2010-27422 Reso201027422
RESOLUTION NO.
A RESOLUTION OF T'HE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AN AGREEMENT WITH CAMP DRESSER & MCKEE,
PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 03-09/10, FOR THE
PREPARATION OF A NEW CITYWIDE COMPREHENSIVE STORMWATER
MANAGEMENT MASTER PLAN AND FLAMINGO/WEST AVENUE/NORTH BAY
ROAD STORMWATER DESIGN. EFFORT, WITH FUNDING IN THE AMOUNT OF
$1,039,705 FROM THE LINE OF CREDIT APPROVED BY THE CITY
COMMISSION IN MAY 2009, AND TO BE REPAID FROM THE FUTURE
STORMWATER BOND, AND THE APPROPRIATION OF $51,730 FROM THE
PREVIOUSLY APPROPRIATED 16T" STREET OPERATIONAL IMPROVEMENTS
CAPITAL PROJECT IN THE FY2006/07 CAPITAL IMPROVEMENT PLAN.
WHEREAS, on October 14, 2009, the Mayor and City Commission approved the
issuance. of .Request for Qualifications No. 03-09/10, for the design of a Citywide comprehensive
stormwater management master plan. (RFQ); and
WHEREAS, the purpose of the new stormwater management master plan will be to
create a comprehensive model That will evaluate the existing system and to identify those basins
that are experiencing reduced levels of service; and
WHEREAS, the RFQ was issued on October 20, 2009, with an opening date of
November 19, 2009; and
WHEREAS, apre-qualification meeting to provide information to prospective proposers
was held on October 30, 2009; and
WHEREAS, ~ the RFQ resulted in the receipt of eight (8) .proposals by: A.D.A.
Engineering, Inc.; AECOM; Calvin, Giordano & Associates, Inc.; Camp Dresser & McKee, Inc.
(CDM); Craven Thompson & Associates, Inc.; Keith and Schnars, P:A.; Post, Buckley, Schuh &
Jernigan (d/b/a PBS&J); and URS Corporation Southern; and
WHEREAS, the Evaluation Committee (Committee) convened on January 7, January
11, and January 12, 2010, to evaluate, score, and rank the proposals based on the evaluation
criteria stated in the RFQ; and
WHEREAS, the Committee invited each firm for presentations and interviews on
January 13, 2010 and, based on the scores and rankings of the Committee members, Camp
Dresser & McKee, Inc. (CDM) was selected as the top-ranked firm,; and
WHEREAS, the-City Manager exercised his due diligence and recommended to the
Mayor and City Commission that the City enter into negotiations with the top-ranked firm of
CDM; and . `
WHEREAS, on February 3, 2010, the City Commission adopted Resolution No. 2010-
27334 which authorized the Administration to enter into negotiations with the top-ranked firm of
CDM; and
WHEREAS, the Administration has .negotiated, and recommends approval of, a
professional services ,Agreement with Camp Dresser & McKee fior a new Citywide
Comprehensive .stormwater Management Master Plan and Flamingo/West Avenue/North Bay
Road stormwater Design Effort, in the amount of $1,091,435:
_.
NOW, THEREFORE, BE 1T RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE. CITY OF MIAMI BEACH; fLORIDA; that the Mayor and City Commission hereby .
approve and. authorize the Mayor and City Clerk to execute an Agreement with. Camp Dresser &
Mcl<ee,~ pursuant to Request. For. Qualifications No. 03-09/10, for the .preparation of a new
Citywide Comprehensive Stormwater Management Master Plan and Flamingo/Wesf
Avenue/North`Bay`Road Stormwater Design Effort, with funding in the amount of $1,039,705.
from the Line Of Credit approved by the City Commission in May. 2009, and to be_ repaid from
the Future Stormwater Bond, and the appropriation of .$51,730- from. the previously appropriated
16th Street Operational Improvements Capital Project in the FY2006/07 Capital Improvement
Plan.
