2010-27387 Reso2010-27387
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION, OF THE CITY
OF MIAMI BEACH, FLORIDA, FINDING AND DECLARING THAT THIS ,IS~ A
.SOLE SOURCE PROCUREMENT PURSUANT TO SECTION 2-367 (d) OF
THE CITY CODE, AND AUTHORIZING THE CITY MANAGER AND THE CITY
_ CLERK TO AMEND AND EXECUTE THE TECHNICAL SERVICE SUPPORT
AGREEMENT BETWEEN THE CITY AND PHSYIO CONTROL, INC.,
CURRENTLY SET TO EXPIRE ON SEPTEMBER 30, .2010; ALLOWING THE
NEW TERM TO COMMENCE ON JUNE 1, 2010, AND fND ON SEPTEMBER
30, 2015, IN THE ESTIMATED ANNUAL AMOUNT OF $26,974; ADDING
COVERAGE FOR AN ADDITIONAL TWO (2) LIFEPAK 12
. MONITOR/DEFIBRILLATORS THAT ARE NO ~ LONGER .UNDER
WARRANTY, AND ONE (1) ADDITIONAL AUTOMATED EXTERNAL
DEFIBRILLATOR (AED) NOT PREVIOUSLY COVERED IN THE
AGREEMENT; AND FURTHER ADDING COVERAGE FOR EIGHT (8)
LIF~PAK 15 ~MONITOR/DEFIBRILLATORS, OF WHICH THE FACTORY
WARRANTY WILL EXPIRE IN JANUARY, 2011.
WHEREAS, the Fire Department has used Physio Control/Medtronic
Defibrillators/Monitors and Automated External Defibrillators (AED's) exclusively for the
past twenty-five years; and
WHEREAS, to protect the City from excessive maintenance costs, the
:Administration has entered into an annual Technical Service Support Agreement with the
manufacturer for the past twenty years; and
WHEREAS, the first annual installment on the proposed 5-year extension, is
due in October, 2010 for FY 2011, and will cover an additional three (3) devices as well as
eight (8) Lifepak 15 Monitor/Defibrillators that will have the factory warranty expire during
FY 2010/2011; and
WI~EREAS,. this 5-year extension will provide cost certainty on subsequent
annual installments through Fiscal Year 2014/2015; and
WHEREAS, Physio Control, Inc., a division of Medtronic, Inc., is the only
source from which to obtain the Lifepak defibrillator/monitor family of products, including
accessories, repair parts and upgrades, remanufactured devices, and services in Florida;
and
WHEREAS, Physio Control, the manufacturer, is the only viable entity that can
maintain the above mentioned defibrillator equipment and therefore, the Technical Service
Support Agreement with Physio Control is considered a sole source procurement pursuant
to the City Code; and
WHEREAS, the City Manager concurs with the Amendment to the Agreement.
NOW, THEREfORE, BE IT DULY RESOLVED BY THE :MAYOR AND THE
CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission adopt the attached resolution finding and declaring that this is a sole
source procurement pursuant to Section 2-367 (d) of the City Code, and authorize the City
Manager and City Clerk to .amend and execute the Technical. Service Agreement between
the City and Physio Control, Inc., allowing the new term to commence on June 1, 2010
and end on September 30, 2015, in the estimated annual amount of $26,974; adding
coverage for an additional two (2) Lifepak 12 monitor/defibrillators that are no longer under
warranty, and one (1) additional automated external defibrillator (AED) not previously
covered in the Agreement; and further add coverage for eight (8) Lifepak 15
monitor/defibrillators, of which the factory warranty will expire in January, 2011.
PASSED and ADOPTED this ~ ~k day of ~(~ ,.2010...
