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2010-27383 Reso RESOLUTION NO. 2010 -27383 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH WOLFBERG ALVAREZ & PARTNERS, IN THE NEGOTIATED LUMP SUM AMOUNT OF $286,916.28 (PLUS AN ADDITIONAL NOT TO EXCEED AMOUNT OF $28,300.00 FOR APPROVED REIMBURSABLES), FOR THE PLANNING, DESIGN, BID, AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE PROPERTY MANAGEMENT FACILITY PROJECT. WHEREAS, the relocation of the Property Management Facility to a site outside of Flamingo Park has been a longstanding goal of both Flamingo neighborhood residents and the City; and WHEREAS, after completing an extensive evaluation, the Administration has made the determination to relocate Property Management to the twenty -four thousand (24,000) square foot City -owned property located at 1833 Bay Road; and WHEREAS, at its September 09, 2009, the City Commission approved the issuance of Request for Qualifications (RFQ) No. 10 -09/10 for the Planning, Design, Bid and Award, and Construction Administration Services for the Property Management Facility Project; and WHEREAS, at its March 10, 2010 meeting, the City Commission adopted Resolution No. 2010 - 27340, authorizing the City Manager to negotiate with the top ranked firm of Wolfberg Alvarez; and should the Administration not be able to successfully negotiate an agreement with the top- ranked firm, authorizing the Administration to negotiate with the second - ranked firm, Zyscovich; and should the Administration not be able to negotiate an agreement with the second - ranked firm, authorizing the Administration to negotiate an agreement with the third - ranked firm Borrelli & Partners; and WHEREAS, the Administration has negotiated an agreement with Wolfberg Alvarez & Partners, in the amount of $286,916.28, plus an additional amount of $28,300 for approved reimbursables; and WHEREAS, funding in the amount of $315,216.28 is available from the G.O. Bond account No. 384 - 2314 - 061357 appropriated in the FY 2004/05 Capital Budget. COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, authorizing the Mayor and City Clerk to execute an Agreement with Wolfberg Alvarez & Partners in the not -to- exceed amount of $286,916.28 (plus an additional amount of $28,300 for approved reimbursables) for the Planning, Design, Bid and Award, and Construction Management Services for the Property Management Facility Project. Key Intended Outcome Supported: To Ensure Well- Designed Quality Capital Projects. Issue: I Shall the Commission Adopt the Resolution? Item Summary/Recommendation: The relocation of the Property Management Facility to a site outside of Flamingo Park has been a longstanding goal of both Flamingo neighborhood residents and the City. After completing an extensive evaluation, the Administration has made the determination to relocate Property Management to the 24,000 square foot City -owned property located at 1833 Bay Road. On September 09, 2009, the Mayor and City Commission approved the issuance of Request for Qualifications (RFQ) No. 10- 09/10, for the Planning, Design, Bid, Award and Construction Administration Services for the Property Management Facility Project (the "RFQ "). On January 4, 2010, the RFQ was issued with an opening date of February 4, 2010. Twenty -three (23) proposals were received, and an Evaluation Committee appointed by the City Manager ranked Wolfberg Alvarez & Partners number one. On March 10, 2010, the City Commission authorized the Administration to negotiate an agreement with the top- ranked firm, Wolfberg Alvarez & Partners. A proposal for the attached Scope of Services (Attachment A) was submitted in the not -to- exceed amount of $356,042.84, which the City has negotiated down to $315,216.28 (Attachment B). The fee being requested, excluding reimbursables, represents approximately 8.8% of the approximate project construction budget of $3,600,000. This fee also includes Programming Services and LEED Process Support and Documentation. The negotiated fee is commensurate with the level of improvements contemplated in the scope of services for this Project. THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION. Advisory Board Recommendation: Financial Information: Source of Amount Account Funds: 1 $315,216.28 Appropriated in FY 2004/05 Capital Budget- Account 384 -2314- 061357 2 Lq' 4 • :p Total $315,216.28 Financial Impact Summary: City Clerk's Office Legislative Tracking: Thais Vieira, ext. 2702 Sign -Offs: Depa ent Director Assistant Cit ager City Ma ger JGG I JMG T:\AGENDAt y 