2010-27446 ResoRESOLUTION NO.~' 2010-27446
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
REALLOCATION OF UNEXPENDED AMERICAN RECOVERY.
REINVESTMENT ACT (ARRA) FUNDS FROM THE HENEDON AVENUE
BRIDGE PROJECT, SUNSET ISLAND NO. 3 BRIDGE PROJECT, AND THE
MILLING & RESURFACING OF BYRON AVENUE 81ST STREET - 87T"
TERRACE PROJECT, TO FUND ADDITIONAL IMPROVEMENTS TO THE..
SUNSET ISLAND NO. 4 BRIDGE PROJECT AND THE MILLING &
RESURFACING OF DICKENS AVENUE 71ST TO 81ST ST. PROJECT, IN THE
AMOUNT OF $339,258, FUNDED IN THE FISCAL YEAR 2009/10 CAPITAL
IMPROVEMENT PLAN.
WHEREAS, the American Recovery and Reinvestment Act of 2009 (ARRA) was signed into
law by President Obama on February 17, 2009; and
WHEREAS, ARRA funds were allocated by the Florida .Department of Transportation
(FDOT) as formula grants for local or regional entities for construction ready transit projects; and .
WHEREAS, the FDOT grant money was divided among the Henedon Avenue Bridge
Project; Sunset Island No. 3 Bridge Project; the Sunset Island No. 4 Bridge Project; the Milling &
Resurfacing of Indian Creek Drive 63~d - 71St Street Project; the Milling & Resurfacing of Dickens
Avenue 71St -81St Street Project; and the Milling & Resurfacing of Byron Avenue 71St Street -
87th Terrace Project; and
WHEREAS, FDOT has indicated that the City must use alt the ARRA grant funding on these.
projects; and
WHEREAS, the Henedon Avenue Bridge Project, Sunset Island No. 3 Bridge Project, .and
the Milling & Resurfacing of Byron Avenue 71St Street - 87th Terrace Project are under budget;
and
WHEREAS, City staff and FDOT have worked together to identify additional scope and have
agreed to mill and resurface the approaches to all the bridges; paint all the bridges; add
sidewalk and curb repair to the milling and resurfacing projects; and
WHEREAS, this additional scope will provide ancillary benefits to the City and will use the
remaining ARRA funding.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY. OF MIAMI BEACH, FLORIDA, that; the Mayor and City-Commission hereby
approve and authorize the reallocation of unexpended ARRA Funds from the. Henedon Avenue
Bridge Project; Sunset Island No. 3 Bridge Project; and the Milling & Resurfacing. of Byron
Avenue 81St Street - 87t" Terrace Project, to fund additional improvements to the Sunset Island
No. 4 Bridge Project and the Milling & Resurfacing Dickens Avenue 71St To 81St St. Project, in
the amount of $339,258, funded in the FY2009/10 of Capital Improvement Plan.
~l
PASSED AND ADOPTED this l~ day of Jy~ 2010.
T:WGENDA\2010Uu1y 14\ConsentWRRA Fund Transfer Reso.doc
APPROVED AS TO
FORM & LANGUAGE
& FnH EXECUTION
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Approving and Authorizing the Reallocation of Unexpended ARRA Funds from the Henedon Avenue
Bridge Project, Sunset Island No. 3 Bridge Project, and Milling & Resurfacing Byron Avenue 81 ~ Street- 87th Terrace
Project to the Sunset Island No. 4 Bridge Project and the Milling & Resurfacing Dickens Avenue 71st to 81st Street
Project.
Key Intended Outcome Supported:
Maintain City's infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.): Transportation remains one of the most significant
areas to address from the survey results (often mentioned as a key quality of life issue). 24% of residents rated
traffic flow as excellent or good, and 37% as poor.
Issue:
Shall the Ma or and Ci Commission a rove the Resolution?
Item tiumma /Recommendation:
The City has six American Recovery and Reinvestment Act of 2009 (ARRA) grants that are administered by the
Florida Department of Transportation (FDOT) including the rehabilitation of the Henedon Avenue, Sunset Island No. 3,
and Sunset Island No. 4 bridges, which are now under construction, and three milling and resurfacing projects on
Indian Creek Drive, Dickens Avenue, and Byron Avenue from 63~d Street to 87th Terrace. The Dickens Avenue and
Byron Avenue projects have been advertised and proposals have been received.
The costs for the bridges were less than the grant amounts, and the estimates for the milling and resurfacing projects
were less than the grant amounts. Therefore, FDOT recommended adding scope to the projects in orderto use all the
grant funding. FDOT will not allow the City to create a new project in order to use `the remaining grant funding. It
indicated that if the grant funding was used on these existing projects, the City would lose the funding.
City staff and FDOT identified additional improvements for the Bridge Projects and determined that the City could mill
and resurface the approaches to all the bridges, paint all the bridges, and increase the rehabilitation on Sunset Island
No. 4 Bridge. FDOT and the City also added sidewalk and curb repair to the Milling and Resurfacing projects.
It is proposed that $20,218 be added to the Sunset Island No. 4 Bridge Project from the Henedon Avenue Bridge
Project and that the remaining $319,040 in ARRA grant funding available from these projects be transferred to the
Milling & Resurfacing Dickens Avenue 71St -81St Street Project. The remainder of the cost for the Milling & Resurfacing
Dickens Avenue 71St -81St Street Project will come from a combination of the North Shore Neighborhood
Improvements Project and negotiations with the proposed contractor to reduce scope and prices.
THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of
Funds: Amount Account
1 $124,743 Henedon Bridge
2 $84,969 Sunset Island No. 3 Bridge
3 $129,546 Milling & Resurfacing Byron Avenue 81S Street - 87 Terrace
OBPi Total $339,258
Financial Impact Summary:
City Clerk's Office Legislative Trackin :
~ Fernando Vazquez, City Engineer, x.6399
Sign-Offs:
De artment D" or Assistant Ci na er Ci M er
FHB JGG JMG
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m MIAMIBEACH
AGENDA ITEM
DATE 7' ~y_IU
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, vrww.miamibeachN.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: July 14, 2010
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE REALLOCATION OF
UNEXPENDED AMERICAN RECOVERY REINVESTMENT ACT FUNDS FROM THE
HENEDON AVENUE BRIDGE PROJECT, SUNSET ISLAND N0.3 BRIDGE PROJECT,
AND THE MILLING & RESURFACING OF BYRON AVENUE 81 sr STREET - 87r"
TERRACE PROJECT TO FUND ADDlTlONAL IMPROVEMENTS, TO THE SUNSET
ISLAND N0.4 BRIDGE PROJECT AND THE MILLING 8~ RESURFACING OF DICKENS
'~ AVENUE 71 sr- 81 sr ST. PROJECT, IN THE AMOUNT OF $339,258, FUNDED IN THE
FISCAL YEAR 2009/10 CAPITAL IMPROVEMENT PLAN.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
In the amount of $319,040 to the Milling & Resurfacing Dickens Avenue 71St - 81St Street Project
with $104,525 from the Henedon Avenue Bridge Project, with $84,969 from the Sunset Island No. 3
Bridge Project, and with $129,546 from the Milling & Resurfacing Byron Avenue 81St Street - 87tH
Terrace Project.
In the amount of $20,218 to the Sunset Island No. 4 Bridge Project from the Henedon Avenue
Bridge Project.
BACKGROUND
The American Recovery and Reinvestment Act of 2009 (ARRA) was signed into law by President
Obama on February 17, 2009. The purposes of ARRA are to preserve and createjobs and promote
economic recovery; to assist those negatively affected by the recession; and to stabilize State and
local government budgets in order to minimize reductions in essential services. ARRA includes
measures to modernize the nation's infrastructure, enhance America's energy independence,
expand educational opportunities, increase access to health care, provide tax relief, and protect
those in greatest need.
The City has six (6) ARRA grants that are administered by the Florida Department of Transportation
(FDOT) including the rehabilitation of three bridges, which are now under construction, and three
milling and resurfacing projects, two of which have been advertised and bids have been opened.
i
Before opening the bids on the Milling and Resurfacing Projects, FDOT noted that the costs for the
Bridges and the cost estimates for the Milling and Resurfacing Projects were less than the ARRA
grant amounts. Therefore, FDOT recommended adding scope to all of the projects in orderto use all
j of the grant funding. FDOT will not allow the City to create a new project in order to use the
Commission Memorandum -ARRA Fund Transfer
July 14, 2010
Page 2 of 2
remaining grant funding. FDOT has indicated that if the grant funding is not used on these existing
~ projects, the City will lose the remaining grant funding.
ANALYSIS
City staff has worked with FDOT to identify ancillary improvements for the three (3) Bridge Projects
which could be funded with the remaining grant funds, and determined that the City could mill and
resurface the approaches and paint all the bridges. FDOT and the City have also added new
sidewalk and curb repair to the Milling and Resurfacing Projects.
With these increases in scope, the Henedon Avenue Bridge, Sunset Island No. 3 Bridge, and the
Mill &Resurf. Byron Ave 81St Street - 87th Terrace Projects still have grants that exceed project
costs, while the Sunset Island No. 4 Bridge and the Mill &Resurf. Dickens Ave 71St Street - 81St
Street Projects now have costs that exceed their grants. However, the differences balance, and
FDOT will allow transfers of grant money to cover these differences.
Of the $339,258 proposed to be reallocated from ARRA funded Projects, $20,218 can be added to
the Sunset Island No. 4 Bridge Project from the Henedon Avenue Bridge Project and the remaining
$319,040 in ARRA grant funding can be transferred to the Milling & Resurfacing Dickens Avenue
71St -81St Street Project.
The amount of each grant, cost (construction plus contingency), and proposed re-allocation follows:
ARRA Re-allocation
ARRA Project Grant Funded (+ to project
,
Pro'ect Cost l- from project
Henedon Avenue Bride $325,496 $200,753 -$124,743
Sunset Island No. 3 Brid a $340,443 $255,473 - $84,969
Mill & Resurf. B ron Ave 81S Street - 87 Terrace
' $423,945 $294,399 -$129,546
Mill
'&Resurf. Dckens_Ave 715 Street - 81S Street $423,945 $742,985_ +$319,040
Sunset Island No. 4 Brid a $250,09,2 " $270,310 +$20,2:18
CONCLUSION
The Administration recommends approving the Resolution so that additional improvements can be
made using ARRA grant funding that would otherwise be returned.
JMG/JGG/FHB/FV
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