2010-27383 Reso RESOLUTION NO. 2010 -27383
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH WOLFBERG ALVAREZ & PARTNERS, IN THE
NEGOTIATED LUMP SUM AMOUNT OF $286,916.28 (PLUS AN
ADDITIONAL NOT TO EXCEED AMOUNT OF $28,300.00 FOR APPROVED
REIMBURSABLES), FOR THE PLANNING, DESIGN, BID, AWARD, AND
CONSTRUCTION ADMINISTRATION SERVICES FOR THE PROPERTY
MANAGEMENT FACILITY PROJECT.
WHEREAS, the relocation of the Property Management Facility to a site outside of
Flamingo Park has been a longstanding goal of both Flamingo neighborhood residents and the
City; and
WHEREAS, after completing an extensive evaluation, the Administration has made the
determination to relocate Property Management to the twenty -four thousand (24,000) square
foot City -owned property located at 1833 Bay Road; and
WHEREAS, at its September 09, 2009, the City Commission approved the issuance of
Request for Qualifications (RFQ) No. 10 -09/10 for the Planning, Design, Bid and Award, and
Construction Administration Services for the Property Management Facility Project; and
WHEREAS, at its March 10, 2010 meeting, the City Commission adopted Resolution
No. 2010 - 27340, authorizing the City Manager to negotiate with the top ranked firm of Wolfberg
Alvarez; and should the Administration not be able to successfully negotiate an agreement with
the top- ranked firm, authorizing the Administration to negotiate with the second - ranked firm,
Zyscovich; and should the Administration not be able to negotiate an agreement with the
second - ranked firm, authorizing the Administration to negotiate an agreement with the third -
ranked firm Borrelli & Partners; and
WHEREAS, the Administration has negotiated an agreement with Wolfberg Alvarez &
Partners, in the amount of $286,916.28, plus an additional amount of $28,300 for approved
reimbursables; and
WHEREAS, funding in the amount of $315,216.28 is available from the G.O. Bond
account No. 384 - 2314 - 061357 appropriated in the FY 2004/05 Capital Budget.
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, authorizing the Mayor and City Clerk
to execute an Agreement with Wolfberg Alvarez & Partners in the not -to- exceed amount of $286,916.28 (plus an
additional amount of $28,300 for approved reimbursables) for the Planning, Design, Bid and Award, and Construction
Management Services for the Property Management Facility Project.
Key Intended Outcome Supported:
To Ensure Well- Designed Quality Capital Projects.
Issue:
I Shall the Commission Adopt the Resolution?
Item Summary/Recommendation:
The relocation of the Property Management Facility to a site outside of Flamingo Park has been a longstanding goal of
both Flamingo neighborhood residents and the City. After completing an extensive evaluation, the Administration has
made the determination to relocate Property Management to the 24,000 square foot City -owned property located at 1833
Bay Road.
On September 09, 2009, the Mayor and City Commission approved the issuance of Request for Qualifications (RFQ) No.
10- 09/10, for the Planning, Design, Bid, Award and Construction Administration Services for the Property Management
Facility Project (the "RFQ ").
On January 4, 2010, the RFQ was issued with an opening date of February 4, 2010. Twenty -three (23) proposals were
received, and an Evaluation Committee appointed by the City Manager ranked Wolfberg Alvarez & Partners number one.
On March 10, 2010, the City Commission authorized the Administration to negotiate an agreement with the top- ranked
firm, Wolfberg Alvarez & Partners. A proposal for the attached Scope of Services (Attachment A) was submitted in the
not -to- exceed amount of $356,042.84, which the City has negotiated down to $315,216.28 (Attachment B).
The fee being requested, excluding reimbursables, represents approximately 8.8% of the approximate project
construction budget of $3,600,000. This fee also includes Programming Services and LEED Process Support and
Documentation.
The negotiated fee is commensurate with the level of improvements contemplated in the scope of services
for this Project.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 $315,216.28 Appropriated in FY 2004/05 Capital Budget- Account 384 -2314-
061357
2
Lq' 4
• :p Total $315,216.28
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Thais Vieira, ext. 2702
Sign -Offs:
Depa ent Director Assistant Cit ager City Ma ger
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m MIAMI B EACH AGENDA ITEM C 7 C-
DATE S - /o9--/O
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 12, 2010 111.
