Communications International, Inc. Contract Cad G - =fo
AAIAMIBEACH
CITY OF MIAMI BEACH
CERTIFICATION OF CONTRACT
TITLE: • For Reconfiguration of the 800 MHz Public Safety Communications
System
CONTRACT NO.: 44- 09/10
EFFECTIVE DATE(S): The contract duration will be' contingent upon a schedule determined
by the Administration and shall commence upon contract execution by
the Mayor and City Clerk.
SUPERSEDES: N/A
CONTRACTOR(S): Communications International, Inc.
ESTIMATED ANNUAL CONTRACT AMOUNT: N/A
A. AUTHORITY - Upon affirmative action taken by the Mayor and City Commission of the
City of Miami Beach, Florida, on September 15, 2010 for approval to award contracts,
upon execution between the City of Miami Beach Florida and Contractor(s).
B. EFFECT - This Contract is entered into for reconfiguration of the 800 MHz public safety
communication system, for the. City of Miami Beach, pursuant to City Invitation to Bid
(ITB) No. 44- 09/10 and any addenda thereto, and Contractor's bid in response thereto
(this Contract, the ITB, and Contractor's bid in response thereto may hereinafter
collectively be referred to as the "Contract Documents ").
C. ORDERING INSTRUCTIONS - All blanket purchase orders shall be issued in
accordance with the City of Miami Beach Procurement Division policies and procedures,
at the prices indicated, exclusive of all Federal, State and local taxes.
All blanket purchase orders shall show the City of Miami Beach Contract Number 44-
09/ 10.
D. CONTRACTOR PERFORMANCE - City of Miami Beach departments shall report any
. • failure of Contractor for reconfiguration of the 800 MHz public safety communication
system according to the requirements of the Contract Documents to Gladys Acosta, City
of Miami Beach, Information Technology Director, at 305 - 673 -7000 ext. 5775.
E. INSURANCE CERTIFICATE(S) - The Contractor shall file Insurance Certificates, as
required, which must be signed by a Registered Insurance Agent licensed in the State of
Florida, and approved by the City of Miami Beach Risk Manager prior to delivery of
supplies, and /or commencement of any services /work by Contractor.
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Certification of Contract
F. ASSIGNMENT AND PERFORMANCE - Neither this Contract nor any interest herein
shall be assigned, transferred, or encumbered by either party without the prior written
consent of the City. In addition, Contractor shall not subcontract delivery of supplies, or
any portion of work, and /or services required by the Contract Documents without the
prior written consent of the City. Contractor warrants and represents that all persons
providing/performing any supplies, work, and /or services required by the Contract
- Documents have the knowledge and skills, either by training, experience, education, or a
combination thereof, to adequately and competently provide /perform same, to City's
satisfaction, for the agreed compensation.
Contractor shall provide /perform the supplies, work, and /or services required under the
Contract Documents in a skillful and respectable manner. The quality of the Contractor's
performance and all interim and final product(s) provided to or on behalf of City shall
meet the City's cleanliness standards for City facilities and parking garages.
G. SERVICE EXCELLENCE STANDARDS Excellent Customer Service is the standard
of the City of Miami Beach. As. a Contractor of the City, Contractor will be required to
conduct itself in a professional, courteous and ethical manner, and at all times and adhere
to the City's Service Excellence standards. Training will be provided by the City's
Organizational Development and Training Specialist.
H. PUBLIC ENTITY CRIMES In accordance with the Public Crimes Act, Section
287.133, Florida Statutes, a person or affiliate who is a contractor, consultant or other
provider, who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid on a contract to provide any goods or services to
the City, may not submit a bid on a contract with the City for the construction or repair of
a public building or public work, may not submit bids on leases of real property to the
City, may not be awarded or .perform work as a contractor, supplier, subcontractor, or
consultant under a contract with the City, and may not transact any business with the City
in excess of the threshold amount provided in Section .287.017, Florida Statutes, for
category two purchases for a period of 36 months from the date of being placed on the
convicted vendor list. Violation of this section by Contractor shall result in cancellation
of the Contract and may result in Contractor debarment.
