99-23129 RESO
RESOLUTION NO. 99-23129
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE ADMINISTRATION TO
IMPLEMENT A TWENTY-FIVE CENT FARE FOR THE ELECTROWAVE SHUTTLE
SERVICE, BEGINNING JULY 1,1999, SAID FARE PROCEEDS TO BE CONTRIBUTED TO
THE ELECTROW A VE OPERATING BUDGET,
WHEREAS, on September 9, 1998, the Mayor and City Commission requested that the Administration obtain
the required permission from Miami-Dade County, and initiate the process needed to implement a twenty-five cent
(.25) fare for the Electrowave Shuttle Service; and
WHEREAS, the permit has been granted, and a transit fare collection, processing, and depositing system has
been identified, which includes a one-year agreement with the City's Parking Department, through an on-going contract
with Loomis Fargo; and
WHEREAS, the Parking Department is able to assume the additional duties as of July I, 1999; and
WHEREAS, it has been estimated that the shuttle service may produce over $300,000 in fare revenues in one
year.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve and authorize the
Administration to implement a twenty-five cent fare for the Electrowave Shuttle Service, beginning July I, 1999; said
fare proceeds to be contributed to the Electrowave Operating Budget.
PASSED AND APPROVED this the 14th
of
April
,1999.
MAYOR If!~
ATTEST:
~~f~
CITY CLERK
APPROVED AS TO
FORfi.A & LANGUAGE
& FOR EXECUTION
aJ
~~J!Y2'/
3055359157
MAR-22-99 02:36 PM MBTMAELECTRO
FARE BOXES'
ExHI81T F
ELECTROWAVEFARE BOX IMPLEMENTATION
Costs: $ 30,115/annually
$ 7,636/01'le time
Co.t: . 7,238.00/0no time
Requlntments:
8 steel fare boxes with one vault
16 additional vaults
e vault stanticns
~equlr.d mounting belts and key sets for above
Three fare box deslgns/manufacturer~ were evQluat.d for installation on th.
ELECTROWAVE shuttle vehieles, eased on equipment quality, lowest pricing, and warranty-
Diamond Fare Box" Is recommended. The fOllowing are the three quotes;
1.
Main Street Fare 80)(.'
Coet: One FlIr. Box & V.~lt
Ad<lltlonlll V.ultl
Oces not Include stlntions
Does not Include boltslkeys
Holde $250 In mixed ccins.1token.
Warrtlnty: One Ve.r
Rough Surface Alumlnum
enamel COlor Coating
Minim.' passenger us. delay
$ 510.00/elch
215.00/each
""
2.
Ciamond FlU. Box"
Coat: One fl.,.. 8~ & 2 Vaults
AddlUonll VIUItl
Stantlonl
Mounting boltslkeys
Holde $200 In mixed coln~okena
Wllrr.nty: Two Vears
SOlid POII.hld Aluminum
MInimal PI_naer un delay
P.O.M.lncorpomtd
eo.t: One electronic parking meter & vtult
SUlnllon . Includ4KI
Holds $90 C1u.rterslacc.~ debit card
Solid Aluminum
Could create boarellng delays
Separate box required fgr tokens
$ e'O.OO/each
$ 573.00/..ch
220.00/etch
78.00/..eh
35,OO/..ch
3.
Purcha88 cost does not Include installation of the boxes. The City would b. responsible for Installation
based on the manufactur.,. 'peclftelltlon., Th, fare box.. Ire a t1mpl. ~.m (not oomputer
operated/programm'd) the Mme as the fare bcxc* utilizec:l by Meml O-.clo Tr.n$1t. The bole'. .IIow
nlck~I" dime. and ql.larte,.. to hili into a locked met.1 collectton box that's removed by key, emptied, (or
replal;td wfth an empty vault) and then returned to the fir. box. The system doe. net sort coins. count. etc.
The 1a,ell vltlbl. upon depotlt Into the fire box (top .ectlon) by the driver and passenger and's then swept
down Into the ..cured mebll coin box known IS the vault
MAR-22-99 02:36 PM MBTMAELECTRO
31355359157
P.03
F=~RE BOX COlLI!;CTION PROCEDURE:
Co.t: $30,OOO/yr,
TIle City 01 Miami Beach Parking Department collects coins and pa/1(ing revenues (from
the various pat1dng lots) 5 days a week. Ms. Jackie Gonzahtz, Parking Director for the
c.partment and the MBTMA have hid several meetings concerning the process that is used by
the Parking Ovpartment for collect/on, procs5slng and depositing of revenues. It has been
recommended (and supported by Ms. Gonzalez) that we utilize Parking Department staff. vault,
eollec1ion proeedur.., bagging of shuttle fllre box navonu., and I'iekup by Loomi, Fargo for
depesit under. special contract with the Miami Seach Parking Department in the amount of
$30,000 annually. The Agreement would be effective: June 1. 1999 through May 31,2000.
