2010-27553 Reso RESOLUTION NO. 2010 -27553
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING A CONTRACT AWARD, PURSUANT TO
INVITATION TO BID NO. 43-09/10, FOR THE RIGHT -OF -WAY INFRASTRUCTURE
IMPROVEMENT PROGRAM — NEIGHBORHOOD NO. 13A — STAR ISLAND,
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT
WITH TRANS FLORIDA DEVELOPMENT CORP., AT THE NOT -TO- EXCEED
AMOUNT OF $696,887.45, FOR THE CONSTRUCTION OF THE PROJECT, PLUS
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $69,688.75 FOR A
GRAND TOTAL OF $766,576.20; $563,131.54 FROM FUNDS PREVIOUSLY
APPROPRIATED IN THE CAPITAL BUDGET; AND FURTHER APPROPRIATING
$203,444.66 FROM FUND 429 STORMWATER PROJECTS LINE OF CREDIT, WITH
SUCH FUNDS TO BE REPAID FROM PROPOSED FUTURE STORM WATER
BONDS; FURTHER AUTHORIZING THE ADMINISTRATION TO ENGAGE IN
VALUE ENGINEERING TO FURTHER REDUCE THE COST AND TIME FOR
COMPLETION OF SAID PROJECT.
WHEREAS, Invitation to Bid (ITB) No. 43 -09/10 was issued on September 24, 2010,
with an opening date of October 25, 2010; and
WHEREAS, Bidsync issued bid notices to 2,068 prospective bidders, which resulted in
the receipt of the following ten (10) bids:
• Central Florida Equipment Rentals, Inc.
• Horizon Contractors, Inc.
• Florida Engineering & Development Corp.
• JVA Engineering Contractor, Inc.
• M. Vila & Associates, Inc.
• Miguel Lopez Jr., Inc.
• Quality Construction Performance, Inc.
• Southeastern Engineering Contractors, Inc.
• Trans Florida Development Corp.
• Williams Paving Co., Inc.; and
WHEREAS, the City Manager appointed a Technical Review Panel (TRP), which
consisted of the following individuals:
• Janette Fernandez- Arencibia, Capital Project Coordinator, CIP Office
• Rhonda Gracie, Landscape Project Coordinator, Parks Department
• Emanuel Mayer, Special Assistant to the City Manager, City Manager's Office
• Thomas Mooney, Preservation and Design Manager, Planning Department
• Roberto Rodriguez, Capital Project Coordinator, CIP Office; and
WHEREAS, on November 1, 2010, the TRP convened to shortlist bidders based on the
following criteria:
• 50 Points - Grand Total Base Bid Amount
• 10 Points - Risk Assessment PlanNalue Added Submittals
• 20 Points - Past Performance Evaluation Surveys; and
WHEREAS, on November 3, 2010, the TRP reconvened to interview the shortlisted
bidders based on the following criteria:
• 20 Points - Presentation and interview of key personnel; and
WHEREAS, upon completion of the interviews, the TRP discussed their individual
perceptions of each prospective bidder's qualifications, experience, and competence to score
and rank Trans Florida Development Corp. as the lowest and best bidder; and
WHEREAS, after considering the review and recommendation of City staff, the City
Manager exercised his due diligence and concurs with the recommendation of the TRP.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, hereby approve a contract award, pursuant to
Invitation to Bid (ITB) No. 43- 09/10, for the Right -of -Way Infrastructure Improvement Program —
Neighborhood No. 13A — Star Island; authorize the Mayor and City Clerk to execute and
agreement with Trans Florida Development Corp., at the not -to- exceed amount of $696,887.45,
for the construction of the project, plus approve a project contingency in the amount of
$69,688.75 for a grand total of $766,576.20; $563,131.54 from funds previously appropriated in
the Capital Budget; and further appropriating $203,444.66 from Fund 429 Stormwater Projects
Line of Credit, with such funds to be repaid from proposed future storm water bonds; further
authorizing the Administration to engage in value engineering to further reduce the cost and
time for completion of said project.
PASSED AND ADOPTED this (Nday of itklitWad', 2010.
ATTEST:
• I,/ /
/i1 /_ • • `le,. _ (AjA
C f atr
Y CLERK , AYOR
T: IAGENDAl20101November 171ConsentlStarlslandReso.doc APPROVED AS TO
FORM & LANGUAGE
at FOR EXECUTION
,/r
'.. 4 it 0 Ig
Ci Attomey Date
Ti
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution To Award A Contract, Pursuant To Invitation To Bid No. 43- 09/10, For The Right -Of -Way Infrastructure
Improvement Program - Neighborhood No. 13A - Star Island, Authorizing The Mayor And City Clerk To Execute An
Agreement With Trans Florida Development Corp., At The Not -to- Exceed Amount of $696,887.45, For The
Construction Of The Project, Plus Approve A Project Contingency In The Amount Of $69,688.75 For A Grand Total Of
$766,576.20; $563,131.54 From Funds Previously Appropriated In The Capital Budget; And Appropriate $203,444.66
From Fund 429 Stormwater Projects Line of Credit, With Such Funds To Be Repaid From Proposed Future
Stormwater Bonds; Further Authorizing The Administration To Engage In Value Engineering To Further Reduce The
Cost And Time For Completion Of Said Project.
