2010-27510 Resoi
RESOLUTION NO. 2010-27510
A RESOLUTION
BEACH, FLORI[
APPROPRIATIOI
BUDGET, IN THI
)F MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
A, ADOPTING THE ANNUAL FISCAL YEAR (FY) 2010/11
FOR THE CAPITAL RENEWAL AND REPLACEMENT FUND
AMOUNT OF $1,777,254.
WHEREAS, the Mayor and Commission adopted Resolution No. 2004-25697 on September 28,
2004, establishing a capital renewal. and replacement reserve to provide a dedicated source of funding
for capital renewal and replacement projects that extend the useful life of General Fund assets; and;
WHEREAS, the Mayor and Commission adopted Resolution No. 2005-25832, on February 23,
2005, amending Resolution No. 2004-25697, to provide for more stringent criteria for allowable uses of
the Fund; and i
WHEREAS, the City currently maintains a vast number and variety of buildings, structures and
facilities, hundreds of acres of recreational and open space, significant public works, and hundreds of
miles of streets, sidewalks- and. alleys; and
WHEREAS, as a result of the City s ongoing Capital Improvement Program, and the Miami-
Dade County General Obligation Bond Program, there has been a significant additional increase in
capital renewal and replacement needs; and
WHEREAS, ann I al capital renewal and replacement needs compete for General Fund
resources with other needs, such as public safety, with the result that capital renewal and replacement
needs may be deferred; and
WHEREAS, on September 15, 2010, the Mayor and City Commission tentatively adopted the
proposed millage rate- of 6.2155 mills, which included 0.1083 mills dedicated for capital renewal and
replacement; and
WHEREAS, the
the FY 2010/11 Capital
NOW THEREFO
THE CITY OF MIAMI BE
2010/11 project-specific
amount of $1,777,254, a
PASSED and
ATTEST:
ity Manager's proposed operating Budget sets.forth the recommendation for
renewal and Replacement Fund appropriation amounts for specific projects.
RE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
~.iACH, FLORIDA that the Mayor and City Commission hereby adopts th'e FY
appropriations for the Capital Renewal and Replacement Fund Budget, in the
s more specifically provided in Attachment "A" hereto.
DOPTED this 20th day of September. 2010.
May r
~~ ~!~~
-City Clerk
APPROVED AS TO
FORM & LANGUAGE
& FC)N EXECUTION
~~ ~
~I
rn ~ ate
,;
Condensed Title:
COMMISSION ITEM SUMMARY
I
A resolution of the Mayor and City Commission of The City of Miami Beach, Florida, adopting the Fiscal
Year FY 2010/11 bud et for the Ca ital Renewal and Re lacement Fund, in the amount of $1,777,254.
~ ~ ~
Ke Inten
ded Outcome Su orted:
Improve the City's overall financial health and maintain overall bond rating
Ensure well-maintained facilities
Ensure well-maintained infrastructure
Supporting Data (Su
the Facility Cost Index rveys, Environmental Scan, etc.): The City has improved with 72% of facilities on
ratings scoring below 0.15 (good or better) during FY 2007/08 as compared to 35%
in FY 2005/06. This i s in part due to the fact that as of FY 2004/05 the City implemented a dedicated
General Fund millage for renewal and replacement to ensure these maintenance needs are addressed.
Between FY 2004/05 and FY 2009/10 the City allocated over $14 million in renewal and replace j ent
ro'ect fundin
Issue: ~
Shall the Mayor and Ci
for the Capital Renew ty Commission adopt the attached resolution which adopts the FY 2010/11 budget
al and Replacement Fund?
o ~
Item Summa /Rec mmendation:
In FY 2004/05, the Ci ty established a capital renewal and replacement reserve to provide a dedicated
source of funding for c
assets and adopted s apital renewal and replacement projects that extend the useful life of General Fund
tringent criteria for allowable uses of the Fund. These criteria require than the
Commission approve specific projects to be funded each year.
On September 15, 201 I
0, the Mayor and City Commission tentatively adopted the proposed millage rate of
6.2155 mills, which inc luded 0.1083 mills dedicated for capital renewal and replacement; and providing
$1,777,254 for Capital Renewal and Replacement needs.