Monday through Friday the Parking Oepartment would collect the shuttle fa,.. "Quits, and
follow the slSme procedure thoy are alroady u$lng for processing parking meter/garage revenue
collections. A special revenue sheet would be completed for the ELECTROWAVE daily depOSits
and sent to the City Financa Department.
The City Finance Oepartmt:lnt wOl.lld be required to establish a separate bankIng account
at Sun Trust (Where Parking Department funds are deposited) for ELECTROWA VE fares that
are collected.
SA~E & PROCEDURE FOR WEEKEND COLLECTION:
.fe: . 600/1 time
Bonding: $ 116/yr.
A ..parate '.'e will b. Inttalled for collection on Saturdays, Sundays and holidaY'. This ..f.,
F'urcn...d uaed (at under $000 plus htaJllilltian), would be installed in the eLECTROWA VE Charging
"acl/Ity. Written price quot" for u.e<f .Irts below:
U..d S~i
Requirements:
30" X 20" x 21" (to accommodate 15 fare box vaults)
Installation at collection aite
, . aanks Safe & Lock Co. $ 850.00
Used Meilink safe, plus Installation
2. HalWood'& Miami SafliJ Co., Inc, $ 695,00
Model 83018 Seculity Chest. plus Installation
3. Worldwide Safe & Vault, Inc. $ 5eO.00
UL Group. 2 Combination lock, plus Installation
AAigned project malntel'lance/ctl$patc;h staff would be bonded and assigned responaibility for
removfn~ the vault. from the fare boxn and ~Iaclng them In the large safe for proc8sslnQ by aSligned
F>arl<Jng Cep8rtment st.rr on the followfng Monday.
MAR-22-99 132:36 PM MBTMAELECTRO
3055359157
P.04
BandlnQ:
Requirement: Fidelity/Employee Dishonesty Bonds for 5 emp/oyeos, for one year.
Minimum coverage $10,000.
1.
Se<:urlty Bond Assoc::iates
Fidelity Bonding - 5 employees
Coverage: 110,000
$ 300/yr.
2.
American Surety AS3ociation
Employee Dishonesty Bonds - 5 employees
Coverage: $10.000
$ 11S/yr.
3.
Atl.ntle Bonding
Employee Dishonesty Elonds - 5 employees
Coverage: $10,000
$ 115/yr.
fAREBOX TOKENS:
eost: $ .. 0..
Pric::o quotes to have special penny sIzed tokans with the ELECTROWA VE shuttle logo
on them Is presently underway. The tokens need to be able to pass through the ~arklng
Department's coin sorter and not be eonfuaed with aetual coinage. The token. would al80 be a
brfght c::olor and could be retained by the purchlsor Of not used for fare) ., . sOl,Nonior. The
cost to produce the tokens would be abSOrbed through their sale to hotels and businesses for
customers and patrons. The tokens can .'50 be recycled onc. they hIVe b.en used In the
fll'lbox. Selling quaniti.. 0' tokens to hotels Ind restaurants aSlyres . revenue source and
additional exposure for the projeet - .ncouraQlnQ use ot the shuttle Insteld ot the privato
automobile while In the South Beaen area. Costs tel produce the token Is presently in the 96/99
Mlrketlng bUdget fer the.hutt/e.
STREET 910NAGt;.
Cost: - 0-
All shuttle Itcp slgnage will need to be changed to reflect .SHUTfLI: STOp. only.
Presently, the signa elf stlte "fREE SHUTTLE STOP: Replacement signege was purchased
through the 97/98 budget and are rudy 'or placement at allltopl.
SHUTTl.E SIGNAqe;
Cost: - 0..
Slgnage on all rear windows of the seven shuttle vehicles state -FR.!E SHUTTLE.' This
lignage Will need to be removed. The space will be replaced with paid advertising by merchants
and event sponsors. Revenue generated from ,.'e of the window will also be plaold into an
EJ.ECTROWAVE Marketing Revenue Account for operations.
All shuttle vehicles will have vinyl lettering placed on the entry doors stating 25 OInt fare
at. cost of $1001per v.hic/e. This cost Is Ineludld in the ;8/;0 Marketinjl budget far th.