I. INDEPENDENT CONTRACTOR - Contractor is an independent contractor under this
Contract. Supplies, work, and /or services, provided by Contractor pursuant to the
Contract Documents shall be subject to the supervision of Contractor. In providing such .
supplies, work, and /or services, neither Contractor nor its agents shall act as officers, .
employees, or agents of the City. This Contract shall not constitute or make the parties a
partnership or joint venture.
J. THIRD PARTY BENEFICIARIES - Neither Contractor nor City intends to directly or •
substantially benefit a third party by this Contract , and /or the Contract Documents.
Therefore, the parties agree that there are no third party beneficiaries to this Contract and
that no third party shall be entitled to assert a claim against either of them based upon this
Contract and /or the Contract Documents.
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Certification of Contract
The parties expressly acknowledge that it is not their intent to create any rights or
obligations in any third person or entity under this Contract and /or the Contract
Documents.
K. NOTICES - Whenever either party desires to give notice to the other, such notice must be
in writing, sent by certified United States Mail, postage prepaid, return receipt requested,
or by hand- delivery with a request for a written receipt of acknowledgment of delivery,
addressed to the party for whom it is intended at the place last specified. The place for
giving notice shall remain the same as set forth herein until changed in writing in the
manner provided in this section. For the present, the parties designate the following:
For City:
Gus Lopez, Procurement Director
City of Miami Beach
Procurement Division
1700 Convention Center Drive
Miami Beach, Florida 33139
With copies to:
Gladys Acosta, Information Technology Director
City of Miami Beach
Information Technology
1755 Meridian Avenue
Miami Beach, Florida 33139
For Contractor:
Communications International, Inc.
4450 US Hwy 1
Vero Beach, Florida, 32967
Attn: John Gonzalez, Regional Sales Manager
Phone: 772 -569 -5355
Fax: 772- 567 -2292
Email: jgonzalez(a)ask4cii.com
L. MATERIALITY AND WAIVER OF BREACH City and Contractor agree that each
requirement, duty, and obligation set forth in the Contract Documents is substantial and
important to the formation of this Contract and, therefore, is a material term hereof.
City's failure to enforce any provision of the Contract Documents shall not be deemed a
waiver of such provision or modification of this Contract. A waiver of any breach of a
provision of this Contract shall not be deemed a waiver of any subsequent breach and
shall not be construed to be a modification of the terms of this Contract.
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M. SEVERANCE - In the event a portion of this Contract and /or the Contract Documents is
found by a court of competent jurisdiction to be invalid, the remaining provisions shall
continue to be effective unless City or Contractor elects to terminate this Contract. An
election to terminate this Contract based upon this provision shall be made within seven
. (7) days after the finding by the court becomes final.
N. • APPLICABLE LAW AND VENUE - This Contract and /or the Contract Documents shall
be enforceable in Miami -Dade County, Florida, and if legal action is necessary by either
party with respect to the enforcement of any or all of the terms or conditions herein
exclusive venue for the enforcement of same shall lie in Miami -Dade County, Florida. By
entering into this Contract, Contractor and City hereby expressly waive any rights
either party may have to a trial by jury of any civil litigation related to, or arising
out of the Contract and /or the Contract Documents. Contractor, shall specifically
bind all subcontractors to the provisions of this Contract and the Contract
Documents.
0. AMENDMENTS - No modification, amendment, or alteration in the terms or conditions
contained herein, or in the Contract Documents, shall be effective unles - s contained in a
written document prepared with the same or similar formality as this Contract and
executed by the City and Contractor.
P. • This Contract shall not be effective until all bonds and insurance(s) required under the .
• Contract Documents have been submitted to, and approved by, the City's Risk Manager.
Q. The ITB and all addenda issued, and Contractor's bid in response thereto, are attached to
this Contract and are hereby adopted by reference and incorporated herein as if fully set
forth in this Contract. Accordingly, Contractor agrees to abide by and be bound by any .
and all of the documents incorporated by the Contract Documents. Where there is a
conflict between any provision set forth within (i) this Contract; (ii) the ITB; (iii)
Contractor's bid in response thereto, the more stringent provision (as enforced by the
City) shall prevail.
