2010-27548 Reso RESOLUTION NO. 2010 -27548
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER,
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 48- 09/10, FOR THE
PROJECT DEVELOPMENT AND ENVIROMENT STUDY FOR THE WEST AVENUE
BRIDGE PROJECT; AND AUTHORIZING THE ADMINISTRATION TO ENTER INTO
NEGOTIATIONS WITH THE TOP - RANKED FIRM, GANNETT FLEMING, INC.; AND
SHOULD THE ADMINISTRATION NOT BE ABLE TO SUCCESSFULLY NEGOTIATE AN
AGREEMENT WITH THE TOP - RANKED FIRM, AUTHORIZING THE ADMINISTRATION
TO NEGOTIATE WITH THE SECOND - RANKED FIRM, T.Y. LIN INTERNATIONAL; AND
SHOULD THE ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT
WITH THE SECOND - RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO
NEGOTIATE AN AGREEMENT WITH THE THIRD - RANKED FIRM, THE CORRADINO
GROUP, INC.
WHEREAS, on July 14, 2010, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) No. 48- 09/10, for the project development and
environment study for the West Avenue Bridge Project (the "RFQ "); and
WHEREAS, the West Avenue Bridge Project (Project) proposes to construct a new
bridge over the Collins Canal at West Avenue. The cross section of the bridge consists of
two travel lanes, bi- directional bike lanes, and a sidewalk on each side of the road; and
WHEREAS, the RFQ was issued on August 17, 2010, with an opening date of
September 17, 2010; and
WHEREAS, a pre - qualification meeting to provide information to prospective
proposers was held on August 30, 2010; and
WHEREAS, Bidsync sent notices to 4,258 prospective proposers resulting in the
receipt of four (4) proposals by BCC. Engineering, Inc., Corradino Group, Inc., Gannett
Fleming, Inc., and T.Y. Lin International; and
WHEREAS, the City Manager, via a Letter to Commission (LTC) No. 259 -2010,
appointed the following individuals as committee members:
• Christine Bettin, Transportation Coordinator, Public Works - Transportation
• Dat Huynh, P.E., District Project Development Engineer, FDOT
• Walter Miros, Miami Beach Resident, Leadership Academy Graduate
• Marcos Redondo, Project Manager, Miami -Dade County Public Works
• Betsy Wheaton, Environmental Specialist, Public Works — Storm Water
WHEREAS, the Evaluation Committee (the "Committee ") convened on October 15,
2010, to evaluate, score, and rank the proposals based on the evaluation criteria stated in
the RFQ; and
WHEREAS, the Committee invited each firm for presentations and interviews, and
based on the scores and rankings of the Committee members, Gannett Fleming, Inc. was
selected as the top- ranked firm, T.Y. Lin International was selected as the second - ranked
firm, and the Corradino Group, Inc. as the third - ranked firm; and
WHEREAS, after considering the review and recommendation of the Evaluation
Committee, the City Manager exercised his due diligence and carefully considered the
specifics of this RFQ process. As a result, the City Manager recommends to the Mayor and
City Commission that the City enter into negotiations with the top- ranked firm of Gannett
Fleming, Inc. and to negotiate with the second - ranked firm of T.Y. Lin International should
negotiations with the top- ranked firm be unsuccessful, and to negotiate with the third - ranked
firm of the Corradino Group, Inc. should negotiations with the first or second - ranked firms be
unsuccessful.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request
for Qualifications (RFQ) No. 48- 09/10, for the project development and environment study
for the West Avenue Bridge Project; authorizing the administration to enter into negotiations
with the top- ranked firm of Gannett Fleming, Inc., and shout the administration not be able to
negotiate with the top- ranked firm, authorizing the administration to negotiate with the
second - ranked firm of T.Y. Lin International; and should the administration not be able to
negotiate an agreement with the second - ranked firm, authorizing the administration to
negotiate an agreement with the third - ranked firm of the Corradino Group, Inc.
PASSED AND ADOPTED THIS /7i DAY OF AJoVvpi6e(2010.
AT EST:
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CITY CLERK YOR
APPROVED AS TO
FORM & LANGUAGE
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager, Pursuant To Request For Qualifications (RFQ) No. 48- 09/10, For The
Project Development And Environment Study For The West Avenue Bridge Project, And Authorizing The
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Administration To Enter Into Negotiations With The Top - Ranked Firm, Gannett Fleming, Inc.; And Should The
Administration Not Be Able to Successfully Negotiate An Agreement With The Top- Ranked Firm, Authorizing The
Administration To Negotiate With The Second - Ranked Firm, T.Y. Lin International; And Should The Administration
Not Be Able To Negotiate An Agreement With The Second - Ranked Firm, Authorizing The Administration To
Negotiate An Agreement With The Third - Ranked Firm, The Corradino Group, Inc.
Key Intended Outcome Supported:
Ensure well- maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.):
According to the City's 2007 Community Satisfaction Survey, 84% of City residents rated recent capital projects
completed as "excellent" or "good."
Issue:
1 Shall the Mayor and City Commission adopt the Resolution?
Item Summary/Recommendation:
The West Avenue Bridge Project (Project) proposes to construct a new bridge over the Collins Canal at West Avenue.
The proposed cross section of the bridge consists of two travel lanes, bi- directional bike lanes, and a sidewalk on each
side of the road.
The Project Development Environment (PD &E) Study ensures that the Project, which is receiving federal aid, follows
the policies and procedures outlined in the National Environmental Policy Act (NEPA). The first task in the PD &E
Study is data collection for the study area. Once the data collection is completed, the Consultant will conduct an
alternatives analysis, where several alternative bridge concepts will be developed. The alternatives analysis will be
comprised of the technical engineering and environmental analyses identified during the ETDM Programming Screen.
The potential environmental, social, cultural, and physical impacts associated with each alternative will be assessed.
The engineering analysis will include the development of conceptual plans that show a typical cross section and plan
view of the alternatives overlaid on aerial photographs. It will also include a traffic analysis, as well as geotechnical,
drainage, and bridge hydraulic reports. The environmental analysis will include cultural resource, essential fish habitat,
and endangered species biological assessments, as well as other environmental evaluations and reports. Based on
the alternatives analysis and public input, an evaluation matrix will be used to eliminate the least desirable alternatives
and select a single - preferred alternative that meets the purpose and need of the project, along with the No -build
alternative.
On October 15, 2010, an Evaluation Committee convened to score and rank the proposals. Based on the scores and
rankings of the Committee members, a motion was presented by Elizabeth Wheaton, seconded by Walter Miros, and
was unanimously approved by the Committee to recommend Gannett Fleming, Inc., as the top - ranked firm, T.Y. Lin
International as the second - ranked firm, and The Corradino Group, Inc. as the third - ranked firm.
Gannett Fleming, Inc.
Gannett Fleming was founded in 1915 and currently provides an array of services in the transportation,
water /wastewater, facilities, environmental, and information technology disciplines. Gannett managed the PD &E study
for Alton Road, from 5 Street to Michigan Avenue, the Venetian Causeway Master Plan and Design, the Lincoln Road
Mall Extension, and the Collins Avenue Resurfacing from 26 to 44 Streets in Miami Beach.
Gannett's project team consists of Kimsey -Horn & Associates, CH Perez & Associates, Inc., Holt Communications,
Glass Land Acquisition Services Specialists, Inc., Geosol, Inc., Southern Resource Mapping of Miami, Janus
Research, Oppenheim Architecture + Design, Akerman Senterfitt, and Infinite Source PR.
Advisory Board Recommendation:
Financial Information:
Source of �u t mm A CCOUJ t
Funds: .. ...:. :..::.: .; ............ .........................
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Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Fernando Vazquez Ext. 6399
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TAG. DAl20101November 171Consent\RFQ 48 -09 -10 — PD &E Study for West A -. ed - Summary.doc
MIAMIBEACH AGENDA /TEM C 7
DATE 11 1 — I0
ea MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager %) xvt 06,
DATE: November 17, 2010
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 48-
09/10, FOR THE PROJECT DEVELOPMENT AND ENVIRONMENT STUDY FOR
THE WEST AVENUE BRIDGE PROJECT; AND AUTHORIZING THE
ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP - RANKED
FIRM, GANNETT FLEMING, INC.; AND SHOULD THE ADMINISTRATION NOT BE
ABLE TO SUCCESSFULLY NEGOTIATE AN AGREEMENT WITH THE TOP -
RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH
THE SECOND - RANKED FIRM, T.Y. LIN INTERNATIONAL; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE
SECOND - RANKED FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE
AN AGREEMENT WITH THE THIRD - RANKED FIRM, THE CORRADINO GROUP,
INC.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
The West Avenue Bridge Project (Project) proposes to construct a new bridge over the Collins
Canal at West Avenue. The proposed cross section of the bridge consists of two travel lanes, bi-
directional bike lanes, and a sidewalk on each side of the road.