12 \Consent \Property Mgmt Facility -AE Award- SUMMARY.doc . /� J � \ m MIAMI B EACH AGENDA ITEM C 7 C- DATE S - /o9--/O m MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: May 12, 2010 111. SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH WOLFBERG ALVAREZ & PARTNERS IN THE NOT TO EXCEED AMOUNT OF $286,916.28 (PLUS AN ADDITIONAL AMOUNT OF $28,300.00 FOR APPROVED REIMBURSABLES), FOR THE PLANNING, DESIGN, BID, AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE PROPERTY MANAGEMENT FACILITY PROJECT. ADMINISTRATION RECOMMENDATION Approve the request. FUNDING Funding in the amount of $315,216.28 has previously been appropriated in FY 2004 -2005 Capital Budget, specifically 2003 GO Bond Neighborhood Improvements Fund No. 384. ANALYSIS The relocation of the Property Management Facility to a site outside of Flamingo Park has been a longstanding goal of both Flamingo neighborhood residents and the City. After completing an extensive evaluation, the Administration has made the determination to relocate Property Management to the 24,000 square foot City -owned property located at 1833 Bay Road. On September 09, 2009, the Mayor and City Commission approved the issuance of Request for Qualifications (RFQ) No. 10- 09/10, for Design, Bid, Award and Construction Administration Services for the Property Management Facility Project (the "RFQ "). On January 4, 2010, the RFQ was issued with an opening date of February 4, 2010. Twenty -three (23) proposals were received, and an Evaluation Committee appointed by the City Manager convened and ranked Wolfberg Alvarez & Partners number one. At its March 10, 2010 meeting, the City Commission approved Resolution No. 2010 - 27340, authorizing the City Manager to negotiate with the top ranked firm of Wolfberg Alvarez & Partners, and should the Administration not be able to successfully negotiate an agreement with the top- ranked firm, authorizing the Administration to negotiate with the second- ranked firm, Zyscovich; and should the Administration not be able to negotiate an agreement with the second - ranked firm, authorizing the Administration to negotiate an agreement with the Commission Memorandum May 12, 2010 Property Management Facility — NE Award Page 2 of 2 third - ranked firm Borrelli & Partners. On March 29, 2010, Wolfberg Alvarez & Partners submitted a proposal in the amount of $356,042.84. Following negotiations, the City was able to reach an agreement in the not to exceed amount of $315,216.28 (Attachment B), as follows: TASK DESCRIPTION PROPOSED FEE Planning / Programming Services $ 26,068.40 Design Services $ 185,707.92 Bidding And Award Services $ 11,467.80 Construction Administration Services $ 63,672.16 SUBTOTAL $ 286,916.28 Other Direct Costs / Reimbursables $ 28,300.00 TOTAL $ 315,216.28 The fee being requested, excluding reimbursables, represents approximately 8.8% of the approximate project construction budget of $3,600,000. This fee also includes Programming Services and LEED Process Support and Documentation. The negotiated fee is commensurate with the level of improvements contemplated in the scope of services for this Project. Administration Recommendation It is recommended that a Resolution of the Mayor and City Commission of the City of Miami Beach, Florida be adopted, authorizing the Mayor and City Clerk to execute an Agreement with Wolfberg Alvarez & Partners for Planning, Design, Bid and Award, and Construction Administration Services, in the negotiated not to exceed amount of $286,916.28 (plus an additional amount of $28,300 for approved reimbursables), for the Property Management Facility Project. ATTACHMENTS A: Schedule A - Scope of A/E Consulting Services B: Schedule B - Consultant's Compensation Fee Schedule C: Schedule C - Hourly Bill_ iBg Rates Schedule JMG /JGG /GL /,/TV T:\AGENDA\2010 \May 12`.nsent \Property Mgmt Facility -AE Award - MEMO.doc NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and authorize the Mayor and City Clerk to execute a Professional Services Agreement with Wolfberg Alvarez & Partners, in the negotiated lump sum amount of $286,916.28 (plus an additional amount of $28,300 for approved reimbursables), for the Planning, Design, Bid and Award, and Construction Administration Services for the Property Management Facility Project. PASSED AND ADOPTED THIS /0 2.74 A - DAY OF '7 2010. ATTEST: Robert Parcher, City Clerk Matti Herrera Bower, Mayor T:\AGENDA\2010 \May 12 \Consent \Property Mgmt Facility -AE Award - RESO.doc APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION tt ity • tto' e ate