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2010-27519 Reso r RESOLUTION NO'. .2010 - 27519 ..A RESOLUTION OF THEWAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA,TAKING THE FOLLOWING ACTIONS WITH REGARDS TO INCREASES -IN CERTAIN FEES, WHICH ARE TO.,BE EFFECTIVE OCTOBER 1, 2010: 1) AMENDING RESOLUTION NO. 2010- 27326, INCREASING THE PRESENT FIRE RESCUE TRANSPORT FEES, FROM .$358.67 TO $500.00 FOR BASIC LIFE SUPPORT, FROM $425.93 TO $600.00 FOR ADVANCED LIFE -SUPPORT 1,- AND FROM $616.47 TO $800.00 FOR ADVANCED LIFE SUPPORT 2, AND MAINTAINING THE CURRENT FEES FOR ALL EXPENDABLE -MEDICAL` .SUPPLIES,, WITH SERVICES NOT TO BE WITHHELD DUE TO' A PERSON'S INABILITY TO PAY; 2) REVISING THE "SPECIAL EVENTS REQUIREMENTS AND GUI DELI NES, ".BY AMENDING THE SECTION ENTITLED. "WEDDINGS AND CEREMONIES," AND CREATING A SPECIAL EVENT-LATE FEE; 3) INCREASING-THE'SPECIAL MASTER HEARING AND APPEAL-FEE, FROM $75 TO 1100 AND PROVIDING FOR THE WAIVER OF THE FEE UPON PROOF OF INDIGENCY AND TIMELY COMPLIANCE WITH ALL APPLICABLE CITY. CODE FILING DEADLINES AND PROCEDURAL REQUIREMENTS; 4) AMENDING` RESOLUTION . NO. 2003- 25306, WHICH ESTABLISHED THE CURRENT SCHEDULE OF USER FEES FOR VARIOUS PARKS.. AND RECREATION PROGRAMS AND SERVICES, FACILITY ADMISSIONS AND RENTALS AND OTHER RELATED ACTIVITIES, BY MODIFYING' SPECIFIC FEES FOR ADMISSIONS TO SWIMMING' POOLS FOR NON - RESIDENTS, RESIDENT AND NON - RESIDENT ANNUAL MEMBERSHIPS AND HOURLY RATES CHARGED AT THE CITY'S TENNIS ..CENTERS, THE ACTIVITY FEE FOR ALL AFTER SCHOOL AND SUMMER CAMP PROGRAM, AND ELIMINATING THE NON - RESIDENT SIBLING DISCOUNT PROVISION, AND AUTHORIZING .THE CITY MANAGER THE FLEXIBILITY TO� ESTABLISH A LESSER RATE FOR TENNIS TOURNAMENTS,. PROMOTIONS AND DAILY- PLAY RATES WHEN HE _DEEMS IT NECESSARY FOR- THE EFFICIENT AND FINANCIALLY PRUDENT OPERATION OF THE -TE'NNIS CENTER. WHEREAS, the City `of Miami Beach Fire Department serves as the- provider of fire rescue transport services and, in order to comply with . the provisions. of` the Code of Miami- - Dade County, Florida, Chapters 4 -7 (Ambulance and Medical Transportation- Rates), proposed emergency transport fees are subject to and effective upon approval . by Miami -Dade County;' and WHEREAS, the - current fees for transport services are as. follows:. :Basic Life Support $358:67 Advanced Life Support 1 $425:93 Advanced Life Support 2 - $61'6.47 Mileage Charge /per -Mile $ 7.50 Cardiac_ Monitoring $ 25.00 I.V. / 1.0. $ -25.00 Intubation $ 25.00 :Oxygen $ 30.00 Spinal Irrimobilization $ .25.00; and WHEREAS, it is necessary to raise the established fire rescue transport fees for Basic Life, Support, Advanced Life. Support 1, and Advanced Life Support 2, due. to increased operation expenses and to become uniform with Miami -Dade - County Fire Rescue Services as follows: _ Basic Life Support $500.00 Advanced Life Support 1 $600.00 Advanced Life Support 2 $800.00; and WHEREAS, all fees for expendable medical supplies shall remain the same; and WHEREAS, notwithstanding the above increased fees, no individuals shall be deprived of fire rescue transport services due to the inability to pay for such services; and WHEREAS, during the budget review process, the City's Administration conducted a cost recovery analysis of wedding ceremony, permits, and recommended - instituting a fee for issuance of this - particular special event permit; and WHEREAS, the Administration also recommended the implementation of late fees for special, event permits, as approximately one quarter of all permit applications are either submitted late .or requirements are submitted past required deadlines; and WHEREAS, the Finance and Citywide Projects Committee, during its budget 'discussions, directed the City Administration to implement new fees for wedding ceremonies and special event late fees in the FY 2010/11 budget; and WHEREAS, the special master hearing fee of $75 has not been increased since 1992; and WHEREAS, there have been increases in the- -costs