LTC 213-2010 Quarterly Status Report'`J }ti-
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_ OFFICE OF THE CITY .MANAGER
No. I.TC # Zia-zolo LETTER TO COMMISSION
To: Mayor Matti Herrera Bower and Members of the City Commission
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" From: Jorge M. Gonzalez, City Manager v -" i " .,`
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Date: July 27, 201.0 ~;-, e
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Subject: Quarterly Status Report on Independent ontractor Agreements ~; -~
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The purpose of this Letter to Commission- (LTC) is to provide a status of the Independ~t
Contractor agreements executed pursuant to Resolutions 2009-27286 and 2009=27287,
adopted by the City Commission on December 9, 2009. As part of_ the discussion
regarding this item, the City Commission asked for a quarterly report of the agreements
executed pursuant to the authorization granted under the respective resolutions.
Independent Contractor Aareements for Vacant. Budaeted Positions
lJnder the City. Charter, the City Manager has the authority to appoint an employee into a
vacant, budgeted position with a salary at the beginning or within the pay range
established by the City Commission for that classification.
Resolution 2009-27286 authorized the City Manager to enter into certain Independent
Contractor agreements for professional and other services to provide services and/or
work related to vacant budgeted positions, for a fee .not to exceed the maximum of the
pay range for the respective classification.
Since the last LTC, dated April 16, 2010, no new agreements have been entered into
under this new authority. As of that time, the City had entered into only one (1)
agreement pursuant to this authority, An agreement with Mr. Phillip A. Womack, for
services related to latent fingerprint examination and training in the Police Department,
at a rate of $50.00 per hour, was signed. A Crime Scene Technician II position has
remained vacant to fund this agreement. Current City employees are being trained by
Mr. Womack so that, once trained, promotion into the Crime Scene Technician II
classification may be possible.
Independent Contractor Agreements for Certain Services
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Under the City Code, the City Manager has the authority to approve agreements up to a
maximum amount of $25,000.
Resolution 2009-27287 authorized the City Manager to enter into certain Independent
Contractor agreements for the following services for a fee not to exceed the amount
budgeted for the respective services in the City's approved Fiscal Year (FY) 2009/2010
annual budget: dance instruction;. ice. skating. instruction; athletics instruction/coaching;
..aerobics instruction; fitness instruction; literacy, math and SAT tutoring.; school liaison
officers; television production .services; videographer services; graphic designer
services; program monitor services; and auditors.
h,!-;; a~~e co~~?mih~ %e;?r.^,v;ci~ng ;;xcr!len; public ser,4;.^ ancl'safei~ to o!1 wrhn live, wcrx ara' play in our vi;;ar,;, ~rorica!, hi~teric co; ~muni;y
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Quarterly Status Report on Independent Contractor Agreements
July 27, 2010
Page 2 of 2
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The City has entered into four (4) agreements for the School Liaison Officers in the
Police Department under this new authority. Agreements for each of these vendors
have been executed for an amount not to exceed $35,000 for Fiscal Year 2009/2010.
Additionally, other agreements for services such as athletic coaching, art instruction,
school liaison officers and auditors have been executed. These agreements have not
fallen under the purview of the new authority, as each vendor has been awarded
agreements totaling $25,000 or less.
As the authority regarding the execution of certain Independent Contractor agreements
pursuant to.these two Resolutions expires on September 30, 2010, another update will
not be provided until after October 1, 2010. As was discussed at the meetings regarding
the initial adoption of the ordinances, unless there is objection, I will be seeking the
same authority for Fiscal Year 2010/2011 (October 1, 2010 through September 30,
2011) as part of the September 15, 2010 budget meeting.
If you.have any questions or need additional information regarding this issue, please feel
free to contact me or Ramiro Inguanzo, Human Resources Director, at x6697.
JMG/HMF/RI/kt