Amendment 9 - STA Architectural Group /
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M I A MIB•EAC.H
OFFICE OF CAPITAL IMPROVEMENT PROJECTS MEMORANDUM
TO: Jorge Gonzalez, City Manager
VIA: Jorge Gomez, Assistant City Mana• -
FROM: Charles Carreno, CIP Director ,
DATE: October 22, 2010
SUBJECT: Fire Station #2 Auxiliary Training Facility - Concept Design
Attached please find Amendment No. 9 to the Professional Architecture and Engineering '
Services Agreement between the City of Miami Beach and STA Architectural Group. The scope
of work included in Amendment No. 9 includes planning and programming, concept design,
meeting and presentations for the development of conceptual drawings for an Auxiliary Training
Facility at Fire Station 2. The total amount for the A/E scope of work is a not -to- exceed of
$10,980, and a not -to- exceed of $500 for reimbursable expenses, for a total of $11,480.
Please execute the attached Amendment and contact our office for pick -up. Should you
have any questions, please do no hesitate to contact me.
,
We are committed to providing excellent public service and safety to all who live, work, and play in our vibrant, tropical, historic community.
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AMENDMENT NO. 9
TO THE PROFESSIONAL SERVICES AGREEMENT
BETWEEN
THE CITY OF MIAMI BEACH, FLORIDA
AND
STA ARCHITECTURAL GROUP,
•
DATED JULY 21, 1996
• FOR THE PROVISION OF PROFESSIONAL SERVICES ASSOCIATED WITH ADDITIONAL
PLANNING AND CONCEPT DESIGN, MEETINGS AND PRESENTATION SERVICES FOR A
TWO -STORY AUXILIARY TRAINING STRUCTURE FOR A NOT TO EXCEED AMOUNT OF
$11,480.
This Amendment No. 9 to the Agreement made and entered this /iay of IVA/0 4r; 2010, by
and between the City of Miami Beach, a Municipal Corporation existing under the laws of the State
- of Florida (hereinafter referred to as CITY), having its principal offices at 1700 Convention Center
Drive, Miami Beach, Florida 33139, and STA Architectural Group, Inc., a Florida Corporation, having
its offices at 3526 North Miami Avenue, Miami, Florida, 33127 (hereinafter referred to as
CONSULTA■T).
RECITALS
WHEREAS, pursuant to Request for Letters of Interest No. 133- 94/95, the Mayor and City
Commission adopted Resolution No. 96 -22068 on July 17, 1996, approving and authorizing the
Mayor and City Clerk to execute an Agreement with STA Architectural Group, Inc. for Professional
Services for the Renovation and Expansion of Fire Station No. 2 and a Master Plan for the Site at
451 Dade Boulevard (PROJECT); and
WHEREAS, the Agreement provided for the detailed planning, design, bidding and
construction administration services for the Fire Station No. 2 Project; and
WHEREAS, an Agreement for planning services was executed for a not -to- exceed amount of
$78,000; and
WHEREAS, on June 28, 2000, the Mayor and City Commission adopted Resolution No.
2000- 23975, approving Amendment No. 1 to the Agreement, for schematic design, design
development, construction documents, permitting & bidding, and construction administration
services for the rehabilitation of the historic structure and the new construction of a dormitory and
• apparatus structure improvements within the PROJECT, for a not -to- exceed amount of $318,020;
and
WHEREAS, on October 17, 2001, the Mayor and City Commission adopted Resolution No.
2001- 24624, approving Amendment No. 2 to the Agreement for the design of an Emergency
Operations Center, a site drainage system, and a dedicated driveway serving the Public Works
Yard, for a not -to- exceed amount of $117,000; and
WHEREAS, on December 10, 2003, the Mayor and City Commission adopted Resolution
- No. 2003- 25439, approving Amendment No. 3 to the Agreement for construction administrative
services for the PROJECT, for a not -to- exceed amount of $192,000; and
WHEREAS, on 'March 15, 2007, Amendment No. 4 to the Agreement was executed
approving additional construction administration services for the PROJECT, for a not -to- exceed
amount of $24,500; and
WHEREAS, on October 27, 2007, Amendment No. 5 to the Agreement was executed
• approving additional construction administration services for the PROJECT, to be rendered on a
monthly basis, for a not -to- exceed amount of $24,500; and
WHEREAS, on June 20, 2008, Amendment No. 6 to the Agreement was executed approving
additional construction administration services for the PROJECT, to be rendered on a monthly basis,
for a not -to- exceed amount of $24,447; and
WHEREAS, on July 10, 2008, Amendment No. 7 to the Agreement was executed approving
additional design and construction administration services for the PROJECT, to be rendered on a
monthly basis, for a not -to- exceed amount of $40,000; and .
WHEREAS, the first phase of the Fire Station No. 2 Project, the construction of Building B
and its Emergency Operations Center, is substantially complete, and the Fire Department moved
into the building and put it into service; and
WHEREAS, Building A has now been more thoroughly inspected and several additional
items have been identified that require modifications to the construction documents; and
WHEREAS, the hose tower was also evaluated and, despite recent repairs, structural
deficiencies were found. As a result, the hose tower, which had not been a part of the original scope
of work, will now be included in the renovation project; and
WHEREAS, on December 9, 2009, Amendment No. 8 to the Agreement was negotiated by
staff for a fee of $183,000 with the CONSULTANT for an in -depth preconstruction review, Historic
Preservation Board presentation, re- drawing and development of construction documents per
current codes, and bid and construction administration services for the rehabilitation of the historic
building, Hose Tower, and new addition two -story connectors; and
WHEARAS, the aforestated work is set forth in the following Amendment No. 9 to the
- Agreement was executed approving the additional programming, planning, concept design,
meetings and presentations for a two -story Auxiliary Training Structure to be added along the rear
side of the PROJECT structure, fora not -to- exceed amount of $10,980 for A/E fees and a not -to—
exceed amount of $500 for reimbursable expenses, for a project total of $11,480.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises, covenants,
agreements, terms, and conditions herein contained, and other good and valuable consideration,
the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this Amendment
No. 9.