A preliminary estimated budgetary opinion of the West Avenue Bridge Project, including a
Project Development and Environment (PD &E) Study, architectural /engineering services,
construction, and the costs associated with land acquisition for the bridge right -of -way (ROW), is
approximately $5,239,589. The City has received a total of $1,259,372 in Federal High Priority
Project (FHPP) funding for planning and design. The City has allocated People's Transportation
Plan funds in the amount of $747,720 and Concurrency Mitigation Funds in the amount of
$28,068. The City is also requesting Miami -Dade County District 8 Road Impact Fee funds in
the amount of $3,011,000 for the project, leaving a balance needed of $193,429.
The City has conducted a planning -level traffic analysis and feasibility study, which investigated
all traffic movements associated with this proposed bridge. The traffic study evaluated the most
viable options for a fixed crossing and the potential costs associated with the construction of a
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
November 17, 2010
Page 2 of 29
preferred alternative. The traffic analysis evaluated the impacts to the surrounding
neighborhood by routing some of the traffic from Alton Road, a major arterial roadway, to West
Avenue, an urban collector roadway.
The results of the study determined that the proposed bridge would help alleviate traffic
congestion along Alton Road and along 17 Street, and would improve transit, bicycle, and
pedestrian mobility and safety. The proposed bridge would provide a more direct connection to
the Sunset Neighborhoods and reduce the potential for safety conflicts at the intersections of
Dade Boulevard and Bay Road.
The City and the Florida Department of Transportation (FDOT) completed the Efficient
Transportation Decision Making (ETDM) Programming Screen for the Project. The ETDM
Programming Screen provided an opportunity for various govemment agencies and the public
to provide early input on the potential environmental, social, and economic impacts of the
proposed bridge. It also provides guidance on the types of environmental and engineering
studies that will be required for the Project, and establishes the Class of Action Determination.
In October 2009, the Federal Highway Administration (FHWA) approved a Categorical
Exclusion Type II Class of Action Determination. The City will manage the next phases of the
project, which will be a PD &E Study and ROW Acquisition. These phases will be closely
coordinated with FDOT.
SCOPE OF SERVICES
The PD &E Study ensures that the Project, which is receiving federal aid, follows the policies
and procedures outlined in the National Environmental Policy Act (NEPA). The first task in the
PD &E Study is data collection for the study area. Once the data collection is completed, the
Consultant will conduct an alternatives analysis, where several alternative bridge concepts will
be developed. The alternatives analysis will be comprised of the technical engineering and
environmental analyses identified during the ETDM Programming Screen. The potential
environmental, social, cultural, and physical impacts associated with each altemative will be
assessed. The engineering analysis will include the development of conceptual plans that show
a typical cross section and plan view of the altematives overlaid on aerial photographs. It will
also include a traffic analysis as well as geotechnical, drainage, and bridge hydraulic reports.
The environmental analysis will include cultural resource, essential fish habitat, and endangered
species biological assessments, as well as other environmental evaluations and reports. Based
on the alternatives analysis and public input, an evaluation matrix will be used to eliminate the
least desirable alternatives and select a single - preferred alternative that meets the purpose and
need of the project, along with the No -build alternative.
The community will be involved throughout the PD &E process through the implementation of a
Public Involvement Plan (PIP). Residents, business owners, and other stakeholders will have
several opportunities to review project information and participate in the decision making
process. The public will be invited to attend public meetings throughout the study to review and
comment on the alternative conceptual designs of the Project. At the end of the PD &E process,
a public hearing is held to provide an official public forum where all impacted stakeholders can
express their concerns, opinions, and comments regarding the Project.
After the comments from the public hearing have been addressed, the analyses conducted
throughout the PD &E process and all public input are compiled into a Project Development
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
November 17, 2010
Page 4 of 29
interest and both individuals were excused. The City, in previous Committees, has taken similar
action to avoid the likelihood for any conflict of interest to exist during its evaluation process.
The Committee unanimously agreed to nominate Christine Bettin as Committee Chair. In
determining the best qualified firms, the Committee discussed each firm's proposal according to
the criteria as set forth in the RFQ.
20 The experience, qualifications and portfolio of the Principal Firm
20 The experience, qualifications and portfolio of the Project Manager, as
well as his /her familiarity with this project and a thorough
understanding of the methodology and design approach to be used in
this assignment.
20 The experience and qualifications of the professional personnel
assigned to the Project Team as well as their familiarity with this
project and a thorough understanding of the methodology and design
approach to be used in this assignment.
10 Risk Assessment Plan that reflects a clear understanding of project
objectives; a thorough review of existing conditions; familiarity with the
project site; a thorough understanding of all permitting and regulatory
requirements and impacts; and other considerations that may impact
the design and construction of the proposed improvements.
5 Willingness to meet time and budget requirements as demonstrated
by past performance
5 Certified minority business enterprise participation. Either the Prime
Consultant or the sub - Consultant team may qualify for proof of
certification for minority business enterprise participation. Accepted
minority business enterprise certifications include the Small Business
Administration (SBA), State of Florida, Miami -Dade County, and /or
the South Florida Minority Supplier Development Council.
5 Location
5 Recent, current, and projected workloads of the firms
5 The volume of work previously awarded to each firm by the City, with
the object of effecting an equitable distribution of contracts among
qualified firms, provided such distribution does not violate the principle
of selection of the most highly qualified firm.
5 Past performance based on quality of the Performance Evaluation
Surveys and the Administration's due dilligence based upon reference
checks performed of the Firm(s) clients
Upon completion of the interviews, the Committee discussed their individual perceptions of each
prospective firm's qualifications, experience, and competence to score and rank each
accordingly. Gannett Fleming, Inc. received two of three first -place votes as noted below:
Gannett Fleming, Inc. 99 (1) 79 (4) 91 (1) 269
T. Y. Lin International 68 (4) 97 (1) 90 (2) 255
The Corradino Group, Inc. 91 (2) 83 (3) 88 (3) 262
BCC Engineering, Inc. 80 (3) 84 (2) _ 85 (4) 249
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
November 17, 2010
Page 3 of 29
Summary Report (PDSR). The PDSR is submitted to the Federal Highway Administration
(FHWA) for Location and Design Concept Acceptance. Once this acceptance is received, the
study phase of the project will be complete.
It is estimated that the entire PD &E process will be completed within eighteen (18) months. The
phases that follow the study phase include the design and construction of the approved
improvements.
The successful firm will be tasked with the following duties and responsibilities in addition to the
complete scope of services noted in Appendix A:
• Additional Services: No additional services are envisioned at this time. However, if such
services are required during the performance of the work, they will be requested by the
City and negotiated in accordance with the Contract requirements.
• Reimbursable Services: The City may reimburse additional expenses such as
reproduction costs, survey, geotechnical work, underground utility verification costs and
material testing / abatement.
RFQ PROCESS
On August 17, 2010, the RFQ was issued with an opening date of September 17, 2010. A Pre -
proposal meeting to provide information to prospective proposers was held on August 30, 2010.
Bidsync issued bid notices to 4,258 prospective bidders which resulted in the receipt of the
following four (4) bids:
• BCC Engineering, Inc.
• The Corradino Group, Inc.
• Gannett Fleming, Inc.
• T. Y. Lin International
The City Manager, via a Letter to Commission (LTC) No. 259 -2010, appointed an Evaluation
Committee (the "Committee ") consisting of the following individuals:
• Christine Bettin, Transportation Coordinator, Miami Beach Public Works - Transportation
• Dat Huynh, P.E., District Project Development Engineer, Florida Dept. of Transportation
• Walter Miros, Miami Beach Resident, Leadership Academy Graduate
• Marcos Redondo, Project Manager, Miami -Dade County Public Works
• Betsy Wheaton, Environmental Specialist, Miami Beach Public Works — Storm Water
EVALUATION PROCESS
On October 15, 2010, the Committee convened to score and rank the proposals. Prior to the
meeting commencing, two members noted in their disclosure questionnaire that they had
previously worked for firms that were to be evaluated. Dat Huynh disclosed that he worked for
The Corradino Group, Inc. five (5) years ago while Marcos Redondo disclosed having worked
for Gannett Fleming twelve (12) years ago. While there is no legal conflict of interest that would
prevent both from participating as part of the Committee, there could be a perceived conflict of
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
November 17, 2010
Page 5 of 29
Based on the scores and rankings of the Committee members, a motion was presented by
Elizabeth Wheaton, seconded by Walter Miros, and was unanimously approved by the
Committee to recommend Gannett Fleming, Inc., as the top- ranked firm, T.Y. Lin International
as the second - ranked firm, and The Corradino Group, Inc. as the third - ranked firm.
Gannett Fleming, Inc.
