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2010-27393 Reso Inc... ~ ~ - ~ . RESOLUTION NO., 2010-27393 - - .. ~, ~ A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF _. ~ ,. . .THE: CITY OF MIAMI BEACH, FLORIDA, APPROVING AND .: a : AUTHORIZING THE CITYMANAGER AND CITY CLERK TO EXECUTE AN~ AGREEMENT WITH THE. SCHOOL BOARD, OF MIAMI-DADE COUNTY ` PROVIDLNG, LN PART, FOR A REC,~UIRED CONTRIBUTfON FROM THE SCHOOL BOARD, IN .. -- _ TH'E AMOUN:`T OF $215;074, .TO COMPLETE RIGHT-OF-WAY . ~ I'MPROVEMEI~TS ON P,RAFRIE AVENUE ASSOCIATED WITH . . ~. _ - . „ THE,. CONSTRUCTION Of MIAMI BEACH SENIOR HIGH . SCHOOL; APPROPRIATING SUCH. FUNDS FOR USE BY THE . .CITY; IN ,COMPLETING THE DES'fGNATED RIGHT-OF-WAY .. f ~ IMPROVEMENTS AND ALSO APPROPRIATING $377,000 FROM THE STORM WATER CAPITAL. PROJECTS LINE OF CREDIT', TO BE REPAID FROM FUTURE 'STORM WATER BOND FUNDS. WHEREAS, :at its March. 14, 2007 meeting, the Mayor and- City Commission- - ~ ~ approved an lnterlocal: Agreement with TheSchool Board of Miami Dade County (the ' . ~ Board) requiring the Board to make certain right-of-way improvements associated with . ~ the. construction of Miami Beach Senior High School; and: ~... WHEREAS, the Board has indicated its inability to complete several of the ~- ~ specified improvements; particularly on Prairie Avenue; and ~~ ~. ~ ~ - . . . .~. WHEREAS, the. City has agreed that it can undertake and complete the . ~ ~ unfinished work on Prairie Avenue` in an effort to get the work completed expeditiously; -and' ~ . . WHEREAS, the Board. has agreed to transfer aIF remaining funds.. from its ~.. - :~ construction contract for the re wired. sco e of work, in the amount $215,074, to the City, q P for .its use in~completing,;the work on Prairie. Avenue; and ~ ~~ - - ~ ~ WHEREAS. at its Ma 12 201 Q; meetin the Board .will consider an agenda item. Y g, " Ito take the,aforestated action; including transfer of the specified funds.;. and. WHEREAS; in e~rder to minimize construction impacts to the neighborhood, the City has. identified other- work on Prairie Avenue, primarily related to drainage between 23~d .Street, and 28th ~Str-eet, .and necessary road width reduction and ,milling. and .. resurfacing,. that would be best undertaken in conjunction .with aforestated right-of-way improvements; and . . WHEREAS; the cost of the additional work is estimated at $37.7,000: ,. NOW, THEREFORE, $E.IT DULY RESOLVED BY THE MAYOR AND THE ~_ CITY COMMISSION OF THE CITY. Of MIAMF BEACH, FLORIDA, that the City . Mana~ger~and City Clerk is. hereby authorized to execute an agreement with the School Board of Miami-Dade County providing; . in part, for. a required contribution from. the .~ ~ _ . School Board, in the amount of $215,074, to complete right=of=way improvements on - Prairie Avenue associated with the construction of Miami Beach Senior High School; a ~ ro riatin such funds for use b the Cit pp _ p g y yin completing the designated right-of-way .. ., ~ improvements' and also appropriating $377,000 from the Storm Water Capital Projects ~~ COMMfSSION ITEM SUMMARY -ey Intended Outcome Supported: Maintain City's infrastructure. Supporting Data ,(Surveys, Environmental Scan, etc.):. N/A Condensed Title: A Resolution authorizing. the City Manager to execute an Agreement with.MD County Public Schools that .provides for-the provision of $215,074 from the MD County Public Schools to the City to complete R-O-W improvements on Prairie Avenue associated with the construction'of MBHS and appropriating; such funds and appropriating $377,000 from the Storm water Capital Projects line of credit to be cepa'id by future storm water bonds: Shalfahe Mayor and City Commission approve the Resolution to execute an Agreement with Miami Dade County Public.Schools'? Issue. - Item Summa /Recomr~iendation: In March 2007,. the City Commission approved an Interlocal Agreement with the Miami Dade County Public Schools related to public right-of-way improvements that would be undertaken by the School in conjunction ~. with the construction of MBHS. The_Agreement~provided-for improvements both to the Dade Boulevard "side of MBHS and to the Prairie Avenue frontage of MBHS. The Prairie Avenue improvements were the most exten ively discussed and detailed improvements included within the lnterlocal Agreement. A number of the items` specified in the Interlocal Agreement have .been .completed., completed in .part or . become unnecessary-because of changed conditions. At the present time, several items still remain to be completed; which has caused concern by residents in the area, primarily due to the adverse aesthetic `impact the. uncompleted improvements