ATTEST:
P~,~~
CITY CLERK
M~~i~~~:~~~=~
T:WGENDA\2010\May 12\Consent\Physio Control Reso.doc
APPROVE® AS TO
FORM & LANGUAGE
~ FOR EXECUTION
~~ -3~"~~
ity Attorney Date
COMMISSION ITEM SUMMARY
A Resolution For The Sole Source Procurement Pursuant To Section 2-367(d) Of The City Code
Authorizing The City Manager And City Clerk To Amend .And Execute The Technical Service Support
Agreement Between The City And Physio Control, Inc.
Condensed Title:
Key Intended Outcome Supported:
Increase resident ratings of public safety services
Supporting Data-(Surveys, Environmental Scan, etc.): 96.8% of the residents responding to the 2009
Community Satisfaction Survey rated the Fire Department services as Excellent or Good; and 95.5%
rated .Emergency Medical Response as Excellent or Good.
Issue:
Shall the City Commission adopt the resolution?
Item Summa /Recommendation:
The-Fire Department has used Physio Control/Medtronic Defibrillators/Monitors and Automated External
Defibrillators (AED's) exclusively for the past twenty-five years.
To protect the City from excessive maintenance costs, the Administration has entered into an annual
Technical Service Support Agreement with the manufacturer-for the past twenty years.
The first annual installment on the proposed 5-year extension, is due in October, 2010 for FY 2011, and
will cover an additional three (3) devices as well as eight.(8) Lifepak 15 Monitor/Defibrillators that will have
the factory warranty expire during FY 2010-2011. This 5-year extension will provide cost certainty on
subsequent annual installments through Fiscal Year 2014/2015.
Physio Control, Inc, a division of Medtronic, Inc., is the only source from which to obtain the Lifepak
defibrillator/monitor family of products, including accessories, .repair parts and upgrades, remanufactured
devices, and services in Florida.
The manufacturer, Physio Control, Inc., is the only viable entity that can maintain the above mentioned
defibrillator, equipment. Therefore, the Technical Service Support Agreement. with Physio Control is
considered a sole source procurement pursuant to the City Code..
ADOPT THE RESOLUTION
Adviso Board Recommendation:
N/A -
Financial Information:
Source of Amount. Account . Approved
Funds:
1
2
3
OBPI Total
:Financial Impact Summary: The cost of this 5-year agreement is $134,866.33, payable in annual installments,
with no payment due for the remainder of FY 2010. The initial annual installment of $26,974 due in October
2010 for FY 2011, has been requested through the 2011 budgeting process for Account No. 011-1220-000325
Contract Maintenance, Public Safe
Cit Clerk's Office Le islative Trackin
Gus Lopez, .ext. 6641
Sign-Offs:„
m
De~ ment Director Assist nt Cit M a r Cit Mana er
GL P
EY PDW
JMG
T:\AGENDA\2 101May 12\Consent\Physio Control Summ ry.doc
1~ ~ ~~ . ~ L
0 u
Agenda Item C ~ G'
Date S- 12-/y
m MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMITTEE MEMORANDUM
TO: Mayor Matti Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 12, 2010 ~ .
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION, OF THE CITY OF
MIAMI BEACH, FLORIDA, FINDING AND DECLARING THAT THIS IS A SOLE
SOURCE PROCUREMENT PURSUANT TO SECTION 2-367 (d) OF THE CITY
CODE, AND AUTHORIZING THE CITY MANAGER AND THE CITY CLERK TO
AMEND AND EXECUTE THE TECHNICAL SERVICE SUPPORT AGREEMENT
BETWEEN THE CITY AND PHSYIO CONTROL, INC., CURRENTLY SET TO
EXPIRE ON SEPTEMBER 30, 2010; ALLOWING THE NEW TERM TO
- COMMENCE ON JUNE 1, 2010, AND END ON SEPTEMBER 30, 2015, IN THE
ESTIMATED ANNUAL AMOUNT OF $26,974; ADDING COVERAGE FOR AN
ADDITIONAL TWO (2) LIfEPAK 12 MONITOR/DEFIBRILLATORS THAT ARE
NO LONGER UNDER WARRANTY, AND ONE (1) ADDITIONAL AUTOMATED
EXTERNAL DEFIBRILLATOR (AED) NOT PREVIOUSLY COVERED IN THE
AGREEMENT; AND FURTHERADDING COVERAGE FOR EIGHT.(8) LIFEPAK
15 MONITOR/DEFIBRFLLATORS, OF WHICH THE FACTORY WARRANTY
WILL EXPIRE IN JANUARY, 2011. _
ADMINISTRATION RECOMMENDATION
Adopt the Resolution
KEY INTENDED OUCOME SUPPORTED
Increase resident ratings of public safety services
FUNDING
The cost of this 5-year agreement is $134,866.33, payable in annual installments, with no
payment due for the remainder of FY 2010. The initial annual installment due in October
2010 for FY 2011 has been requested through the 2011 budgeting process forAccount No.