EJ.ECTROWA VE. -
MAR-22-99 02:37 PM MBTMAELECTRO
3055359157
p.e5
COllECTED FAREBOX REVENUE WOULD O'P..sET ELECTROWAVE OpeRATING
EXPENDITURES AFTER MEETIN"G cONTRACT AND EQUIPMENT REQUlR~MI!NT8 AND I!XPENSES.
ANT1CIPAT~O PARE! BOX Rev!!NUE:
The following Is based on the average weekly ridership as of March 7. 1 ;99 'ISS 1.000
pa..enge~ for each week;
Average Number of Pauengers Per Week
Number of Vehicles In Operation
Passengers Per Vehicle/Per Week
Number or Operating Oays Per Week
Passengers Per Vehicle/Per Day
Estfmated Ridership Per Day/Per Vehicle
Approved Fare
Revenue Estimate Per Oay of Operations/Per Vehicle
Number of Vehicles
Revenue Estimate Per Oav ot Operations
Number of Days of Operation Per Week
Revenue E.tlmate Per Week
Nymbor of Weeks of Operation Per Year
Total Revenue proJ8Ctltd (1 full Year)
· L... Iddlllonll 71 "'"'";tnllfMr d~1p<< vehlc~
PROJECTED FARE BOX IMPLEME~T ATlaN COST:
One Time Only Expenditures:
8 Fare Boxes
1 Safe
$ 7.236.00
600.00
Annual Fare Collection Cost:
Fare Box Collection S 30,000.00
Employee 80ndlng 115,00
TOTAL FIRST YEAR COSTS:
PROJECTEO FIRST YEAR REVENUE:
FIRST YEAR EXPENSES:
ReVENue AFTER EXPENses:
28,000
+ 1
4,000
~ L
571
500.
2~ cents
S 125
x 7
S e7S
X L
58,125
X 52...
S318,500
$ 37,951,00
$ 7,838,00
$ 30,115.00
$ 37,9S1.00
$ 318,'00
37. 951
$ 280,549
The EL.CTROWA V5' project will need to $xp.nd th. above amount subject to
reimbursement from fare box revenue prior to Implementing fare boxes..program. e,pprovalla
reaulNd bv the Comml..lon to araceed. -
C:\.,,\fcIt1.re,~
;ITY OF MIAMI BEACH
rY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH. FLORIDA 33139
p:\\cLmiaml-beach. f1.us
COMMISSION MEMORANDUM NO.
/2tLt -Gj'Gj
TO:
Mayor Neisen O. Kasdin and
Mem bers of the City Com Isswn
D.-\TE: .-\priI14, 1999
FROM:
Ser"io Rod riaucz
~ ~
City Manager
;>
SUB.JECT: L
A RESOLUTION OF THE MAYOR AND CITY COMMISSIO~ OF THE
CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE ELECTROWA VE
SHCTTLE PROJECT PRESENTATION, AS MADE BY THE .\IIAMI
BEACH TR.-\NSPORT A TION MANAGEMENT ASSOCIATION (:\IBTMA)
AT THE CITY COMMISSION MEETING OF APRIL 14, 1999;
APPROPRIATING $989,465 IN FISCAL YEAR 1997 FEDERAL TR.\NSIT
ADMINISTRATION (FT A) SECTION 3 FUNDS, EARiVIARKED FOR
CAPIT AL ACQUISITION PURPOSES FOR THE SHUTTLE PROJECT;
A.l'\iD FURTHER AUTHORIZING THE ADMINISTRATION TO .-\DV.-\. '\JCE
5989,465 IN CITY FUNDS, FOR SUBSEQUENT REIMBURSEyIE~T BY
FT A/MIAMI-DADE TR\NSIT AGENCY, 'WITHIN THREE MONTHS OF
INVOICE SUBMITTAL BY THE CITY.
2. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAlvH BEACH, FLORIDA, APPROVING, BY 517THS VOTE, A
WAIVER OF COMPETITIVE BIDDING, AND AUTHORIZING THE
MA YOR AND CITY CLERK TO EXECUTE A CONTRACT \-VITH
ADVANCED VEHICLE SYSTEMS, INC (A VS), IN THE AMOUNT OF
5866,304, FOR THE PURCHASE OF FOUR (4) ADDITIONAL ELECTRIC
SHUTTLE VEHICLES, AT THE SAME BASE BID PRICE QUOTED TWO
YEARS AGO, OR $167,120 PER UNIT, PLUS OPTIONAL EQUIPMENT;
THE PURCHASE BEING FUNDED WITH FEDERAL TR.\."fSIT
ADMINISTRATION (FTA) SECTION 3 FUNDS, EARiVIARKED FOR THAT
PURPOSE IN FISCAL YEAR 1997; SAID CONTRACT "VITH A VS TO BE
ISSUED ONLY AFTER RECEIVAL OF A GR\NT AWARD NUMBER AND
ORDER TO PROCEED FROM FT A.