Gannett Fleming was founded in 1915 and currently provides an array of services in the
transportation, water /wastewater, facilities, environmental, and information technology
disciplines. Gannett managed the PD &E study for 5 Street and Michigan Avenue, the
Venetian Causeway Master Plan and Design, the Lincoln Road Mall Extension, and the Collins
Avenue Resurfacing from 26 to 44 Streets in Miami Beach.
Gannett's project team consists of Kimley -Horn & Associates, CH Perez & Associates, Inc., Holt
Communications, Glass Land Acquisition Services Specialists, Inc., Geosol, Inc., Southern
Resource Mapping of Miami, Janus Research, Oppenheim Architecture + Design, Akerman
Senterfitt, Infinite Source PR
AGREEMENT
The results of the Negotiated Agreement to include total cost will be presented to the Mayor and
City Commissioner at a regularly scheduled City Commission meeting.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
Resolution accepting the recommendation of the City Manager pursuant to Request for
Qualifications (RFQ) No. 48- 09/10, for the Project Development & Environment Study for the
West Avenue Bridge Project; and authorizing the Administration to enter into negotiations with
the top- ranked firm, Gannett Fleming, Inc.; and should the Administration not be able to
successfully negotiate an agreement with the top- ranked firm, authorizing the Administration
to negotiate with the second - ranked firm, T.Y. Lin International; and should the Administration
not be able to negotiate an agreement with the second - ranked firm, authorizing the
Administration to negotiate an agreement with the third - ranked firm, The Corradino Group,
Inc.
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
November 17, 2010
Page 6 of 29
APPENDIX A — DETAILED SCOPE OF SERVICES
SCOPE OF SERVICES
WEST AVENUE BRIDGE
PROJECT DEVELOPMENT AND ENVIRONMENT (PD &E) STUDIES
Financial Project ID: 4209101
Work Program Item No.:
Federal Aid Project No.:
County Section No.:
Description:
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
November 17, 2010
Page 7 of 29
SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES
PROJECT DEVELOPMENT AND ENVIRONMENT (PD &E) STUDIES
PURPOSE
The purpose of this scope of services is to describe the responsibilities of the CONSULTANT
and the City of Miami Beach (CITY) in connection with the Preliminary Engineering (Conceptual
Design), and Environmental Studies necessary to comply with Florida Department of
Transportation (FDOT) procedures and to obtain Federal Highway Administration (FHWA)
Location and Design Concept Acceptance (LDCA) of proposed improvements to this
transportation facility. The Project Development Process shall follow FDOT's publication titled
"Project Development and Environment Manual ", published February 2, 2007, and all
subsequent revisions. Throughout this Scope of Services, the publication will be referred to as
the "PD &E Manual ". All tasks identified in this scope of services will be done in accordance with
the PD &E Manual, unless otherwise stated.
The PD &E Manual incorporates all the requirements of the National Environmental Policy Act
(NEPA); Federal law and executive orders; applicable Federal regulations included in the
Federal Highway Administration Federal -Aid Policy Guide; and applicable State laws and
regulations including Chapter 339.155 of the Florida Statutes. The project documentation
prepared by the CONSULTANT in accordance with the PD &E Manual shall therefore comply
with all applicable State and Federal laws, executive orders, and regulations.
The CONSULTANT shall perform those engineering services required for LDCA studies,
including consideration of all social, economic, environmental effects, and mitigation as required
by the FHWA and /or the Project Development and Environment (PD &E) Manual, along with the
required environmental documents, engineering reports, preliminary plans, public hearing, and
right -of -way maps.
Sections 1 through 4 of the Scope of Services will establish which items of work described in the
PD &E Manual are specifically included in this contract, and additionally which of the items of
work will be the responsibility of the CONSULTANT or the CITY.
The CITY will provide contract administration and provide management services and technical
reviews of all work associated with the development and preparation of the
engineering /environmental study reports for the transportation facility.
STUDY OBJECTIVE
The CONSULTANT shall study the construction of a new bridge on West Avenue, which would
span the Collins Canal at West Avenue from 17 Street to Dade Boulevard, in Miami -Dade
County, Florida. The project limits are on West Avenue from north of Lincoln Road to south of
18 Street. Improvements on the existing portions of West Avenue may include milling and
resurfacing, pavement markings, signage, and bicycle and pedestrian improvements.
The CONSULTANT shall develop all viable alternatives for the proposed West Avenue Bridge.
The typical sections considered for each alignment shall be, at a minimum, a two lane bridge
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
November 17, 2010
Page 8 of 29
with bi- directional bicycle lanes and sidewalks.
STUDY REQUIREMENTS AND PROVISIONS FOR WORK
Governing Regulations
The services performed by the CONSULTANT shall comply with all applicable CITY and FDOT
Manuals and Guidelines. The CITY'S and FDOT's Manuals and Guidelines incorporate, by
requirement or reference, all applicable State and Federal regulations. The current edition,
including updates, of the following Manuals and Guidelines shall be used in the performance of
this work. It is understood that AASHTO criteria shall apply as incipient policy.
• Florida Statutes
• Florida Administrative Codes
• Applicable Federal Regulations, U.S. Codes and Technical Advisories
• Project Development and Environment Manual
• ETDM Planning and Programming Manual
• Sociocultural Effects Evaluation Handbook
• Public Involvement Handbook
• Plans Preparation Manual
• Interchange Handbook (525- 030 -160)
• Design Standards (625- 010 -003)
• Highway Capacity Manual
• Manual on Uniform Traffic Studies (MUTS)
• Minimum Standards for Design, Construction, and Maintenance Streets and Highways
(Florida Greenbook) (625- 000 -015)
• Guide for the Design of Bicycle Facilities (AASHTO)
• Florida Pedestrian Facilities Planning & Design Handbook
• Right -of -Way Mapping Handbook (550- 030 -015)
• Right -of -Way Procedures Manual (575- 000 -000)
• Location Survey Manual (550- 030 -101)
• EFB User Guide
• Drainage Manual
• Department's Stormwater Facilities Handbook
• Outline Specifications - Aerial Surveys /Photogrammetry
• Structures Design Guidelines (625- 020 -154)
• CADD Manual (No. 625 - 050 -001)
• CADD Production Criteria Handbook
• FDOT Quality /Level of Service Standards Handbook Software & Tables
• K- Factor Estimation Process
• Project Traffic Forecasting Procedure (525- 030 -120)
• FDOT Highway Landscape Guide
• Basis of Estimates Manual
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
November 17, 2010
Page 9 of 29
• City of Miami Beach Public Works Manual
Liaison Office
The CITY will designate a Project Manager who shall be the representative of the CITY for the
Project. While it is expected the CONSULTANT shall seek and receive advice from various
State, regional, and local agencies, the final direction on all matters of this Project remain with
the Project Manager.
Key Personnel
The CONSULTANT'S work shall be performed and directed by the key personnel identified in
the proposal presentations by the CONSULTANT. Any changes in the indicated personnel shall
be subject to review and approval by the CITY.
Meetings and Presentations
The CONSULTANT shall attend a Notice to Proceed Meeting with CITY representatives, where
relevant project information will be provided by the CITY, along with procedures for
administering the contract. The CONSULTANT and his staff shall also be available with no
more than a five (5) workday notice to attend meetings or make presentations at the request of
the CITY. Such meetings and presentations may be held at any hour between 8:00 A.M. and
12:00 midnight on any day of the week. The CONSULTANT may be called upon to provide
maps, press releases, advertisements, audiovisual displays and similar material for such
meetings.
Quality Control
The CONSULTANT shall be responsible for insuring that all work products conform to CITY
standards and criteria. This shall be accomplished through an internal Quality Control (QC)
process performed by the CONSULTANT. This QC process shall insure that quality is achieved
through checking, reviewing, and surveillance of work activities by objective and qualified
individuals who were not directly responsible for performing the initial work.
Prior to submittal of the first invoice, the CONSULTANT shall submit to the CITY'S Project
Manager for approval the proposed method or process of providing Quality Control for all work
products. The Quality Control Plan shall identify the products to be reviewed, the personnel
who perform the reviews, and the method of documentation.
Correspondence
Copies of all written correspondence between the CONSULTANT and any party pertaining
specifically to this study shall be provided to the CITY for their records within one (1) week of
the receipt of said correspondence.
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
November 17, 2010
Page 10 of 29
Submittals
The CONSULTANT shall provide electronic and hard copies of the required documents as listed
below. These are the anticipated printing requirements for the project. This tabulation will be
used for estimating purposes, and the Project Manager will determine the number of copies
required prior to each submittal.