The attached Resoluti 1
on specifies the FY 2010/11 project appropriations for the General Fund Renewal
and Replacement. ~
Adviso Board Recommendation:
In 2004, the Budget Advisory Committee recommended the implementation of a dedicated millage for
General Fund renewal and replacement. i
Financial Irnfnrmatinn
Source of ~ Amount Account
Funds: 1 $1,777,254 General Fund millage of 0.1083 dedicated for Capital
Renewal and Re I
acement
` ~2
O To tal 1
Financia Impact S ummary:
Cit Clerk's Office Le islative Trackin
Si n-Offs:
.Department Director Assistant City Manager
Q I / ®.~-
m MIAMIBEACH
Manager
~1 C
A~e~~r~~ ~rann
t
m MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, vvww.miamibeachN.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
i
FROM: Jorge M. Gonzalez, City Manager ~
DATE: September 20, 2010
t
SUBJECT: A RESOLUTION OF THE MAYOR A CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ADOPTING THE ANNUAL FISCAL ~ YEAR (FY)
2010/11 APPROPRIATION FOR THE CAPITAL RENEWAL AND
REPLACEMENT FUND BUDGET IN THE AMOUNT OF $1,777,254.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
The City currently n
hundreds of acre
hundreds of miles
levels provide for m
deferred many yet
improvement progr
Bond Program, the
In FY 2004/05 the C
be used exclusive)
from the fund are rE
budget process, an
or replace the usef
On September 15,
millage rate of 6.21
replacement. The
in the General Fun•
CONCLUSION
The City Coma
the Capital Rer
to the attached
laintains a vast number and variety of buildings, structures and facilities;
of recreational and open space, significant public art 'pieces, and
of streets, sidewalks and alleys. It is important to ensure .that funding
ajor capital renewal and replacement projects and these projects are not
rs beyond their useful life. Further, as a result of the ongoing capital
gym, in addition to funding from Miami-Dade County's General Obligation'
~e has been a significant increase in maintenance needs. ' ~
~ity established a separate reserve with a dedicated source of funding to
~ for facility renewal and replacement of capital items. Appropriations
viewed and approved each year by the City Commission as part of they
1 are used exclusively for those capital expenditures that help to extendC
al life of our facilities. ~ a
'010, the Mayor and City Commission tentatively adopted the proposed
~5 mills, which included 0.1083 mills dedicated for capital renewal and
.1083 mills will provide $1,777,254 for renewal and replacement funding
for FY 2010/11, its seventh year since inception.
i
i
n should adopt the annual FY 2010/11 project-specific appropriations for
and Replacement Fund Budget in the amount of $1,777,254, pursuant
elution.
JMG:KGB:JC
I
G
ATTACHMENT A
i
City of Miami Beach '
Fiscal Year 2010/11 General Fund Capital Renewal and Replacement Projects
LIFE SAFETY HAZARD CATEGORY j
Asset Project Over 25k ~ Cumulative
Total
Police- Station Halon System Replacement 71,821 71,821
Building Replace Halon system serving main IT computer room,
with FIKE 25 system in order to be in compliance with
Code requirements and National Fire Protection '
Association Standards (NFPA 72) for Clean Agent Fire ,
`
Exti I guishing systems. Halon system replacement ~
recommended b VFA assessment.
Police HQ & Fire Alarm Replacement 240,732 312,553
Parking Garage Repl ace system due to antiquated features and
com
addr munications linkage issues. System lacks
essable elements. !
Police Station Firin g Range Ventilation System Replacement (a) 370,000 i 682,553
Building
Fire Stations 911 Alerting System Replacement (a) 173,500 856,05 3
i
NOT LIFE SAFETY HA ZARD BUT BEYOND USEFUL LIFE CATEGORY ~
Asset Proj ect Over 25k !Cumulative
Total
21 St Ceiling and Lighting Fixture Replacements and 53,663 ~ 909.,71 6
Community Sprinkler Head Adjustments I
Center Replace worn acoustical ceiling tiles and outdated
lighting fixtures. Fire sprinkler heads to be adjusted to
prop] r height to correct fire code violation. I
{
City Hall Electrical Upgrades 350,057 ~ 1,259,773
Includes: 1) Replacement of electrical switchgear at ~
City Hall due to deteriorated condition. Scope includes I ~
replacement of the main Emergency Distribution
Switchboard (800 Amp., @ 220/480 Volt, 3-phase) and I
the Main Distribution Switchboard (3,000 Amp. @ `
227/480 Volt, 3-Phase), in accordance with approved ~
design and specifications. It was necessary to expand
the project scope to include the construction of an ~
exterior extension of the existing electrical room in
orde ~ to accommodate the new switchgear without
affecting the City Hall operations. 2} IT Electric Closet
Replacement -Planning. Scope entails the replacement
of electrical panels with obsolete replacement parts that
have exceed their useful life
C
r
I
E
_ City of Miami Beach
Fiscal Year 2010/11 General Fund Ca ital Renewal and Re lacement Pro'ects Continued ,
Fire Station # 2 Roof Replacement 179,732 ~ 1,439,505
Support Roof is damaged and leaking. Water intrusion is
Building causing interior damage and replacement is required.
Flamingo park Pool Deck Fence Replacement 143,066 1,582,571
Existing fence is extremely corroded and presents a
saf ty issue.
City Hall .Repaint Building 83,695 1,666,265
Facility needs to be sealed and repainted.
Miami Beach Paint Building 30,261 ' 1,696,526
Golf Course Paint and waterproof exterior building walls due to
Clubhouse damage and peeling. ~ 4
~ SUBTOTAL ~ 1,696,526
~ CONTINGENCY ! 80,728
' ~ TOTAL ~ 1,777,254