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2010-27517 Reso-- RESOLUTION NO. 2010-27517 ~ J A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, ACCEPTING THE CITY MANAGER'S RECOMMENDATION, AND APPROVING THE CULTURAL ARTS COUNCIL'S FUNDING RECOMMENDATIONS, AND AWARDING $627,676 IN SAID GRANTS, FOR FISCAL YEAR 2010/11, AS IDENTIFIED IN THE ATTACHED EXHIBIT "A"; AND FURTHER AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SAID GRANT AGREEMENTS, AND MAKE THE AWARD OF SAID GRANT MONIES SUBJECT TO AND CONTINGENT UPON THE APPROVAL OF THE CULTURAL ARTS COUNCIL'S BUDGET FOR FISCAL YEAR 2010/11. WHEREAS, the Miami Beach Cultural Arts Council (CAC) was created to develop, coordinate, and promote the performing and :visual arts of the City if Miami Beach for the enjoyment, education, cultural enrichment, and benefit of the residents of and visitors to the City; and WHEREAS, from January through June 2010, the Cultural Affairs staff and CAC conducted its application and review process for its Fiscal Year 2010/11 Cultural Arts Grant Programs; and WHEREAS, grants panelists, comprised of the CAC members for CAC grant programs and both VCA and CAC members for the joint Cultural Tourism grant program, evaluated 52 applications, requesting a total of $1,025,000; and WHEREAS, the CAC, at its regular meeting on July 1, 2010, reviewed their recommendations and unanimously supported the recommended Cultural Arts awards for Fiscal Year 2010/11 as more specifically identified in column four of Exhibit "A", attached hereto. WHEREAS, the City Manager has reviewed the recommendations and concurs with same. NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission accept the City Manager's recommendations and hereby approves the award of $627,676 in CAC grants for Fiscal Year 2010/11, as identified in column four of the attached Exhibit "A" titled, "City Administration Recommendation"; and further authorize the Mayor and City Clerk to execute said Grant Agreements, making the award of said grants subject to and contingent upon the approval of the CAC's budget for Fiscal Year 2010/11. PASSED and ADOPTED THIS a0~? day of ~ ~'i~pef 2010. A ST: CITY CLERK MAYOR APPROVED AS TO FORM & LANGUAGE & AR EXECUTION ~ Rti ~a i orney to r-`-. COMMISSION ITEM SUMMARY Condensed Title: A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, authorizing the City Manager to approve the Cultural Arts Council's funding recommendations and awarding $627,676 in said grants, for Fiscal Year 2010/11, as identified in the attached Exhibit "A"; and further authorizing the Mayor and City Clerk to execute said grant agreements, and make the award of said grant monies subject to and continent upon the approval of the Cultural Arts Council's budget for the Fiscal Year 2010/11. a e . ~ Key Intended Outcome Supported: Increase community rating of cultural activities. Supporting Data (Surveys, Environmental Scan, etc.): According to the 2009 Survey, on average, residents attended cultural activities 10.61 times per month and family friendly activities 7.19 times per month. Issue: Shall the City approve and accept the grant award recommendations and award $627,676 in said Cultural Arts Grants for Fiscal Year 2010/11? Adopt the resolution and approve, accept, and award the Fiscal Year 2010/11 Cultural Arts Council grant recommendations in the amount of $627,676. ~av~sory r~oara rcecommenaation: The Cultural Arts Council reviewed the grant panel recommendations at their July 1 meeting and supports the recommended awards as reflected in the fourth column of Exhibit "A". Financial Information: Source of Amount Funds: ~ , $627,676 Account Approved 140.6080 Cultural Arts Council Fund Ci Clerk's Office Le islative Trackin Si n-Offs- Department Director ~sistant City Manager City Manager AGE~tDA iTEAA r1 ~J ~~ ~ ~~ ~~ QATE U-/(J m MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, vrww.miamibeachfl.gov COMMISSION MEMORANDUM To: Mayor Matti Bower and Members of the City Commission FROM: Jorge M. Gonzalez; City Manager DATE: September 20, 2010 SUBJECT: RESOLUTION ACCEPTING THE CI MANAGER'S RECOMMENDATION, AND APPROVING THE CULTURAL ARTS COUNCIL'S FUNDING RECOMMENDATIONS, AND AWARDING $627,676 IN CULTURAL GRANTS, FOR FISCAL YEAR 2010/11, AS IDENTIFIED IN THE ATTACHED EXHIBIT "A"; AND FURTHER