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH
WOLFBERG ALVAREZ & PARTNERS IN THE NOT TO EXCEED AMOUNT OF
$286,916.28 (PLUS AN ADDITIONAL AMOUNT OF $28,300.00 FOR APPROVED
REIMBURSABLES), FOR THE PLANNING, DESIGN, BID, AWARD, AND
CONSTRUCTION ADMINISTRATION SERVICES FOR THE PROPERTY
MANAGEMENT FACILITY PROJECT.
ADMINISTRATION RECOMMENDATION
Approve the request.
FUNDING
Funding in the amount of $315,216.28 has previously been appropriated in FY 2004 -2005
Capital Budget, specifically 2003 GO Bond Neighborhood Improvements Fund No. 384.
ANALYSIS
The relocation of the Property Management Facility to a site outside of Flamingo Park has
been a longstanding goal of both Flamingo neighborhood residents and the City. After
completing an extensive evaluation, the Administration has made the determination to
relocate Property Management to the 24,000 square foot City -owned property located at
1833 Bay Road.
On September 09, 2009, the Mayor and City Commission approved the issuance of Request
for Qualifications (RFQ) No. 10- 09/10, for Design, Bid, Award and Construction
Administration Services for the Property Management Facility Project (the "RFQ ").
On January 4, 2010, the RFQ was issued with an opening date of February 4, 2010.
Twenty -three (23) proposals were received, and an Evaluation Committee appointed by the
City Manager convened and ranked Wolfberg Alvarez & Partners number one.
At its March 10, 2010 meeting, the City Commission approved Resolution No. 2010 - 27340,
authorizing the City Manager to negotiate with the top ranked firm of Wolfberg Alvarez &
Partners, and should the Administration not be able to successfully negotiate an agreement
with the top- ranked firm, authorizing the Administration to negotiate with the second- ranked
firm, Zyscovich; and should the Administration not be able to negotiate an agreement with
the second - ranked firm, authorizing the Administration to negotiate an agreement with the
Commission Memorandum
May 12, 2010
Property Management Facility — NE Award
Page 2 of 2
third - ranked firm Borrelli & Partners.
On March 29, 2010, Wolfberg Alvarez & Partners submitted a proposal in the amount of
$356,042.84. Following negotiations, the City was able to reach an agreement in the not to
exceed amount of $315,216.28 (Attachment B), as follows:
TASK DESCRIPTION PROPOSED FEE
Planning / Programming Services $ 26,068.40
Design Services $ 185,707.92
Bidding And Award Services $ 11,467.80
Construction Administration Services $ 63,672.16
SUBTOTAL $ 286,916.28
Other Direct Costs / Reimbursables $ 28,300.00
TOTAL $ 315,216.28
The fee being requested, excluding reimbursables, represents approximately 8.8% of the
approximate project construction budget of $3,600,000. This fee also includes Programming
Services and LEED Process Support and Documentation.
The negotiated fee is commensurate with the level of improvements
contemplated in the scope of services for this Project.
Administration Recommendation
It is recommended that a Resolution of the Mayor and City Commission of the City of Miami
Beach, Florida be adopted, authorizing the Mayor and City Clerk to execute an Agreement
with Wolfberg Alvarez & Partners for Planning, Design, Bid and Award, and Construction
Administration Services, in the negotiated not to exceed amount of $286,916.28 (plus an
additional amount of $28,300 for approved reimbursables), for the Property Management
Facility Project.
ATTACHMENTS
A: Schedule A - Scope of A/E Consulting Services
B: Schedule B - Consultant's Compensation Fee Schedule
C: Schedule C - Hourly Bill_ iBg Rates Schedule
JMG /JGG /GL /,/TV
T:\AGENDA\2010 \May 12`.nsent \Property Mgmt Facility -AE Award - MEMO.doc
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
approve and authorize the Mayor and City Clerk to execute a Professional Services Agreement
with Wolfberg Alvarez & Partners, in the negotiated lump sum amount of $286,916.28 (plus an
additional amount of $28,300 for approved reimbursables), for the Planning, Design, Bid and
Award, and Construction Administration Services for the Property Management Facility Project.
PASSED AND ADOPTED THIS /0 2.74 A - DAY OF '7 2010.
ATTEST:
Robert Parcher, City Clerk Matti Herrera Bower, Mayor
T:\AGENDA\2010 \May 12 \Consent \Property Mgmt Facility -AE Award - RESO.doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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