have on the area. e ~ In discussing -the most expeditious manner in which to complete the necessary, work on Prairie Avenue = ' " with~the School, it has become apparent that even though the-City has no obligation to. do so, having the City undertake and complete the work will result in the most expeditious completion. of the unfinished items fn order to assist the neighborhood with the completion of the work on Prairie .Avenue, the. City has assessed the work and believes that it can be undertaken through. a JOC contract primarily over thee.: " summer months- that school: is not in session. The School has agreed to take all of the funds. which were originally allocated in their construction-agreement for the uncompleted items-and to transfer that amount. to the City'so fhe City may complete the work.. The funds that have been identified by the School. total -. $215;074. - `y.The design plans and the construction time table have been reviewed both with, the neighborhood and the " School... Both the neighborhood and School are anxious to have-the work completed as soon as possible. - Thee neighborhood has. expressed:, their satisfaction with the revised design completed by the City. , . "The attached. Resolution follows the form that is being- pursued by the Miami Dade County Public Schools to approve their-end of this transaction with the City. The Resolution, presented for City Commission v ,approval would grant the City Manager authority to execute the Agreement transferring the funds from the School.to the City and. also. appropriate fhe funds. as well as $377,000 from the Storm Water line of credit _ "for related City work.so that they may be used in the-construction of the designated improvements. .: Financial Information: . ~ ~C'i Clerk's,Office L~ " Robert C. Middaugh, A S i n-Offs Source of Amount Account Funds: 1 $37.7,00.0 Storm Water Capital Projects line of credit BPI . Total.:... $377,000 i ancial Impact Summary: _ . ~ ~. islatiye Tracking: istant City Manager Dep rtm ~ irector sistant City Manager ~ty-Manager FH CC JMG ' t ~-+ .~ tTl G~ ~~ s- f 2 -/c~ m MIAMIBEACH City of Miami .Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti. Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: May 12, 2010 SUBJECT: A:RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER AND CITY CLERK TO EXECUTE AN AGREEMENT WITH THE SCHOOL BOARD OF MIAMI-DADE COUNTY PROVIDING, IN PART, FOR A REQUIRED CONTRIBUTION FROM THE SCHOOL BOARD,IN THE AMOUNT OF $215,074, TO COMPLETE RIGHT-OF-WAY IMPROVEMENTS ON PRAIRIE AVENUE ASSOCIATED WITH THE CONSTRUCTION OF MIAMI BEACH SENIOR HIGH SCHOOL; APPROPRIATING SUCH FUNDS FOR. USE BY THE CITY IN COMPLETING THE DESIGNATED RIGHT-OF-WAY IMPROVEMENTS AND ALSO APPROPRIATING $377,000 FROM THE STORM WATER CAPITAL PROJECTS LINE OF CREDIT, TO BE REPAID FROM FUTURE STORM WATER BOND FUNDS. . ADMINISTRATION RECOMMENDATION Approve the Resolution. ANALYSIS In March 2007, the City Commission approved an Interlocal Agreementwith the Miami Dade County Public Schools related to public right-of-way improvements that would be undertaken by the School in conjunction with the construction of Miarni Beach Senior High School. The Agreement provided for improvements both to the Dade Boulevard side of Miami Beach Senior High School. and to the Prairie Avenue frontage of Miami Beach Senior High School. The Prairie Avenue improvements were the most extensively discussed and detailed improvements included within the Interlocal Agreement. Approval of the Interlocal Agreement was the culmination of years of discussion and negotiation, among and between. the residents in the area, as well as the; Miami Dade County Public School. The Miami Beach Senior High School project is now largely completed. A number of the items specified in the Interlocal Agreement have been completed, completed in part or become unnecessary because of changed conditions. At the present time, several items still remain to be completed, which has caused concern by residents in the area, primarily due to the adverse aesthetic impact the uncompleted improvements have on the area. In discussing the most expeditious manner in which to complete the necessary work on Prairie Avenue with the School, it has become apparent that even though the City has no :obligation to do.so, having the City undertake and complete the work will resu t in the most . ~ expeditious completion of the unfinished items. At the present time, the School's contractor - s: - has demobilized and they are in negotiations to finalize the contract and apparently both :claims and counter claims have been made which make pursuing additionaf work extraordinarily