associated with special master hearings since 1992, including, inter alia, _increases in staff salaries and special master compensation; .and WHEREAS, the Office of Budget and Performance Improvements analyzed just: the staffing costs to administer the special master program,, and determined that the special master fee cost of service was $150; and WHEREAS, the Finance and Citywide Projects .Committee recommended a special master fee increase from $75 to $100; and WHEREAS, the special master fee should be increased from $75 to $100 to reflect the increased costs associated with special master proceedings; and WHEREAS, this Resolution is a companion item to Ordinance No. 2010 -3696 that uniformly and globally amends the special master hearing procedures throughout.the City,Code to provide for a special master fee, as approved by. resolution of.the City Commission;. and WHEREAS, a violator /appellant may provide proof indigency, by filing a complete and fully executed Affidavit of Indigency form, which is attached as .Exhibit A hereto, and upon a determination that the applicant is indigent, and 'if the applicant otherwise timely complies with all applicable City Code filing deadlines - and .procedural requirements; the special master fee. of $100 will be waived; and - WHEREAS, Resolution No 2003- 25306, adopted on Judy 30 2003, established a schedule of user fees for various parks and recreation programs and services, and facility admissions and rentals; and WHEREAS, these included- entrance fees to swimming pools_, rates charged at the City's Tennis Centers,. and fees charged to participate in the City's after -school and summer programs; and WHEREAS, several - options, including recreation fee modifications, were presented by. the Administration to the members of the Finance and Citywide Projects Committee for its consideration to assist 'in addressing the challenges presented in balancing the FY 2010 -11, budget; and WHEREAS on Au 9 ust 2 5, 2010, the Finance .and Citywide Projects Committee approved the proposed recreation fee modifications; .and WHEREAS, it is also recommended that, the City .Manager have the flexibility to establish rates .for tennis tournaments, promotional rates, and other ,daily play rates (such as for team and club match play), as deemed necessary and prudent to attract tennis patrons and when it is deemed in the best interest of the City; and WHEREAS, this process will also permit a lesser rate for charitable or community based organizations and these:requests would be evaluated and approved on an as- needed basis. NOW, THEREFORE, BE IT DULY RESOLVED BY THE . MAYOR AND THE -CITY COMMISSION 'OF THE CITY OF MIAMI' BEACH, FLORIDA, that - the, Mayor and City Commission hereby approve and adopt the following .fee increases, .effective October 1, 2010. 1) FIRE RESCUE TRANPORT FEES Current Fees New Fees Basic Life Support $358.67 $500.00 Advanced Life Support 1 $425.93 $600.00 Advanced Life Support 2 $616.47 $800.00 Mileage Charge /per Mile $ 7.50 $10.00 Cardiac Monitoring $ 25.00 $25.00 I.V. / 1.0. $ 25.00 $25:00 Intubation $ 25.00 $25.00- - Oxygen $ 30.00 $30.00 Spinal Immobilization $ 25.00 $25.00 2) SPECIAL MASTER HEARING AND APPEAL FEE Current Fee New Fee $ 7.5.00 $ 100.00 3) SPECIAL EVENTS LATE FEES If application is received later than required deadline (60 days for events on public property; 30 -days for events on private property) and /or if requirements for approval of special event permit are not received in the Office of Special Events fourteen (14) days before the load -in of the event commences. Current Fees New. Fees • 0 to 1499 attendees $ 0 $250.00 • 1500 and above attendees $ 0 $500.00 4) WEDDING PERMIT FEES Current Fee New Fee $.0 $ 125.00 5) SWIMMING POOL ADMINSSIONS Non- Resident Youth Admission Current Fee New Fee $ 4.00 $.8.00 Non- ResidentAdult Admission Current Fee New Fee $ 6.00 $10.00. 6) TENNIS CENTER FEES Annual Memberships Residents: Current Fees New Fees Youth. Memberships $ 50.00 $ 75.00 Adult Single $ 185.00 .