3. A RESOLlTION OF THE MAYOR AND CITY COMMISSIO:\ OF THE
CITY OF :\11.\.\11 BEACH, FLORIDA, APPROVl.\fG A:\D ALTHORlZI:'\G
THE ADMINISTRATION TO IMPLE;\iIENT A T\VENTY-FIVE CE~T FARE
FOR THE ELECTROW AVE SHUTTLE SERVICE, BEGINNING .ILL Y 1,
1999; SAID FARE PROCEEDS TO BE CONTRIBUTED TO THE
ELECTROWA VE OPER\ TING BUDGET.
AGE;\fDA ITEM ~ l ~t
DA TE --<t- - I t+- -91
.t. A RESOLUTION OF THE :vIA YOR AND CITY COl\-IMlSSIO:\ OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING A TRA.:\SlT FARE
COLLECTION/PROCESSINGIDEPOSITING SYSTEM FOR THE
ELECTROW A VE SHlrTTLE SERVICE, \VHICH INCLUDES A ONE-
YEAR AGREEMENT 'WITH THE PARKING DEPARTME:\fT. THROl:GH
AN ONGOING CONTRACT WITH LOOMIS FARGO; SUCH AGREEMENT
IN THE A.MOUNT OF S30,OOO, TO BE PAID \VITH FARE COLLECTION
PROCEEDS; AND Fl:RTHER AUTHORIZING A ONE-TIME
REALLOCATION OF FY 1998-99 ELECTRO\VAVE OPERATING FlTNDS,
IN THE AMOUNT OF 57,836, FOR THE PURCHASE Of EIGHT (8)
DIA"IOND F AREBOXES/EQUIPMENT FOR THE EXISTING SHl'TTLE
FLEET, AND OF ONE VSED SAFE TO HOLD WEEKEND/HOLIDA Y
COLLECTION PROCEEDS.
5. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, ACTHORIZING THE
ADMINISTR<\ TION TO APPL Y FOR ST ATE TOLL REVENUE CREDITS,
THROUGH THE FLORIDA DEPARTMENT OF TR<\NSPORTA TION
(FDOT), TO MEET THE REQUIRED MATCH OF $1.75 MILLION IN
FISCAL YEAR 1999 FEDER-\L TR<\NSIT ADMINISTR-\ TIO.\' (FTA)
EAR\IARKS TO THE ELECTROWA VE PROJECT, AND PROCURE A
PRE-A WARD AUTHORlZA. TION FROM FTA TO USE 550,000 OF THE
TOT AL ~\IOUNT, TO RETROFIT AN EXISTING FLEET MANAGElVlENT
MECHANICAL BAY INTO AN AUXILIARY CHARGING FACILITY TO
SERVE THE NEEDS OF AN ENHANCED ELECTRIC SHUTTLE FLEET.
ADMINISTR-\ TION RECOMMENDATION
Adopt the five Resolutions.
BACKGROUND
On September 9, 1998, City Commission Resolution No. 98-22886 authorized the Administration
to initiate the process required to receive $989.465 in Federal Transit Administration (FTA) funds,
through the Miami-Dade Transit Agency (MDT A), that had been earmarked for the purchase of
additional electric shuttle vehicles and equipment. In addition, a motion was adopted requiring
Commission approval prior to purchasing additional vehicles for the ELECTROWA. FE Service.
MDTA has recently informed the City of Miami Beach that a grant number and order to proceed \vil!
be issu~d by FTA in April. 1999.
Furthermore. on September 9. 1998. in connection \vith the adC'!=,tion of the aforementioned
resolution and the adoption of the FY 1998-99 operating budget for the ELECTROW4. FE Program.
the City Commission requested a comprehensi\e report prior to acc~ring and authorizing the
purchase of the additional vehicles. This .-\genda Item includes an ELECTROfJA FE Program
presentation by the Miami Beach Transportation \;fanagement Association. a synopsis of which is
herein attached as Exhibit A.
..,
The FY 1906-97 F~deral fransporw,tioll Appropriations Bill earmarked $1.2 million in Federal
Transit Administration (FT:\.) Section 3 funds for the purchase of additional shuttle vehicl~s and
equipment for the ELECTROWA 'VE Service. The Federal earmark expires on Septemb~r 30. 1909.
the end of the three-year effective-period, and funding allocation is approximately 80% Federal and
20% local. At the City's request. on July 14. 1998. the Florida Oepartment of Transportation
(FOOT) agre~d to assume the local matching obligation by providing a "soft" match using State toll
revenue credits. Therefore. the ELECTROWi. VE is due to receive $989.'+65 in FTA funds.