Key Intended Outcome Supported:
Ensure well- maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.):
The 2007 Community Satisfaction Survey noted 82% of North Beach residents rated recent capital projects
completed as "excellent" or "good" compared to 89% of residents citywide.
Issue:
1 Shall the City Commission adopt the resolution?
Item Summary /Recommendation:
The work comprises of, but not be limited to, paving, grading, milling, and resurfacing of roadway, construct new
pavement (base and sub - base), installation of valley gutters and concrete pavers at guard house, landscape lighting,
and water line improvements on East and West Star Island Drives in Star Island.
ITB No. 43 -09/10 was issued on September 24, 2010, with an opening date of October 25, 2010. The pre -bid
conference was held on October 7, 2010. During the pre -bid conference, prospective bidders were instructed on the
procurement process and the information their respective proposals should contain. Bidsync issued bid notices to
2,068 prospective bidders which resulted in the receipt of ten (10) bids.
On November 1, 2010, the TRP convened to shortlist bidders based on the following criteria:
• 50 Points - Grand Total Base Bid Amount
• 10 Points - Risk Assessment PlanNalue Added Submittals
• 20 Points - Past Performance Evaluation Surveys
On November 3, 2010, the TRP reconvened to interview the shortlisted bidders based on the following criteria:
• 20 Points - Presentation and interview of key personnel
Upon completion of the interviews, the TRP discussed their individual perceptions of each prospective bidder's
qualifications, experience, and competence to score and rank the firms accordingly. Trans Florida Development Corp.
received three of five first -place votes for contract award.
Trans Florida Development Corp. is a state - certified Underground Utility and Excavation Contractor for 13 years and
has been directly involved in land development for commercial, residential and public projects, such as roadways,
bridges, street lighting, storm water drainage systems, water distribution systems, sanitary sewer systems, and
sewage lift stations. Trans Florida Development Corp. was recently awarded a contract by the City for South Pointe
Phases III, IV, and V for ROW improvements as well as for job order contracting - streetscape utilities construction
projects.
After considering the review and recommendation of City staff, the City Manager exercised his due diligence and
carefully considered the specifics of this ITB process. As a result, the City Manager recommends to the Mayor and
City Commission to award the contract to Trans Florida Development Corp.
ADOPT THE RESOLUTION.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account Approved
Funds: 1 $348,253.75 384 - 2337 - 069357 - Fund 384 - 2003 GO Bonds - Neighborhoods
OBPI 2 $184,949.69 429 - 2337 - 069357 - Fund 429 Stormwater Projects Line of Credit
3 $163,684.01 420 - 2337 - 069357 - Fund 420 Water & Sewer GBL Series 2010
4 $34,825.38 384 - 2337 - 000356 - Fund 384 - 2003 GO Bonds - Neighborhoods
5 $18,494.97 429 - 2337 - 069356 - Fund 429 Stormwater Projects Line of Credit
6 $16,368.40 420 - 2337 - 069356 - Fund 420 Water & Sewer GBL Series 2010
Total $766, 76.20
City Clerk's Office Legisla ve Tracking:
Gus Lopez, ext. 6641
Sign -Offs:
Department B - to Assistant City Manager City Ma r
CC E �� JGG ;gig PDW /Al . /./ 4 jtifb
T:\AGENDA\201.7 . :• r 17 \Consent \I - 09 - 10 - Star Island ROW Improvements - Summary.doc
AGENDA ITEM C7 D
MIA IBEAC
DATE 1 l 1 -
0
e-i-A MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of t City Commission
FROM: Jorge M. Gonzalez, City Manager -g J"tb
DATE: November 17, 2010
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING A CONTRACT AWARD, PURSUANT TO
INVITATION TO BID NO. 43- 09/10, FOR THE RIGHT -OF -WAY INFRASTRUCTURE
IMPROVEMENT PROGRAM — NEIGHBORHOOD NO. 13A — STAR ISLAND,
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN AGREEMENT
WITH TRANS FLORIDA DEVELOPMENT CORP., AT THE NOT -TO- EXCEED
AMOUNT OF $696,887.45, FOR THE CONSTRUCTION OF THE PROJECT, PLUS
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $69,688.75 FOR A
GRAND TOTAL OF $766,576.20; $563,131.54 FROM FUNDS PREVIOUSLY
APPROPRIATED IN THE CAPITAL BUDGET; AND FURTHER APPROPRIATING
$203,444.66 FROM FUND 429 STORMWATER PROJECTS LINE OF CREDIT, WITH
SUCH FUNDS TO BE REPAID FROM PROPOSED FUTURE STORM WATER
BONDS; FURTHER AUTHORIZING THE ADMINISTRATION TO ENGAGE IN
VALUE ENGINEERING TO FURTHER REDUCE THE COST AND TIME FOR
COMPLETION OF SAID PROJECT.
