Miami Children's Chorus MIAMI BEA
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City of Miami Beach Cultural Affairs Program and Cultural Arts Council
Fiscal Year 2010/11 Cultural Affairs Grant Agreement
This Grant Agreement is entered into this 20th day of September, 2010, between the City of Miami Beach,
Florida (the City), and (Grantee).
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Article I / Grant Description
1. Grantee: Miami Children's Chorus
Grant Contact: Viviana Livioro Timothy A. Sharp
Address: 1533 Sunset Drive
City, State, Zip: Coral Gables FL 33143 tsharp @miamichildrenschorus.org
Phone, fax, e-mail : (305) 662 -7494, (305) 662 -7495, o e !? ••' _ •• •_ _ _ •_ _ •_ __.e _
2. Grant amount: $6,249.40 50% of base award paid upon execution of this Agreement.
Remaining 50% + $2,000 Byron Bonus paid upon completion of Project
and submission and approval of Final Report.
3. Project description: See Exhibit 1, attached hereto .
4. Itemized budget: See Exhibits 2 -A Project Budget and 2 -B Grant Budget, attached hereto
5. Contract execution deadline: November 15, 2010
6. Expenditure deadline: September 30, 2011
7. Project completion date: June 30,2011
8. Final Report deadline: Must be postmarked or delivered no later than 45 days after Project
completion date.
IN WITNESS WHEREOF, t - parties hereto have executed this Agreement this 12 day of October , 2010.
Matti H: rera Bower, ayor
Attest: Iii Signature
a � ` � STATE OF FLORIDA COUNTY OF MI - DAD E
Robert Parcher, City Clerk
(Grantee's Corporate Seal Here) The foregoing instrument was acknowledged before me
this 12 day of October 2010, .
Y
v by Timothy A. Sharp of
, - MiamiChildren's Chorus, Inc. , a not - for, profit
corporation. He /She is personally known to me`arzhas,..
w V �
`If., produced FL Driver's License w, , as
g identification.
GRANTEE
Federal ID #: 1
BY: t5 P-i / A • 6444121 Signature of Notary Public
Printed Name of Organization's Authorized Representative
(City Attorney Approval Here)
Notary Name: " BEATRIZJIAICWL
APPROVED AS TO`' :° MY COMMISSION # DD 865884
Notary Public, State of Fl.. EXPIRES; June23, 2013
FORM & LANGUAGE r A.., r Bonded Thai Notary Patio Undervriters
& FOR EXECUTION a '"
My Commission Expires:
f 1 1 I-
Article II / General Conditions
1. Parties: The parties to this Agreement are the Grantee listed in Article I, and the City of Miami Beach, a
municipal corporation organized under the laws of the State of Florida (City). The City has delegated the
responsibility of administering this Grant to the City Manager or his authorized designee, who shall be the
City's Cultural Affairs Program Manager.
2. Project Description: The Grantee may only use the Grant for the purposes that are specifically
described in the Project Description, attached hereto as Exhibit No. 1. All expenditures will be subject to the
terms of this Agreement, and as specified in the itemized Grant Award Budget, attached hereto as Exhibit 2 -B.
A mandatory dollar for dollar ($1 to $1) match is applicable to all Grant programs. Grant applicants must
demonstrate this match through cash, other matching grants and /or In -Kind contributions not in excess of
25% of the total cash project budget. Line item changes to said Budget shall not exceed ten percent (10 %)
per category, and shall, in no event, exceed the total amount of Grant funds. Notwithstanding the preceding
sentence, amendments to the itemized Grant Award Budget in Exhibit 2 -B shall not be permitted without the
prior written consent of the Cultural Affairs Program Manager. Said requests shall be made in advance of the
project's commencement, in writing, detailing and justifying the need for such changes.
3. Reports: This Grant has been awarded with the understanding that the described Project will enhance
and develop the City's cultural community. To demonstrate that the Grant is fulfilling, or has fulfilled, its
purpose, the Grantee must supply the. Cultural Affairs Program Manager with a written Final Report
documenting that the Grantee has fulfilled all requirements. This report must be received by the Cultural Affairs
Program Manager within 45 days of the Project's completion date. Grantees completing their Project by the
end of the Fiscal Year, or September 30, 2011, must submit their final reports no later than November 15,
2011. New Grant awards will not be released until all Final Reports for previous years' funding are
received.