The Intermodal Transit Center Conc~pt:
An Intermodal Transit Center is a station \vhere several modes of transportation meet and inter-
connect to serve the needs of the transit users. Intermodal facilities feature an information center
and may also include parking for vehicles and bicycles. restrooms. snack area(s). store fronts. and
other services.
The ELECTROWA FE has received Federal earmarks totalling $3,489,465 in FT A Section 3 funds.
for either the purchase of vehicles or construction of an intermodal transit center/ permanent facility
for the shuttle vehicles. Such allocations of capital funds have been spread over three appropriation
years, as follows:
FY 1996-97
FY 1998-99
FY 1999-00
$ 989,465 (being claimed by the City for the purchase of.+ vehicles)
$1.750.000 (yet to be obligated by the City)
$ 750.000
Due to the national notoriety of the ELECTROWA VE service. the City has benefited from the above-
mentioned earmarks and submitted another funding request for $7 million for intermodal transit
purposes. As a result. on April 7,1999, the Clerk of the U.S. House Transportation Appropriations
Committee toured the ELECTROWA VE service and its temporary facility, and the prospective site
for an intermodal transit center, which, in the future, should also house the Miami Beach terminus
of the regional East-West MuItimodal Corridor. The Intermodal Transit Program document was
presented at that time and is attached, as Exhibit G. The ELECTROWA VE is the key for the City to
continue obtaining Federal funds for the development and construction of a transit intermodal center,
as well as a permanent storage/maintenance facility for the electric shuttle vehicles.
In addition, as a major funding partner of the ELECTROWA VE Project, FDOT has expressed
willingness to relieve the City from its 20% cash match obligation to the above-mentioned FT A
funds, by producing a "soft" match using State toll revenue credits.
Sillnificant Considerations for the ELECTROWA VE Program:
1. The ELECTRO~Vi. TE has carried over 1.77 million passengers. and constitutes a legitimate
success story in national transit terms. The high ridership level is an evidence of the vital
nature of this type of service to the South Beach community. \vhich has come to depend and
count on the service it provides. A passenger survey will be conducted between now and
October 1999. to assess the ridership and ascertain the fe~sibility of implementing
"congestion pricing."
2. The ELECTROW AVE is a critical component of the Ocean Orive Mitigation Plan.
'"
.)
3. FOOT advises that the ELECTROW A VE is considcrcd by the Statc of Florida as an
extremely high-profile project.
4. Oue to its success as a local circulator. the ELECTROWA VE is vie\ved by Stat~ and County
transportation planners as a precursor of the East-West K.[ultimodal Corridor. This has added
credibility to the argument that Miami Beach be included in the initial phase of the Corridor
Project. Through Resolution No. 99-23107. adopted by the City Commission on March
17, 1999. the City's official request was submitted to the MPO and FOOT. This connection
between the regional and local transit services will ultimately provide alternative sources of
capital funding for the ELECTRO~v>/. VE Project. and enhance the City's potential for also
receiving operating funds.
5. The shuttle service solidifies the creation of Transportation Concurrency Management
Areas (TCMA). also known as "urban transit villages," and is consistent with
recommendations of the Municipal Mobility Plan (MMP).
6. The shuttle service is a growth management tool that encompasses and promotes the
principles of community livability and sustainability.
Future Sources of Funding:
The MBTi\lIA and City are exploring alternative sources of recurring funds to sustain an "enhanced
route service." The majority of the available funding sources can be accessed only after two full
years of operations and the establishment of the ELECTROWA VE as an on-going City service. The
MBTMA and City have estimated approximately $2 million in potential funding that may be
available by creating or accessing the following sources:
o Creation of a dedicated revenue source by exploring a surcharge for shuttle operations. This
could possibly generate from $500,000 to $700,000 a year.
o Congestion pricing (low fare for day-time riders, and higher fare on holiday and weekend
nights), generating approximately $70,000 a year.
o A share of the operating funds received annually by MDTA from the National Transit Data,
a formula fund based upon county-wide ridership numbers. ELECTROWA fiE eligibility
begins after two (2) full years of operation. Approximately $100,000 a year.
I> In the event that the City service contributes to an increase in State transportation funding.
beginning in the first year in \vhich service is ret1ected in Federal and State Section 15
reporting. the County will agree to pay the City a proportionate share of the op~rating funds
received by MDT A from the State Transportation Block Grant Program. Approximately
$25,000. ..
o Revenues generated by an intermodal transit facility built with FT A Section 3 funds. Among
potential revenue generators are parking fees/congestion pricing, rental of store frontage, etc.