AUTHORIZING THE MAYORAND CITY CLERK TO EXECUTE SAID GRANTAGREEMENTS, AND MAKE THE AWARD OF SAID GRANT MONIES SUBJECT TO AND CONTINGENT UPON THE APPROVAL OF THE CULTURAL ARTS COUNCIL'S BUDGET FOR THE FISCAL YEAR 2010/11. ADMINISTRATION RECOMMENDATION Adopt the Resolution. FUNDING Funding is available from the Cultural Arts Council's (CAC) budget for Fiscal Year 2010/11. BACKGROUND The Mayor and City Commission passed an Ordinance in 1997 establishing the Cultural Arts Council to support the visual and performing arts in Miami Beach. The cultural arts grants program, a central component of .the Council's master plan, provides funding- to not-for-profits arts organizations through a competitive application and review process. This funding annually results in hundreds of performances, exhibits, and other cultural events throughout the City of Miami Beach. In 1998, a competitive process was established to review grant applications and assess the cultural community's needs. The grant categories and their objectives are listed below Cultural Anchors -Provides grants to the major preeminent arts institutions physically based in the City of Miami Beach, whose primary mission is year-round artistic and cultural programming that contributes significantly to the cultural life of the City of Miami Beach. Organizations must have minimum organizational budget levels of $750,000. Grants may be used towards operational expenses in association with the annual cultural programming described in the application. The seven organizations are: ArtCenter/South Florida, Bass Museum of Art, Jewish Museum of Florida, Miami City Ballet, Miami Design Preservation League, New World Symphony, and. Wolfsonian•FIU. Two years ago the CAC approved the addition of three. Miami Beach based cultural organizations into the Cultural Anchors category. These organizations meet all the above listed objectives but have organizational budget levels below $750,000, and are called "Junior" Cultural Anchors. These Page2of3 CAC Funding Recommendations FY 10/11 organizations include Arts at St. John's, Miami Beach Film Society, Miami Contemporary Dance Company. At the January 8, 2008 CAC meeting, the Miami Beach Garden Conservancy (Miami Beach Botanical Gardens) was added as a "Junior" Cultural Anchor, and on October 1, 2009, both So6e Institute of the Arts and Friends of the Miami-Dade Public Library were added as "Junior" Anchors by the CAC. Cultural Heritage -Provides project-specific grants for arts programming tonot-for-profit 501(c)(3) Miami Beach-based institutions devoted to promoting and protecting the diverse heritage, traditions and culture of Miami Beach. Grants maybe used for presentations of visual and performing arts, arts programs and workshops, and other projects which emphasize the artistic experience and are accessible to a broad audience. Grant funds may not be used to support projects that are primarily recreational, therapeutic, vocational or rehabilitative, or for religious services or programs designed solely for practitioners of a specific relgion. Artistic Disciplines -Dance, Film, Music, Theater and Visual Arts Funding is limited to arts and cultural organizations whose primary mission is to create and present work in one of the following artistic disciplines; Dance, Music Theater, Film and Visual Arts. Proposed projects should be for work that is new or has never before been presented in Miami Beach. Organizations receiving an Artistic Discipline Grant are chosen based on demonstrated artistic talent and potential and the vision for the proposed project, in relation to their overall artistic goals. Cultural Presenters -Provides grants to organizations whose primary mission is to produce and present cultural and artistic productions. Cultural Tourism (funding shared by the CAC &VCA) -Provides grants to support major cultural arts performances, festivals, and events which attract a significant number of tourists to the City of Miami Beach. The CAC partnered with the VCA for Cultural Tourism grants that support cultural events with documented tourism benefits. The VCA provided $30,000 and the CAC provided $30,000 to fund this program in Fiscal Year 2010/11. Similar to the CAC grants panel process, three (3) members of the VCA and three (3) members of the CAC jointly