Contract Renewal FDOT 11/10/2010 - 11/09/2011 Aoog- ,268
STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 37502423
CONTRACT RENEWAL CONTRACTS ADMINISTRATION
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Contract No.: AP 735 Renewal: (1st, 2nd, etc.) 2nd
Financial Project No(s).• 25308617801
County(ies): MIAMI DADE
This Agreement made and entered into thi day of , , a.D /d , by and between the State of
um: dale .. an.r
Florida Department of Transportation, hereinafter called "Departrnent", and CITY OF MIAMI BEACH
hereinafter called "Contractor".
WITNESSETH:
WHEREAS, the Department and the Contractor heretofore on this10 day of November, 2008
( his date to be entered by DOT only)
entered into an Agreement whereby the Department retained the Contractor to perform Maintenance of all
landscaped and/or turfed areas within the Department's right -of -way, having the limits described by Attachment "A"
of the original contract,
; and
WHEREAS, said Agreement has a renewal option which provides for a renewal if mutually agreed to by both
parties and subject to the same terms and conditions of the original Agreement
NOW, THEREFORE, this Agreement witnesseth that for and in consideration of the mutual benefits to flow each
to the other, the parties agree to a renewal of said original Agreement for a period beginning the 10 day of
November , 2010 and ending the g day of November , 2011
at a cost of $ 150,000.00
All terms and conditions of said original Agreement shall remain in force and effect for this renewal.
IN WITNESS WHEREOF, the parties have executed this Agreement by their duly authorized officers on the day,
month, and year set forth above.
CITY OF MIAMI BEACH STATE OF FLORIDA
Name of Contractor DEP TMEN OF TRANSP TATION
Matti Herrera Bower BY. 1r '' '`
Contractor Name and Title District Secretary or Designee (Signature)
B Y : � ` . Title: DI DR 7R.A�f)5f b RTA7ia0 OPcs2A "p IL) s
I1 • / - nz Signer e
,/I . 4 a. ! (SEAL) Legal: aki 7
NameofSurety : Ro.ert Parcher, City Clerk
Miami Beach Florida
City State Fiscal:
Approval as to Availability of Funds
By:
Florida Licensed Insurance Agent or Date
Attorney -In -Fact (Signature)
Countersigned:
Florida Licensed Insurance Agent Date APPROVED AS TO
FORM & LANGUAGE
& FOR ELUTION
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RESOLUTION NO. 2008 - 26879
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE A MEMORANDUM OF AGREEMENT (MOA), WITH
THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT) FOR THE TURF
AND LANDSCAPE MAINTENANCE SERVICES ON 1 -195 (JULIA TUTTLE
CAUSEWAY), FROM THE EAST SIDE OF THE INTRACOASTAL BRIDGE TO
ALTON ROAD, AT THE ANNUAL COST OF $150,000, TO BE PAID TO THE
CITY OF MIAMI BEACH BY THE FLORIDA DEPARTMENT OF
TRANSPORTATION; SAID AGREEMENT COMMENCING ON OCTOBER 16,
2008 , AND CONCLUDING ON OCTOBER 17, 2009 , WITH AN OPTION TO
RENEW FOR TWO YEARS, ON A YEAR -TO -YEAR BASIS.
WHEREAS, In July of 1994, the Mayor and City Commission approved a Memorandum of
Agreement with the Florida Department of Transportation (FDOT) to provide for the maintenance of
landscaping along the Julia Tuttle Causeway; specifically from the east end of the westernmost
bridge, to Alton Road; and
WHEREAS, this Agreement has been renewed annually since that time; and
WHEREAS, the current Agreement for the Julia Tuttle Causeway expires on
October 15, 2008; and
WHEREAS, the FDOT has expressed a desire to enter into a new Memorandum of
Agreement (MOA) for a one year period, commencing on October 16, 2008, and concluding on
October 17, 2009: and
WHEREAS, the MOA may be renewed for two additional years, on a year to year basis, if
mutually agreed upon in writing by FDOT and the City; and
WHEREAS, under the terms of the MOA, the City will receive the sum of $150.000 a year,
payable in the amount of $37,500 quarterly; and
WHEREAS, the annual compensation from FDOT is to pay for the cost of the labor and
plant material replacement, as well as the time required for supervision.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and
authorize the Mayor and City Clerk to execute the attached Memorandum of Agreement (MOA) with
the Florida Department of Transportation (FDOT), for the turf and landscape maintenance services
on 1 -195 (Julia Tuttle Causeway), from the east end of the westernmost bridge, to Alton Road, at an
annual cost of $150,000, to be paid to the City by FDOT; said Agreement commencing on October
16, 2008, and concluding on October 17, 2009, with an option to renew for two years, on a year to
year basis.
PASSED and ADOPTED this 10th day of September, 2008.
AYO
AT ST: Matti Herrera Bower
APPROVED AS TO
FORM : LANGUAGE
CITY CLERK Robert Parcher & F•; EXECUTION
T:\AGENDA\2008 \September 10 \Consent\FDOT_Tuttle Agmt_Reso.doc
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Florida Department of Transportation
CHARLIE CRIST 1000 NW 111 Avenue STEPHANIE C. KOPELOUSOS
GOVERNOR Miami, Florida 33172 SECRETARY
October 29, 2010
Mr. John Oldenburg
City of Miami Beach
Parks and Recreation
2100 Washington Avenue
Miami Beach, FL 33139
RE: NOTICE TO PROCEED - RENEWAL #2
Turf and Landscape Joint Project Agreement
Contract No.: AP 735
Financial No.: 25308617801
Dear Mr. Oldenburg:
The Department and the City of Miami Beach have executed Renewal # 2 of the
Joint Project Agreement noted above, for a period of one year, starting November 10
2010.
The City may invoice the Department after the end of each quarter according to
the schedule below.
1 Quarter- November 10 2010 thru February 9 2011
2nd Quarter February 10 2011 thru May 9 2011
3 Quarter May 10 2011 thru August 9 2011
4 Quarter August 10 2011 thru November 9 2011
If you have any questions concerning the agreement, please contact me at
telephone number (305) 470 -5360.
Sincerely,
0
Rudy Garcia P.E.
District Maintenance Engineer
cc: Keith Jimmerson, Sarah Perez, Khaled AI -Said, Shany Zanotti, Procurement, file.