Guidelines email from Rhonda Montoya 06/11/2010 @ 10:12 a.m.Hatfield, Liliam
From: Parcher, Robert
Sent: Friday, June 11, 2010 10:36 AM
To: Hatfield, Liliam
Subject: FW: Special Master Check List
Please scan this with the resolution for future reference.
Bob
MIAMIBEACH
Robert Parcher, City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7411 /Fax: 305-673-7254 / www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Parcher, Robert
Sent: Friday, June 11, 2010 10:35 AM
To: Montoya, Rhonda; Rey, Alejandro; Martinez, Lisa; Neves, Cynthia; Lecounte, Sonia; Avalos, Adrian
Cc: Smith, Jose
Subject: RE: Special Master Check List
Rhonda, thank you for the clarification.
MIAMIBEACH
Robert Parcher, City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7411 /Fax: 305-673-7254 / www.miamibeachfl.yov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Montoya, Rhonda
Sent: Friday, June 11, 2010 10:12 AM
To: Parcher, Robert; Rey, Alejandro; Martinez, Lisa; Neves, Cynthia; Lecounte, Sonia; Avalos, Adrian
Cc: Smith, Jose
Subject: RE: Special Master Check List
Bob,
Guidelines are guidelines. The resolution does not need to be amended. Best efforts are supposed to be used to follow
GUIDELINES. We discussed this fifty million times when they were drafted and passed because, to the extent they are in
conflict with Florida Statutes, they cannot be enforced. Because they are GUIDELINES, there is no enforcement
mechanism if GUIDELINES are not followed period.
From: Parcher, Robert
Sent: Friday, June 11, 2010 8:17 AM
To: Montoya, Rhonda; Rey, Alejandro; Martinez, Lisa; Neves, Cynthia; Lecounte, Sonia; Avalos, Adrian
Cc: Smith, Jose
Subject: RE: Special Master Check List
Good morning.
Question: Based on the email responses, does the resolution need to be amended?
The reason why I ask is if a Commissioner or a member of the public were to review Resolution # 2009-27234 which
stated that the "City Commission hereby approve the Administrative Guidelines attached hereto as Exhibit "A"...........,
and the Administration is not following the approved guidelines, is that a problem. In other words, is the Commission
working under the premise that the Guidelines they approved are to be followed?
Bob
MIAMIBEACH
Robert Parcher, City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305-673-7411 /Fax: 305-673-7254 / www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Montoya, Rhonda
Sent: Thursday, June 10, 2010 2:31 PM
To: Rey, Alejandro; Martinez, Lisa; Neves, Cynthia; Lecounte, Sonia; Avalos, Adrian
Cc: Parcher, Robert; Smith, Jose
Subject: RE: Special Master Check List
Alex is correct. Many of the items cannot be "mandated" as a matter of law. By definition, guidelines are just that --
merelyguidelines. Cases cannot be dismissed for failure to adhere to guidelines.
From: Rey, Alejandro
Sent: Thursday, June 10, 2010 1:46 PM
To: Martinez, Lisa; Neves, Cynthia; Lecounte, Sonia; Avalos, Adrian
Cc: Parcher, Robert; Montoya, Rhonda; Smith, Jose
Subject: RE: Special Master Check List
Lisa,
I believe that this has been misinterpreted, (reviewed that section when the guidelines were being prepare, and the intent
was to create a checklist to verify that the requirements were followed.
Hope that helps.
Alex
MIAMIBEACH
Alex Rey, Building Director
BUILDING DEPARTMENT
1700 Convention Center Drive, 2nd Floor, Miami Beach, FL 33139
Tel: 305-673-7610, Ext. 6812 /Fax: 786-394-5384 / www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Martinez, Lisa
Sent: Thursday, June 10, 2010 1:39 PM
To: Neves, Cynthia; Lecounte, Sonia; Avalos, Adrian
Cc: Rey, Alejandro; Parcher, Robert; Montoya, Rhonda; Smith, Jose
Subject: RE: Special Master Check List
I am attaching a copy of the administrative guidelines mandated by the City Commission. I believe some if the documents
currently being submitted are required in order to comply with these guidelines. Please review Exhibit A, Section III
entitled "Transmittal of Enforcement Case to Special Master."
MIAMIBEACH
Lisa R. Martinez, Clerk of the Special Master
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Phone: 305-673-7181 /Fax: 786-394-4129 / www.miamibeachfl.yov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Neves, Cynthia
Sent: Thursday, June 10, 2010 11:51 AM
To: Lecounte, Sonia; Avalos, Adrian
Cc: Rey, Alejandro; Parcher, Robert; Montoya, Rhonda; Martinez, Lisa; Smith, Jose
Subject: RE: Special Master Check List
Sonia,
understand and I agree; however, there is still the pending noticing issue which to date I have not
received anything in writing. Because sunbiz changes often, I believe that we do not have the man
power to send noticing to everyone listed on sunbiz. Dade County Property Appraiser Office
information is a sure indication that the proper owner is being notified and there is a violation on the
property. There isn't much we can do if the property owner chooses to ignore the certified notice of
violation issued from the violations section of the building department and certified mail notice to
appear before Special Master from SM office. In my experience once a fine has been placed on the
property and lien has been filed, it's amazing how the owners seem to appear out of blue.
Many owners claim they had no idea there were fines/lien when the property is in the process of
being sold.
Cindy
MIAMIBEacH
Cynthia L. Neves, Clerk of the Special Master
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Phone: 305-673-7181 /Fax: 305-673-7182 / www.miamibeachfl.gov
From: Lecounte, Sonia
Sent: Thursday, June 10, 2010 10:55 AM
To: Neves, Cynthia; Martinez, Lisa
Cc: Rey, Alejandro; Parcher, Robert; Montoya, Rhonda
Subject: FW: Special Master Check List
Good Morning Cindy, Lisa,
The necessity of providing the exhibit which include a copy of the most recent information provided by
Dade County Property Appraisers Office and Sunbiz.org along with the NOV and Images has come under administrative
review. It has been determined that this process is not only time consuming but is not cost effective. I understand that
the Special Master Checklist must be completed to reflect that all pertinent information related to the violation has
been checked and submitted along with the request to send a case to special master however the need to include the
additional copies provided via the web by Dade County Property Appraisers Office and Sunbiz.org along with the
request to send the case to Special Master may not be necessary. I would like to suggest going back to the original
system where the Images and Notice of Violation will be given at the hearing for new cases. I look forward to hearing
your thoughts in reference to this process.
Thank you,
MIAMIBEACH
Sonia M. LeCounte, Office Associate V/Building Information Officer
BUILDING DEPARTMENT
1700 Convention Center Drive, 2"d Floor, Miami Beach, FL 33139
Tel: 305-673-7610 ext. 6675 /Fax: 786-394-4067 www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community
From: Neves, Cynthia
Sent: Friday, July 31, 2009 9:03 AM
To: Avalos, Adrian; Lecounte, Sonia; Berry, John
Subject: Special Master Check List
Hi there,
I don't really know what's going on with the checklist but you need to check off the list as you attach the information to the
list. All of the information SM received for exhibits, nothing was checked off. I believe one that the one purpose of having
a check list was to check off what you have submitted.
Thank you,
Cindy
MIAMIBEacH
Cynthia L. Neves, Clerk of the Special Master
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Phone: 305-673-7181 /Fax: 305-673-7182 / www.miamibeachfl.gov