011-1220-000325 Contract Maintenance, Public Safety.
ANALYSIS
The Fire Department has used Physio Control/Medtronic Defibrillators/Monitors and
Automated External Defibrillators (AED's) exclusively for the past twenty-five years.
To protect the City from excessive maintenance costs, the Administration has entered into
an annual Technical Service Support Agreement with the manufacturer for the past twenty
years. The annual cost of the Technical Service Agreement has averaged $25,200 over the
past three (3) fiscal years, including $26,444 for the current fiscal year..
The first annual installment on the .proposed 5-year extension, is due in October, 2010 for
FY 2011, and will cover an additional three (3) devices as well as eight (8) Lifepak 15
Monitor/Defibrillators that will have the factory warranty expire during FY 2010-2011. This 5-
yearextension will. provide cost certainty on subsequent annual installments through Fiscal
Year 2014/2015.
Physio Control, a division of Medtronic, Inc., is the only source from which to obtain the
Lifepak defibrillator/monitor family of products, including accessories, repair parts and
upgrades, remanufactured devices, and services in Florida. Physio Control does not utilize
the services of any authorized dealers or distributors in the sale of its products in this market.
Physio Control, the manufacturer, is the only viable. entity .that cane maintain the above
mentioned defibrillator equipment. Therefore, the Technical Service Support Agreement.
with Physio Control is considered a sole source procurement pursuant to the City Code.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution finding and declaring that this is a sole source procurement pursuant to Section
2-367,{d) of the City Code, and' authorize the City Manager and the City Clerk to amend and
execute the Technical Service Support Agreement between the City and Physio Control,
Inc., allowing the. new term to commence on June 1, 2010, and end on September 20, 2015,
in the estimated annual amount of $26,974; adding coverage for an additional two (2)
Lifepak 12 monitor/defibrillators that are no longer under warranty, and one (1) additional
automated external defibrillator (AED) not previously covered iri the Agreement; and further
add coverage for eight (8) Lifepak 15 monitor/defibrillators, of which the factory warranty will
expire in January,. 2011.
T:\AGENDA\2010\May 12\Consent\Physio Control Memo.doc
Physic-Cc,n~rol, Inc.
' 1ISx1 Willaws Raac3 N'E, P.O. 8~x 9JOOG, Reamond, "NA 98052
Tel ~25.8G7.4000 Totl-free $OQ.~4.2.11~2
~ .i i ~
~vww.physio-con#ro4.com
April 29 2010
Miami Beach Fire Rescue
Chris Parrino
1680 Merdian Ave, Ste 203
Miami Beach, FL 33140
To Mr. Parrino:
in response to your recent request, I am writing to confirm that Physic-Control, division of
Medtronic, Inc., is the only source from which to obtain the LIFEPAK® family of products,
including upgrades, factory authorized service and maintenance in your marketplace.
Physic-Control does not utilize the services of any authorized dealers or distributors in the
sale of our products in your marketplace.
Best regards,
Gorman Wong
Customer Support Services Director