Public Involvement: Copies:
Public Involvement Plan a 03
Public Hearing Transcript Certification 03
Comments & Coordination Report 03
Engineering Items: Copies:
Traffic Report 03
First Draft Project Development Summary Report 04
Second Draft Project Development Summary Report 04
Final Project Development Summary Report (Signed and Sealed) 04
Location Hydraulics Report 03
Drainage /Pond Siting Report 03
Conceptual Design Bridge Plan Set 03
Geotechnical Report 03
Typical Section Package 03
Bridge Hydraulic Report 03
Bridge Development Report 03
Design Variations and Exceptions Package 03 Optional
Environmental Items: Copies:
Section 4(0 Evaluation 03
Noise Study Report 03
Air Quality Report Technical Memorandum 03
Contamination Screening Evaluation Report 03
Endangered Species Biological Assessment 03
Essential Fish Habitat Assessment 03
Wetlands Evaluation Report 04
Cultural Resource Assessment (Include Section 106 Evaluation) 04
Upon completion of the study, the CONSULTANT shall deliver to the CITY, in an organized
manner, all project files, maps, sketches, worksheets, and other materials used or generated
during the study process.
Computer Automation
The project will be developed utilizing Computer Aided Drafting and Design (CADD) systems. It
is the responsibility of the CONSULTANT to meet the requirements in the FDOT CADD
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
November 17, 2010
Page 11 of 29
Manual. The CONSULTANT will submit final documents and files as described therein.
Additional related information is found in the FDOT Plans Preparation Manual.
All computer disks shall be scanned for viruses prior to submitting to the CITY. Failure to scan
for viruses may result in a lower Consultant work performance evaluation.
Coordination with Other Consultants and Entities
The CONSULTANT is to coordinate their work with any ongoing and /or planned projects that
may affect this study. The CONSULTANT is to coordinate with local governmental entities to
ensure design and right of way requirements for the project are compatible with local public
works improvements and right of way activities. The CONSULTANT is to coordinate with any
agencies and /or entities that require further coordination through the ETDM Process.
Optional Services
At the CITY's option, the CONSULTANT may be requested to provide final design and plans
preparation services. The fee for these services shall be negotiated for a fair, competitive and
reasonable cost, considering the scope and complexity of the project(s). A supplemental
agreement for the additional services shall be executed in accordance with the standard
consultant agreement.
1.0 PUBLIC INVOLVEMENT
Public involvement includes communicating to and receiving input from all interested persons,
groups, and government organizations regarding the development of the project. The
Consultant shall coordinate and perform the appropriate level of public involvement for this
project as outlined in Part 1, Chapterll, and Part 2, Chapter 9 of the PD &E Manual, the
FDOT Public Involvement Handbook and the following sections of this Scope of Services.
The CONSULTANT shall provide to the CITY drafts of all Public Involvement collateral (i.e.,
newsletters, property owner letters, advertisements, etc.) associated with the following tasks for
review and approval at least five (5) business days prior to printing and / or distribution.
1.1 Public Involvement Program
The CONSULTANT will prepare the Public Involvement Program. The Public Involvement
Program is developed and documented and is consistent with Part 1 Chapter 11 of the PD &E
Manual. The program must be in written form and incorporated into the project file.
1.2 Public Involvement Data Collection
The CONSULTANT shall assist the CITY with data collection (mailing list, news clips /stories)
and in preparing responses to any public inquiries from the public involvement process.
1.3 Notice of Intent
A Notice of Intent is not applicable for this project.
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1.4 Advance Notification
An Advance Notification is not applicable for this project. The Advanced Notification was
submitted during the ETDM Programming Screening and recorded in the EST and
Programming Screening Report.
1.5 Scheduled Public Meetings
The CONSULTANT shall provide all support necessary for the CITY to hold or participate in
various public meetings, which may include but not limited to:
• Scoping Meetings
• Elected Officials/Agency Kick -off Meetin
9 Y
9
• Public Kick -off Meeting
• Public Hearing
• Corridor or other Public Meeting
• Alternatives Evaluation Public Meeting
For any of the above type meetings, the CONSULTANT shall prepare and /or provide:
• Scripts or agenda for presentation.
• Handouts
• Graphics for presentation.
• Meeting equipment set -up and tear -down.
• Legal and /or display advertisements. (The CONSULTANT will pay the cost of
publishing.)
• Letters for notification of elected and appointed officials, property owners and other
interested parties. (The CONSULTANT will pay the cost of first class postage.)
• News releases, for use three to five days prior to meeting.
• Summary notes of meetings to be provided to the Department no later than 5 business
days after the meeting.
• Briefing and debriefing of Department staff.
The CONSULTANT will investigate potential meeting sites to advise the CITY on their suitability.
The CONSULTANT will pay all costs for meeting site rental and insurance. The CONSULTANT
will attend the meetings with an appropriate number of personnel to assist the CITY's Project
Manager. It is estimated for this project there will be four (4) Public meetings during the study.
1.6 Other (Unscheduled) Public and Agency Meetings
In addition to scheduled public meetings, the CONSULTANT may be required to participate in
other meetings with the public, elected officials, special interest groups or public agencies. The
CONSULTANT's participation will be limited to participation during the meeting, note taking, and
summarizing the meeting in a memo to the file. It is estimated for this project there will be six
(6) meetings during the study.
1.7 Public Hearing
The CONSULTANT shall provide all the support services listed in Sections 1.2 and 1.5 above,
and in addition shall prepare:
Public officials and Agency letters: The CONSULTANT will prepare the letters, insert them in
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envelopes, and address the envelopes. The CONSULTANT will pay for first class postage. At
the CITY's discretion, the CONSULTANT will e-mail letters in lieu of or in addition to those sent
by U.S. Mail.
Property owner letters: The CONSULTANT will provide a list of the names and addresses of
the property owners from county tax rolls in a format specified by the CITY. The CONSULTANT
will prepare the letters, insert them in envelopes, and address the envelopes. The
CONSULTANT will pay for first class postage.
All elements of the multi -media presentation, which will include:
• Graphics
• Displays of plans and report(s) for the public display.
• Brochures or handouts.
• Prepare public advertisements.
• Court Reporter(s)
• Briefing and debriefing of City staff.
The CONSULTANT will procure a verbatim transcript of the Public Hearing. The CONSULTANT
will combine the transcript with any other comments received by the CITY as part of the public
hearing record, and affidavits of publication of legal ads, and will provide copies of the transcript
for the CITY's use. The CONSULTANT will also prepare a Public Hearing Summary attached to
the Public Hearing Transcript.
1.8 Location and Design Concept Acceptance
The CONSULTANT shall prepare a quarter -page legal display advertisement to be published in
the area newspaper(s) having the largest daily circulation (The same newspaper(s) the Public
Hearing was advertised in). The notice is published and paid for by the CONSULTANT. CITY
review prior to the publication is required.
1.9 Special Public Involvement Requirements
1. Identify and Inspect Public Meeting Sites
Prospective sites for any public meetings to be held shall be held at a site near the project
location and shall be inspected for suitability. Consideration shall be given to location, seating
capacity, sound system, lighting, display space and any other physical characteristics which
would influence the viability of this site, including compatibility with the terms of the Americans
with Disabilities Act of 1990. Possible Public Information Workshop sites (which may also be the
Public Hearing site) should be catalogued. Sites which have characteristics more suitable to a
Public Hearing (than a more informal information workshop) shall be catalogued. The
CONSULTANT shall make all arrangements for use of the meeting facility for the Public
Information Workshop(s) and Public Hearing including payment of any rental fees, if applicable.
2. Correspondence
Within three days of the receipt or mailing of all written correspondence between the
CONSULTANT and any party pertaining to this study, copies shall be provided to the CITY for
their records.
3. Newsletters
The CONSULTANT shall prepare newsletters at various key points during the study. The
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newsletters shall be mailed by the CONSULTANT to elected officials; property owners,
businesses and interested persons included on the mailing list compiled by the CONSULTANT.
CITY review prior to mailing is required. A maximum of eight (8) newsletters are anticipated.
4. Comments and Coordination Report
The Comments and Coordination Report shall contain, as a minimum, all documentation of the
public participation accomplished throughout the study period. This report should summarize
and respond to the comments received from the Public Involvement, Advance Notification,
coordination with local officials and agencies, public meetings, etc. as part of Part 2, Chapter 31
of the PD &E Manual. The final Comments and Coordination Report shall be submitted to the
Department and summarized in the final PDSR.
5. Project Web Site
The CONSULTANT will create a project web site for this project. This site will have a distinct
address on the World Wide Web (i.e., www. WestAvenueBridgeProject. com). A link will be
established on the CITY of Miami Beach home page as well as the CONSULTANT's home
page. To allow for input via E -mail links, meeting information and report summaries will be
available for viewing and downloading. Limited graphics will be available due to the size and
downloading time for many graphical applications. The web site must be updated bi- weekly.
The web site will contain a minimum of six pages:
• A facts page (home page). The facts page will be a brief overview of what the project is,
and the need for the project.
• Project Overview page. The Project Overview page will be printable in pdf format.
• A PD &E definition page. A link to this site will appear wherever the acronym PD &E
appears on any of the subsequent pages. It will give a brief overview of how a PD &E
project is done and the outcomes possible from it.