. PASSED AND ADOPTED THIS ~~- DAY~OF .~~-ti2P _ .201...0. ~ Q
ATTEST: `" .:
4 G~GC~-
.CITY CLERK. MAY
T:WGENDA~2010\June 9\Regular\Stormwater Master Plan - Reso.doc
APPROVED AS TO
e ~ FORM & LANGUAGE-
FOR EXECUTION
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-` y mey to
COMMISSION ITEM SUMMARY
Condensed Title:
' ~ A Resolution authorizing the Mayor and City Clerk to execute an Agreement with the firm of CDM, for the
. ~: preparation of a new Citywide Comprehensive. Stormwater Management Master Plan, which includes
• ~ h draulic modelin of the Flamin o and West Avenue nei hborhoods.
Ke Intended Outcome Sup orted:
Ensure well-maintained' infrastructure
Supporting Data (Surveys, EnvironmentaLScan, etc.): According to the 2009 Communjty Satisfaction
Surve , onl 43% of residents-crated the Cit 's storm draina a to avoid floodin as "excellent" or " ood."
Issue: - _ .~ _
' _Shall the Mayor and City Commission adopt the Resolution?
Item Summa /Recommendation:
The 1997 Stormwater Management Master Plan (SWMMP) has proven to be out-of-date as a result of
changes in land~use as well as modifications to the contributing watersheds as a result of re-grading and new
construction. The purpose of~the new SWMMP will be to create a comprehensive modelthat•will evaluate the
`existing system to identify those basins that are experiencing reduced Levels of Service (LOS).
The scope of work to be performed includes an initial evaluation and benchmark inventory of the City's
existing stormwater infrastructure, which will be developed through the utilization of the City's existing library
records, as well as, the City's newly instituted Geographic Information System (GIS). The study willalso look-
., at-the current LOS of the ,existing systems, as well as, identify and prioritize problem areas and identify
existing and future regional operation and maintenance needs, as well as, projected costs. The study will
consider future climate projections into the planning,.engineering design, construction; and.operations of the
systems. Included also will be the development; validation, and application of comprehensive stormwater
quantity and quality models; the evaluation of cost-effective alternatives for improvements on currently on-
goingCapital'. Improvement Projects Office (CIP) projects to desired LOS; and environmental applications to
meet water quality criteria. ThE; SWMMP wilt also make capital improvement plan projections as well as
provide an outline of available funding options and opportunities, including but not limited to, grants, loans,
. ' and/or stormwater utility rate revenues. The study will also reflect on sustainability of the stormwater system.
RFQ No. 03-09/10 was issued on October 20, 2009, with an opening date of November 19, 2009, resulting in -
' the receipt of eight (8) proposals. An Evaluation Committee selected CDM as the top-ranked firm. At the .
February 3, 2010 Commission Meeting, the Commission accepted the recommendation, pursuant to RFQ
• No. 03-09/10, and authorized the Administration to enter into negotiations with CDM.
The Public Works Department met with CDM on February 17th, February 25th, March 11th, and March 18th to
more-precisely define the scope of services for the master stormwater planning effort and for the hydraulic
modeling of the Flamingo, and West Avenue neighborhoods. Upon successfully defining the scope of
services, PWD and the Special Assistant to the.City Manager negotiated costs with CDM on April 6, 201..0.
THE ADMINISTRATION RECOMMENDS APPROVAL OF. THE RESOLUTION.
• Advisory Board .Recommendation:.
