2010-27540 Reso RESOLUTION NO.' 2110-27540
A RESOLUTION APPROVING AND AUTHO IZING THE CITY
MANAGER OR HIS DESIGNEE TO SUBMIT GRANT
APPLICATIONS TO: 1) MIAMI -DADE COUN FOR FUNDING
FROM THE HOTEL/MOTEL AND HOMELE' S MANAGEMENT
INFORMATION SYSTEM (HMIS) PROGRAM IN AN AMOUNT NOT
TO EXCEED $40,000 FOR THE CITY'S HOW; LESS OUTREACH
PROGRAM; 2) MIAMI -DADE COUNTY EME • GENCY MEDICAL
SERVICES (EMS) PROGRAM FOR FUNDING I AN AMOUNT NOT
TO EXCEED $20,000 FOR THE CITY' ' FIRE RESCUE
INITIATIVES; AND, 3) APPROVAL OF A LOCAL AGENCY
PROGRAM AGREEMENT WITH FLORIDA ' EPARTMENT OF
TRANSPORTATION (FDOT) FOR FUNDING A' PROPRIATED BY
THE FLORIDA LEGISLATURE IN AN AMOUN NOT TO EXCEED
$534,000; APPROPRIATING THE ABOV : FUNDS, AND
MATCHING FUNDS AS NECESSARY, IF APPROVED AND
ACCEPTED BY THE CITY, AND AUTHORIZIN '. THE EXECUTION
OF ALL NECESSARY DOCUMENTS REL d TED TO THESE
APPLICATIONS.
WHEREAS, Miami -Dade County's Hotel /Motel nd Homeless Management
Information System (HMIS) grant provides funding for two • rograms; and
WHEREAS, the hotel /motel program provides fe ' eral funding for emergency
hotel /motel placement for homeless persons; and
WHEREAS, the City of Miami Beach receives Sup, ortive Housing funding on an
annual basis from Miami -Dade County for the City's Homeless Outreach Program and
the HMIS grant will partially cover the salary costs associated with one position
responsible for maintaining the HMIS data; and
WHEREAS, the Supportive Housing grant guideli es require that all grantees
' participate in the County's data - tracking software system the Homeless Management
Information System and City staff is required to input client and intake data and maintain
client files and statistical data on each person served; and
WHEREAS, no new staff will be hired as a result of his grant; and
WHEREAS, the City's application for Hotel /Motel a d HMIS funding will be for an
amount not to exceed $40,000 and matching funds are not equired; and
WHEREAS, this project supports the key intended outcome: reduce the number
of homeless; and
WHEREAS, approval is requested to submit a application to Miami -Dade
County Hotel /Motel and Homeless Management Informati. n System (HMIS) program in
an amount not to exceed $40,000; and
WHEREAS, the Florida Department of Health is au horized by chapter 401, Part
II, Florida Statutes to provide grants to Boards of County Commissioners for the purpose
of improving and expanding medical services; and
WHEREAS, these grants are awarded only to Boar• s of County Commissioners,
but may subsequently be distributed to municipalities and other agencies involved in the
provision of EMS pre - hospital care; and
WHEREAS, Miami -Dade County makes these fund. available to cities within the
County; and
WHEREAS, the Administration intends to submit a application for funding in an
amount not to exceed $20,000, and this funding may be u . ed for educational materials,
materials, supplies, training, training equipment, technical rescue equipment and
reference library materials; and
WHEREAS, this grant does not require matching fu ds; and
WHEREAS, approval is requested for the City Man- ger or his designee to submit
an application to Miami -Dade County Emergency Medi I Services for funding in an
amount not to exceed $20,000 for the City's fire rescue emergency medical services
objectives; and
WHEREAS, the Administration requests approval to execute a Local Agency
Program Agreement with Florida Department o Transport -tion (FDOT) in an amount no
to exceed $534,000 for the Middle Beach Recreational Cor idor Project; and
WHEREAS, the Middle Beach Recreational Corri 0 or (MBRC) Phase 2 project
consists of the construction of an on -grade pedestrian wal way encompassing eighteen
city blocks which will run north from approximately 46th '. treet to Allison Park at 64th
Street, or the southern terminus of the North Beach Rec - ational Corridor Project and
will serve as a portion of the north /south connector in the larger Atlantic Greenway
Network; and
WHEREAS, the funding was an appropriation fro the legislature and does not
require matching funds; and
WHEREAS, this project supports the key intende• outcome enhance mobility
throughout the City.