4. Amount of Grant and Payment Schedule: The total amount of the Grant is specified in Article 1-2
(subject to the restrictions therein) and the Byron Bonus is contingent upon use of the Byron Carlyle Theatre. In
awarding this Grant, the City assumes no obligation to provide financial support of any type whatsoever in
excess of the total Grant amount. Cost overruns are the sole responsibility of the Grantee. The Grant funds will
only be supplied to the Grantee following the Mayor and City Commission's approval of the award, and
execution of this Agreement by the parties hereto.
5. Program Monitoring and Evaluation: The Cultural Affairs Program Manager may monitor and conduct
an evaluation of the Project under this Grant, which may include, with or without limitation, visits by City
representatives to observe the Project, or Grantee's programs, procedures, and operations, or to discuss the
Grantee's programs with Grantee's personnel. The Grantee agrees to utilize the standardized Audience
Survey adopted by the Cultural Arts Council to obtain specific feedback from program participants.
6. Bank Accounts and Bonding: Monies received pursuant to this Agreement shall be kept in accounts in
established Miami -Dade County banks or savings and loan associations whose identities shall be disclosed in
writing to the Cultural Affairs Program Manager with the identity and title of individuals authorized to withdraw
or write checks on Grant funds.
7. Accounting and Financial Review: Funded activities must take place within the City's fiscal year for
which they are approved (October 1 - September 30).The Grantee shall keep accurate and complete books
and records of all receipts and expenditures of Grant funds, in conformance with reasonable accounting
standards. These books and records, as well as all documents pertaining to payments received and made in
conjunction with this Grant, including, without limitation, vouchers, bills, invoices, receipts and canceled
checks, shall be dated within the fiscal year for which they are approved and retained in Miami -Dade County in
a secure place and in an orderly fashion by the Grantee for at least two (2) years after the Expenditure
Deadline specified in Article I -5. These books, records, and documents may be examined by the City, and /or its
authorized representatives, at the Grantee's offices during regular business hours and upon reasonable notice.
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Furthermore, the City may, at its expense, audit or have audited, all the financial records of the Grantee,
whether or not purported to be related to this Grant.
8. Publicity and Credits: The Grantee must include the City of Miami Beach logo and the following credit
line in all publications related to this Grant: City of Miami Beach, Cultural Affairs Program, Cultural Arts Council.
Failure to do so may'preclude future grant funding from the City in the same manner as if Grantee defaulted
under this Agreement, pursuant to Article 11-12.
9. Liability and Indemnification: The Grantee shall indemnify and hold harmless the City and its officers,
employees, agents and contractors, from any and all liability, losses or damages, including attorneys' fees and
costs of defense, which the City or its officers, employees, agents and contractors may incur as a result of
claims, demands, suits, causes of actions or proceedings of any kind or nature arising out of, relating to, or
resulting from the performance if this. Agreement by the Grantee or its officers, employees, agents, servants,
partners, principals or contractors. Grantee shall pay all claims and losses in connection therewith and shall
investigate and defend all claims, suits or actions of any kind or nature in the name of the City, where
applicable, including appellate proceedings, and shall pay all costs, judgments, and attorneys' fees which may
issue thereon. Grantee expressly understands and agrees that any insurance protection required by this
Agreement, or otherwise provided, shall in no way limit its obligation, as set forth herein, to indemnify, hold
harmless and defined the City or its officers, employees, agents and contractors as herein provided.
If the Grantee is a government entity, this indemnification shall only be to the extent and within the
limitations of Section 768.28 Florida Statute, subject to the provisions of that Statute whereby the Grantee
entity shall not be held liable to pay a personal injury or property damage claim orjudgment by any one person
which exceeds the sum of $100,000, or any claim orjudgment or portions thereof, which, when totaled with all
other claims or judgments paid by the government entity arising out of the same incident or occurrence, exceed
the sum of $200,000 from any and all personal injury or property damage claims, liabilities, losses or causes of
action which may arise as a result of the negligence of the Grantee entity.
10. Assignment: The Grantee shall not be permitted to assign this Grant, and any purported assignment
will be void, and shall be treated as an event of default pursuant to Article 11-12.
11. Compliance with Laws: The Grantee agrees to abide by and be governed by all applicable Federal,
State, County and City laws, including'but not limited to Miami -Dade County's Conflict of Interest and Code of
Ethics Ordinance, as amended, which is incorporated herein by reference as if fully set forth h and
Chapter 2, Article VII of the Miami Beach City Code, as amended, which is incorporated herein by reference as
if fully set forth herein.