• A project information page. The project information page will have specific project
information as well as results of workshops, hearings, etc. This will be updated to add or
delete alternatives being considered as necessary.
• A public involvement page. The public involvement page will contain a general overview
of proposed meetings. This will include Public Information Meetings, Public Workshops,
Speaker's Bureau, Neighborhood Homeowners Association Meetings, Public Hearing,
and any other meeting the CITY would like added to the site. The page will also contain
an area where viewers may enter their name and address (both are to be mandatory
inputs) to be added to the mailing database. The Project Manager's name will be listed
as a contact with his FDOT mailing, and E -mail addresses listed as well as his telephone
and fax at the District Office. This page will also contain all above information listed for
the Department's Project Manager on the subscription page. All pages will be linked to
the public involvement page.
• A project schedule page. The project schedule will contain a brief generalization of the
milestones for this project. Milestones will be taken from the schedule developed by the
CONSULTANT, as approved by the CITY. Shifts in the schedule will be reflected in this
page as they occur. This project will be linked to the CITY's web site and the ETDM
Public Access Site. The CONSULTANT is directed to contact the Project Manager
before setting up the web site. All web site development activities will be coordinated
with the Project Manager.
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Videos, Renderings, etc.: The CONSULTANT shall prepare an audiovisual presentation for
public meetings.
See Section 1.5 and 1.7 for presentation requirements related to the Public workshop and
hearing.
1.10 Quality Control
The CONSULTANT shall be responsible for insuring that all work products conform to CITY
standards and criteria. This shall be accomplished through an internal quality control process
performed by the CONSULTANT. This quality control process shall insure that objective and
qualified individuals who were not directly responsible for performing the initial work achieve
quality through checking, reviewing, and surveillance of work activities. Prior to submittal of the
first invoice, the CONSULTANT shall submit to the Project Manager for approval the proposed
method or process of providing quality control for all work products. The Quality Control Plan
shall identify the products to be reviewed, the personnel who perform the reviews, and the
method of documentation. The CONSULTANT will be responsible for the inclusion of the Quality
Assurance Checklist indicating the CONSULTANT's quality control process has been
completed. The CONSULTANT shall review all reports prepared by sub - CONSULTANTs.
2.0 ENGINEERING ANALYSIS AND REPORTS
The CONSULTANT shall coordinate and perform the appropriate level of engineering analysis
for this project as outlined in Part 1, Chapter 4 of the PD &E Manual and the following sections.
Data Collection
Upon notice to proceed, the CONSULTANT shall begin preliminary assessments of the study
corridor from an engineering standpoint. This task is largely of a data gathering nature. This
activity consists of collecting various information and materials relative to the performance of
engineering analyzes within the study area. The information should include all data necessary to
perform adequate evaluation of the location and design of a transportation facility.
2.1 Field Review
The CONSULTANT shall conduct all anticipated field trips needed to collect engineering data
2.2 Aerial Photography
Use Aerial Photography as a basis for plotting various data necessary for both engineering and
environmental analysis, alternative corridor and design studies, and the development of the
preliminary plans of conceptual design. Copies of aerial photography are the prime source of
information used to convey project considerations to the public at public meetings. The
CONSULTANT will furnish the necessary aerial photography for use in the study, and at a scale
of 1:20.
2.3 Survey
This task is for the CONSULTANT to provide a topographic survey of the project area with
sufficient information to determine the particular alignment of the proposed bridge. The CITY
can provide a Legal Description of the project area and a "Sketch to Accompany a Legal
Description ".
2.4 Existing Roadway Characteristics
This task includes gathering data on pertinent corridor physical features and conditions which
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November 17, 2010
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help in better understanding the existing roadway segments under consideration in this contract.
Most of this information is available from the CITY; however other references including field
observations and interviews with knowledgeable people will yield additional data. CITY sources
include project files, contract documents and right -of -way maps, Roadway Characteristic
Inventory, and drainage maps. The CONSULTANT shall be responsible to procure the entire
engineering data list in Part 1, Chapter 4 of the PD &E Manual and other data necessary to
conduct a PD &E study and prepare Project Development Summary Report as described in the
ETDM Manual. The CONSULTANT shall develop a CADD database, supported by computer
spreadsheets, that includes all existing highway characteristics noted above, as appropriate.
CADD database information shall be compatible for use on aerial photography used for Public
Hearing displays, the Corridor Base Map(s), and Conceptual Design Plans.
2.5 Existing Structure Characteristics
This task includes gathering data on existing structures using the same means as stated above
in Section 2.4.
2.6 Traffic Data
The CONSULTANT will be responsible for developing the Project Traffic Forecasts for this
project. The project forecast years and analysis years are -- existing year, -- opening year, -
mid-design year and -- design year.
a. Project Traffic Report — The CONSULTANT's Project Traffic Report shall include at a
minimum:
• An Executive Summary, Introduction
• Existing Conditions /Inventory
• Crash Data (as defined in Section 2.7)
• Traffic Forecasting Methodology
• Development of Future Year Demand Traffic (AADT)
• Development of applicable Traffic Factors
• Traffic Analysis Factors (peak hour factor, driver population factor)
• Design Hour Demand Traffic (both DHV and DDHV)
• Analysis of Existing Conditions
• Development of Future Mainline Requirements
• Cross Street Geometry Requirements
• Traffic Information Worksheets for Air and Noise Quality
• Estimates of Required Storage Length for Major Intersections
•"Details and Engineering Technical Write Up of Analysis Techniques Used As
Determinates for Recommendations and Provisions for Appended Information" to
support all technical recommendations.
(1) Existing Conditions /Inventory shall include but not be limited to review of all project
corridor(s) by a professional engineer, collection of all available traffic data information (from
2004, 2005,2006, 2007 and 2008) and Crash Data (as defined in Section 2.7). Review of all
available FDOT /Miami -Dade County data resources such as:
a) Roadway Characteristics Inventory
b) FDOT Traffic Count Information
c) Local traffic count information
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d) Traffic signal inventory/timing information
e) Review of all currently approved improvements along cross streets and project mainline
within a 5 year period from the date of issuance of this project
f) Review of previously approved actions for this corridor and /or cross streets (local, State
or Federal)
(2) Analysis of Existing Conditions on existing facilities shall include but not be limited to a
complete evaluation using all applicable modules or manual techniques as described within the
2000 Highway Capacity Manual or HCM (or latest equivalent thereof). The CONSULTANT's
analysis will at a minimum include mainline, ramp merge /diverge, weaving section and cross
street traffic signals within 1/8 of a mile of each other starting at each respective ramp terminal
until such spacing is greater then % mile. The CONSULTANT will need to document each
element of Level of Service for each component as noted above. These elements will be
compared to the currently adopted FDOT Level of Service Criteria as defined in the FAC 14 -94
for the FIHS and SIS facilities. This criteria shall apply for all mainline, ramp merge /diverge and
weaving sections. For other facilities controlled by traffic signals, the standard shall be the
adopted LOS (using FAC 14 -94 for State Roads and Locally Adopted LOS for Local Roads).
Examples of this would be LOS E at intersections for a State Road, with no failing movements,
with a locally adopted LOS Standard of C. A summary of all elemental LOS components will be
denoted in text, table, and graphic format with analyses sheets provided in a logically labeled
and identified appendix (page numbered). Each Location not meeting the adopted LOS shall be
denoted in text, table, and graphic format.
The analysis of existing conditions will contain a quantitative and qualitative of current
operational deficiencies and potential remedial improvements that could improve the existing
deficient operation. The CONSULTANT shall review all available traffic count information
provided from the FDOT and County /CITY. The CONSULTANT shall provide a list of
supplemental locations needed to the CITY for traffic count data. The CONSULTANT shall be
responsible for developing Traffic Factors (K, K30, D, D30 T factor for peak hour and T factor for
daily) based on the information from the FDOT Traffic Count Database. The CONSULTANT
shall make recommendations for Traffic Analysis Factors (peak hour factor, driver population
factor).
(3) Future Travel Demand will be established using the locally adopted Southeast Florida
Regional Planning Model (SERPM) for the area as provided by the local Metropolitan Planning
Organization (MPO). In addition, the CONSULTANT shall review the traffic forecasting model
and shall be prepared to review the current zonal data information for the MPO's horizon year
based on currently observed development trends to extrapolate zonal data to the year 2035.
The CONSULTANT shall provide comparative tables and model plots to formulate a basis in
determining future year Project Traffic Forecasts. In addition, the CONSULTANT shall review
and compare historical traffic count growth trends using information from the FDOT Traffic
Count database and local information given a minimum of five continuous years of data at the
same location. Other sources of information that the CONSULTANT may review are economic
forecasts for the area as provided by local Chamber(s) of Commerce, local Real Estate
Professional Association, and other local information sources such as the Economic
Development Council.