Approximately $500,000, after expenses.
4
o Revenues g~nerated through the implementation of TClvlA(s). through mitigation plans
from additional development projects. The Ocean Oriv~ Mitigation Plan alone \\'ould have
generated approximately $70,000.
o Increased revenues from fare collections and on-board advertising. :\pprox. $400.000/year.
o Congestion Mitigation and Air Quality Discretionary F'unds. through annual application to
the MPO/ FOOT, could generate approximatdy $300.000 a y~ar.
o
State Energv/Environmental Trust Funds, through annual application to the State L~!!islature,
........ ~ - --
could generate at least $200.000 a year.
ANAL YSIS
Resolution No.1
Appropriating the FT A funds earmarked for capital acquisition
purposes of the shuttle project, and authorizing the City to advance the
funds for subsequent reimbursement by FTA, within three months from
invoice submittal by the City.
The Miami Beach Transportation Management Association (MBTMA) and the Administration
request an authorization to purchase four (4) additional electric shuttle vehic les and equipment as
listed in Exhibit B, herein attached, using $989,465 in FTA Section 3 funds. This three-year-old
Congressional earmark to the ELECTROWA VE Project expires September 30, 1999, if the
City fails to obligate and use the funds in a timely fashion. The additional vehicles would allow the
original seven (7) vehicles to have a "resting" period from their present heavy use. Since January
20, 1998, the 22-passenger buses have carried over 1. 77 million passengers and is one of the most
successful transit routes in Miami-Dade County.
The additional vehicles are estimated to arrive in July 1999, and retrofit to be completed by August.
The FY 1999 budget totalling $1,611,469, provides sufficient funds to cover maintenance and other
associated costs that will be incurred by the additional "rolling stock" vehicles, through the
remainder of FY 1999. The existing shuttle route has been operated by five (5) vehicles on route
service and two (2) in rotation service.
It has been proposed that. beginning October 1999, the ELECTRO~f:..J. VE route should be
"enhanced" to include the Collins Avenue hotel area, the proposed Cultural Center and the
Holocaust Memorial. To implement this "enhanced route", it would be necessary to have eight (8)
vehicles on route service plus three (3) in rotation service. As a result. the estimated FY 1999-2000
operating budget would require approximately $2 million. Attached as Exhibit C is a comparison
between the present FY 1999 and the proposed "enhanced route" operating budgets. and the current
and "potential" funding sources.
FUNOfNG
FY 1999 Funding Sources/Operating Budget: As sho,^,TI in Exhibit C, the City provided funding
in the amount of $450,000 towards the $1.61 million operating budget approved for FY 1999. The
City's contribution was supplemented with a one-time cash carry-over from FDOT, in the amount
of$808,969, plus a new contribution in the amount of$300.000, also provided by FDOT. There
5
will b~ :\0 cash carry-over available for FY 2000. and the new contribution by FOOT \\ill match
one-to-one (1: 1) that of the City. The FY 1999 budget. at $1.61 million. is sufticient to oper:lte tive
(5) vehicles in route service, and two (2) in rotation service.
FY 200n Fundin~ Sources/Operatin2 Bud~et: Exhibit D provides two tables ret1ecting alternative
funding scemrios \vith a continued $450.000 R~sort Tax contribution from the City (Tabl~ I) or with
an incr~ase in Resort Tax contribution. to implement the "enh:lnced route." varying from $565.000
to 865.000. Based upon meetings \vith the City's Finance and Budget departments. a $450.000
Resort T:1X contribution is the maximum amount the City is recommending for th~ FY 2000
operating budg~t. A $450.000 contribution by th~ City is not sufticient to operate an "~nhanced
route service" or the existing level of service. without additional funding sources.
A 5450.000 City contribution would only be sufficient to operate the existing service. as described
in TABLE 1, Scenario l.c. of Exhibit D. if additional funds were aw'arded as applied tor. i.e.
$300.000 in Congestion Mitigation and Air Quality (CrvlAQ) f1mds requested from the Metropolitan
Planning Organization (MPO), and 5300.000 in State Energy/Environmental Trust tunds as
submitted to the State Legislature. Under Scenario I.c., if the additional vehicles are purchased.
they would sen'e as relief inventory only. until additional operating funds could be identified to
implement an "enhanced route."
While there is no assurance that the above-mentioned State and MPO/Federal funds will be
awarded. FDOT has committed its assistanc~ to\vard securing at least the CMAQ tunds. The City
and MBTMA \vill continue to seek outside funding for FY 2000, to continue the existing service,
to implement the "enhanced route," and to reduce the ELECTROWA VE burden on the City's Resort
Tax Fund.