WHEREAS, approval is requested to execute he following Local Agency
Program Agreement with Florida Department of Transport- ion, for funding in an amount
no to exceed $534,000 for the Middle Beach Recreational i orridor;
NOW THEREFORE, BE IT DULY RESOLVED THA THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH here oy retroactively approve and
authorize the City Manager or his designee to submit the following applications to. 1)
Miami -Dade County for funding from the Hotel /Motel nd Homeless Management
Information System (HMIS) Program in an amount not to °xceed $40,000 for the City's
Homeless Outreach Program; 2) Miami -Dade County Emergency Medical Services
(EMS) Program for funding in an amount not to exceed $20,000 for the City's Fire
Rescue Initiatives; and, 3) Approval of a Local Agency Program Agreement with Florida
Department of Transportation (FDOT) for funding appropriated by the Florida Legislature
in an amount not to exceed $534,000; appropriating the above funds, and matching
funds as necessary, if approved and accepted by the City and authorizing the execution
of all necessary documents related to these applications.
PASSED and ADOPTED this 17 + 1 1 day of W(1Ve+ttbedr, 2010
ATTEST: S
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CITY CLERK
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T:\AGENDA\2010 \November 17 \Consent \Grants Reso.doc
APPROVED AS TO
FORM & LANGUAGE ,
& FO . EXECUTION
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution authorizing the City Manager to apply for and accept two (2) grants and one (1) congressional
earmark. .
Key Intended Outcome Supported:
1) Reduce the number of homeless; 3) Enhance mobility throughout the City.
Supporting Data:
1) "The City's efforts to address homelessness" was a key driver fo resident respondents in how they view
the City as a place to live, view city government on meeting expect- tions and if they would recommend the
City as a place to live; " A lot of homeless" was rated amongst t e top five things that have a negative
impact on the quality of life on Miami Beach; the number of ho eless contacts in 2009 was 14,631
compared to 1,900 in 2003 — this indicates a 670% increase in the n mber of homeless contacts from 2003
to 2009; while the actual number of homeless on Miami Beach h.s changed from 314 in 2000 to 149 in
2010; 2) The Fire Department has experienced a 5% increase in t e number of pre - hospital care calls for
service from 14,796 calls in 2000 to 15,482 calls in 2009; 3) 63.7% of respondents stated that there were
"too few" bike paths /lanes.
Issue:
I Shall the City support the following funding requests and execute t e related agreements?
Item Summary/Recommendation:
Approval to submit grant applications to: 1) Miami -Dade County for funding from the Hotel /Motel and
Homeless Management Information System (HMIS) Program in a amount not to exceed $40,0,00 for the
City's Homeless Outreach Program; 2) Miami -Dade County Emerg - ncy Medical Services (EMS) Program
for funding in an amount not to exceed $20,000 for the City's Fire -escue Initiatives; and, 3) Approval of a
Local Agency Program Agreement with Florida Department o Transportation (FDOT) for funding
appropriated by the Florida Legislature in an amount not to exceed $.34,000; appropriating the above funds,
and matching funds as necessary, if approved and accepted by the ity, and authorizing the execution of all
necessary documents related to these applications.
Advisory Board Recommendation: N/A
Financial Information:
Source of # Grant Name /Project Grant Not Match Amount/Source
•
funds To Exceed
Amount
1 MDC/ Hotel /Motel and HMIS $40,000 N/A
2 MDC EMS/ $20,000 N/A
Fire Rescue Initiatives
3 FDOT/ Middle Beach Recreational $534,0)0 N/A
Corridor
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Judy Hoanshelt, Grants Manager, Office of Budget and Performance Improvement
Sign -Offs:
Department Director Assistant City Manager City Manager
4 4 91*. J/q&
miANAIBEAcH AGENDA ITEM , . A
DATE 1/ !O
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33 39, www.miamibeachfl.gov
COMMISSI N MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the C ty Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: November 17, 2010
SUBJECT: A RESOLUTION APPROVING AND AUTHORIZI G THE CITY MANAGER OR
HIS DESIGNEE TO SUBMIT GRANT APPLIC TIONS TO: 1) MIAMI -DADE
COUNTY FOR FUNDING FROM THE HOTE MOTEL AND HOMELESS
MANAGEMENT INFORMATION SYSTEM (HMIS PROGRAM IN AN AMOUNT
NOT TO EXCEED $40,000 FOR THE CITY' HOMELESS OUTREACH
PROGRAM; 2) MIAMI -DADE COUNTY EMERG NCY MEDICAL SERVICES
(EMS) PROGRAM FOR FUNDING IN AN AMOU T NOT TO EXCEED $20,000
FOR THE CITY'S FIRE RESCUE INITIATIVES AND, 3) APPROVAL OF A
LOCAL AGENCY PROGRAM AGREEMENT WIT FLORIDA DEPARTMENT OF
TRANSPORTATION (FDOT) FOR FUNDING APPROPRIATED BY THE
FLORIDA LEGISLATURE IN AN AMOUNT N T TO EXCEED $534,000;
APPROPRIATING THE ABOVE FUNDS, AN MATCHING FUNDS AS
NECESSARY, IF APPROVED AND ACCEP ED BY THE CITY, AND
AUTHORIZING THE EXECUTION OF ALL ECESSARY DOCUMENTS
RELATED TO THESE APPLICATIONS.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
ANALYSIS
1. Approval to submit an application to Miami -Dade County Hotel /Motel and Homeless
Management Information System (HMIS) Grant Funds in an amount not to exceed
$40,000 for the City's Homeless Outreach Program.