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
KEY INTENDED OUTCOMES SUPPORTED
Ensure well- maintained facilities.
FUNDING
A total of $563,131.54 has been previously appropriated in the Capital Budget and $203,444.66
to be appropriated from Fund 429, Stormwater Projects Line of Credit, for a grand total of
$766,576.20, as follows
$348,253.75 384 - 2337 - 069357 - Fund 384 — 2003 GO Bonds — Neighborhoods
$184,949.69 429 - 2337 - 069357 - Fund 429 Stormwater Projects Line of Credit
$163,684.01 420 - 2337 - 069357 - Fund 420 Water & Sewer GBL Series 2010
$34,825.38 384 -2337- 000356 - Fund 384 — 2003 GO Bonds — Neighborhoods for Contingency
$18,494.97 429 - 2337 - 069356 - Fund 429 Stormwater Projects Line of Credit for Contingency
$16,368.40 420 - 2337 - 069356 - Fund 420 Water & Sewer GBL Series 2010 for Contingency
$766,576.20 Total
Commission Memorandum — ITB -43 -09/10 — Star Island ROW Improvements
November 17, 2010
Page 2 of 4
ANALYSIS
Stormwater runoff from Star Island, a 54 -acre residential neighborhood, currently drains through
a combination of surface, subsurface, and direct discharge type systems. A portion of the runoff
from residential properties infiltrates the ground through private landscape areas and lawns.
The remaining runoff flows into the right -of -way and ultimately the City's storm drainage system.
The island has an existing stormwater subsurface drainage system primarily consisting of inlets
and subsurface drainage structures located along the inside swale, parallel to the park, along
East and West Star Island Drives, as well as a portion of the area on the island's north end,
which is served by a network of catch basins and pipes that discharge the stormwater directly to
Biscayne Bay without pre- treatment.
The firm of EDAW was retained to prepare the Basis of Design Report (BODR) which outlines
the planning process and the recommended improvements for the various budget items
identified for each neighborhood. The BODR for the Star Island Neighborhood was approved
by the City Commission on May 8, 2002. Since then, the BODR has been revised to include
resident, Finance and City Projects Committee, and Capital Improvement Projects Oversight
Committee feedback.
On January 22, 2008, the engineering firm of CAP Government, an A &E firm under the City's
A &E rotational list, was assigned to the design and construction administration work for the Star
Island Right -Of -Way Infrastructure Improvement Project.
SCOPE OF SERVICES
The work comprises of, but not be limited to, paving, grading, milling, and resurfacing of
roadway, construct new pavement (base and sub - base), installation of valley gutters and
concrete pavers at guard house, landscape lighting, and water line improvements on East and
West Star Island Drives in Star Island.
BID PROCESS
ITB No. 43 -09/10 was issued on September 24, 2010, with an opening date of October 25,
2010. The pre -bid conference was held on October 7, 2010. During the pre -bid conference,
prospective bidders were instructed on the procurement process and the information their
respective proposals should contain.
Bidsync issued bid notices to 2,068 prospective bidders which resulted in the receipt of the
following ten (10) bids:
• Central Florida Equipment Rentals, Inc.
• Horizon Contractors, Inc.
• Florida Engineering & Development Corp.
• JVA Engineering Contractor, Inc.
• M. Vila & Associates, Inc.
• Miguel Lopez Jr., Inc.
• Quality Construction Performance, Inc.
• Southeastern Engineering Contractors, Inc.
• Trans Florida Development Corp.
• Williams Paving Co., Inc.
Commission Memorandum — ITB -43 -09/10 — Star Island ROW Improvements
November 17, 2010
Page 3 of 4
Through the Procurement Division's review of each bid for responsiveness, Quality Construction
Performance, Inc., the sixth (6 highest bidder at $944,874.33 was disqualified for failing to
submit a bid tender form as part of their bid.