All information as gathered in Sections 2.6.a subsection 1 through 3 above will be summarized
in a technical memorandum to be submitted to the CITY. All information is to be submitted in
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Page 18 of 29
text, tabular and graphic format. The CITY will review the information provided in the Technical
Memorandum and provide approval to use the information contained therein to develop final
Average Annual Daily Traffic (AADT), Design Hourly Volumes (DHV), and Directional Design
Hourly Volumes (DDHV).
The CONSULTANT shall then prepare the Final Project Forecast Technical Memorandum
containing all information in the Draft Project Traffic Forecast Technical Memorandum and will
include the final AADT, DHV, and DDHV information. All information as presented will be in text,
tabular and graphic formats with all support information contained within appendices in a
logically order sequence including page numbers.
The CONSULTANT shall use this information as the input data source for Section Item 2.18 —
Project Traffic and Concept Report of this Scope of Services. The CONSULTANT should note
that this information in its entirety would be used for the completed Project Traffic and Concepts
Report.
2.7 Crash Data
The CONSULTANT shall obtain available data from FDOT and local sources for various
roadway segments required. Obtain data for previous five years. The data collected shall
include the number and type of crashes, crash locations, number of fatalities and injuries, and
estimates of property damage and economic loss.
2.8 Existing Signage Inventory (Limited Access Only)
The CONSULTANT will be responsible for inventorying the existing signage along the project
corridors.
2.9 Utilities & Railroads
The CONSULTANT shall obtain information in accordance with Part 2, Chapter 10 of the PD &E
Manual.
2.10 Transportation Plans
The CONSULTANT shall obtain plans for all modes of transportation including surface, transit
and non - motorized modes. The following plans or studies should be obtained:
• Urban Area Transportation Study, and if applicable, County Cost Feasible and Needs
Plans
• Local Comprehensive Plans; CITY and county
• Transit; rail, bus, other
• Non - motorized modes, including bikeways and pedestrian walkways
2.11 Soils
The CONSULTANT shall review the United States Department of Agriculture, Geological
Survey, Natural Resource Conservation Service (formerly Soil Conservation Service) Maps and
summarize the findings.
The CONSULTANT must address all tasks outlined in Section 30 Geotechnical of the updated
Scope of Services for Highway and Bridge /Structural Design dated March 22, 2002, and all
subsequent revisions, applicable to the needs of this project.
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2.12 Base Map
The CONSULTANT shall develop a CADD database that includes existing characteristics.
CADD database information shall be compatible for use on aerial photography used for public
hearing presentations, corridor maps, and concept plans.
Needs
2.13 Safety
Based on the information obtained from the crash data the CONSULTANT shall identify project
needs associated with the safety of the existing facility.
2.14 Analysis of Existing Conditions
The CONSULTANT shall analyze the existing conditions in order to identify any deficiencies that
are to be identified in the Needs section.
2.15 Purpose and Need Statement
The CONSULTANT shall update and verify the purpose and need for the project from the
Programming Summary Report as outlined in Part 2, Chapter 5 of the PD &E Manual.
Design Analysis
Utilizing the data collected as part of this Scope of Services, the CONSULTANT shall perform
the engineering analysis necessary to complete the project development process. The task of
engineering analysis will be ongoing throughout the duration of the project and will be performed
with consideration to the results of the environmental impacts analysis. After selection of viable
corridor(s), the CONSULTANT shall develop and analyze alternate conceptual design
alternatives. The development of the design alternatives shall consider context sensitive
solutions. The CONSULTANT shall develop and evaluate all viable alternatives in order to
address the project needs.
2.16 Design Analysis
The CONSULTANT shall use aerial photography to identify possible alternate designs while
giving consideration to the following alignment controls:
• Available right -of -way through which an improvement providing acceptable service could
be routed.
• Cultural features including public and private development.
• Natural features which could be impacted by the project.
• Logical termini giving consideration to directness, length, and service.
The CONSULTANT shall analyze and evaluate each alternate to a point of rejection or selection
as a viable design. The impacts for each alternative shall be identified and expressed in a form
suitable for comparison to other alternatives. It will be necessary to analyze in sufficient detail to
identify enough differences to select the most viable corridor(s) that would be in the best overall
public interest.
The CONSULTANT shall document the results of the design analysis and provide a
recommendation for the best design.
Design Base Maps
The CONSULTANT will draw Design Base Maps on Aerial Photography. The Base Maps will be
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Page 20 of 29
prepared at a scale of 1:20.
2.17 Traffic Analysis
The CONSULTANT will use the data and information as developed in Section 2.6 to develop the
following Documents:
a. Traffic Report — This report will include the Project Traffic Forecasts as the input for
developing concepts for all feasible alternatives.
(1) The CONSULTANT shall evaluate the following scenarios in determining future
mainline lane configurations for all corridors:
i.) Existing Lane Configurations
ii.) Currently Approved Master Plan Concepts and previous PD &E
Configurations. This configuration should be reflected in the currently approved
Long Range Transportation Plan for the MPO. This shall be reviewed and
confirmed by the CONSULTANT with the
CITY and MPO.
The CONSULTANT shall use the DDHV's as developed within the Project Traffic
Forecast Technical Memorandum to test the basic roadway mainline level of service for
each alternative. The analysis will be consistent with procedures and techniques as
defined by the 2000 HCM (or latest equivalent thereof). The results of the analysis will
be summarized in text, table, and graphic format. Associated computer input and output
sheet will be provided in a logically ordered appendix. In the event that all alternatives as
provided above do not provide a minimum mainline LOS D condition, the CONSULTANT
will have to evaluate multimodal options that will impact the proposed median envelope
of all mainline alternative corridors.
b. The CONSULTANT shall prepare a Draft, Draft Final and Final Project Traffic and Concept
Report for this project. The Project Traffic and Concept Report should include information
defined below but will not omit all pertinent data, information, analyses and lane line diagrams to
make a definitive decision as to a final overall concept plan for new or existing alternatives.
(1) The CONSULTANT shall prepare lane line configuration (stick figure) drawings of all
viable concepts and shall submit at least three mainline and intersection configuration
diagrams to the CITY for all the alternatives. This submittal will be entitled the Draft
Project Traffic and Concept Report. It shall include but not be limited to an Executive
Summary, the entire Project Traffic Forecast Technical Memorandum (appropriately
integrated into this report), traffic volumes and analyses (level of service) determining
mainline lane, and cross street requirements in text, tabular and graphic format (shown
on the lane line configurations), median treatment plan with or without multi -modal
considerations, anticipated typical section(s) and the lane line configuration diagrams
with dimensions sufficient to create a concept plan. All appendix information from the
Project Traffic Forecasts plus appendix information required by this additional report
component will be included within this draft report submittal on CD /DVD. The
CONSULTANT shall submit 5 hardcopies with appendix CD /DVD plus an electronic
submittal with all components of the report in PDF, Word, original graphic file input,
appendix information, electronic data files for level of service analyses will be included in
the electronic submittal. The CITY shall review and approve the Draft Project Traffic and
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November 17, 2010
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Concept Report.
2.18 Typical Section Analysis
The CONSULTANT shall develop all appropriate typical section alternatives for the project.
These will include the CITY's standard typical sections, and any typical sections that may result
in minimizing right of way, and incorporating context sensitive solutions.
2.19 Roadway Design Alternatives
The CONSULTANT shall identify, develop, and analyze up to three (3) feasible Design
Alternatives as outlined in Part 1, Chapter 4 of the PD &E Manual.
2.20 Prepare Alternative Concept Plans
The CONSULTANT will overlay Concept Plans on the base maps.
2.21 Drainage and Floodplain Analysis
The CONSULTANT shall perform preliminary drainage design in order to determine potential
outfall locations and preliminary sizes (volume and area) of required detention and /or retention
facilities for storm water treatment or attenuation. The location and size of potential
detention /retention areas will be determined for all viable alternate alignments. The
CONSULTANT shall prepare a Drainage and /or Pond Siting Report, as applicable, for the
project in accordance to the CITY's Stormwater policies. The CONSULTANT shall prepare a
Location Hydraulics Report for the project in accordance with Part 2, Chapter 24 of the PD &E
Manual.
2.22 Structures
The CONSULTANT will evaluate conceptual structures vertical and horizontal alignments.
2.23 Access Management
The CONSULTANT shall review the CITY's access management policies and determine their
application to the project. The CONSULTANT shall determine the proper access classification
and standard to be applied to the project. The proposed access management plan shall be
presented as part of the public involvement process. If an Access Management
Classification /Reclassification Public Hearing is required, it will be combined with another public
meeting.
2.24 Multi -modal Accommodations
The CONSULTANT will coordinate with transit and local government officials in order to
determine what multi -modal accommodations will be studied and evaluated as part of the
project alternatives. This task only includes existing and planned multi -modal facilities.