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Certification of Contract •
IN WITNESS WHEREOF the City and Contractor have caused this Certification of Contract to
be signed and attested on this /.5 day ofgovbt'i3 t , 20 , by .their respective duly
authorized representatives.
CONTRACTOR CITY OF MIAMI BEACH .
By By //i _ / L l a
i '- -t/ Si • nature Ma • r
• 6 f- OFel czA
Matti Herrera Bower
'� S -14 / S dtwOofd /ball 016/0
Print Name Date -
Date V
ATTEST 77 ATTEST:
/S/ Signa(ure City Clerk
• 1 A'f\S Robert Parcher
S Q S ;.r ALPit z z Ai vg en
Print Name Date
ice , `
Date
•
F: \PURC \$'ALL \PAMELA \ITB \ITB 44 -09 -10 800 Mhz Reconfiguration \44 -09 -10 Communication International.doc .
. APPROVED AS TO
FORM & LANGUAGE
& FfR EXECUTION
Lorne Date
5 '
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Cost Proposal
Section :1. .
Costs generated in this proposal are based on previously negotiated pricing from similar rebanding
projects completed by Communications International, Inc. (CII) and Sprint Nextel. These are pursuant to
previously negotiated and completed rebanding frequency reconfiguration agreements (FRA).
Section 2
Terms and conditions of the proposal are included in the Scope of Work provided with this proposal.
Section 3
See attached Quote
Section 4
See attached schedule
Section 5 .'
The basis for the proposed labor hours for each labor category and task descriptions is based on
previously negotiated pricing from similar rebanding projects completed by Communications
International, Inc. (CII) and Sprint Nextel. These are pursuant to previously negotiated and completed
'rebanding frequency reconfiguration agreements (FRA).
Section 6
CII certifies that the labor rates being proposed are not greater than the lowest rates charged by CII to
buyers of a class similar to the City of Miami Beach purchasing in quantities and under circumstances
comparable to those specified in this ITB.
Section 7
CII understands all the costs to be associated '. with the agreed to pricing in the FRA and no additional
costs will be applied to the city without prior negotiations.
CII ITB# 44- 09/10 Page _l8
.
•
• C :
OMMUNICATIONS .
0 '1 INTERNATIONAL, INC.
•
- - Corporate Headquarters • - •
Indian River County, FL
. 4450 US Highway 1, Vero Bench, FL 32967
- " 772 -569 -5355 Toll Free: 1 -888- 275 -4244
Brevard County, FL Marianna, FL Goldsboro, NC Tallahassee, FL •
' 321 -636 -9885 850- 482 -3107 . .919- 936 -9937 850- 575 -5004
- Collier County, FL Miami FL Tampa, FL Vnlusia County, FL
941- 430 -3892 305-885-1585 613- 887 -1885 386. 761 -9999 - -
' - Name: - City of Miami Beach - Attention: Purchasing
Address: 0 - Phone: 0 - ,
• • City, State:. 0 Fax: - 0 - -
Zip: 00000 - Date: August 9, 2010
. • Total Billing Lines - for Rebanding Activities .
' Item Qty Model • Description Sale -
R001000'00' moi N tI * la; ?Subsenb xijajpuieptjRecdicigttratl < �`1•, ;' �*�,.` ` 6741i. :'50005; WS 50,00?
• ., Price is per each terminal and is base on 1,607 radios
"1st Touch Programming" - each terminal will be programmed (and flashed if necessary) •
- with both old and new frequency :sets
Estimated completion duration of 1st touch is 25 working days - 4 programmers x 16 radios per day
MAR S7," 5: ;, N 3i , IE to Mub7 Radio1-'dP,eo ramm ago 'stall d sfq.ff l' $ss.. -; Y+r° o 00 77$14e7.757:47 ., „',•, 2'1400;00 .
Price is per each mobile radio for removal, install and program -
. .
Wo.'ox F`.,`c. . ..t `7 ..g i ` t` `=.. .s irrfLt.,.,__ - t-Mg - 44, $ .?:.a , ' 0 00 $t:t.VOIMi
x fr,10A0
., �:� . `.`"h.�1 Ia$em'Iate,B�uild- �"rv`d� ! ,. °� :59 r '.