12. Default /Termination Provisions: In the event the Grantee shall fail to comply with any of the provisions
of this Agreement, the Cultural Affairs Program Manager may terminate this Agreement and withhold or cancel
all or any unpaid installments of the Grant upon giving five (5) calendar days written notice to the Grantee, and
the City shall have no further obligation to the Grantee under this Agreement. Further, in ,the event of
termination, the Grantee shall be required to immediately repay to the City all portions of the Grant which have
been received by the Grantee, as of the .date that the written demand is received.
In the event that this Grant is terminated, the following provisions will also apply:
a. For first -time violations - Grantee shall be required to submit a final report with documentation of
expenditure of all Grant funds already received (first half) up to the termination date.
Additionally, Grantee will be ineligible to apply and /or receive a grant in the subsequent City fiscal year.
However, Grantee will be allowed to apply for grants in future fiscal years.
b. For more than first -time violations - Any compliance infractions beyond first -time violations will be
considered by the Cultural Affairs Program Manager, on a case -by -case basis. As part of his consideration,
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the Cultural Affairs Program Manager shall obtain the recommendation of the Cultural Arts Council, but the
final decision as to whether Grantee may be allowed to apply for future grants shall remain within the sole
discretion of the City.
Any uncommitted Grant funds which remain in the possession or under the control of the Grantee as of
the date of the Expenditure Deadline specified in Article 1 -5 must be returned to the City within fifteen (15)
days after the Expenditure Deadline. If such funds have been committed but not expended, the Grantee must
request in writing from the Cultural Affairs Program Manager an extension of the Expenditure Deadline which, if
approved, shall be for a period not to exceed one (1) year.
Grant funds which are to be repaid to the City pursuant to this Section are to be repaid upon demand
by delivering to the Cultural Affairs Program Manager a certified check for the total amount due, payable to the
City of Miami Beach, Florida.
These provisions shall not waive or preclude the City from pursuing any other remedies that may be
available to it under the law.
13. Indulgence Will Not be Waiver of Breach: The indulgence of either party with regard to any breach or
failure to perform any provision of this Agreement shall not be deemed to constitute a waiver of the provision or
any portion of this Agreement either at the time the breach or failure occurs, or at any time throughout the term
of this Agreement.
14. Written Notices: Any written notices required under this Agreement will be effective when delivered in
person or upon the receipt of a certified letter addressed to the Grantee at the address specified in Article 1 -1 of
this Agreement, and to the City when addressed as follows: Gary Farmer, Cultural Affairs Program Manager,
City of Miami Beach Dept. of Tourism and Cultural Development, 1700 Convention Center Drive, Miami Beach,
Florida 33139 -1819.
15. Captions Used in this Agreement: Captions, as used in this Agreement, are for convenience of
reference only and should not be deemed or construed as in any way limiting or extending the language or
provisions to which such captions may refer.
16. Contract Represents Total Agreement: This contract, including its special conditions and exhibits,
represents the whole and total agreement of the parties. No representations, except those contained within this
agreement and its attachments, are to be considered in construing its terms. No modifications or amendments
may be made to this Agreement unless made in writing signed by both parties, and approved by appropriate
action by the Mayor and City Commission.
Article!!! / Miscellaneous Provisions
. 17. The Grant awarded herein isthe result of an extensive public review process, which found that the
Grantee is performing a public purpose, through the programs, projects, and /or services recommended for
support. As such, use of Grant funds for any program component not meeting this condition will be considered
a breach of the terms of this Agreement and will allow the City to seek remedies including, but not limited to,
those outlined in this Grant Agreement. •
18. The Grantee also accepts and agrees to comply with the following Special Conditions:
The Grantee hereby agrees that it will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) prohibiting discrimination on the basis of race, color, national origin, handicap, or sex.
The Grantee hereby agrees that it will comply with City of Miami Beach Human Rights Ordinance as
codified in Sections 62 -31 through 62 -66 of the City Code, and as amended from time to time, prohibiting
discrimination in employment, housing and public accommodations on account of race, color, national origin,
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religion, sex, gender identity, sexual orientation, disability, marital status, financial status, or age.
The City endorses the clear mandate of the Americans with Disabilities Act of 1990 (ADA) to remove
barriers, which prevents qualified individuals with disabilities from enjoying the same employment opportunities
that are available to persons without disabilities.
