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LTC 008-2011 Reports & Informational Items for the 01/19/11 Commission Meeting MIAMI BEACH OFFICE OF THE CITY MANAGER LTC # 008 - 2011 LETTER TO COMMISSION TO: Mayor Matti Herrera Bower and Members of the City Co • •-fission FROM: Jorge M. Gonzalez, City Manager DATE: January 12, 2011 411. SUBJECT: REPORTS AND INFORMATIONAL EMS FOR THE JANUARY 19, 2011 COMMISSION MEETING ' Pursuant to the changes directed by the City Commission for meeting agenda distribution, . the following reports will now be provided on a monthly basis via LTC and also posted on the City's website. 1. City Attorney's Status Report. 2. Parking Status Report - November 2010. 3. Informational Report To The Mayor And City Commission, On Federal, State, Miami- Dade County, U.S. Communities, And All Existing City Contracts For Renewal Or Extensions In The Next 180 Days. 4. Status Report On The Palm & Hibiscus Islands Underground Utilities Project. 5. CIP Monthly Construction Project Update. 6. Report Of The Itemized Revenues And Expenditures Of The Miami Beach Redevelopment Agency's City Center District & South Pointe (Pre- Termination Carry Forward Balances) For The Month Of November, 2010. 7. Minutes From The Miami -Dade Tourist Development Council Panel Workshop On July 29, 2010. c i c-, a r C JMG /REP /Ic NTi v; -v C rn F: \CLER\$ALL \LILIA \Commission- Meetings\2011\January 19 \LTC.doc 71 0 E. O rn l MIAMI City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Memb= s of the City Commission FROM: Jose Smith, City Attu • - DATE: January 19, 2011 SUBJECT: City Attorney's Status Report LAWSUITS FILED BY OR AGAINST THE CITY OF MIAMI BEACH SINCE THE LAST REPORT 1. Harold Strickland v. City of Miami Beach, Officer Frankly Forte, and Officer Elliot Hazzi, United States District Court Civil Action No. 10-24233-CV- , HOEVELER/TURNOFF This is a federal court action alleging that on March 13, 2009, the Plaintiff, gay man, was falsely arrested and had his rights violated by the City's two police officers in the Flamingo Park area. The City is being sued for false arrest and will be responding to the complaint. 2. Hulda Jaen and Ishmael Jaen, her husband, Abannv . Jaen and Loanny G. Flores, v. City of Miami Beach, Case No. 10 -43061 CA 04 (Circuit Court — 11 Judicial Circuit in and for Miami -Dade County, Florida) The City was served with this complaint on December 9, 2010 alleging that on August 10, 2006, the plaintiff's vehicle was involved in a collision with a 2003 City Ford vehicle driven by City Employee, Yael Wiesner. The accident occurred at approximately 3:24 p.m. at or near State Road 826 and State Road 836 in Miami Dade County, Florida. The plaintiff's are alleging injuries of back, neck, waist, legs and arms to plaintiff Hulda Jaen, injuries of neck, back, waist and headaches to plaintiff, Banny J. Jaen and injuries of neck, back and both arms to plaintiff Loanny Flores. Also alleged in the complaint is a count for property damage of the plaintiff's vehicle to wit, loss of the subject vehicle, replacement costs of the subject vehicle, towing and storage charges, and other damages associated with the loss of use and replacement of the vehicle. We shall file our usual answer to the complaint and propound discovery. 