convened a Cultural Tourism Panel on July 7, 2010, to review and recommend funding for this category. Please refer to Exhibit B for a detailed list of all the review panel members. The Cultural Tourism Program awards totaled $60,000. Cultural Ignition -Provides grants for organizations never before funded by the City of Miami Beach, encouraging new and smaller cultural organizations to participate in the grants process. Maximum award in this program is $5,000. No one has applied to date. ANALYSIS Each yearthe CAC assesses its grants programs and practices, and adopts changes to improve the process and to better serve the public. Following a public meeting which included both grantees and unfunded applicants, it was determined that in order to maintain incentives for programming in North Beach, a Byron Bonus of up to $2,000 will be given to grant recipients utilizing the Byron Carlyle Theatre. This covers the Theatre's rental fee and related production costs for the purpose of increasing the amount of cultural activities in Miami Beach's North Beach community. Fourteen (14) applicant groups qualified for the Byron Bonus for FY 2010/11. All CAC grant applications, guidelines, and instructions were offered in English and Spanish. Applications were made available through the Department of Tourism and Cultural Development Page 3 of 3 CAC Funding Recommendations FY 10/11 and electronically on both the City of Miami Beach's (www.miamibeachfl.gov) and the Cultural Affairs Program's (www.mbculture.org) websites. Additionally, the grant programs were publicized in English and Spanish media and via electronic mail. Between January and April 2010, Cultural Affairs staff met individually with applicants to determine eligibility, program category, and offer guidance regarding application preparation. Final grant applications deadlines varied depending upon Program category with the earliest deadline of February 1, 2010 for Cultural Anchors and the latest deadline of May 3, 2010, for Cultural Presenters and Cultural Ignition programs. The application process, including the Cultural Tourism program, yielded 52 viable applications for cultural programming in Fiscal Year 2010/11, with requests totaling ,$1,025,000, including the VCA/CAC joint Cultural Tourism Program applicants. This far exceeded available funding. This year, the eleven CAC members again comprised the CAC grants panels exclusively; please refer to exhibit B for a listing of CAC members. The Cultural Affairs Program Manager led the CAC members in a grant panel orientation during the CAC's regular meeting on February 4, 2010. The CAC grants panels convened at public meetings in City Hall on March 4, April 1, May 6, and June 3, 2010. The Cultural Tourism grant panel convened at a public meeting on July 7, 2010, at 555 17tH Street, Miami Beach. The panelists reviewed applications in alphabetical order. Applicants were allowed to address specific questions from the panelists. The applications were scored using evaluation forms based on criteria listed in the application, then averaged dropping the highest and lowest scores. In a public meeting held on July 1, 2010, the CAC members reviewed the final scores ranked highest to lowest from all the panel meetings combined. As per CAC approved Fiscal Year 2010/11 grant guidelines, an application must have scored a minimum average of 80% with a maximum possible score of 100 points, to be eligible to receive funding. The attached Exhibit "A"lists the fifty- two (52) organizations recommended for funding. CONCLUSION The projects and organizations proposed for funding in FY 10/11 will provide a wide variety of programming that will benefit our residents, as well as promote our City as a cultural destination. It is recommended that the Mayor and City Commission adopt the City Administration's proposed cultural grants, as detailed above and as reflected in the fourth column of Exhibit "A", titled "City Administration Recommendation." JMG/HF/MAS/GF/MH F:\info\$ALLWIary\Commission Docs\FY10-11\CAC Grants Memo and Resolution 1011.doc Exhihit e 2oso-ZOU city Administration P ram licant Score Avers a Award R uest Recommendation ANCHORS 1 New Worid hon 99.800 35 000.00 24101.70 2 Wolfsonian - FIU 96.000 35 000.00 23 184.00 3 Friends of Miami-Dade Public Libra 95.800 