This application provides funding for two programs that were previously funded separately,
and are now combined.
Hotel /Motel Funding
Miami -Dade County provides federal funding for emergency hotel /motel placement for
homeless persons. Homeless funds are specifically provided to provide emergency
hotel /motel placements of homeless individuals and families with children. This program
also provides funding for food vouchers for families while residing in placements, if food
arrangements or other resources are unavailable.
Commission Memorandum
Page 2
HMIS Funds:
The City of Miami Beach receives Supportive Housing funding on an annual basis from
Miami -Dade County for the City's Homeless Outreach Program. The grant guidelines
require that all grantees participate in the County's data - tracking software system — the
Homeless Management Information System. City staff is required to input client and intake
data and maintain client files and statistical data on each person served. This is a labor
intensive requirement, currently being performed by staff in the Community Services Division
of Neighborhood Services. This grant will partially cover the salary costs associated with
one position responsible for maintaining the HMIS data. No new staff will be hired as a
result of this grant.
The City's application is for an amount not to exceed $40,000. Matching funds are not
required. This project supports the key intended outcome: reduce the number of homeless.
2. Approval for the City Manager or his designee to submit an application to Miami-
Dade County Emergency Medical Services (EMS) grant for funding in an amount
not to exceed $20,000 for the City's fire rescue objectives
The Florida Department of Health is authorized by chapter 401, Part II, Florida Statutes to
provide grants to Boards of County Commissioners for the purpose of improving and
expanding emergency medical services. These grants are awarded only to Boards of
County Commissioners, but may subsequently be distributed to municipalities and other
agencies involved in the provision of EMS pre - hospital care. Miami -Dade County makes
these funds available to cities within the County. The funds are derived by the state from
surcharges on various traffic violations.
The Administration intends to submit an application for funding in an amount not to exceed
$20,000. Funding may be used for EMS educational materials, materials, supplies, training,
training equipment, technical rescue equipment and reference library materials. This grant
does not require matching funds.
3. Approval of the following Local Agency Program Agreement with Florida Department
of Transportation, for funding in an amount no to exceed $534,000 for the Middle
Beach Recreational Corridor;
The Administration requests approval to execute a Local Agency Program Agreement with
Florida Department of Transportation (FDOT) in an amount no to exceed $534,000 for the
Middle Beach Recreational Corridor Project.
The Middle Beach Recreational Corridor (MBRC) Phase 2 project consists of the
construction of an on -grade pedestrian walkway encompassing eighteen city blocks. The
path will run north from approximately 46th Street to Allison Park at 64th Street, or the
southern terminus of the North Beach Recreational Corridor Project. The path will serve as a
portion of the north /south connector in the larger Atlantic Greenway Network (AGN), which
supports the development of alternative means of transportation throughout the City.
Commission Memorandum
Page 3
The funding was an appropriation from the legislature and d • es not require matching funds.
This project supports the key intended outcome enhance m • bility throughout the City.
CONCLUSION
The Administration requests retroactive approval to auth.rize the City Manager or his
designee to submit applications to: 1) Miami -Dade County f. r funding from the Hotel /Motel
and Homeless Management Information System (HMIS) "rogram in an amount not to
exceed $40,000 for the City's Homeless Outreach Pro • ram; 2) Miami -Dade County
Emergency Medical Services for funding in an amount not t. exceed $20,000 for the City's
Fire Rescue Initiatives; and, 3) Approval of a Local Agency P ogram Agreement with Florida
Department of Transportation (FDOT) for funding appropriat-d by the Florida Legislatu e in
an amount not to exceed $534,000; appropriating the above funds, and matching funds as
necessary, if approved and accepted by the City and au horizing the execution of all
necessary documents related to these applications.
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