$210.00 Senior $ 150.00 $ 175.00 Family 2 adults/ 2 youth $ 400.00 $ 500.00 Non - Residents: Current Fees New Fees Youth Memberships $ 75.00 $ 250.00 Adult Single $ 375.00 $ 550.00 Senior $ 250.00 $ 425.00 Family 2 adults/ 2 youth $ 700.00 $1,250.00 Per Player Hourly Court fees Residents Current Fee New Fee $ 4.00 $ 5.00 Non- Residents Current Fee New Fee $ 8.00 $ 10.00 7) ACTIVITY FEE FROM AFTER SCHOOL AND SUMMER PROGRAMS Includes all residents and non = resident participants: After School Program (Per Quarter) Current Fee New Fee $ 25.00 $ 50.00 Summer Program (Per Program) Current Fee New Fee $ 50.00 $ 75.00 PASSED and ADOPTED this 20th day of September, 2010. . f ATTEST: I. FKVVA BOW M YOR ROBERT PARCHER, CITY CLERK CITY CLERK APPROVED AS TO FO 'pNGUAGE & OR E TION ---' TTT Y TORNEY AT a T:\AGENDA\2010 \September 20 \Reso- Revised - Recreation Fees Modification Amendment FY2010 Reso 10- 13- 10.docx i . COMMISSION ITEM SUMMARY Condensed Title: A Resolution increasing the fire rescue transport fees; revising the "special events requirements and guidelines," by amending the section entitled "weddings and ceremonies," and amending the special event fee schedule; increasing the special master hearing and appeal fee; amending various recreation fees; and further authorizing the city manager the flexibility to establish a lesser rate for tennis tournaments; promotions and daily la rates . Key Intended Outcome Supported: Improve the City's overall financial health and maintain overall bond rating Supporting Data (Surveys, Environmental Scan, etc.): This year, as part of a budget process that needed to identify ways to address an estimated budget gap of approximately $30 million and still maintain services, the City has evaluated all components of the budget including employee salaries and benefits, potential efficiencies, and revenue enhancements. Issue: Shall the Mayor and City Commission adopt the resolution? Item Summa /Recommendation: . The proposed FY 2010/11 General Fund Operating Budget includes the following fee increases • The proposed annual budget for the Rescue Division for Fiscal Year (FY) 2010/11 is $16.2 million. Revenue for Rescue Transports is projected to be $1.75 million at the, current fees as set by the City Commission. By amending Resolution 2010- 27326, the City will be able to further offset the operating costs of the Rescue Division. • The proposed recreation fee increases include amending fees for admissions to swimming pools for non- residents, resident and non - resident annual memberships and hourly rates charged at the city's tennis centers, the activity fee for all after school and summer camp programs; and eliminating the non - resident sibling discount provision. It should be noted that the scholarships, resident sibling discounts, priority registration and free or substantially reduced fees for recreation programs, activities and facilities rentals and admissions will continue to be available as benefits of being a Miami Beach resident participating in Parks and Recreation offerings. • A City of Miami Beach Permit is required for special events, which is defined as a temporary use on public or private property that would not be permitted generally or without restriction throughout a particular zoning district, but would be permitted if controlled with special review. Weddings /ceremonies are currently handled with an informal permitting process. Based on an annual average of 250 wedding /ceremony permits being issued, the City's spends $123 per permit. Additionally, the Administration recommended the implementation of late fees for special event permits. Additionally, approximately one quarter of all special event permit applications are either submitted late or requirements are submitted past required deadlines. • This resolution is a companion item to. a second reading ordinance that uniformly and globally amends the special master hearing procedures to provide for a special