As a result, the following table provides the proposed lump sum bid prices of the nine (9)
responsive bids:
Grand Total
c Reasweit Amount
Trans Florida Development Corp. $696,887.45
Williams Paving Co., Inc. $713,291.50
M. Vila & Associates, Inc. $852,082.06
Southeastern Engineering Contractors, Inc. $913,756.02
Central Florida Equipment Rentals, Inc. $942,338.00
Florida Engineering & Development Corp. $997,684.05
Horizon Contractors, Inc. $998,344.41
Miguel Lopez Jr., Inc. $1,059,099.97
JVA Engineering Contractor, Inc. $1,157,976.48
The Technical Review Panel (TRP) consisted of the following individuals:
• Janette Fernandez - Arencibia, Capital Project Coordinator, CIP Office
• Rhonda Gracie, Landscape Project Coordinator, Parks Department
• Emanuel Mayer, Special Assistant to the City Manager, City Manager's Office
• Thomas Mooney, Preservation and Design Manager, Planning Department
• Roberto Rodriguez, Capital Project Coordinator, CIP Office
On November 1, 2010, the TRP convened to shortlist bidders based on the following criteria:
• 50 Points - Grand Total Base Bid Amount
• 10 Points - Risk Assessment PlanNalue Added Submittals
• 20 Points - Past Performance Evaluation Surveys
As a result of the shortlisting process, the TRP invited the following companies for interviews:
• Central Florida Equipment Rentals, Inc.
• M. Vila & Associates, Inc.
• Trans Florida Development Corp.
• Williams Paving Co., Inc.
On November 3, 2010, the TRP reconvened to interview the shortlisted bidders based on the
following criteria:
• 20 Points - Presentation and interview of key personnel
Upon completion of the interviews, the TRP discussed their individual perceptions of each
prospective bidder's qualifications, experience, and competence to score and rank the firms
Commission Memorandum — ITB -43 -09/10 — Star Island ROW Improvements
November 17, 2010
Page 4 of 4
accordingly. Trans Florida Development Corp. received three of five first -place votes for
contract award as noted below:
• 1 8 3.3911# an l Scoring
F�arnan+dez
:'Mooney Rodriguez , Total
Trans a s Florida Development e ent Cor . 87 (2) 93 1
3 94 (1) 89 (2) 98 (1) 461
M. Vila & Associates, Inc. 90 (1) 90 (2) 93 (2) 92 (1) 93 (2) 458
Williams Paving Co., Inc. 80 (3) 88 (3) 89 (3) 78 (3) 89 (3) 424
Cent. Florida Equipment Rentals, Inc. 71 (4) 62 (4) 64 (4) 66 (4) 70 (4) 333
Janette Fernandez - Arencibia and Thomas Mooney noted that M. Vila & Associates, Inc.
provided an excellent and well - prepared interview which earned them their first -place votes.
However, they stated that Trans Florida Development Corp. is fully qualified to manage this
project and supported the Panel's recommendation.
Trans Florida Development Corp.
Trans Florida Development Corp. is a state - certified Underground Utility and Excavation
Contractor for 13 years and has been directly involved in land development for commercial,
residential and public projects, such as roadways, bridges, street lighting, storm water drainage
systems, water distribution systems, sanitary sewer systems, and sewage lift stations. Trans
Florida Development Corp. recently completed a sanitary sewer and water distribution project in
Key Biscayne, which included the replacement of 23,000 LF of water main and over 27,000 LF
of sanitary sewer with a lift station and force main. The project also included restoration of
streets, swales, roundabouts, sidewalks and driveways. Trans Florida Development Corp. was
also recently awarded a contract by the City for South Pointe Phases III, IV, and V for ROW
improvements as well as for job order contracting — streetscape utilities construction projects.
CITY MANAGER'S REVIEW
After considering the review and recommendation of City staff, the City Manager exercised his
due diligence and carefully considered the specifics of this ITB process. As a result, the City
Manager recommends to the Mayor and City Commission to award the contract to Trans Florida
Development Corp.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
resolution, which awards a contract to Trans Florida Development Corp. as the lowest and best
responsive bidder, pursuant to Invitation to Bid 43- 09/10, for the right -of -way infrastructure
improvement program — Neighborhood No. 13A — Star Island, based on a total not -to- exceed
lump sum of $696,887.45; plus approve a project contingency in the amount of $69,688.75 for a
grand total of $766,576.20; $563,131.54 is from funds previously appropriated in the capital
budget; and $203,444.66 to be appropriated from Fund 429 Stormwater Projected Line of
Credit, with such funds to be repaid from proposed future storm water bonds; and further
authorize the Administration to engage in value engineering to further reduce the cost and time
for completion of said project.
T:WGENDA\2010 \November 17 \Consent \ITB 43 -09 -10 - Star Island ROW Improvements - MEMO.docx