difficult.. In order to assist. the neighborhood with. the completion of the work on Prairie; Avenue, the City has assessed the work and believes that it can be undertaken through a JOC contract ~. _ : ' primarily over the summer months that.school is not in~session: -The School has agreed to take all of the funds which were originally allocated in their construction agreement for the . ~ uncompleted items and to transfer that amount to the City so the City may complete the work., The funds that have been :identified by the School total $215,074. to the original Interlocal Agreement six work items were specified to be constructed on the . -. ,~ ~ 'Prairie Avenue High School frontage. These items incfud'ed: ` _ f . To be completed: • ~ Construction. ofa parent drop off lane with decorative pavers, includinga connecting . sidewalk and two paver crosswalks.. With the possible exception of .the. paver . ~ crosswalks, these items will be completed by the City using the School funds.. . : Insta lation of an irrigation system along Prairie. Avenue. This item is .to be completed by the City using the School funds. ~ • Landscaping along the Prairie Avenue.frontage. This item is to be completed by the City using the School funds. ~ t • . Milling and resurfacing of Prairie Avenue and reduction of road width to 20'. This - item will be completed by the City using City funds to be appropriated for the : ~ :.. ~ = ~ Bayshgre neighborhood improvements. . ~ - ` . Completed/Unnecessary: ~ Estate fencing and' landscaping on the School side of the fence along Prairie . Avenue. Theis item. is completed.. ,_ , • ; Light shields were to be installed on 6 of the parking lot fixtures at City expense:$~ This i#em has become unnecessary as a result of School operating practices. j The- sco e of work and p the budget has been carefully reviewed by the City's Public Works Department in order to determine if the ~ivork can be completed'by-.the City with the funds #hat are available. The Public. Works Department has a' comfort level based on a JOC quote obtained that the required work, can be comp eted by_the City within: the funds that are . ~ . available. Th`e only improvement that may-not be possible to address- is a;commitment made by the School to unstall two (2) brick paver crosswalks on Prairie Avenue. If there are . sufficient funds available when. the other workelements are completed, the City will proceed . to install those paver crosswalks under the JOG contract; however, the neighborhood has : beenadvised that it may not'be .possible of this point in~tirne: . - ~ - Th~e design plans and the construction time table- have been reviewed both with the . ~ neighbborhood and the School. Both the neighborhood and. School are anxious to have the work completed as soon as possible.. The original landscape design had to be altered by fhe . City. in;order to provide both the spacing, the appropriate cover material andappropriate tree size and specie so as riot to interfere .with the City's utilities that are in the swale adjacent to l the Senior"High School on Prairie Avenue: The original landscape design completed by the ~ School was not permittable by the City and as it would have created- conflicts with the City's I utilities.. The neighborhood 'has expressed their satisfaction- with the revised design ~ completed by the. City as well as the overall constructionapproach and timing.. - ~ f .: _. ~~ 4 ~ .. - ~ ~, ., - .. . 2 4 ' ~ ~j ~- .~ ~~ .. In order to lessen the impact on the neighborhood; the City also proposes to;advance the construction of the Prairie Avenue portion of the neighborhood improvement program that is currently planned tabe in construction subsequent to the work on Prairie Avenue associated with fhe high school. As such, the road narrowing that extends from 23~d to 28th Avenue; as well as. milling arid. resurfacing of the roads and some necessary drainages work will: be undertaken at the same time and through the same contract so that the neighborhood is not required to have two (2) different construction periods within their area. The $377,000 necessary to complete this work has been placed in the CIP capital budget for the Bayshore :Neighborhood in FY 2011. In order to proceed with this portion. of the neighborhood project consistent.with the work transferred from the School District, it will be necessary to au#horize the $377,000 to be used from the Storm Water Capital Projects line of credit and to appropriate those funds as well. Conclusion The attached Resolution follows the form that is being pursued by the Miami Dade County Public ,Schools to approve their end ofi this.