. Price is per template
„ °',"`. , mcssar:..• :-r. z�v g:rn hrr?�r•+ t °^ st'•nz t .., -
04000 " . O ,,N' Cegimil, Ia Reaiove�convent a l fr ' 'a$ ', etrAm ,„ SO 00 $ +`' ,ys ,,, 80,350'QO -
Price is per each terminal and is base on 1,607 radios
-. "2nd Touch Programming " - each terminal will be reprogrammed
with only the new frequency sets - I -
. Estimated completion duration of 1st touch is 25 working days -.4 programmers x 16 radios per day .
' a
fi 0500 0. , ''u'�- 2 '`. a .. {u ; ; I§; -ty o•-ect }1VI a na amen "°` %' ?"y` " r'A' a'r i "`s ' E rn'" ?'x•10010 $s°8, s "r 26 800'OO ,
i �..,.s3 �,C ,.,.d�� is�a«� � ��� ..,.,.,....,=7,. B . ,� gut, >.srsy::��� �, •.�akF:, � �,±�. � , �,��`- �`c9,�" :, ,
. Price is for Project/Site Management Activities - - -
Activity Launch (project kick -off and mobilization) - 24 hours •
Subscriber retuning activities - oversite of programming team - 232 hours _ .
Activity reconciliation & user confirmation - 12 hours - •
` WOW %W',�, °a.,tT` zrl, zs.' rt.'' '$'AlIW,jk120004't.$
Price is for System Engineer Activities - *
' Confirm programming templates - 12 hours
Technical Oversight and Support - 116 hours - ,
• ' User confirmations & ending reviews - 8 hours - ' •
- Erfajje 4 I ld. m iti s"``g 'u . s`-I- Ic T.royelt; @oats PMT& SE ra aleigicav•�'.:im s .a'.a yarA7io $ T ai� t 7,057 O0y
' - Travel costs are for Project Manager & System Engineer '
for meetings and project support and oversite - PM=4, SE =5 -
•
08000 `x. .4 ,1H IVI 2' .7- 'W?fit -`-' aT 10231 IIa>RepeAt Site frastractur * ,, 4 i ro 44,7„, .8'85000 6$c . w S;SSO.m, - 91
- - - Price is for Repeater, Site Infrastructure Activities '
- - Retune channels - 9 channels x 2 hours each @ $82.50 per hour = $1,485.00 - -
' - Retune additional channel - 1 channel x 2 hours each @ $82.50 per hour = $165.00 •
- - Re -align combiner - 5 (I Ochannel) combiners x 12 hours each @ $82.50 per hour = $4,950.00 - "
• Travel & Lodging - 10 days @ $225 per day = $2,250.00
Project Management - 24 hours @ $100 per hour = $2,400.00
r"..' `^1 ,'' -"°` e'r1„ C " >,. ..�- ,^^.'� ,*cr'mr° °asr rx -{y J `"'." "e' C^}t" r my"s�-R'r } r j
- - .. ' ri§1 641 a.»•> a 3-E.. °. '44 EME IIti'' cell aneous(Compon n.. '3 � aMS. - I .�u.a. ''I leaSZ"'�. 5211 632 00 .$. .g'j'.f,t+ 1w• '.; 1,632 aTA
. Price if for material only .
Combiner Directional Couplers - 6 @ $1,033 each = $6,198.00 .
`` ... Codeplug files - 2 @ $2,336 each = $4,672.00 - -
. - _ • - Critical Length Cables - 6 @ $127 each = $762.00
10000 imiqm ,r,p. F j tI Pr9,RMan g e_me� nt kif.'.w F$",19 .. .iet7t -". x600.00 -
Price is for PM Activities - Coordination of Infrasture Retune
Project Management - 16 hours @.$100 per hour = $1,600.00 - -
ia' ,1.10 OM ELT.,a9ra 4 - 1 "%J 2 s£ IIII - R§ ste t?�' gin ,•a '- "t 7 r 42 5�' gi; 3120t001 $ 6 000A0
- Price is for SE Activities - Technical Support and Oversite of Infrasture Retune -
- System Engineer - 50 hours @ $120 per hour = $6,000.00 .
