPAL CLERKS WEEK."
WHEREAS, the Municipal Clerk is one of the oldest of public servants in local government.
It is atime-honored and vital part of local government that exists throughout the world; and
WHEREAS, Over the years, Municipal Clerks have become the hub of government, the
direct link between the inhabitants of their community and their government. The Clerk is the
historian of the community, for the entire recorded history of the town (city) and its people is in
his or her care. All of them call upon it, almost daily, for some service or information.
WHEREAS, the Municipal Clerks have pledge to be ever-mindful of their neutrality and
impartiality, rendering equal service to all. It is the mission of the City Clerk to perform as the
secretary and custodian of the City Seal and compile official City Commission and
Redevelopment Agency agendas and minutes. The City Clerk is committed to serve as
facilitator in providing public records and information expeditiously to the City Commission, the
general public, City staff and other governmental agencies using the latest technological means.
The Clerk's goal is to render high quality public service to those who live and visit the City of
Miami Beach.
WHEREAS, it is most appropriate that the City of Miami Beach recognize the
accomplishments of the Office of the Municipal Clerk.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby proclaim
the week of May 2, 2010 through May 8, 2010, "Municipal Clerks Week."
PASSED AND ADOPTED this 14th day of April 2010.
ATTEST:
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ROBERT E. PARCHER, CITY CLERK MA OR MAT I HE RERA BO ER
T:WGENDA\2010\April 14\Consent\Municipal Clerks Week Reso.doc
APPROVED AS TO
FORM & LANGUAGE
tf< FOR EXECUTION
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~ Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Proclaiming May 2, 2010
through May 8, 2010 "Municipal Clerks Week."
Key Intended Outcome Supported:
Supporting Data (Surveys, Environmental Scan, etc.):
Issue:
Shall the Ma or and Cit Commission a rove the Resolution?
item summary~rcecommenaaiion:
Over the years, Municipal Clerks have become the hub of government, the direct link between the
inhabitants of their community and their government. The Clerk is the historian of the community, for the
entire recorded history of the town (city) and its people is in his or her care. All of them call upon it, almost
daily, for some service or information. Its work is not spectacular, but it demands versatility, alertness,
accuracy, and no end of patience.
THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION.
Adviso Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: ~
3
OBPI Total
Financial Impact Summary:
Ci Clerk's Office Le islative Trackin
Robert E. Parcher
Si n-Offs:
Departm t Dir ctor Assistant Ci Mana er Cit Man er,
REP DM JMG
L\AGEN~A\2010\April 14\Consent\Municipal Clerks Week Item Summary.doc
M f ANI I B EAC H AGENDA ITEM /C 7 C
DATE 7 -" ~ ~ ly
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m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
S ~ln
FROM: Jorge M. Gonzalez, City Manager ~~~(~~~
DATE: April 14, 2010
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, PROCLAIMING MAY 2, 2010 THROUGH MAY 8, 2010
"MUNICIPAL CLERK'S WEEK."
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
The Municipal Clerk position is one of the oldest public servants in local government, along with the
tax collector. The profession traces back before Biblical times. For example, the modern Hebrew
translation of Town Clerk is "mazkir hair" which literally translated, means city or town "Reminder."
The early keepers of archives were often called "Remembrancers"cnd before writing came into use,
their memory served as the public record. Ancient Greece had a city secretary who read official
documents publicly. At the opening of a meeting, one of his first duties was to decree a curse upon
anyone who should seek to deceive the people. The title of "clerk" as we know it developed from
the Latin "clericus." During the Middle Ages, when scholarships and writing were limited to the
clergy, clerk came to mean a scholar, especially one who could read, write, and thus serve as
notary, secretary, accountant, and recorder.
Over the years, Municipal Clerks have become the hub of government, the direct link between the
inhabitants of their community and their government. The Clerk is the historian of the community, for
the entire recorded history of the town (city) and its people is in his or her care. All of them call upon
it, almost daily, for some service or information. Its work is not spectacular, but it demands versatility,
alertness, accuracy, and no end of patience. The Office of the City Clerk edits, compiles and
publishes the City Commission Agenda and minutes of City Commission meetings and a variety of
other tasks. Vital attributes for all staff associated with the Municipal Clerk's Office include being
extremely diplomatic, unflappable, and most importantly maintaining an apolitical demeanor.
CONCLUSION
The Administration recommends approving the Resolution.
JMG/DM/REP
T:WGENDA\2010Wpril 14\Consent\Municipal Clerks Week Memo.doc