97-22292 RESO
RESOLUTION NO.
97-22292
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, PROVIDING FOR THE FIRST AMENDMENTS TO
FISCAL YEAR 1996/97 BUDGETS WITHIN THE GENERAL FUND, TOTALING
$441,876; THE SANITATION ENTERPRISE FUND, TOTALING $55,708;
THE SEWER ENTERPRISE FUND, TOTALING $168,773; THE STORM WATEH
ENTERPRISE FUND, TOTALING $35,158; AND THE FLEET MANAGEMEN~;
INTERNAL SERVICE FUND, TOTALING $265,312; SAID AMENDMENTS
PROVIDING FOR APPROPRIATION OF PRIOR YEAR ENCUMBRANCES AND
MERGER OF PUBLIC WORKS AND ENGINEERING AND CONSTRUCTION
MANAGEMENT DEPARTMENTS
WHEREAS, municipal budgeting practices require reappropriat:.o: 1 of
FY 1995/96 outstanding encumbrances; and
WHEREAS, the Administration has performed a review of the Ci:y's
General, Enterprise, and Internal Service Funds to determine if an
increase in departmental appropriations is required to compensate for
prior year encumbrances; and
WHEREAS, a determination has been made that functions withjn the
General Fund, totaling $441,876; the Sanitation Enterprise Fllnd,
totaling $55,708; the Sewer Enterprise Fund, totaling $168,773; the
Storm Water Enterprise Fund, totaling $35,158; and the Fleet Manasrel lent
Internal Service Fund, totaling $265,312, require an increase in their
respecti ve appropriations. to cover prior year encumbrances CCLr: -ied
forward into Fiscal Year 1996/97; and
WHEREAS, in order to merge the departments of Public Works and
Engineering and Construction Management into one department, a bwlget
amendment is required; the net impact of which is zero, with no incri~ase
to the General Fund budget; and
WHEREAS, in order to either increase or amend appropric.t. .ons
(revenue and expense), an amendment to the current budget is neceE:sary.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the folloHing
departmental appropriations within General, Enterprise, and Int e: -nal
Service Funds are hereby amended to cover prior year encumbrancEs and
departmental reorganizations as enumerated as follows:
GENERAL FUND
OPERATING REVENUES
Ad Valorem Taxes
Other Taxes
Licenses and Permits
Intergovernmental
Charges for Services
Fines and Forfeits
Interest
Rents and Leases
Miscellaneous
Other
Fund Balance
Subtotal
DEBT SERVICE
Ad Valorem Taxes
Subtotal
Total Revenues
APPROPRIATIONS
Mayor & Commission
City Manager
City Attorney
City Clerk
Children's Affairs
Media Relations
Film/Print/Special Events
Finance
Management & Budget
Internal Audit
Human Resources
Building
Code Compliance
Development Services
Bass Museum of Art
Recreation/Culture/Parks
General Services
Public Works
Engineering & Const Mngt
Fire
Police
Citywide Accounts
Subtotal
FY 1996/97
Current Budget
$ 44,102,496
16,666,550
6,663,800
9,059,433
1,851,080
849,663
5,983,901
838,660
3,847,999
8,907,696
o
S 98.771.278
S 11.028.582
S 11.028.582
5109,799,860
$ 637,983
1,193,225
2,511,370
869,635
81,110
225,000
239,044
1,821,690
464,260
302,609
909,127
2,122,747
1,693,683
1,945,963
672,765
14,231,379
1,689,746
2,015,417
1,349,562
18,991,594
36,571,777
8.231.592
S 98.771. 278
Increase/
(Decrease)
$
o
o
o
o
o
o
o
o
o
o
441. 876
441,876
S
S
S
5
o
o
441,876
$ 0
o
o
o
o
o
o
o
o
o
27,000
o
o
o
o
187,001
1,456
1,359,040
(1,349,562)
22,881
54,063
139,997
S 441. 876
FY 1996/57
Amended BudgEt
$ 44,102,4~6
16,666,5~0
6,663,8(0
9,059,4~3
l,851,OEO
849,6E3
5,983,9(1
838,6EO
3,847,9~9
8,907,6S6
441.8/Q.
S 99,213,1..:1.
S 11.028,2E2.
S 11,028,2E2.
5110,241,73g,
$ 637,983
1,193,225
2,511,370
869,535
81,::"10
225,OCO
239,044
1,821,590
464,260
302,509
936,127
2,122,747
1,693,583
1,945,963
672,765
14,418,380
1,691,202
3,374, ~57
o
19,014, ;75
36,625,340
8,371..~;L
S 99,213,151
FY 1996/97 Increase/ FY 1996/9"
Current Budget (Decrease) Amended Bud!:Je1;
DEBT SERVICE
Debt Service S 11.028.582 S 0 S 11.028. :JL~
Subtotal S 11.028.582 S 0 S 11.028. :JL~
Total General Fund SI09.799.860 S 441. 876 S 11 0 . 241 . 7 3 I~
ENTERPRISE FUNDS
APPROPRIATIONS
Convention Center $ 15,611,376 $ 0 $ 15,611,~71;
Parking 12,860,317 0 12,860,~1"
Sanitation 3,800,514 55,708 3,856,~2::
Sewer 25,261,474 168,773 25,430,~4"
Storm Water 3,416,246 35,158 3,451,~0'
Water 14.590.835 0 14.590. i;..1.1L
Total Enterprise S 75.540.762 S 259.639 S 7 5 . 80 0 . ~&'!:
INTERNAL SERVICE FUNDS
APPROPRIATIONS
Central Services $ 571,245 $ 0 $ 571,~:41,
Communications 5,086,358 0 5,086,~5::
Fleet Management 6,284,069 265,312 6,549, ~ 8.