#ransaction with~the Gity. Attached: is the memo that.will be .presented to the School Board at their meeting on-May 12, 201.0. The Resolution presented for City Commission approval would grant the City Manager authority to execute the~Agreemenfitransferring the funds from the School to the City and also appropriate the $215,074 transferred from the School District as well as the $377;000 from the; Storm Water Capital' Projects 1ine~ of credit so that fhey may be used in .the construction of the designated improvements. _ .JMG\RCM\sam T:~AGENDA~201:0\May 12\ConsentCMiamiDadeschoolsPrairieAveAppropriafioncommemo5-12-1O:doc Attachments j 3 ~~ ~. t .~ I ~~.~ ~ ~ .. f .. ~ ~I . ~ ~ IllltAl~l'[-DADE.~C~IJN~"lf PIJBL.IC ~~H~C3LS . - ~ ~ . Facilities Planning . ~,. 145O~N:E.~ Second Avenue, Room 525 Miami, Florida 33132 .. : Phane:.~3~5} 995-7288 ~. , Fax: 1305} 995-4T60 . Mfevine@dadeschaols.net Date: .. Number of Pages_ 4 ~ .~Irieluding Caver Sheet) - To: ~• ~ ~ Shelia :Nees .. `F~x'Number: ~ e , 3fl5 578-7782 From: Michael_A. Levine, Executive Director . Facili#ies Planninn . ~1; - - Office of Superintenderit of Schools tlllarch 23, 201 ~0 i Board Meeting of April '~.4, 201 g ~. Office of School- Facilities ~ . ,~_ Jaime G; Torrens; Chief 1=acilities Officer ~~UB'JECT: ~ AUTH~RI~ZE THE 'SUPERtNTENDEN TO FINALISE NEG{~TIATIQMS AND EXECUTE AN A~R~EIUIENT 1JVITH THE . ::. . GITY 4F IIJ11.A11~11 BEACH. FC}R THE CITY T~Q I'RO~IDE ~ IMPROVEMENTS 1NITHIN PUBLIC R1GHT~~F-INAY ADJACENT .,. TO ~111IA11r11 BEACH SEN1{JR HIGH SCHOOL - - - i CaMI'VI~TTEE: FACILITIES AND CONSTRl1CT10N -REFORM I ~INKTOt - ~ .- :. STRATEGIC fRAIUIEVII~IRK:' FINANCIAL EFFICIENCYISTABILITY Background - ... .~ The District is currently completing the final -phase of constructo of the replacement _.. - . Il~liarni Beach Senior High Schaol,~ with the exception of certain ork located within.. a I .portion of adjacent public right-of-v~ray ,(Prairie Avenue). The re a~ning work consists - ~ - Iargefy of in-contract civil ~nrark, concrete pavers, sidevualk and la dscaping, and- would ` provide for the completion of the,.parent, drop--off area north a 23rd Street and the `' installation of concrete pavers at both- parent drop-off areas ~so th and north of 23r~ Street see attached sketch}. -During the course of the project, th~ district and the City agreed on a specific landscaping plan, which is reflected in the cur enfi design. - . 1'~ore~:recently, the Oty,~ has expressed a desire to further dug ent the grading and .. - lend caging design within the right=of-~vay, and has offered 'to ass me full responsibility i to :corn et . - + rtion, estimated at r X15 074 as Drell as tE~teraddit onajl ~nhanceude both the District s o ~ ` ~ $ e meats desired and to be funded by the City. The~~ity would then' be free to expand: the district`s scope of work by augmenting the .. ~. landscapi.ng or making other additional - improuernents and ~to have one entity .. responsibte.for~ebuilding and overseeing.,the entire projec#. ~ , .. .- . ..: ~ . Proposed Agreement ~. Under the terms. `of the :proposed Agreement; the Citywill rec ive funding from the - . District necessary to corrip etc the balance of work, as currently designed, within the . i^ight-of-way: The riot-to-exceed amount of $215,074 is::~ased on the amount currently projected by the District to complete the work, which, includes a Gre:dit for incomplete .. civil :work from. the Construction IVlanagement Firm of Suffolk Con truction, a landscape ' . :credit, and available project contingency. funds. Terms and cond lions of the proposed .' ,.., agreement will be reviewed ,and approved by the. School Board attorney's Qffice and ...the Office of Risk ar~d Benefits Management prior to execution. ,~ ~. ~ ~ j ~~~ -_ . . 1 f~ - . ~ . . . c~ . - , >;~ RE~~11r'I1'tiJ~hNDED: ~ That The School Board of Miami-- ~ ode County, Florida, ,, y .. authorize ~ the Superintendent to .fin size negotiations and ,; execute an. Agreement with the City ~ ~ .Miami Beaeh for the :; .. City .toprovide improvements with r~ public right-of-way adjacent to l1r'liami Beach Senior Hig SchQOI, open receipi ,, .from. the ~]istrict of funds in ari mount not--to-exceed $215,074. MAL =y' _ .. - • . , . • LOC/~T~QN MAP .„ _ _ - ~ ~ - = F . - ~~ _ ~ ~ F I • - _ ., ' ~ ~ _ z ~ ~Y ~• ~ ~ _ °s _ - ~ a ~~ ks ~ J K W '"tea Ya ~ ~ alai s ao H a °. '~• ~ ~ ~ . - d ~ 3 Z .. , _ ~. ,, ;,." :: ~a 3 a w d m m~ p V ~ Q w a.w F r q Y W O•. 0 0 M n RE F: • ti ~ ~Ry O yq GO Z ~ Z ~ V ~ y, ~.N. ~ ; Va r,, - ~ Oo ~:+ ? ~ i xzry~ ~~ ~m c O ~ as ~4 _ -~. -. Ji x. ~,. l u a~ a ~~ w :~ C~~ 7 d x W 4 - F ~ W W ~~ Z~ -~. 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