12000;"^" .57:y ,'•. i >,.+• •- '- a IlesrTra el Cost ds P �s &tSE e li �' TI V (_ �., ` 5 65 00j t$ Z 1 9 765 0
Travel costs are for Project Manager & System Engineer - .
for meetings and . p roject sup and oversite - PM =4, SE =5 '
•
• - Communications International, Inc -
. - 4450 U5 Highway 1 • Vero Beach, Florida 32967 • (772) 569 -5355 • (772) 567 -2292 • - 1 of 2
CII - ITB# 44- 09/10 Page 19,
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Total Billing Lines = for.Rebanding Activities
- Item Qty Model " . . . Description Sale '
: "913000 "ms`s x < " IIL En meerrn s &�VenfiCatton T esti f -` R `, - 10;16000 % 9
"
za: x it '; tw v. - `i 'r. a< s s: '., zs 5
`4 , .M, x*14b' ;:.'a. r S 8: . ..... .�T .8 ,,.,� , $ . ,.°ti -` rnsux... ... -..s $ >. -. s . QO m .
- Price is for Engineering & Verification Activities •
' ' Benchmark Testing - 24 hours @ $82.50 = $1,980.00
Functional Testing - 16 hours @ $82.50 = $1,320.00
Acceptance Testing - 24 hours @ $82.50 = $1,980.00
. Testing Project Management - 20 hours @ $100 per hour = $2,000.00 •
' Testing System Engineer - 24 hours @ $120 per hour = $2,880.00
§ 190 7 EOZ,I ' ,� , i 7 z a.° � s^ I Ya Processional Serv ic i gwci ,. ,M 2 t $? ;}^ ,' l, - ,17,S 00" 13 -s , ,� ;goir„ 7; &00,00
P rice is for Prgject/Site Management Activities - - '
Activity Launch (project coordination & mobilization) 24 hours $:'$100 per hour = $2,400.00
Infrastructure retuning activities - - 114 hours @'$100 per hour = $11,4
Final Reports - 40 hours . @ $100 per hour = $4,000.00
111
15000 g` ui x l rs�. � 4` to�'e oaal Servic SElzwzro ` w"�,, L $T'zzg-i r :16"800 001 $ r° `" x 316;80" 0 00
( Price is for System Engineer Activities'
, • Activity Launch - 16 @ $120 per hour = $1,920.00 hours $ $100 per hour = $2,400.00 " '
• Infrastructure retuning activities - 76 hours @ $120 per hour = $9,120.00
Final Reports - 48 hours @ $120 per hour = $5,760 "00
; 86000 illTilaN liaPEZPSM. V ATravel Costs!"„PM,`R SE'Lr , ' r`,a0aa"*- €, _ / , t$t.?+ 'f,J..uts aKi4 47500 ES 4..,7 ty,.' 47:00
Travel costs are for Project Manager & System Engineer •
. for meetings and project support and oversite - PM =7 @ $1763 each = $12,341.00, SE =6 @ $2,001 each = $12,006 "00
'x01700 1 s p.Urs a ° 'may yn,i lleontmgeirOg rug �c ,5 rs'ir ^ F:S OQ 0 j 5 s .3 �� S O - 0 02
Price is for contingency hours for Project' Management -
. Project Management - 80 hours @ $100 per hour = $8,000.00 -
Purchase Order To: COMMUNICATIONS INTL, INC._ Sub Total $ 336,001.00
' 4450 US Highway 1 Sales Tax 0.00% •
• Vero Beach, FL 32967' TOTAL $ - ' 336,001.00
- Fax: 772 -567 -2292 Deposit $ - Balance Due $ 336,001.00 •
Presented by: Aaron Gunter - _
Title - . Project Manager/Estimator
' Prices in effect for: 30 Days i - -
. Accepted By:
• Communications International, Inc
4450 US Highway 1 • Vero Beach, Florida 32967 • (772) 569 -5355 • (772) 567 -2292 . 2092
CII ITB# 44 -09/10 Page 20 .
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