master fee as approved by a resolution of the City Commission. The special master fee was set in 1992 at $75 and the fee has not increased in eighteen (18) years. The estimated cost of this function is $150 versus the proposed fee of $100. Advisory Board Recommendation: Discussed at the July 6 & 7 Finance and Citywide Projects Committee (FCWPC); recommended by the FCWPC on August 25, 2010. Financial Information: Source of Amount Account Funds: 2 OBPI Total Financial Impact Summary: The estimated additional revenues are as follows: Fire Recue Transport Fees: $190,000. The proposed special event permit fees are estimated to generate additional revenue of $31,250 in wedding /ceremony permit fees and $17,500 in late fees. The increase in special master fees is estimated to generate $43,333. Assuming the same recreation program participation levels remain at FY 2009 levels, these modifications represent additional revenues of approximately $166,334. City Clerk's Office Legislative Tracking: Kathie Brooks, Office of Budget and Performace Improvement Sign-Offs: Department Director s ista t City Man r City Mana er EY MS RP KS JMG T:\AGENDA\2010 \September 20 \Various Fees Mo Mcation Amendment F:Y. 01 - Summary.doc ,,n MIAMI" BEA.k.,ri DATE ZO' AGENDA 11TEt, -) (-- M[AMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: September 20, 2010 SUBJECT: A RESOLUTION OF THE LMAYORZN CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, AMENDING RESOLUTION 2010 - 27326, INCREASING THE PRESENT FIRE RESCUE TRANSPORT FEES FROM $358.67 TO $500.00 FOR BASIC LIFE SUPPORT, FROM $425.93 TO $600.00 FOR ADVANCED LIFE SUPPORT 1, AND FROM $616.47 TO $800.00 FOR ADVANCED LIFE SUPPORT 2, AND MAINTAINING THE CURRENT FEES FOR ALL EXPENDABLE MEDICAL SUPPLIES, WITH SERVICES NOT TO BE WITHHELD DUE TO A PERSON'S INABILITY TO PAY; REVISING THE "SPECIAL EVENTS REQUIREMENTS AND GUIDELINES," BY AMENDING THE SECTION ENTITLED "WEDDINGS AND CEREMONIES," AND AMENDING THE SPECIAL EVENT FEE SCHEDULE; APPROVING THE SPECIAL MASTER HEARING AND APPEAL FEE, AS PROVIDED PURSUANT TO VARIOUS PROVISIONS THROUGHOUT THE CITY CODE, AND INCREASING THE FEE FROM $75 TO $100 EFFECTIVE OCTOBER 1, 2010; AMENDING RESOLUTION NO. 2003-25306 WHICH ESTABLISHED THE CURRENT SCHEDULE OF USER FEES FOR VARIOUS PARKS AND RECREATION PROGRAMS AND SERVICES, FACILITY ADMISSIONS AND RENTALS AND OTHER RELATED ACTIVITIES, BY MODIFYING 'SPECIFIC FEES FOR ADMISSIONS TO SWIMMING POOLS FOR NON - RESIDENTS, RESIDENT AND NON- RESIDENT ANNUAL MEMBERSHIPS AND HOURLY RATES CHARGED AT THE CITY'S TENNIS CENTERS, THE ACTIVITY FEE FOR ALL AFTER SCHOOL AND SUMMER CAMP PROGRAM, AND ELIMINATING THE NON- RESIDENT SIBLING DISCOUNT PROVISION; FURTHER AUTHORIZING THE CITY MANAGER THE FLEXIBILITY TO ESTABLISH A LESSER RATE FOR TENNIS TOURNAMENTS; PROMOTIONS AND DAILY PLAY RATES WHEN HE DEEMS IT NECESSARY FOR THE EFFICIENT AND FINANCIALLY PRUDENT OPERATION OF THE TENNIS CENTERS, AS SET FORTH IN THIS RESOLUTION; ADMINISTRATION RECOMMENDATION Adopt the Resolution. BACKGROUND This year, as part of a budget process that needed to identify ways to address an estimated budget gap of approximately $30 million and still maintain services, the City has evaluated all components of the budget including employee salaries and benefits, potential efficiencies, and revenue enhancements. Several revenue enhancement options were presented by the Administration to the members of the Finance and Citywide Projects Committee (FCWPC) at meetings held on July 6th and 7 and August 25, September 20, 2010 Commission Memorandum — Various Fees Modification Amendment FY 2010 Page 2 of 4 2010. At the July 7 2010 FCWPC meeting, the FCWPC endorsed various fee increases to generate approximately $1 million in revenues enhancements,' including increases to fire - rescue transport fees; special event late fees; wedding permit fees; special master hearing fees, parks and recreation pool fees, activity fees; the elimination of the sibling discount for non - residents