3. Oscar Syger v. City of Miami Beach Police Department, Case No. 10 -61993 CA 20 (Circuit Court — 11 Judicial Circuit in and for Miami -Dade County, Florida) On December 9, 2010, Plaintiff /Petitioner Oscar Syger served a Complaint upon the City of Miami Beach, which sought an Order from the Circuit Court compelling the release of certain public records held by the City of Miami Beach Police Department. Mr. Syger asserted in the Complaint that the City of Miami City Attorney's Report January 19, 2011 Page 2 Beach failed to respond to his public records request submitted on May 21, 2010 pursuant to Chapter 119 of the Florida Statutes, and that such a failure violates the provisions of Chapter 119, which entitles him to attorneys' fees and costs. The City Attorney's Office will be filling an Answer to the Complaint, which denies the material allegations contained in the Complaint, and expects to file a Motion for Summary Judgment surrounding the factual allegations that have been alleged in this cause of action. 4. HSBC Mortgage Corporation USA vs. Oscar R. Rodriquez, et al., Case No. 10- 62864 CA 10 (Circuit Court — 11 Judicial Circuit in and for Miami -Dade County, Florida) This is an action to foreclose a mortgage on real property located at 7315 Carlyle Avenue, Units 6 and 17, Miami Beach, Florida. The Summons and Complaint were served on the City on December 16, 2010. The City's Answer and Affirmative Defense, asserting priority for any special assessments, including, but not limited to, utility water and sewer services, demolition or board -up liens, and resort taxes was filed on January 4, 2011. 5. Victor Torres v. City of Miami Beach Case No. 10 -59344 CA 04 (Circuit Court — 11 Judicial Circuit in and for Miami -Dade County, Florida) The City was served with this complaint on December 21, 2010 alleging that on November 5, 2009, the plaintiff, Victor Torres, was at or about Sixth Street and Ocean Drive when he entered the beach front public restroom, when he pressed on the faucet to turn the water on, suddenly and without warning, and a porcelain sink fell onto the floor and shattered. Plaintiff allegedly suffered a severe laceration to his left foot as a result of stepping on the shattered porcelain. We shall file our answer and propound discovery. 6. William Watson v. City of Miami Beach, Case No. 10 -64107 CA 23 (Circuit Court —1 1 th Judicial Circuit in and for Miami -Dade County, Florida) This state court action is a suit by the Plaintiff, a current City of Miami Beach Police Officer, who alleges various violations of his rights in connection with several disciplinary actions brought against him. The City will be responding to the complaint. 7. Tracy Porter and Steven Porter, her husband v. City of Miami Beach, Florida Case No. 10 -64029 CA 21 (Circuit Court — 11 Judicial Circuit in and for Miami - Dade County, Florida) The City was served with this complaint on December 29, 2010 alleging that on February 3, 2010, the plaintiff, Tracy Porter, tripped and fell at or about the junction box embedded in the concrete of the uneven sidewalk of 161 Ocean Drive, Miami Beach, Florida and suffered injuries and loss of consortium. We shall file our usual answer and propound discovery. City Attorney's Report January 19, 2011 Page 3 8. Theresa Kamin and Gary Kamin, her husband v. State of Florida Department of Transportation, Miami -Dade County, Florida and City of Miami Beach, Florida, Case No. 10 -64596 CA 31 (Circuit Court —11 Judicial Circuit in and for Miami- Dade County, Florida) The City was served with this complaint on December 29, 2010 alleging that on October 11, 2009 (date not indicated in the complaint, but stated in notice letter to us dated June 9, 2010), the plaintiff, Theresa Kamin, fell as a result of a pothole on S.R. 907 (Alton Road) and 16 Street, in Miami Beach, FL and sustained injuries and Toss of consortium of her husband, Gary Kamin. The specific injuries plaintiff suffered were not indicated in the complaint or notice letter. The Road where the pot hole is located, Alton Road, is a State Road and not ours. We shall file our usual answer and propound discovery and we shall eventually file a motion to dismiss or motion for summary judgment on the grounds that it is not our roadway. 