Colony Theater/Concert Assoc
~
~
CITY OF MIAMI BEACH
cuLturAL Artl cou~clL
Interoffice Memo
Date: October 3, 2001
To: Bob Parcher, City Clerk
Mercy Williams, Office of the City Clerk
From: Roberta Behrendt, Cultural Arts Council
ef
Re: Contract amendments for 200012001 cultural arts grants
On February 21, 2001, the City Commission approved an additional $200,000 for
the cultural arts council's grant program along with specific revisions to the grant
awards for the 56 recipients initially approved during the budget process in
September of 2000. Over the next few weeks, your office will receive
amendments to the grant contracts initially executed last fall. Some of the
organizations have contracted for the revised award, eliminating the need for an
amendment.
For your convenience I have enclosed a list detailing the grantees' original award
and revised awards along with R.:.!J\IJIlfl_.. I L II! I l. .H4 authorizing the
additional awards. Amendments to the grant contract for the following
organizations are also enclosed.
Iroko Dance and Performance Center
Colony Theater/Concert Association of Florida
Thank you for your assistance and please call me at extension 6126 if you
should have any questions.
Office: 555 17th Street, ARTS mural courtyard entrance, Miami Beach. Mail: City Hall. 1700 Convention Center Drive, Miami Beach. FL 33139 1819
30S.673.ARTS . fax 305.673.7262 . council@artsbeach.com . artsbeach.com . 2ndthursdays.com
-
','.\
~ <,
,
AMENDMENT TO GRANT AGREEMENT BETWEEN THE CITY OF MIAMI BEACH
AND Colony Theater/Concert Association of Florida DATED December 5. 2000
This Amendment to the Grant Agreement dated December 5 , 2000 between the
CITY OF MIAMI BEACH, a Florida municipal corporation, having its principal office at 1700
Convention Center Drive, Miami Beach, Florida, 33139, hereinafter referred to as the "City", and
Grantee:
Colonv Theater/Concert Association of Florida
Address 1040 Lincoln Road.
City, state, zip Miami Beach. FL 33139
Phone, fax, einail 305-674-1040 ext 21
The above named organization is hereinafter referred to as "Grantee."
WIlNESSETH:
Whereas, on July 26, 2000, through Resolution Number 2000-24033, the Mayor and City
Commission authorized the Mayor and City Clerk to execute a Grant Agreement between the City
and the Grantee, for a cultural arts grant, in the amount of $7.000 to support cultural arts offerings
in Miami Beach (Agreement); and
Whereas, the City has allocated additional fimds to the Cultural Arts Council's (Council) Grant
Program, pursuant to Resolution No. 2001-24264; and
Whereas, accordingly, the City deems it in the best interest to amend the Agreement with Grantee,
in the amount of $7.000 by an additional $1.400; thus totaling $8.400
Whereas, the Council has allocated these additional fimds according to the process approved by the
Mayor and City Commission on July 26, 2000, via Resolution Number 2000-24033 and, on
February 21,2001, via Resolution No. 2001-24264.
NOW THEREFORE, the Agreement is hereby amended as follows:
1. Article 1, subsection 2 of the Agreement, entitled "Grant Amount" , is amended to reflect the
new amount as follows:
Original award, $7,GOO to $8.400
2. Exhibit 2B entitled, "Revised Project Budget/Grant Award Budget" is deleted in its entirety and
herein replaced with a new Exhibit 2B, attached hereto and incorporated in this Amendment.
3. All other terms and conditions of the Agreement between City and Grantee shall remain in full
force and effect.
IN WITNESS WHEREOF, the parties hereto have cansed this Amendment to the Agreement to be
executed by their duly authorized officials on the first day above indicated.
. "
.
.'
CITY OF
FLORIDA
ATTEST:
~AJAYJ~
Robert P er, City Clerk
GRANTEE/
Print Name of Organization
Federal ill # 5 'j' 2.. c;:) '2 '1-35 c.r
BY:
Printed Name of Chairman or President
Signature
BY: .:r..AJ~dc.tN'2
Pr" Name of Chief Fiscal Officer
j.
BY:
Printed Name of Executive Director
Signature
APPROVED AS TO
FORM & LANGUAGE
FOR CUTION
t::).J -.:J /- 4/
Date
Exhibit 2: Revised Project Budget I B. Grant Award Budget
Name of organization: C:.Ion~ --n..:...\vc-
Project Title: z.n"--rl-.w... c.l~", t-'I",Ai..
~
2
, . ,~
.'
Date(s) of Project: November 2000 - June 2001
Directions: Identify and itemize cash expenses to be paid from Grant funds.
Grant awards may only be spent within budget categories declared below.