The City also endorses the mandate of the Rehabilitation Act of 1973 and Section 504 and prohibits
discrimination on the basis of disability and requires that Grant recipients provide equal access and equal
opportunity and services without discrimination on the basis of any disability.
19. GOVERNING LAW AND EXCLUSIVE VENUE
This Agreement shall be governed by, and construed in accordance with, the laws of the State of
Florida, both substantive and remedial, without regard to principles of conflict of laws. The exclusive venue for
any litigation arising out of this Agreement shall be Miami -Dade County, Florida, if in State court, and the U.S.
District Court, Southern District of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT,
GRANTOR AND GRANTEE EXPRESSLY WAIVE ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY
JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT.
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Exhibit 1 /, Revised Project Description
Organization: Miami Children's Chorus
Completely describe Project approved by the Grants Panel and in a separate narrative detail all revisions
to the Project based upon the City Commission approved award. Please be as specific as possible; name
of event, specific dates, venues, times, artists, etc. Use extra page if necessary.
Project description as approved by Grants Panel:
"Joyful Voices" is comprised of two concerts, a symposium, and a community sing - along.
These programs will be presented during the 2010 -11 season at venues in each of the three major
Miami Beach Communities: South Beach (Miami Beach Community Church), Mid -Beach (St. Patrick
Church) and North Beach (Byron Carlyle Theatre and North Shore Youth Center). "Joyful Voices"
features premieres of new commissioned work and existing work that has never before been
presented in Miami Beach,
On Friday, November 12, 2010, at 7:OOPM Miami Children's Chorus returns to St. Patrick
Church with its annual concert featuring music rooted in folk traditions of diverse countries and
cultures. At this concert MCC will introduce to the Miami Beach community the treble chorus works of
Ola Gjeilo, a Norwegian composer whose music evokes the influences of both jazz and classical
traditions as well as Scandinavian poetry. Gjeilo's work has been performed and recorded in more
than 30 co_ untries worldwide in venues such as New York's Carnegie Hall, Avery Fisher Hall, Alice
Tully Hall, Los Angeles' Disney Hall, Philadelphia's Kimmel Center, Washington DC's Kennedy Center
and National Gallery, as well as the Copenhagen and Oslo Opera Houses. Gjeilo's choral music has
been performed by numerous elite choirs including the Kansas City Chorale, Conspirare, World Youth
Choir, VocalEssence, Mogens Dahl' Chamber Choir, BYU Singers, Norwegian Soloists' Choir, and the
Swedish Broadcasting Corporation's. Radiokoren (Radio Choir, analogous to Swedish Radio
Orchestra, the primary classical performing organizations in the country). Currently composer -in-
residence for the Phoenix Chorale,`Gjeilo'`s commissions include St. Olaf College, Edvard Grieg
Society, and the Chorale Arts Ensemble. Miami Children's Chorus has never before presented
Gjeilo's work in Miami Beach: In addition to targeting families and music lovers, MCC will advertise
specifically to the Scandinavian community via social networking sites and recreation /sports groups.
On February 19, 2011 Miami Children's Chorus will bring its community service project, All
Together Now to North Shore Youth `Center in North Beach. MCC brought this sing -along to North
Shore for the first time in 2010, and the staff and Board look forward to building upon this and
establishing better ties with the North Beach community. The sing -along is held from 11:30AM to
12:30PM, and a guest musical group will °be invited to participate and perform along with MCC. MCC
will reach out to local community groups and senior living facilities to encourage participation in the
sing- along.
Miami Children's Chorus began All Together Now in October 1997 as a response to a call by
MENC —The National Association for Music Education, to "get America singing." The project currently
consists of three sing - alongs in geographically diverse locations in Miami -Dade County. Its two main
objectives are to: (1) Promote community singing by school age children and adults all across Miami-
Dade County and (2) Promote the preservation of songs that reflect our multicultural heritage. Music
Director Timothy Sharp leads the sing - alongs, and one of the three MCC choruses participates and
performs two songs: All Together Now is free to attend, and free T -shirts are given to the first fifty children
who come to the event.