participation in the City's parks and recreation programs; increases to sidewalk cafe fees; implementation of a City commercial banner program; and various sponsorship activities. Further, the FCWPC directed the staff to evaluate potential fee increases for tennis, newsracks, special master hearings, and wedding ceremonies. The FCWPC, at their August 25 meeting, endorsed increases to tennis, and special master fees; recommended a fee for wedding ceremonies in public areas and late fees for special event permits, but stated that they no longer supported endorsing pool fees for residents. It.should be noted that the scholarships, resident sibling discounts, resident priority registration and'free or substantially reduced fees for recreation programs, activities and facilities rentals and admissions will continue to be. available as benefits of being a Miami Beach resident participating in Parks and Recreation offerings. FIRE RESCUE TRANSPORT FEES The Miami Beach Fire Rescue Department transport fees provide needed revenue to offset budgetary costs. The proposed annual budget for the Rescue Division for Fiscal Year (FY) 2010/11 is $16.2 million. Revenue for Rescue Transports is projected to be $1.75 million at the current fees as set by the City Commission. By amending Resolution 2010- 27326, the City will be able to further offset the operating costs of the Rescue Division. SPECIAL EVENT LATE FEES AND WEDDING PERMIT FEES A City of Miami Beach Permit is required for special events, which is defined as a temporary use on. public or private property that would not be permitted generally or without restriction throughout a particular zoning district, but would be permitted if controlled with special review. Weddings /ceremonies are currently handled with an informal permitting process. ,A member of the public, who would like to hold a simple wedding/ ceremony on public property with minimal elements. (chairs runner, and archway), would notify the City in the form of a simple one -page questionnaire submitted online via the City's website. The City then confirms the elements and authorizes the use. The Administration conducted a cost recovery analysis of the wedding /ceremony permit process. Based on an annual average of 250 wedding /ceremony permits being issued, the City's spends $123 to process a permit. Additionally, the Administration recommended the implementation of late fees for special event permits: Approximately one quarter of all. permit applications are either submitted late or requirements are submitted past required deadlines. The Administration believes a late fee is necessary to encourage applicants to be more responsible and, if they are not,. to pay a penalty. The late fee which was presented to the Finance Committee is as follows: • If an application is received later than the required deadline (60 days for events on public property; 30 days for events on private property) and /or if requirements for approval of the special event permit are not received in the Office of Special Events 14 days before the load -in of the event commences: • 0 to 1499 attendees $250 • 1500 and above attendees $500 The proposed permit fees are estimated to generate additional revenue of $31,250 in.wedding /ceremony permit fees and $17,500 in late fees. September 20, 2010 Commission Memorandum — Various Fees Modification Amendment FY 2010 Page 3 of 4 SPECIAL MASTER In various chapters of the City Code, administrative procedures are provided whereby special masters may hear and decide cases when violations of the City Code are prosecuted or appealed. In 1992, the special master hearing fee was set at $75. The fee has not increased in eighteen (1 years. With this in. mind, and taking into consideration the increase in special master staff salaries, special master compensation, and the noticing of condominium common area violations, the Administration is recommending a fee increase. Pursuant to the City Code, the Administration is' authorized