` Financiallnformation:
Source of Amount Account
Funds: 1 $1.,039,705 Line of Credit approved by the City Commission in May
2009, appropriation from future stormwater bond
' Stormwater Master Plan -$600,000,
OBPI Flamingo Neighborhood Bid Pack A - $155,190, •
Flamingo Neighborhood Bid Pack C - $155,190,
West Avenue/Ba Road Im rovements - $129,325
2 $51,730 16 Street Operational Imprvmnts - 158-2472-061357 •
Total $1,091,435
Financial Irn act Summa
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De artment Direc~sr Assistant Ci Mana er Cit M er
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City of Miami Beach, 1700 Convention Center Drive, Miami $eaeh, Florida 33 T39, www.miamibeachfl.gov
COMMISSION MEMORANDUM
• ~ TO: Mayor Matti Herrera E3ower and Members of the City Co mission
FROM: Jorge M. Gonzalez, City Manager
DATE: ~ June 9, 2010
SUBJECT:. A RESOLUTION OF THE MAYOR A~CIh`Y-COMMISSION OF THE CITY OF MIAMI
BEACH,_FLORIDA, ~-PPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE AN AGREEMENT WITH CAMP DRESSER & MCKEE, PURSUANT TO
REQUEST FOR QUALIFICATIONS N0.03-09/10, FOR THE PREPARATION OF A NEW
CITYWIDE COMPREHENSIVE STORMWATER MANAGEMENT MASTER PLAN AND
FLAMINGONVEST A,VENUEINORTH BAY ROAD STORMWATER DESIGN EFFORT,
WITH FUNDING IN THE: AMOUNT OF $1,039,705 FROM THE. LINE OF CREDIT
APPROVED BY THE: CITY COMMISSION IN MAY 2009, AND TO BE .REPAID FROM
'THE FUTURE STORRVIWATER BOND, AND THE APPROPRIATION OF $51,730 FROM
THE PREVIOUSLY APPROPRIATED 16T" STREET OPERATIONAL IMPROVEMENTS
CAPITAL PROJECT IN THE FY2006/07 CAPITAL IMPROVEMENT PLAN..
ADMINISTRATION RECOMMIENDATION
'Adopt the Resolution.
FUNDING
. $1,039,705 from the Line Of Credit approved by the City Commission.. in May2009 to be repaid from
the Future~Stormwater Bond, ~nrith $600,000 from the Citywide Stormwater Master Plan, $155,190
from the Flamingo Neighborhood -Bid Pack A, $155,190 from the Flamingo Neighborhood -Bid
Pack C, and $129,325 from the West Avenue/Bay Road Improvements, and $51,730 from the
.previously appropriated 16th St. Operational Improv/Enhancement capital project in the FY2006/07
Capital improvement P an (Fund 158 - Concurrency).
ANALYSIS
The City of Miami Beach is one of 16 municipalities that entered into an Interlocal Agreement with
Miami-Dade County in 1993, authorizing Miami-Dade County to be the lead permittee in submitting a
National Pollutant Discharge E=limination System (NPDES) Stormwater Permit Application. One
' . condition of the Interlocal Agreement requires Miami Beach to develop a StormwaterManagement
Master F?lan (SWMMP) that is consistent with Miami-Dade County's Master Plan. In 1997, CH2MHill .
prepared a Stormwater Mastery Plan that prioritized drainage basins, recommended alive-year .
Capital Improvements Prograrn, and provided hydrologic and water quality calculations fior the
.priority basins: The 1997 SWMMP has proven to be out-of=date as a result of changes inland use
as well as modifications to the contributing watersheds as a result of re-grading and new
construcfion.
. This project will create a model of the existing stormwater system and will identify those basins that
are experiencing reduced Levels of Service (LOS). The model will allow the City to evaluate cost-
effective stormwater infrastructure improvements, remediate excessive flooding, prioritize
City Commission Memorandum -stormwater Management Master Plan Agreement-
- June 9, 2010
Page 2 of 5
. stormwater basins, and ensure continued compliance with regulatory agencies. This work will also
allow the City to better evaluate drainage hot spots and protect the City from.flooding resulting from
high'tidal conditions (i.e. Tideflex Valves, Injection Systems, etc.)