Give Us Hope is a symposium and concert project that invites composers to write substantive
contemporary works for children &'youth:" It will further the work started through Miami Children's
Chorus' commissioning project New Works for Children's Voices, which to date has produced 27
commissioned new pieces. For this symposium and concert MCC will present composers that reflect
the diversity of our community: Haitian - American composer Sydney Guillaume and Argentine
composer and choral conductor Oscar Escalada. They will each compose a work for the project and
appear in Miami to work with the choristers, discuss their music with the community, and participate in
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the world premiere of their pieces in concert. Local professional musicians will accompany the
Chorus. In addition to targeting musicians, music lovers, and families, MCC will advertise specifically
to the Latin American and Haitian American communities via print and internet media, social
networking sites, religious organizations, and existing businesses that cater to those communities.
On April 8, 2011, at 7:OOPM', Argentine composer Oscar Escalada will appear with Miami
Children's Chorus at the Miami Beach Community Church for a lecture and demonstration of his
creative process as a composer and`conductor. A composer with a long career of choral music
composing and conducting, Escalada - founded the Children's Choir of the "Teatro Argentino de La
Plata," a children's choir in Argentina, and has worked with Miami Children's Chorus in the past. In
2006 Miami Children's Chorus toured" Argentina, where they sang in the world premiere performance
of his piece Elogio a la ninez. Escalada started his professional life in 1969 by participating in Grupo
Vocal Argentino, and in 1970 he became a member of Quinto de Cantares. These two chamber
groups received outstanding reviews from critics and colleagues, among them noted American
vocalist and choral musician Ward Swingle. Escalada has toured throughout Latin America, the
United States and Europe, lecturing and presenting workshops and seminars. He is founder of the
Opera. House of the Province of Buenos Aires, the chamber choral group Coral del Nuevo Mundo,
and the Choral Seminar at the Conservatory of La Plata. He is the Director of the Latin American
Choral Music series published by Neil A. Kjos Music Company in San Diego.
On Sunday, April 10, 2011, Miami Children's Chorus will present a concert at 4:OOPM at the
Byron Carlyle Theatre in North Beach. The culminating activity in Give Us Hope, the concert will
feature the premieres of two works commissioned by Miami Children's Chorus, one by Argentine
composer Oscar Escalada and one by' Haitian American composer Sydney Guillaume. (Guillaume
will be presenting a symposium, siri ilar "in`structure to Escalade's, on Saturday, April 9, at the Little
Haiti Cultural Center in Miami). Sydney Guillaume (b. 1982) originally from Port-au- Prince, Haiti, came
to the United States at the age of 11 and was the Outstanding Graduate for the Department of Music
Theory and Composition at the University of Miami Frost School of Music, where he received his
Bachelor of Music in Composition. Miami Children's Chorus has commissioned work from Guillaume
in the past, and as a response to the earthquake in Haiti, this summer the chorus will be producing a
CD of his music; the proceeds will 'be °donated to Haiti relief organizations.
Miami Children's Chorus always seeks to reach people who enjoy classical music and always
seeks to reach families with children; with the goal of attracting both new audience members and new
choristers. Recently, MCC has implemented several strategies to reach people with disabilities; these
include hiring an ASL interpreter and offering Braille and large print programs at concerts. Give Us Hope
is an extension of MCC's efforts to reach new audiences in that it branches out into new geographic areas
where the chorus hopes to create stronger ties with the communities.
Project description as revised (if applicable) based upon the City Commission approved award:
Changes to projects awarded under the Artistic Disciplines program must still adhere to the requirement
that the work is new or has never before been presented in Miami Beach.
Changes from the original narrative include premier performances for the MCC of Exsultate Justi
in Domino, Come Ye Makers of Song and' Haleluya! Pelo tsa rona (w /African Percussion) and the World
Premier Performance of Peyi Mwen' by`Sydney Guillaume for United We Stand in November 2010. The
concert will take place at the Miami' Beach Community Church as St. Patrick became unavailable. A
special recording will be made of Sydney's music at this concert in preparation for the spring event Give
us Hope. The venue for the Lecture Demonstration will be the Little Haiti Cultural Center with the concert
still to take place at the Byron Carlyle' Theater. This event will feature the MCC premier Southeastern
United States performance of Oscar`Escalada's Elogio a la ninez — a work given its World Premier by the
MCC and other children's choirs from across the United States in Argentina with the composer and
Doreen Rao, conductor from the University of Toronto.