2.25 Maintenance of Traffic Analysis
The CONSULTANT will analyze the design alternatives for constructability, and the ability to
maintain traffic. If the constructability analysis indicates that there will be a substantial cost to
maintain traffic, the cost estimate will be included in the cost estimate for that alternative.
2.26 Geotechnical Coordination
This task is for the CONSULTANT to coordinate with the geotechnical staff regarding project
requirements, review of geotechnical data, and scheduling.
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2.27 Intelligent Transportation Systems
This item is not applicable for this project.
2.28 Utilities and Railroads
Based on the coordination with the utility companies along the project the CONSULTANT shall
prepare a Utility Assessment Package as described in Part 2, Chapter 10 of the PD &E Manual.
The CONSULTANT will also address impacts to existing and proposed railroads.
2.29 Other Engineering Services
• IMR /IJR Reports
• Lighting Justification Report
• Other Design Services
Comparative Analysis of Alternatives
The CITY will determine which viable alternative(s) to further evaluate through the public
involvement process and environmental analysis. The possibility exists that the No -Build
alternative may be selected at this point.
2.30 Comparative Analysis and Evaluation Matrix
After developing the viable alternatives and costs, the CONSULTANT will prepare a matrix
comparing the impacts and costs of the alternatives evaluated, with a recommendation of the
most viable alternative(s). The CONSULTANT shall present their recommendations to the CITY
for consideration.
2.31 Selection of Preferred Alternative(s)
The CONSULTANT shall recommend a preferred alternative(s) based on a review and analysis
of all engineering, environmental, and public involvement issues related to the project.
2.32 Conceptual Design Plans (Preferred)
The CONSULTANT will finalize concept plans for the preferred alternative that include
refinements from the public hearing.
2.33 Identify Construction Segments
The CONSULTANT shall analyze the preferred alternative and identify any construction
segments that can be implemented.
2.34 Value Engineering
Value Engineering is not required for this project.
2.35 Construction Cost Estimates
The CONSULTANT shall develop construction cost estimates and updates for design
alternatives.
2.36 Right Of Way Cost Estimates
This item is not applicable for this project.
2.37 Typical Section Package
The CONSULTANT will prepare the Typical Section Package in accordance with the FDOT
Plans Preparation Manual (excluding pavement design). Pavement Type Selection
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November 17, 2010
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(geotechnical and other support).
2.38 Design Exceptions and Variations:
The CONSULTANT will identify and prepare exception and variations package(s) for approval in
accordance with FDOT's Plan Preparation Manual.
2.39 Project Development Summary Report (PDSR)
The CONSULTANT shall prepare a Project Development Summary Report (PDSR) to
document the Project Development process. The PDSR shall be developed in accordance with
Part 1 Chapter 4 of the PD &E Manual.
2.40 Quality Control
The CONSULTANT shall be responsible for ensuring that all work products conform to CITY
standards and criteria. This shall be accomplished through an internal quality control process
performed by the CONSULTANT. This quality control process shall insure that objective and
qualified individuals who were not directly responsible for performing the initial work achieve
quality through checking, reviewing, and surveillance of work activities. Prior to submittal of the
first invoice, the CONSULTANT shall submit to the CITY's Project Manager for approval the
proposed method or process of providing quality control for all work products. The Quality
Control Plan shall identify the products to be reviewed, the personnel who perform the reviews,
and the method of documentation. The CONSULTANT will be responsible for the inclusion of
the Quality Assurance Checklist indicating the CONSULTANT's quality control process has
been completed. The CONSULTANT shall review all reports prepared by sub - consultants.
3.0 ENVIRONMENTAL ANALYSIS AND REPORTS
The CONSULTANT shall coordinate and perform the appropriate level of environmental
analysis for this project as outlined in the PD &E Manual and the following references.
The CONSULTANT shall utilize the Programming Summary Report and graphical information
from the Environmental Screening Tool (EST) available at http: / /www.dot.state.fLuslemo, or
other appropriate database. Data base information shall be compatible for use on base maps
used for public presentations, corridor maps, and alternative plans.
The level of effort for the following work activities shall be commensurate with the level of impact
identified in the final Programming Summary Report. If the Summary Degree Of Effect from the
Final Programming Summary Report is "No Involvement ", or "None ", for an activity, the activity
will be marked N/A in the Scope of Services.
Sociocultural Effects
The CONSULTANT shall collect data regarding the following Sociocultural issues. Pertinent
data shall be collected, analyzed and summarized in the appropriate section of the Project
Development Summary Report (PDSR). Pertinent data shall also be displayed on the base
map, as applicable. These issues shall be analyzed in accordance with Part 2, Chapter 9 of the
PD &E Manual and the Sociocultural Effects Evaluation Handbook (available at
http : / /www. dot. state.fl. us /emo).
3.1 Land Use Changes (N /A)
The ETDM Screening has resulted in a Summary Degree of Effect of Moderate; however
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November 17, 2010
Page 24 of 29
this section is not applicable. Issues identified as needing further study included the
addition of the project into the City's Comprehensive Plan and in the Miami -Dade County
Metropolitan Planning Organization's (MPO) Transportation 2035 Long Range
Transportation Plan (LRTP). Since the completion of the Programming Screen, the
Project has been included in the 2035 LRTP. The project is funded in the TIP as follows:
Fiscal Year (FY) 08/09 for PD &E; FY 09/10 for Final Design; and Construction is
planned for 2011. While this project is not specifically identified within the Miami -Dade
County Comprehensive Plan, it is consistent with the document due to the fact that both
the LRTP and TIP are adopted as part of the Comprehensive Plan's Transportation
Element.
3.2 Social
• The ETDM Screening has resulted in a Summary Degree of Effect of Minimal. Due
to the limited presence of community features and residential uses within the
immediate project vicinity of the preferred alternative, the proposed low -level bridge
design including pedestrian and bicycle lanes, and the assurance in the Feasibility
Study that the project must not adversely impact the accessibility of traffic into and
out of existing establishments, the overall project effects on community character
and cohesion are anticipated to be minimal.
3.3 Economic
The ETDM Screening has resulted in a Summary Degree of Effect of Enhanced. The
proposed West Avenue Bridge is anticipated to alleviate some traffic congestion along
the Alton Road corridor and facilitate traffic flow through the area by providing a more
direct connection to the Sunset Neighborhood, therefore linking residential and
commercial businesses. Due to the anticipated economic benefits to the local economy,
the degree of effect assigned to this issue is enhanced.
3.4 Mobility
The ETDM Screening has resulted in a Summary Degree of Effect of Minimal. The
proposed West Avenue Bridge is anticipated to help alleviate traffic congestion along
Alton Road and along 17th Street, and would improve transit, bicycle, and pedestrian
mobility and safety in the South Beach Neighborhood. Overall mobility within the area is
anticipated to be enhanced as a result of the proposed improvement. Issues identified
as needing further study include:
• Accessibility: transit facilities, intermodal connectivity, transportation disadvantaged
access, residential to non - residential connectivity, bicycle and pedestrian issues,
public parking, park and ride facilities, walkability, emergency response and
evacuation routes, and safety.
• Traffic Study: What is the current route that vehicles and bicycles take without the
proposed bridge? A safety study needs to be performed as part of the PD &E Study.
Are the intersections of Dade Boulevard and Bay Road a high crash location? The
traffic study should consider the traffic from the planned developments. The
intersection of the proposed bridge at both West Avenue at Dade Boulevard and
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November 17, 2010
Page 25 of 29
West Avenue at 17 Street may have to be signalized. If it is signalized it will be in
very close proximity to the signalized intersections on Dade Boulevard at Bay Road
and Alton Road. On 17th Street it will be very closely spaced between the signalized
intersections with Dade Boulevard and Alton Road.
3.5 Aesthetics
The ETDM Screening has resulted in a Summary Degree of Effect of Moderate. Within
the 500 -foot buffer, there are 15 Florida Site File Historic Standing Structures and 2
FDOT RCI Bridges which could potentially be affected by the project. Based upon the
surrounding land uses in the area, the proximity of bridges with similar characteristics
and the low -level bridge conceptual design (which includes pedestrian and bicycle
lanes), the project is not anticipated to affect the visual aesthetics of the neighborhood.
However, due to the presence of Historic Standing Structures and FDOT RCI Bridges
within the project area, impacts on community aesthetics as a result of this project are
anticipated to be moderate. Potential aesthetic effects will be assessed further by the
City of Miami Beach during Project Development as more detailed information becomes
available. Potential noise and vibration effects will be evaluated per Volume II, Chapter
17 of the PD &E Manual.
3.6 Relocation Potential
The ETDM Screening has resulted in a Summary Degree of Effect of Moderate. Due to
the presence of cultural resources within the immediate project area and the identified
potential effects to parcels within the vicinity of the project, potential relocation effects (at
this time) are anticipated to be moderate. These effects will be assessed further during
development of the final intersection design.