25 000.00 16 525.50 4 Arts at St. John's 94.000 25 000.00 16 215.00 5 Miami Beach Garden Conservan 93.667 25 000.00 16 157.56 6 ArtCenter South Florida 93.600 30 000.00 19 375.20 7 Miami Beach Film Soci 93.400 25 000.00 16 111.50 8 Friends of the Bass Museum 92.750 30 000.00 19 199.25 9 Miami C' Ballet 92.400 35 000.00 22 314.60 10 SoBe Institute of the Arts 91.800 25 000.00 15 835.50 it Jewish Museum of Florida 91.250 30 000.00 18 888.75 12 Miami Desi n Preservation Lea ue 87.750 30 000.00 18 164.25 13 Miami Contem ra Dance Com n 84.400 25 000.00 14 559.00 CULTURAL PRESENTERS 14 Ti ertail Productions Inc. ' 91.800 20 000.00 14 668.40 15 Patrons of Ex onal Artists 91.000 20 000.00 12 558 00 16 Miami Dance Futures Inc. 88.400 10 000.00 . 6 099 60 17 Florida Dance Association 88.000 20 000.00 . 14 144.00 18 Italian Film Festival 87.000 10 000.00 6 003 00 19 Miami Li ht Pro ect 87.000 10 000.00 . 6 003 00 20 Miami-Dade Coll a 86.800 20 000.00 . 13 978 40 21 Rh m Foundation 86.800 20 000.00 . 11978 40 22 Romance in a Can 86.750 20 000.00 . 13 971 50 23 Center for tfie Advanc~nent of Jewish Education 85.800 20 000.00 . 11840 40 24 FUNDarte 83.800 20 000.00 . 13 564 40 25 Commun Arts and Culture 82.200 10 000.00 . 5 671 80 26 Creative Arts Ente rises 81.200 10 000.00 . 7 602 80 CULTURAL HERITAGE . 27 Tem le Beth Sholom ~ 90.500 10 000.00 6 244 50 ARTISTIC DISCIPLINES -DANCE . 28 Karen Peterson & Dancers 94.667 10 000.00 8 532 02 29 Dance Now! Ensemble 92.333 20 000.00 . 14 741 95 30 Cuban Classical Ballet of Miami 90.333 20 000.00 . 12 465 95 31 Clarity Fil ueitas -Flamenco Puro Inc. 88.000 10 000.00 . 6 072 00 32 Miami Momentum Dance Co. 87.667 10 000.00 . 8049 02 33 Brazz Dance Theater 86.000 10 000.00 , 5 934 0 34 Seim re Flamenco Inc. 85.333 10 000 00 . 7 887 98 ARTISTIC DISCIPLINES -MUSIC . . , 35 36 Sera hic Fire Florida Grand 0 ra 94.000 20 000.00 12 972.00 37 South Beach Chamber Ensemble 93.500 10 000.00 6 451.50 38 Miami Children's Chorus 90.625 10 000.00 6 253.13 39 South Florida Com rs Alliance 90.571 10 000.00 8 249.40 40 Miami hon Orchestra 89.857 10 000.00 6 200.13 41 Ars Flores hon Orchestra 88.714 20 000.00 12 242.53 42 Greater Miami Youth S hon 87.875 20 000.00 12126.75 43 Miami Ga Men's Chorus 87.875 10 000.00 8 063.38 ARTISTIC DISCIPLINES -THEATER 85.857 20 000.00 13 848.27 44 45 Ground U and Risin Miami L 'c 0 ra 94.000 20 000.00 14 972.00 46 C' Theatre 94.000 20 000.00 12 972.00 47 The Pla Ground Theatre 89.000 20 000.00 14 282.00 ARTISTIC DISCIPLINES -FILM 88.667 10 000.00 6 118.02 48 a m li a CULTURAL TOURISM GRANT PROGRAM 89.000 20 000.00 14 282.00 49 15"' Brazilian Film Festival of Miami - Infinito Art & Cultural Foundation 'Inc CAC Contribution 50 X . VI International Ballet Festival of Miami -Mi i n a 30 000.00 9 000.00 51 1 am His nic Ballet Co 3th Annual Miami Ga & Lesbian Film F ti l i n a 30 000.00 9 000.00 52 V es va n Miami Beach -Miami Ga & Lesbian Film Festival I Sicilian Film Festival -The Sicilian Cultural and Film F ti l I n a 30 000.00 9 000.00 es va , nc. n a 30 000.00 3 000.00 TOTAL Awarded 18 000.00 18 000.00 18 000.00 6 000.00 -Receiving Byron Bonus ($2000 included in award amount) TOTAL $ 1,025,000.00 $ 627,676.0!4 ~ IBE Cultural Arts Council Members *Ileana M. Bravo -Chair Current term ends: 12/31/11 Zoila Datorre Current term ends: 12/31/11 *Nina Duval Current term ends: 12/31/10 Solomon B. Genet Vice-Chair Current term ends: 12/31/10 Isadore H. (Izzy) Havenick Current term ends: 12/31/10 Beatrice Hornstein Current term ends: 12/31/12 Gregory Melvin Current term ends: 12/31/11 Daniel Novela Current term ends: 12/31/12 Marjorie O'Neill-Butler Current Term ends: 12/31/12 Israel Sands Current term ends: 12/31/10 *Eda Valero-Figueira Current term ends: 12/31/11 George Neary, Honorary Member *July 7, 2010 Cultural Tourism Panelist H Miami Beach Cultural Arts Council. Department of Tourism ~ Cultural Development Office: 1755 Meridian Avenue, Suite 500 Mail: 1700 Convention Center Dr., Miami Beach 33139-1819 305 673 7577 /fax 305 673 7262 / www.mbculture.org . c ~ .. ~I~ ~3~~ ~II~OI~ ~ c o ~~~Ii®~ ~~ 00~11~ ~~ Ms. Elsie Sterling Howard, Chair Mr. Jeff Lehman, Vice Chair *Ms. Micky-Ross Steinberg *Ms. Jacque Hertz *Mr. Steve Adkins Ms. Deborah Castillo Mr. Keith Menin * July 7, 2010 Cultural Tourism Panelist