to recover all costs associated with special master hearings. The City Clerk's Office, in conjunction with the Office of Budget and Performance Improvement analyzed just the staffing costs to administer the special master program. The analysis determined that the fee should be increased from $75 to $150. Increasing the fee was discussed at the Finance and Citywide Projects Committee meeting held on August 25, 2010. After the discussion, a motion was made to increase the fee from $75 to $100. This resolution is a companion item to a second reading ordinance that uniformly and globally amends the special master hearing procedures to provide for a special master fee as approved by a resolution of the City Commission. The effective date of this resolution, if approved, will be October 1, 2010. SWIMMING POOL ADMISSIONS Non- Resident Youth Admission Increase from $4.00 to $8.00 per entrance —Assuming the same participation level as FY 2009 of 1,626 admissions, this modification represents additional revenue of $ 6,504. Non- Resident Adult Admission Increase from $6.00 to $10.00 per entrance —Assuming the same participation level as FY 2009 of 3,940 admissions, this modification represents additional revenue of $15,760. Resident use of City of Miami Beach pools will continue to be free of charge. TENNIS CENTER FEES Annual Memberships Residents: Current Rate New Rate Youth Memberships $ 50 $ 115 Adult Single $185 $ 250 Senior $150 $ 215 Family 2 adults/ 2 youth $400 $ 660 Non- Residents: Current Rate New Rate Youth Memberships $ 75 $ 250 Adult Single $375 $ 550 Senior $25.0 $ 425 Family 2 adults/ 2 youth $700 $1,250 Assuming the same participation levels as FY 2009, these modifications represent the potential of additional revenue of $32,595. September 20, 2010 Commission Memorandum — Various fees Modification Amendment FY 2010 Page 4 of 4 Per Player Hourly Court Fees • Residents Increase From $4.00 to $5.00 per hour • Non- Residents Increase from $8.00 to $10.00 per hour Assuming same participation levels as FY 2009, these modifications represent additional revenue of $25,000. It is also recommended that, for purposes of generating revenue, the City Manager have the flexibility to establish tennis rates for tournaments, promotional rates and other daily play rates (such as for team and club match play), as deemed necessary and prudent to attract tennis patrons, and when it is deemed in the best interest of the City. This process will also permit a lower rate for charitable or community based organizations. These requests would be evaluated and approved on an as- needed basis, only. A similar approach is taken with our Golf Courses. ACTIVITY FEE FROM AFTER SCHOOL AND SUMMER PROGRAMS Proposed adjustments include all resident and non - resident participants. • After School Program From $25.00 per quarter to $50.00 per quarter • Summer Program From $50,00 per program.to $75.00 per.program Assuming the same participation levels as FY 2009 this represents additional revenues of $83,550. ELIMINATION OF THE NON - RESIDENT SIBLING DISCOUNTS Assuming the same participation levels as 'FY.2009, this modification represents additional revenues of $2,925. CONCLUSION The Administration recommends that the. Mayor and City Commission adopt the attached resolution approving and authorizing the transport fees, the Special Events Fee structure as referenced above; approving the special master hearing and appeal fee; and amending Resolution No. 2003 - 25306, which established the current schedule of user fees for various parks and recreation programs and services, . facility admissions and rentals and other related activities, by modifying specific fees for admissions to swimming pools for non - residents; tennis center resident and non - resident annual memberships and hourly rates; activity fees for all participants in- after school and summer camp programs; and the .,elimination of the non- resident sibling discount provision in the schedule of user fees.