Property Management 4,408,008 0 4,408, (10::
Risk Management 12.852.309 0 12.852.~0:~
Total Int Serv S29.201.989 S 265.312 S 29.467. ~JL;,!:
TOTAL ALL FUNDS S214.542.611 S 966.827 S 2 15 . 5 0 9 . ~..J..!.'~
PASSED and ADOPTED this 19th
1.1'
.(~
Attest by:
~"~c1- f~
City Clerk
jingo Appr
Management a d Budget
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
Pi dJ~
C' Atfomey
Z- /(~/i . I
Date
CITY OF
MIAMI
BEACH
~
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH FLORIDA 33139
COMMISSION MEMORANDUM NO. ~
TO:
Mayor Seymour Gelber and
Memben of the City Commission
DATE:
February 19 : .997
FROM:
Jose Garcia-Pedrosa
City Manager
SUBJECT: A RESOLUTION OF E MAYOR AND CITY COMMISSION OF THE CIry OF
MIAMI BEACH, FLORIDA, PROVIDING FOR THE FIRST AMENDMEllT TO
FISCAL YEAR 1996/97 BUDGETS WITHIN THE GENERAL FUND, rHE
SANITATION, SEWER, AND STORM WATER ENTERPRISE FUNDS, AN) rHE
FLEET MANAGEMENT INTERNAL SERVICE FUND TO PROVIDE FOR
APPROPRIATION OF PRIOR YEAR ENCUMBRA,NCES AND MERGER OF rHE
PUBLIC WORKS AND ENGINEERING AND CONSTRUCTION MANAGIB:MIENT
DEPARTMENTS
RECOMMENDATION:
Adopt the Resolution.
BACKGROUND:
This budget amendment appropriates funds to cover prior Y2ar
encumbrances within General, Enterprise, and Internal Service Funds.. ~nd
merges the departments of Public Works and Engineering and Constru~tion
Management. The tenets which form the basis for this amendment ::ire
budget neutral, i . e., they are housekeeping items and do not C)IT ni t
additional dollars, for which a new funding source (revenue) would h::ive
to be identified.
ANALYSIS:
On January 8, 1997, the fourth and final budget amendment for Fis:al
Year 1995/96 was adopted by the Commission. Contained in the agenda item
was the statement that. ." $449,187 had been reserved within f -1nd
balance for Prior Year (PY) General Fund Encumbrances and total f-1nd
balance for the General Fund was estimated at $58,706,523." This am: ual
review of the financial statements for the year ended has allowed -1S to
identify PY encumbrances within the General Fund totaling $441,876, the
Enterprise Funds totaling $259,639, and the Internal Service F-lnd
totaling $265,312 which necessitate budget amendments. These PY
commi tments require additional funding due to the f<>:ct that th 2se
encumbrances were carried forward and will be relieved during the
AGENDA ITEM
c..'1L
2-'~~
DATE
Fiscal Year 1996/97 First Budget Amendment
Page 2
February 19, 1997
current year. Fund Balance wi thin the General Fund and Ret 3.i ned
Earnings within the Enterprise and Internal Service Funds will pr)vide
the source for PY encumbrances.
In order to either increase or amend a departmental appropri 3.t ion
(revenue and/or expense), a budget amendment is necessary. In ess~n:e,
this amendment will allow projects and commitments carried over fr)IT FY
1995/96 to FY 1996/97 to be funded with FY 1995/96 dollars that h3.ve
already been reserved within accumulated Fund Balance/Retained Earnings
at September 30, 1996 and carried forward into FY 1996/97. No
additional funding is required for the merger between the departmentE of
Public Works and Engineering and Construction Management; it is a b~d~et
neutral adjustment. It merely combines two separate appropriations into
one appropriation and does not increase funding for this func:i)n.
Details of the amendment follow:
Reappropriation
of PY Encumbrance
General Fund
Citywide/E-911
Citywide/Special proj
PW/Const & Fin Mngt
Fire
Human Resources
Police
GS/Procurement
RCP/Administration
RCP/Beach Patrol
RCP/Parks
RCP/Recreation
Total General Fund
Enterprise Funds
Sanitation
Sewer
Storm Water
Total Enterprise Funds
Internal Service Fund
Fleet Management
Total Internal Serv Fund
$ 19,500
120,497
9,478
22,881
27,000
54,063
1,456
18,000
62,064
57,006
49.931
$441,876
$ 55,708
168,773
35.158
$259,639
265.312
$265,312
Purpose
Capital (PSCU minor renovation3)
Prof Serv (Landscape A & E)
Capital (office furniture)
Bunker gear, supplies
Capital (applicant tracking SY3)
Prof Serv, Capital (firearms)
Capital (office furniture)
Prof Serv (Golf Course)
Capital (rescue boat)
Capital (vehicles)
Capital (van, Zamboni)
Vehicles
Vehicles
Vehicles
Vehicles
Fiscal Year 1996/97 First Budget Amendment
Page 3
February 19, 1997
CONCLUSION:
The attached Resolution serves as the mechanism to amend the CULrent
budget to discharge these PY obligations, the sum of which were not yet
available during FY 1996/97 budget deliberations last summer clS FY
1995/96 had not yet closed. The source of funding for encumbr3.nces
within the General Fund has already been recognized as reservations of
fund balance and does not constitute additional ex:penditure12-~
liabilities. PY Encumbrances for Enterprise, and Internal Service FLnds
are~funded from Retained Earnings. No additional funding is required
fo merger of two departments.
JGP: :me
atta ment - Resolution