Grant Exoenses
Personnel- artistic
Personnel- technical
$ 3.725
Personnel - administrative
Space rental
MarketinglPublicity
$ 1.400
Travel (local only)
Outside artistic fees
Outside other fees
Other costs
(Itemize below)
Bouse Personel $ 1.450
Equipment: Rent:al $ 1.825
TOTAL $ 8.400
Grant requirements:
Grant monies must M spellt within budget categories agreed upon in contract
All publications associated with Miami Beach Cultural Arts COllllcil grant support must include 1he
City of Miami Beach Cultural Arts Council's logo and 1he following byline "City of Miami Beach"
Grant fnnds may not be used for:
Remuneration of City employees for any services rendered as part of a project receiving a grant from
the City of Miami Beach Cultural Arts Council
"Bricks and mortar" or permanent equipment (permanent equipment necessary for proposed project
may be purchased if1he price is less than what is would cost to rent 1he equipment)
Debt reduction
Out-of-county travel or transportatioo
Fundraising events
Hospitality events
Events not open to 1he public
3
AMENDMENT TO GRANT AGREEMENT BETWEEN THE CITY OF MIAMI BEACH
AND Iroko Dance and Performance Center , DATED November 29. 2000
This Amendment to the Grant Agreement dated November 29 , 2000 between
the CITY OF MIAMI BEACH, a Florida municipal corporation, having its principal office at 1700
Convention Center Drive, Miami Beach, Florida, 33139, hereinafter referred to as the "City", and
Grantee :
Address
lroko Dance and Performance Center
P.O. Box 402504
Miami Beach. FL 33140
305604-9141/iroko<<ilbellsouth.net
City, state, zip
Phone, fax, email
The above named organization is hereinafter referred to as "Grantee."
WITNESSETH:
Whereas, on July 26, 2000, through Resolution Number 2000-24033, the Mayor and City
Commission authorized the Mayor and City Clerk to execute a Grant Agreement between the City
and the Grantee, for a cultural arts grant, in the amount of $9.000 , to support cultural arts
offerings in Miami Beach (Agreement); and
Whereas, the City has allocated additional funds to the Cultural Arts Council's (Council) Grant
Program, pursuant to Resolution No. 2001-24264; and
Whereas, accordingly, the City deems it in the best interest to amend the Agreement with Grantee,
in the amount of $9.000 by an additional $1.800; thus totaling $10.800.
Whereas, the Council has allocated these additional funds according to the process approved by the
Mayor and City Commission on July 26, 2000, via Resolution Number 2000-24033 and, on
February 21, 2001, via Resolution No. 2001-24264.
NOW THEREFORE, the Agreement is hereby amended as follows:
1. Article 1, subsection 2 of the Agreement, entitled "Grant Amount" , is amended to reflect the
new amount as follows:
Original award, $9,IlIlIHo $10.800.
2. Exhibit 2B entitled, "Revised Project Budget/Grant Award Budget" is deleted in its entirety and
herein replaced with a new Exhibit 2B, attached hereto and incorporated in this Amendment.
3. All other terms and conditions of the Agreement between City and Grantee shall remain in full
force and effect.
, '
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to the Agreement to be
executed by their duly authorized officials on the first day above indicated.
CITY OF
ACH, FLORIDA
elsen asdin, Mayor
ATTEST: r
~,1~
Robert Parcher, City Clerk
GRANTEE! re.Ok.D M.tJ~ It re2..t:-of..J.--ff!rfJGE c.E~R-
Print Name of Organization
Federal ID # (05- 07 'l4 72."3
~rc..i "'-
or President
BY: f./e. '(l 0..
Printed Name 0
Signature
Signature
BY: K-.lerJA 0ARklA
Printed Name tive Director
Signature
tJ J"" ~ -0/
2
. . ,
Exhibit 2: Revised Project Budget I B. Grant Award Budget
Narneoforganization: Iroko Bance Project Title: 2000-2001 Season
&Performance Center
Date(s) of Project: october 2000- Mav 2001
Directions: Identify and itemize cash expenses to be paid from Grant funds.
Grant awards may only be spent within budget categories declared below.
Grant Expenses
Personnel- artistic
6.350
500
Personnel- technical
500
Space rental
1,800
1,000
Personnel - administrative
Travel (local only)
o
650
MarketinglPublicity
Outside other fees
o
Outside artistic fees
Other costs
(Itemize below)
TOTAL 10,800
Grant requirements:
Grant monies must be Spellt within budget categories agreed upon in contract
All publications associated with Miami Beach Cultural Arts Council grant support must include the
City of Miami Beach Cultural Arts Council's logo and the fullowing byline "City of Miami Beach"
Grant fonds may not be nsed for:
Remuneration of City employees for any services rendered as part of a project receiving a grant from
the City of Miami Beach Cultural Arts Council
"Bricks and mortar" or permanent equipment (permanent equipment necessary for proposed project
may be purchased if the price is less than what is would cost to rent the equipment)
Debt reduction
Out-of-county travel or transportation
Fundraising events
Hospitality events
Events not open to the public
3