2. MODIFICATIONS
The Agreement is amended to include "Exhibit A -9 ", and B -9, which is attached and
incorporated herein.
3. OTHER PROVISIONS.
All other provisions of the. Agreement, as amended, are unchanged.
4. RATIFICATION.
The CITY and CONSULTANT ratify the terms of the Agreement, as amended by this
Amendment No. 9.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 9 to be executed in
their names by their duly authorized officials as of the date first set forth above.
ATTEST: CITY OF MIAMI BEACH
•
B r■arAlk. 41
City Clerk nager
Robert Parcher J J. . Go • zalez
ATTEST: CONSULTANT:
STA ARCHITECTURAL ROUP, INC.
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By ,
TITLE: TI E:
1.1 fir
Print Name Print Name
APPROVED AS TO
FORM & LANGUAGE
& FOR ECUTION
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•
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Exhibit A -9
1. SCOPE OF WORK AND SERVICES REQUIRED
Exhibit "A" of the Agreement, entitled "Scope of Services ", is amended as follows and attached
as Exhibit A -9:
Phase 1— Programming & Planning
Review with Fire Department their program for a two story training structure located at the south
and rear of the existing Fire Station #2. Prepare a written program, review code constraints and
design review guidelines. Establish a preliminary budget.
Phase 11— Concept Design
Prepare schematic concept plans, rendering, site plan and elevations of the proposed training
structure. Develop images describing the existing context and the proposed concept. Present
concept to city administration, including CIP, Fire & Planning & Zoning Departments. Update
budgetary estimate.
•
Phase 111 — Meetings and Presentations
Present concept to city administration including CIP, Fire & Planning & Zoning. Estimate
includes up to four (4) progress meetings and four (4) presentation meetings.
2. TIME OF COMPLETION
The duration of the services contemplated by this Amendment No. 9 is eight (8) weeks from
notice to proceed.
3. PAYMENT AND COMPENSATION
The total fee proposed for the scope of work pursuant to this Amendment No. 9 shall be a not-
to- exceed amount of $10,980 for A/E fees and a not -to— exceed amount of $500 for reimbursable
expenses, for a project total of $11,480.
Invoicing will be monthly and based, on hourly rates as referenced in Schedule B -9 of the
Agreement between the City and Consultant, attached therein.
Compensation:
• Original Agreement amount $78,000.00 which has been paid.
• Amendment No. 1 (Schematic design, design development, construction documents,
permitting, bidding, and construction administration services) for $318,020.00, which has
been paid.
• Amendment No. 2 (For addition of an Emergency Operations Center, site drainage system,
and dedicated driveway serving the Public Works portion of the site) for $117,000.00, which
has been paid.
• Amendment No. 3 (For construction administration services) for $192,000.00, which has
been paid.
• Amendment No. 4 (Additional construction administration services) for $24,500.00, which
has been paid.
• Amendment No. 5 (Additional construction administration services) for $24,500.00, which
has been paid.
• Amendment No. 6 (Additional construction administration services) for $24,446.70, which
has been paid.
• Amendment No. 7 (Additional construction administration services) for $40,000,00, which
has been paid.
• Amendment No. 8 (Additional redesign, bidding, construction, documents and construction
administration services) for $183,000.
• Amendment No. 9 (Additional planning and concept design services for a two -story Auxiliary
Training Structure) for a NTE amount of $10,980 and a NTE reimbursable amount of 500.00
for a total of $11,480.
• Revised Agreement amount total $1,012,946.70.
•
•
•
•
COMPENSATION SCHEDULE B -9
Title: Auxiliary Training Structure ADDITIONAL WORK AUTHORIZATION
Date: August 10th, 2010 rev. 9 -21 -2010 Fire Station No. 2 - Miami Beach
•
- Scope of Services Projected Fee
hours rate fee
1 programming & planning
_ review with fire department their program for a two
story training structure located at the south and rear
• of the existing Fire Station #2. Prepare a written
program, review code constriants and design review
guidelines. Establish a preliminary budget.
Principal 3 $ 150 $ 450
• . Architect /Engineer • 8 $ 120 $ 960
Associate Architect 8 $ 75 $ 600
Administrative Staff 3 $ 35 $ • 105
Total Hours 22 $ 2,115
2 concept ion r` %''te MANI teADERINGS �
prepare schmatic concept plan and elevations of
the proposed (raining structure. Develop images
• . describing the existing context and the proposed
concept. Present conceptto city administration,
- including CIP, Fire & Planning & Zoning. Update
budgetary es
• Principal 10 $ 150 $ 1,500
Architect /Engineer 30 $ 120 $ 3,600
Associate Architect 11 $ 75 $ 825
Administrative Staff 0 $ 35 $ -
Total Hours 51 $ 5,925
3 meetings & presentations
Present concept to city administration, including CIP,
Fire & Planning & Zoning. Esitimate includes up to 4
progress meetings and 4 presention meetings.
Principal 10 $ 150 $ 1,500
Architect /Engineer 12 $ 120 $ 1,440
Associate Architect 0 $ 75 $ -
Administrative Staff 0 $ 35 $ -
Total Hours 22 $ 2,940
reimbusable expense estimate met- ir,rded"�
Notes:
2. Reimbursables _ - ..... •. N (' ' —^J
Total Amounts 449-966—
Authorization / Approval Date
STA Architectural Group