TABLE 1, of Exhibit D, provides three (3) potential funding scenarios for FY 2000 (for the existing
or reduced route service), based upon a continued $450,000 Resort Tax contribution to the operating
budget, as follO'.,vs:
Scenario l.a The ELECTROWA VE Project \vould be out of service, if no additional funds beyond
$450,000 from Resort Tax and $450,000 from FDOT were awarded, for a total of
S900,000. Under this scenario. the project would not be able to produce sufficient
fare and advertising revenues to reach an operable budget level.
Scenario l.b The City would be able to maintain only four (4) vehicles in operation, and three (3)
on rotation service (less than the existing level of serv'ice), if $900.000 is the
combined City-FDOT contribution. $300,000 is awarded in CMAQ funds.
5.200.000 is produced by fare collections. and 520.000 from advertising. for a total
of S 1.42 million.
Scenario I.c. The City \vould be able to maintain tive (5) to six (6) vehicles in service. \\hile the
remaining vehicles (including the four new vehicles) would be used as relief
inventory only. until additional funding sources are i~ritified to implement the
"enhanced route." Under this scenario. tunding \vould include 5450.000 in Resort
Tax funds, $450,000 from FOOT. 5300.000 in G"{AQ funds, 5300.000 from the
State Legislature, $250,000 in fare collection proceeds, and $20,000 in advertising
revenues. for a total of $1.77 million.
6
TABLE 2, of Exhibit D. provid~s three potential funJing scenariL)s. assuming :.l brger City
contribution (plus a 1: 1 match by FDOT) and alternative State and Federal funding a\vards that
would allow for the adoption of a $2 million operating budget and. therefore. the implementation
of an "enhanced route."
It is essential that the following be understood regarding the Table I. and Table 2. Scenarios:
o The amount of the City contribution is the key to the future of the ELECTROW-HE Project.
whether th~ route service continues as is. or an "enhanc~d service" is implemenr~d.
o Since FOOT provides a I: 1 match to the City contribution. the total project funding increases
or decr~ases proportionately to the funding commitment by the City.
o The administrative (tixed) costs of the City contract \vith Red Top Transportation. Inc.
remain essentially the same whethe;:r the contractor operates 4 or 8 vehicles in route service.
SummarY:
Oue to the facts that 1) the heavily-used electric shuttle fleet is in real need of relief inventory, and
that 2) the $989.465 FT A Section 3 earmark will expire September 30, 1999, the Administration
recommends that the four (4) additional shuttle vehicles be acquired. Based upon a $450,000 Resort
Tax contribution to the FY 2000 operating budget, the additional four (4) vehicles will be used only
as "rolling stock," until the MBTM'\ and the City are able to identify additional funding to operate
an "enhanced route service."
Resolution No, 2
Waiver of competitive bidding, by 517ths vote, and authorization to
contract with Advanced Vehicle Systems, Inc. for the purchase of four
(4) additional electric shuttle vehicles and optional equipment, at
$866,304, using a portion of the FT A funds.
The three small U.S. manufacturers/suppliers produce different versions of electric shuttle vehicles,
which are not compatible with each other. Therefore, in order to ensure compatibility with our
existing fleet the four (4) additional shuttle vehicles should be ordered from the original supplier -
Advanced Vehicle Systems, Inc. (A VS), of Chattanooga, Tennessee, which ofIers the same base
price per vehicle ($167,120) as quoted two years ago. There have been two changes in the optional
equipment category, as follows:
1. The air conditioning system carries a slightly higher cost ($167 per unit), due to the fact that
A VS is now offering a significantly improved unit, which is welcome by Fleet Management.
2. At $1 0,800/set the recently-quoted cost of batteries is actually lower than in 1996-97 (at
$13 ,6211set). but now, the City wishes to order a larger number of spare sets per vehicle than
previously. or two sets per vehicles. This actually increases the optional-equipment costs by
approximately $7.856.
The total contract price (base vehicle plus options) is $216,576 per vehicle or $866,304 for four (-+)
vehicles. The City would advance the $866.304 needed to purchas~ the vehicles and related
equipment, listed in Exhibit Eo for subsequent reimbursement by FT NMDT A. using FT A funds
earmarked for the purpose. Reimbursement would be received within three months of invoice
submittal by the City.
7
A City purchase order shall not be issued to A. VS prior to receiving a grant award number and order
to proceed from FTA/MOTA. This is due to happen in April. 1999.