9. Rocco Maeiellano and Christiane Maiellano, his wife, vs. Magnum Construction Management, a Florida corporation, and the City of Miami Beach, a Political Subdivision of the State of Florida, Case No. 09 -46939 CA 21(Circuit Court —11 Judicial Circuit in and for Miami -Dade County, Florida) This is a case which was just served on the City where it is alleged that Plaintiff was injured due to construction activities in South Point Park in April 2009. Plaintiff had been proceeding against Magnum Construction Management Corp. for the past two years. The City will make 'a demand for coverage under the contractor's carrier and should not have any exposure in this case. .tk al MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: January 19, 2011 SUBJECT: PARKING STATUS REPORT 1 °-\6-- EMBER 2010 During the month of November the Parking Department received revenue from different sources outlined in the categories listed below: REVENUE SOURCE NOVEMBER 2009 NOVEMBER 2010 %INC /(DEC) I. Meters (Single & Multi Space)$1,261,535.48 $1,604,675.12 27.20% II. Off- Street Facilities a. Garages and Attended $815,948.26 $887,497.70 8.77% 17th Street Garage $292,564.49 $301,850.55 3.17% City Hall Garage $633.66 $45,151.15 7025.45% 7th Street Garage $165,190.19 $138,105.16 (16.40 %) Pennsylvania Ave Garage $28,692.50 N/A 17th Street Lots (E & W) $27,796.73 N/A 1 2th Street Garage $34,868.88 $46,368.59 32.98% 13th Street Garage $86,610.20 $86,134.21 (0.55 %) 42nd Street Garage $33,683.18 $27,687.69 (17.80 %) 16th Street Garage $174,600.93 $213,507.85 22.28% b. Joint Venture 5th & Alton Garage N/A $19,585.83* N/A *46% of total revenue which represents the City's pro-rata share pursuant to the Development Agreement. 111. Enforcement $302,336.84 $318,051.79 5.20% a. M -D Cty Pkg Violations $285,261.84 $297,601.79 4.33% b. Towing $17,075.00 $20,450.00 . 19.77% IV. Permit Sales $223,875.75 $274,565.34 22.64% a. Municipal Monthly Permits $42,1 17.78 $70,062.75 66.35% b. Valet & Space Rental $83,675.00 $100,025.94 19.54% c. Residential Permits $50,677.97 $50,541.65 (0.27 %) d. Hotel Hang Tags (1,200 tags) $18,900.00 $12,000.00 (36.51 %) 1 e. In Vehicle Parking Meter (243 iParks) $28,505.00 $41,935.00 47.11% January 19, 2011 City Commission Memorandum Parking Status Report - November 2010 Page 2 of 2 Meters: the increase of meter revenue is primarily due to an increase in the hourly rate from $1.25 to $1.50 south of 23rd Street and extended hours of enforcement from 9a.m. to 3a.m. Garages & Attended Lots: the overall revenue in the garages and lots increased by 8.77% primarily due to an increase in 17th, City Hall, 12th, and 16th Street garages and the addition of the Pennsylvania Avenue Garage, off -set by a decrease in the 7th, 13th, and 42nd Street Garages. Enforcement: the 5.20% increase in revenue is a result of a 8.35% increase in the number of citations issued. Permit Sales: the overall revenue increase in permits sales is a result of increased municipal monthly permits, valet and space rental, and In Vehicle Parking Meter (IVPM) sales. Additionally, non - resident IVPMs are available at Publix supermarkets and select Walgreens. Since August 2009 we have sold a total of 581 devices to these retail stores (528 to Publix and 53 to Walgreens). 