LTC 191-2010 Committee of the Whole - Audit CommitteeC7 r.a
OFFICE OF THE CITY MANAGER --~
NO. LTC # 191-201o LETTER TO COMMISSION
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TO: Mayor Matti Herrera Bower and Members of the City Commission ~.;=3
FROM: Jorge M, Gonzalez, City Manager -rR '~'
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DATE: July 8, 2010
SUBJECT Committee Of The Whole -Audit Committee
Previously, the City's Finance and Citywide Projects Committee has served as the Audit
Committee for the City. At the January 26, 2010 meeting of the Finance and Citywide
Projects Committee and the February 16, 2010 meeting of the Neighborhood
Community Affairs, both committees accepted the City Manager's recommendation to
utilize the "Committee Of The Whole" to serve as the audit committee to review the
following items:
• The External Auditors' reports.
• Internal Audit's annual risk areas /plan.
• Annual Review of Internal Audit findings and status.
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The 'recommendation accepted by both Committees was that:
•; The first meeting is to occur in the first quarter whereby results of Internal Audit's
prior year reports will be presented along with the current risk assessment audit
plan.
• The second meeting is to occur in the third auarter with the External Auditors
communicatina their final reports and results along .with. the presentation of an
interim report on the status of Internal Audit recommendations to date.
The timing of the completion of the external auditors work does not coincide with the
original time scheduled to present their reports during the third quarter. While the
Comprehensive Annual Financial Report (CAFR) has been completed, two of their other
reports (Management Letter and the Single Audit) are in process and are usually
completed by mid July. Rather than partially presenting their reports in June, we are
deferring this item. The external auditor has confirmed that they will be available to
present their reports at a future Committee of the Whole meeting after the July 14th
Commission meeting.
Along with the presentation of external auditor's reports, a discussion of the Internal
Audit Division's responsibilities will occur focusing on the types of audits performed, risk
assessment used for scheduling, and the results of previous audits and status of audit
E findings.
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