Beyond the $866,304 A VS contract cost. the $123,161 balance in FTA funds \-vilI be used to
acquire. from other vendors. the additional equipment and services needed to retrofit th~ v~hicles
for ELECTROWA FE route service. Additional items include exterior artwork design. installation
of vinyl art and signage, communication radios, logos. brochure racks. AD.-\-required signag~. and
new parts inventory. These purchases would also abide by the City procurement requir~ments.
Resolutions No. 3&~ Approving and authorizing the implementation of a 25-cent transit fare,
of a collection system and its recurring operating costs, and the one-time
reallocation of $7,836 in operating funds to purchase the needed capital
equipment.
A 25-cent fare is proposed to be implemented by July 1, 1999. Based on the tirst-year's 1.5 million
ridership minus 20%, it has been calculated that the ELECTROWA FE Service will collect
approximately $318,500 in fares per year. (Please refer to Exhibit F). The costs associated with
fare collection activities are as follows:
o The purchase of eight (8) fareboxes/equipment and one used vault at 57,836. While the FT A
funds will cover the cost for the additional four vehicles, the City is still responsible for
acquiring fareboxeslequipment for the existing vehicles, at a total cost of $7,236. .-\ one-time
reallocation of ELECTROWA VE operating funds will be needed to cover this cost. as well
as that of purchasing one used vault. in the amount of $600, to store the weekendlholiday
fare collection proceeds.
o It is recommended that we utilize Parking Department staff, vault, collection procedures,
bagging of shuttle farebox revenue, and pick up by Loomis Fargo for deposit under a special
contract with the Miami Beach Parking Department, in the amount of $30,000 annually,
to be paid with fare collection proceeds. The agreement would be etfective June 1. 1999
through May 31, 2000.
o The weekendlholiday collection would be handled by five employees, bonded at S115/year
($10,000 coverage) to retrieve the locked fareboxes and deposit them in the vault, above
mentioned. This would take place at the ELECTROWA VE facility in Terminal Island for
funds retrieval by designated Parking Department employees on the next work-day morning.
In summary, the first-year costs of implementing a 25-cent fare for the ELECTROW:.J. VE Service
and of collecting approximately $300,000 in farebox revenues. are estimated to be $7.836 in one-
time capital purchases. and 530.115 in oper:lting expenses.
Resolution No.5
Authorizing the Administration to apply for State Toll Revenue Credits
through FDOT, to meet the required match to the 1999 FT.-\ earmarks
to the shuttle project, and procure a pre-awar~authorization from FT A
to use 550,000 out these earmarks, to retrofit an existing mechanical bay
into an auxiliary charging facility to serve an enhanced shuttle fleet.
8
The additional vehicles can be stored adjacent to the existing ELECTROTlf..f VE facility. In addition.
the City Property Management and Fleet Management divisions propose to retrofit. at approximately
$50,000. one of the City mechanical bays to satisfy the battery charging needs of an expanded
shuttle t1eet. The Administration requests Commission approval to request a soft match by FOOT
and procure a pre-award authorization from FT A to use a portion of an additional $1.75 million
earmark to the ELECTRO~VA VE, to cover the above-mentioned capital cost.
CONCLUSION
The Administration and the Miami Beach Transportation Management Association recognize and
reiterate the importance of the ELECTRO-rVA VE Service to the present and future mobility needs of
South Beach residents and visitors. and recommend approval of the Resolutions.
cpI.-r$
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..
9
(DK-A-FT
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE ADMINISTRA nON TO'
IMPLEMENT A TWENTY -FIVE CENT FARE FOR THE ELECTROW A VE SHUTTLE
SERVICE, BEGINNING JULY I, 1999, SAID FARE PROCEEDS TO BE CONTRIBUTED TO
THE ELECTROW A VE OPERATING BUDGET.
WHEREAS, on September 9, 1998, the City Commission requested that the Administration obtain the
required County permission, and initiate the process needed to implement a twenty-five cent (.25) fare for the
Electrowave Shuttle Service; and
WHEREAS, the permit has been granted, and a transit fare collection, processing, and depositing system has
been identified, which includes a one-year agreement with the Parking Department, through an on-going contract with
Loomis Fargo; and
WHEREAS, the Parking Department is able to assume the additional duties as of July I, 1999; and
WHEREAS, it has been estimates that the shuttle service may produce over $300,000 in fare revenues in one
year.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission approve and authorize the
Administration to implenent a twenty-five cent fare for the Electrowave Shuttle Service, beginning July 1, 1999; said
fare proceeds to be contributed to the Electrowave Operating Budget.
PASSED AND APPROVED this the
of
,1999.
MAYOR
ATTEST:
CITY CLERK
aJ