SCOPE OF_SERVICES
The Agreement (Attachment A;pfor the scope of work to be performed includes an initial evaluation
"and benchmark inventory of the City's existing stormwater infrastructure, which will be developed
through the utilization ofthe City's existing library records, as well as, the City's Geographic
Information System (G1S). The study will also look at the current. LOS of the existing systems., as
well as, identify and prioritize problem areas. The study will also identify existing and future regional
operation and maintenance neE~ds, as wellas, projected costs. The studywill considerfuture climate
projections into the planning, engineering design, construction, and operations of the systems.
Included also-will be the development, validation, and application of comprehensive stormwater
~' quantity and, quality. models; the evaluation of cost-effective alternatives for. improvements on
currently . on.-going.. Capital Improvement Projects. Office {CIP) projects to desired LOS; and
environmental applications to meet water quality criteria. The SWMMP will also make capital
improvement plan projections as well as .provide an outline of available funding options and
opportunities, including but. not limited to, grants, loans, and/or stormwater utility rate revenues. The
study will also reflect on future sustainability of the stormwater systems by developing an all-
inclusive stormwater ordinance. All work shall be submitted in digital formats in coordination with the
Engineering Division of the Puk~lic Works Department _
The #ollowing details the proposed scope of services for the subject. RFQ:
• Review and discussion of the 1997 SWMMP;
• GIS data coordination;
o Validate. existing inventory data and update any new stormwater features.
o Confirm topographic information with an acceptable level of accuracyforall surface
,~ and anderground stormwater infrastructure systems.
o Develop~Cornprehensive Water Quality and Water Quantity Models.
o Provide .alternative .stormwater Management Solutions to meet Water
Quality/Quantity Demands meeting all acceptable LOS.
~~ ~ tevei! of economic service evaluation; ,
o Assess the LOS of'the existing. system.
0 Identify the pro611em areas within the system.
o Prioritize the draiinage basins on level of flooding, system capacity, water quality, as
. well as-any Federal, Regional,. and Local Regulatory Requirements.
o Evaluation of cost-effective alternatives for improvements to meet City-desired L.OS
and NPDES stormwater permit requirements, such as, Total Maximum .Daily Load
- (TMDL) limitations, and Pollutant Load Reduction Goals (PLRGs);
Data reporting including incorporation of future regional climate projections into the planning, .
engineering design, construction, and operations of systems,;
• Collection and analysis of long term rainfall data from gage stations;
~• Boundary conditions analysis including sea level rise estimation;
City Commission Memorandum -stormwater Management Master Plan Agreement
June 9, 2010 '
Page 3 of 5 .
,• Hydrologic module set'-i,~p;:
• Stormwafer system verification and survey;
• Hydraulic model set-up and validation;.
' • Simulation of design storms; ~ ~ "
• Creation of a problem area GIS layer;
Reports on water quantity modeling; a
. Evaluation of citywide regional alternatives; .
' o Develop a"..prioritized list of ClP projects that provides the City with an understanding
` of the areas of highest concern..
. o Consider oppori:unities for coordination. with other public and private entities when
developing. the prioritized.. list. ,
Estimate of conceptual-level construction costs;
" Identification of O&M needs and costs; •
• ' o Provide a projection of the operation and maintenance needs and costs associated
" with the recommended improvements.
a Develop, a detailed responsiveness plan for significant storm events as well as
associated flooding, ,
,• Selection of recommended-plan for City approval;
. Evaluation of water quality;...
o Tabulate a best management practices inventory.
. o" Compile water gluality model data..
o Apply the Watershed Management Model to estimate non-point source .pollution
loading
o Prepare a water quality report:
~• Evaluation of groundwater recharge-and reuse;
•
Evaluation of funding .options including grants; Loans,and/or stormwater utility rate options to
fund future capital programs;
o .Provide viable funding: options that the City can. utilize #o better.fina.nce stormwater
improvements.
o Options to be amsidered should include, but not limited to, grants, loans, and/or
stormwater utility rates.
o Assist the City in the development of a comprehensive stormwater ordinance.