5th and Alton Garage: The 5th and Alton Garage is a joint venture project (parking garage) with the "Developer" (Berkowitz Development Group) containing 1,080 parking spaces. The Developer and City own 54% and 46% of the parking spaces, respectively, and profit /loss is also shared in the same manner. The City's revenue portion (46 %) is $19,585.83; expenses have exceeded revenues which resulted in a loss of $72,981.10, ending November 30, 2010. Pursuant to the Development Agreement, the City receives its proportionate share of profit or must subsidize any Toss. The City and Developer continue to jointly pursue initiatives to promote the use of the garage. These initiatives include but are not limited to "after hours" flat ate parking; valet parking storage; monthly parking; and strategically placed electronic signage directing users to the facility. Future considerations include promotional rates for "after hours "; valet parking storage; and park and ride options to the entertainment districts. Attached are detailed resorts for each category listed above that comprises the total monthly revenue. JMG oaf SF /RAR F: \ ping \$MAN \RAR \Parking Status Report\FY 2010 -201 1 \2010-11 doc PARKING DEPARTMENT REVENUE November -10 Garages & Meters Permit Sales & Space Lowing & Parking Attended Lots 1SS & MS) Rentals Violations TOTAL Nov -09 $ 815,948.26 $ 1,261,535.48 $ 223,875.75 $ 302,336.84 $ 2,603,696.33 Nov -10 $ 887,497.70 $ 1,604,675.12 $ 274,565.34 $ 318,051.79 $ 3,084,789.95 Di $ 71,549.44 $ 343,139.64 $ 50,689.59 $ 15,714.95 $ 481,093.62 % 8.77% 27.20% 22.64% 5.20% 18.48% Revenue 2010 Towing & Parking Violations •- •:.,••. 10 % ... Garages & Attended Lots '...:.. 531iIli'` .1 Permit Sales & Space Rentals .: K K'° l;l. r•' ••T . r ,• ... iii: : fern $3,500,000.00 $3,000,000.00 _.______.._ $2,500,000.00 $2,000,000.00 ,.. 1, , y $1,500,000.00 ' ' S '.. t T. $1,000,000.00 � . ,. $500,000.00 " . ;;,ra; .: ONov10 t P' � f 1 11 4 Garages : ' ` Nov -10 & Meters Nov -09 Attended (SS & Permit Towing & Lots MS) Sales & Parking TOTAL Space Rentals Violations • PARKING DEPARTMENT REVENUE YTD • November -10 Garages & lowing & Parking - Attended Lots Meters (SS & MS) Permit Sales Violations 1 TOTAL Oct -10 $ 922,085.34 $ 1,595,725.66 $ 309,511.03 $ 286,481.35 $ 3,113,803.38 Nov -10 $ 887,497.70 $ 1,604,675.12 $ 274,565.34 $ 318,051.79 $ 3,084,789.95 Dec -10 $ - Jan -11 $ - Feb-11 $ - Mar -11 $ - Apr -11 $ - May -11 • $ - Jun -11 $ _ Jul -11 $ - .Aug -11 $ - Sep-11 $ - YTD $ 1,809,583.04 $ 3,200,400.78 $ 584,076.37 $ 604,533.14 $ 6,198,593.33 $3,500,000.00 $3,000,000.0o " xa'l,l' Hil llii l III III :.!::::.::::,::::::::::::::,:::::::::::::::, $2,500,000.00 $2,000,000.00 [(Towing & Parking Violations , IT; ()Permit Sales • $1,500,000.00 lt: : : :: , [(Meters (SS & MS) • :::::;:;:;:;;;Al [(Garages & Attended Lots $1,000,000.00 : tl, $500,000.00 z Q • • • O ^ o 0 � co o N - ') O N < co co co 'V O h O', N r � i 69 .69 69 b9 69 0 ia O LO O V) o r\ '-- O O° oD U O N O cO O O o O 5 h O. 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V n 4- 4- r N A m - A A M C L d V n r r Q r • City of Miami Beach 5th and Alton Parking Garage Fiscal Year beginning October 1, 2010 ending September 30, 2011 For the current month ending November 30, 2010 i Fiscal Current Month YTD Berkowtiz Total Revenues / Development CMB 46% CMB 46% Expenses 54% Portion Portion Portion Operating revenue: 484 -8000- 344405 5th & Alton Garage - Monthly $ 2,688.79 $ 1,451.95 $ 1,236.84 $ 2,202.84 484 -8000- 344406 5th & Alton Garage - Transient 13,734.11 7,416.42 6,317.69 15,139.33 484- 8000 - 344410 5th & Alton Garage - Tenant 26,125.00 14,107.50 12,017.50 24,035.00 484 -8000- 369999 Miscellaneous Revenue 30.00 16.20 13.80 26.80 Total operating revenue 42,577.90 22,992.07 19,585.83 41,403.97 ' Operating expenses: 484 - 0470 - 000312 Professional Services 25,909.32 13,991.04 11,918.28 23,503.92 484 -0470 -000313 Bank