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Exhibit 2 -A: Project Budget / Revised Total Project Budget
Name of organization: Miami Children's Chorus
Date(s) of Project: 10/01/2010 thru 06/30/2011
Attach a copy of the total Project budget or list cash expenses and cash revenues
specifically identified with your program, project or events. Round off all numbers to the
nearest dollar. ,
EXPENSES REVENUES
CASH IN -KIND CASH IN -KIND
Personnel - artistic 3,040 -0- Admissions 2520 -0-
Personnel technical -0- -0- Contracted services -0- -0-
Personnel - administration 1;840 -0- Tuitions 5,085 -0-
Outside artistic fees /services 26,250 -0- Corporate support 6,000 1,450
Outside other fees /services , 1;400 1,500 Foundation support 1,500 -0-
Marketing /Publicity 4 -0- Individual support 6,180 1, 500
Space rental 1, 1,000 Government grants
Utilities 0 -0- Federal -0- -0-
Equipment rental 250 250 State -0- -0-
Office supplies 250 -0- County 9,720 -0-
• Other Costs: (Itemize below) Other Contributions (Itemize below)
Music 749:40 200
Program Services 350 _ ' -0-
City of Miami Beach Grant Award 6,24
Byron Bonus 2,000.00
Total cash expenses 39 254:40 Total cash revenues 39,254 .40
Total in -kind expenses 2,950.00 Total in -kind revenues 2,950.00
Total project expenses 42,204.40 Total project revenues 42,204.40
CASH & IN -KIND CASH&IN -KIND
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Exhibit 2 -B: Project Budget / Revised Grant Award Budget
Name of organization: Miami Children's Chorus
Date(s) of Project: 10/01/2010 thru 06/30/2011
Grant Award: $6,249.40 + $2,000.00, Byron Bonus
Directions: Identify and itemize cash expenses to be paid from Grant award funds. Grant awards may
only be spent within budget categories declared below. Line item changes to said Budget shall not
exceed ten percent (10 %) per category, so long as said expenditures do not exceed the total amount of
Grant funds
Grant Expenses
Personnel — artistic 000.00 Equipment Rental -0-
(NOT administrative)
Personnel — technical 500.00 Space rental (Performance
= 2 Related Only) 1,000.00
Outside artistic fees 4,249.40
Marketing /Publicity 600:00 Total Other Costs (itemize
} : Below) 400.00
Printing 500.00
Description Amount
Postage 0 .::_, Music 300.00
Program Services 100.00
TOTAL (must equal grant award): 8,249.40
Grant requirements
Grant funds must be spent within budget categories agreed upon in grant agreement.
All publications associated with City of Miami Beach cultural grant support must include the City of Miami
Beach logo and the following byline: "City of Miami Beach, Cultural Affairs Program, Cultural Arts
Council."
Allowable Grant Expenditures as °Relates to Grant Project:
• Artistic and technical fees directly related to the proposed program or event
• Production costs related to the proposed program, project or event
• Honoraria
• Equipment rental and expendable materials
• Marketing
• Publicity
• Equipment rental and personnel necessary to provide program accessibility as mandated by the
Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973
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Grant Use Restrictions (grant funds may not be used towards):
• Remuneration of City of Miami Beach employees for any services rendered as part of a project
receiving a grant from Cultural Affairs grants programs
• Administrative salaries or fees
• "Bricks and mortar" or permanent equipment; unless the purchase price is less than the cost of
rental.
• City of Miami Beach services (permit fees, off duty police, electricians, insurance, etc.)
• Debt reduction
• Indirect or general operating costs related to the operation of the organization (Cultural Anchors
excluded from this restriction)
• Travel or transportation
• Insurance Fees (Cultural Anchors excluded from this restriction)
• Social /Fundraising events, beauty pageants or sporting events
• Hospitality costs including decorations or affiliate personnel with the exception of artists.
• Cash prizes
• Lobbying or propaganda materials
• Charitable contributions
• Events not open to the public;;: unless the event serves to specifically benefit City of Miami Beach
government and has been previously approved as such be the Cultural Affairs Program Manager
Required supporting materials for final reports submitted within 45 days upon completion of grant
project:
• Copies of all receipts, invoices and expenditures of grant monies. CATEGORIZE ALL
RECEIPTS, INVOICES AND CANCELLED CHECKS (front and back copies), ETC.
ACCORDING TO THE GRANT BUDGET (i.e. - all artists payments, separate from
advertising payments). Invoices AND checks must be dated within the 2010 -11 Fiscal
Year
• Proof of logo and credit line in project publications and advertisements
• Proof of performance(s), such f as programs, brochures and flyers.
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