• Training for City staff in water quantity and quality modeling; -
Geocoding of flood complaints;
' ~ FEMA Community Rating System assistance; _" '
• Development of best m~~nagement practices for submerged lands; "
City.Commission Memorandum=stormwater Management Master Plan Agreement
June 9, 2010
Page 4 of 5
• Assistance with regulatory framework;
• Integration with existing asset management tools;
• Web application development.
'The first task shall be to develop a computer hydraulic model of the Flamingo/Lummus and West
Avenue neighborhoods since they represent two of the largest neighborhoods and one of the largest
stormwater drainage basins. This initial task will analyze the-existing system in the referenced
neighborhoods and identify system deficiencies as well as potential improvements. These
improvements will be identified' in a schematic fashion so that multiple Design Criteria Packages can
be prepared and issued for invitations to Bid. This approach will allow the Cityto identify and accept
one pragmaticsolution to the area'sdrainage needspriorto releasing multiple design-build firms to
finalize the -individual. project design components. This process will establish .one .cohesive
design/construction package for the Flamingo/Lummus and West Avenue neighborhoods.
The fee for this first task is $~i02,066. It represents less than 4% of the total design :budget. of
$10,729;635 for the Flamingo A, Flamingo C, West Avenue, and 16th Street projects. This
percentage is lower than would be anticipated if the City were to retain consultants to separately
perform stormwater modeling and prepare conceptual plans for these projects.
RFQ AND SELECTION PROCESS
RFO No. 03-09/10 was issued on October 20, 2009, with an opening date of November 1.9; 2009,.
resulting in the receipt of eight (8) proposals. The City Manager,. via Letterto Commission (LTC) No.
339-2009.; appointed an Evaluation Committee. The Committee convened on January 7, January
11, and" January 12, 2010, to evaluate the proposals. Each firm was invited for presentations and
interviews by the Committee. The Committee deliberated on January 13, 2010, and produced its
.recommendation to the City PVlanager. Based on the scores and rankings of the Committee
members, CDM was selected as the top-ranked firm. After considering the review and
recommendation of the .Committee, the City Manager .exercised his due diligence, carefully
considered the specifics of this RFQ process, and agreed with the recommendation. Atthe February
3, 2010 Commission Meeting, the Commission accepted the recommendation of the City'Manager, .
pursuant to RFQ No. 03-09/10, and. authorized the Administration to enter-into negotiations with
. .CDM.
CDM-is a worldwide consulting, engineering, construction, and operations firm. it has offices in mmore.
than 100 cities including Miami. One of CDM's core services is the development of comprehensive
stormwater and. watershed management planning; stormwater modeling and data collection for
urban and rural stormwater management evaluations; the permitting, design, and construction
management of stormwater management systems, including preparation and, review of solicitations,
cost estimating; .bid assistance.; and the assessment of institutional; regulatory, and financial needs
- ~ for stormwater management.
NEGOTIATION PROCESS
The Public Works Department. met with CDM on February 17th, February 25th,".March 11th, and
March 18th to more precisely define the scope of services for the master stormwater planning effort
and for the hydraulic modeling of the Flamingo and West Avenue neighborhoods. Upon successfully
defining the scope of services, PWD and the Special Assistant to the City Manager negotiated costs
with CDM on April 6, 2010. At i:hat time, CDM agreed to reduce its hourly rates by an average of
..approximately 15%, to hold additional meetings with the City and' other stakeholders, and to provide
`City Commission Memorandum-Sformwater Management Master Plan Agreement
June,9; 20.40
Page 5. of 5
,training for additional City staff in the use of water quality and quantity software 'packages. The
reduction in hourly.rates alone saved the City over $160,000.
:CONCLUSION
The Administration recommends that the Mayor and City Commission accept the recommendation
of the City Manager pursuant to Request for Proposals (RFQ) No. 03=09/10, for the preparation of
.the Stormwater Management Master Plan, and authorize the Administration. to enter into an.
agreement with CDM.
Attachment:
A. braft Agreement
JMG/JGG/FHB/CO ~ -
C/
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