Cultural Resources
3.7 Archaeological and Historic Resources
The CONSULTANT shall implement a Cultural Resources study to completely analyze the
impacts to all cultural resources by all proposed alternatives, including all viable ponds. All work
shall be conducted by a professional qualified under the provisions of 36 CFR 61, and be done
in compliance with the National Historic Preservation Act of 1966 (Public Law 89 -665, as
amended) and the implementing regulations (36 CFR 800) as well as with the provisions
contained in Chapter 267, Florida Statutes.
This task includes identifying and analyzing impacts to archaeological sites and historic
resources within the project Area of Potential Effects (APE), including documentation and
coordination with appropriate agencies as per Part 2, Chapter 12 of the PD &E Manual, and the
Department's Cultural Resource Management Handbook. In addition, attendance at public
meetings may be required. The CONSULTANT will also review and address any resources
listed in the Environmental Screening Tool (EST) by the State Historic Preservation Office
(SHPO) Environmental Technical Advisory Team (ETAT) member. (work estimate should be
based on number of identified sites.)
a. Research Design Methodology: The CONSULTANT will prepare a Research Design and
Survey Methodology for the project, to be submitted to the CITY for approval prior to the
initiation of field work. The CONSULTANT shall identify and map out the zones of
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
November 17, 2010
Page 26 of 29
probability for the project study area, and identify any previously recorded resources.
The Area of Potential Effect (APE) will be determined (including pond sites).
b. Cultural Resources Assessment Survey (CRAS)
Field Work: The CONSULTANT shall identify any archaeological sites within the project
area, both previously recorded and potentially eligible, and excavate the appropriate
number of test p its. The CONSULTANT shall identify any existing x' i
e ist n historic resources
within the project area, both previously recorded and potentially eligible. The
CONSULTANT will also locate, identify and bound any additional cultural resources
included on the Florida Master Site File (FMSF) and all structures 45 to 50 years older
(depending upon the length of time anticipated before construction). Enough data will be
collected to document each site's significance in terms of eligibility for listing on the
National Register of Historic Places (NRHP).
Documentation: The CRAS will be prepared with appropriate documentation detailing
the results of the survey and the final assessments of resource significance, and
including a FMSF form for all identified resources. The Research Design Methodology
and the Pond Site Technical Memo will be included in the CRAS appendix.
c. Pond Site Technical Memorandum: The CONSULTANT will identify and clear pond sites
for the preferred project alternative. The results of this work are to be documented in a
technical memorandum, which will be included as an appendix to the CRAS.
d. Determination of Eligibility (DOE): If required, the CONSULTANT will prepare a DOE for
each resource determined to be significant. The DOE package will include an NRHP
registration form, and the DOE's will be included as a CRAS appendix.
e. Case Study Report: If required, a Section 106 Case Study Report, documenting the
application of the Criteria of Effect, will be prepared.
f. Memorandum of Agreement (MOA): The CONSULTANT will assist the DEPARTMENT
with the preparation of a Section 106 MOA, if required.
g. Section 4(f) Evaluation: The CONSULTANT will prepare and coordinate a Section 4(f)
Evaluation, if required. (This document may be separate from the parks and recreation
4(f) document. See section 3.8) The District needs to determine need for separate
document
h. Section 106 Consultation Meetings: The CONSULTANT will assist the CITY with
coordination of a Section 106 Consultation meeting, if required.
i. Native American Coordination: If required, the CONSULTANT will assist the CITY with
coordination with any Native American tribes that have or wish to have involvement or
input on the project or any site of relevance to them.
j. Section 106 Public Involvement: If required, the CONSULTANT will assist the CITY with
public involvement for Section 106.
3.8 Section 4(f)
In accordance with Part 2, Chapter 13 of the PD &E Manual.
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
November 17, 2010
Page 27 of 29
Natural Resources
3.9 Wetlands and Essential Fish Habitat
In accordance with Part 2, Chapters 11 and 18 of the PD &E Manual. This includes a
Conceptual Mitigation Plan, if applicable.
3.10 Water Quality
In accordance with Part 2, Chapter 20 of the PD &E Manual.
3.11 Special Designations
In accordance with Part 2, Chapters 19, 21, 23, and 26 of the PD &E Manual,
respectively
• Outstanding Florida Waters
• Wild And Scenic Rivers
• Aquatic Preserves
• Coastal Barrier Resources
3.12 Wildlife and Habitat
In accordance with Part 2, Chapter 27 of the FDOT PD &E Manual.
3.13 Identify Permit Conditions
The CONSULTANT shall identify permit conditions, and type of permits required. This
task includes the review of maps and data in order to determine permit related
information for the project or add scope to identify what tasks should be done in
accordance with agreements with the permitting agencies.
For projects where permits are required as part of the PD &E Study, see Section 4.3.
3.14 Farmlands
In accordance with Part 2, Chapter 28 of the PD &E Manual.
Physical
3.15 Noise
In accordance with Part 2, Chapter 17 of the PD &E Manual.
3.16 Air Quality
In accordance with Part 2, Chapter 16 of the PD &E Manual.
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November 17, 2010
Page 28 of 29
3.17 Construction Impact Analysis
In accordance with Part 2, Chapter 30 of the PD &E Manual.
3.18 Contamination
The CONSULTANT shall perform the necessary analysis to complete the Contamination
Screening Evaluation for all viable alternatives, and complete the Contamination
Screening Evaluation Report as described in Part 2, Chapter 22, of the PD &E Manual.
Environmental Reports
The Environmental Documents prepared by the CONSULTANT will comply with the procedures
listed in the PD &E Manual, Part 1, and will also follow the format and include content described
in Part 2 of the PD &E Manual. The task of documentation includes the preparation of draft and
interim reports prepared by the CONSULTANT for review and comment upon by the CITY prior
to producing final reports and documents.
3.19 Class of Action Determination
A Type 2 Categorical Exclusion is the expected level of environmental documentation
required for this project. The CONSULTANT will complete the Environmental
Determination Form to document the Categorical Exclusion as described in Part 1,
Chapter 5, of the PD &E Manual. The CONSULTANT will also provide all the
documentation required by the PD &E Manual.
3.20 Quality Control
The CONSULTANT shall be responsible for insuring all work products conform to the CITY's
standards.
4.0 MISCELLANEOUS SERVICES
4.1 Contract and Project Files
Project Management efforts for complete setup and maintenance, developing monthly
progress reports, schedule updates, work effort to develop and execute sub - consultant
agreements etc. Progress reports shall be delivered to the CITY in a format as prescribed
by the CITY and no less than 10 days prior to submission of the corresponding invoice. The
Project Manager will make judgment on whether work of sufficient quality and quantity has
been accomplished by comparing the reported percent complete against actual work
accomplished.
Within ten (10) days after the Notice to Proceed, the CONSULTANT shall provide a
schedule of calendar deadlines accompanied by an anticipated payout curve. Said
schedule and anticipated payout curve shall be prepared in a format prescribed by the CITY.
4.2 Project Management Meetings and Coordination
The CONSULTANT shall meet with the CITY as needed throughout the life of the project. It
is anticipated five (5) meetings will be needed. These meetings will include progress and
miscellaneous review and other coordination activities with the CITY.
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November 17, 2010
Page 29 of 29
4.3 Additional Services
Preparation of scope and staff hours for the additional services will involve reference to
the Standard Scope of Services, Staff Hour Estimation Forms, and Staff Hour Estimation
Basis for Highway and Bridge /Structures Design.
Permitting is included during the PD &E Study on all or portions of the project.
Permitting services may include consideration of the following sections of the Standard
Design Scope of Services:
4. Roadway Analysis
5. Roadway Plans
6. Drainage Analysis
8. Environmental Permits
27. Survey
28. Photogrammetry
29. Mapping
30. Geotechnical
5.0 METHOD OF COMPENSATION
Payment for the work accomplished will be in accordance with Exhibit B of this contract.
Invoices shall be submitted to the CITY. The Project Manager and the CONSULTANT shall
monitor the cumulative invoiced billings to insure the reasonableness of the billings compared to
the project schedule and the work accomplished and accepted by the CITY. Payments will not
be made that exceed the percentage of work identified in the approved payout curve and
schedule provided in accordance with Section 4.1.
6.0 SERVICES TO BE PERFORMED BY THE CITY
The CITY will provide those services and materials as set forth below:
• Project data currently on file.
• All available information in the possession of the CITY pertaining to utility
companies whose facilities may be affected by the proposed construction.
• All future information that is in possession or may come to the CITY pertaining to
subdivision plans, so that the CONSULTANT may take advantage of additional
areas that can be utilized as part of the existing right -of -way.
• Process Advance Notification and all environmental and engineering documents
including the Permit Coordination Package.
• Coordinate with the State Historic Preservation Officer.
• Existing CITY right -of -way maps.
• A Legal Description of the project area and a "Sketch to Accompany a Legal
Description ".
• The CITY will provide available Miami Beach Police Department crash data.