Fees 187.74 101.38 86.36 183.05 484 - 0470 - 000314 Electricity 5,833.62 3,150.15 2,683.47 8,315.67 484- 0470 - 000316 Telephone 1,723.18 930.52 792.66 886.62 484 - 0470 - 000317 Water - - - 905.44 484- 0470 - 000318 Sewer Charges - - - 603.63 ' 484 - 0470 -000319 Sanitation Fees - - - 169.46 484 -0470- 000321 Postage and Shipping 57.60 31.10 26.50 26.50 484 - 0470 - 000325 Contract Maintenance 10,595.78 5,721.73 4,874.05 12,306.68 484 - 0470 - 000327 Advertising - - - - 484 - 0470 - 000329 Storm Water - - - - i 484 - 0470 - 000342 Repairs /Maintenance Supply 2,515.00 1,358.10 1,156.90 1,171.72 484- 0470 - 000343 Other Operating Expenditures 1,508.53 814.61 693.92 1,692.18 484 - 0470 - 000349 Other Contractual Services 7,844.60 4,236.08 3,608.52 9,481.66 484 -0470- 000368 Taxes & Licenses 484-0470-000375 Misc Insurance 145,060.61 78,332.73 66,727.88 133,127.16 Total operating expenses 201,235.98 108,667.44 92,568.54 I 192,373.69 ' i Nonoperating revenue i 484- 8000- 361130 Interest - Repurchase Agreement 3.49 1.88 1.61 2.45 Total nonoperating revenue 3.49 1.88 1.61 I 2.45 I Net income /(loss) (158,654.59) (85,673.49) (72,981.10) (150,967.27) Transfers In 711,407.64 384,160.13 327,247.51 327,247.51. Change in net assets 552,753.05 298,486.64 254,266.41 1 176,280.24 I 1 Net assets, beginning (456,264.68) (246,382.92) (209,881.76) (131,895.59) Net assets, ending $ 96,488.37 $ 52,103.72 $ 44,384.65 $ 44,384.65 ! Source - Berkowitz Monthly Financial Statements Prepared by: Finance Department 01/06/2011 /if PARKING DEPARTMENT METER REVENUE % of USAGE Nov -10 Total Meter Revenue Multi Space Revenue 82% Ipark Revenue 3% • Single Space Revenue 15% MULTI SPACE METERS Credit Card 52% Coin 11% Bill 37% a goo z 00 0 1- 'n o00 O o 6 w LO lxi 0 w co U CO 00 1- o K p g c� d' _-7.1 � � co 0 0 40 40 .0 1- 40 4 p o o p V W N O °�o vM co w P ^ ■ N ce Di O J c 1 N co N Z 4 4 40 Q o w N N N Q O O 0 w cQ Q CO so Q N O w w w eg O < 'o 00,0Z dZ N ° . °C Q U O � MM v Q O N N d N Lo n Q w w�soa^ 5 O O N q � r� ei° N N N W L w = 0 0 0 c N CO N 0 E _ w .- N Q M U q 0 0 0 0 w 40 c Z m o Q Q cc U , �oco � N y a m o L Zw 0 a W j> b c " �>, c ' o) W ZZ Z • CITY OF MIAMI BEACH PARKING DEPARTMENT ELECTRONIC METER REVENUE COMPARISON • November 2010 LOCATION Accounting Code 8 of Spaces 2009 2010 Increase/ % of November November (Decrease) Inc /(Dec) I IX - (Washington - 4th & Lincoln) - On Street 480 291 $64,90700 $107,310.02 42,403.02 65.33% IA - (1st Street & Ocean Dr.) - Off Street 480.8006344502 62 $3,556.66 $20,087.49 16,530.83 1 A - (1st Street & Ocean Dr.) - Attended 480.8000.344502 0 $16,364.48 $0.00 Total 62 19,921.14 20,087.49 166.35 0.84% 18 - (78 Washington Avenue) - Off Street • 480.8006344617 12 $555.79 $558.37 2.58 0.46% 2X - (Washington - 56 8 Lincoln) - On Street 480 370 $73,648.32 $81,383.51 7,735.19 10.50% 2B - (6/7 & Meridian) - Off Street 4868000 25 $1,441.44 $2,077.54 636.10 44.13% 3X - (Collins & Euclid Ave.) On Street 480 68 $14,546.23 $18,632.03 4,085.80 28.09% 4X - (Alton 76 St.- Dade Blvd.) - On Street 4868006344509 491 $132,163.87 $139,095.09 6,931.22 5.24% • 48 - (Alton & 20th St.-Purdy-Dade Blvd.) - On Street 4868000344511 213 $19,914.16 $24,301.58 4,387.42 22.03% 4C - (West Ave & 17th St. ) - Off Street 480.8000.344512 66 $9,764.20 $14,214.11 4,449.91 45.57% • 4D - (West Ave & Lincoln Rd. ) - Off Street 4868006344513 30 $3,004.09 $4,117.48 1,1 13.39 37.06% 5C - (Convention Ctr. Dr. & 176 Street) - ON Street 480 85 $5,327.19 $13,199.27 7,872.08 5C - (Convention Ctr. Dr. & 176 Street) - Attended 480 0 0.00 19,158.90 Total 85 5,327.19 32,358.17 27,030.98 507.42% 5F - (Meridian Ave & 18th Street) - Off Street 480.8000.344519 97 $0.00 $0.00 5F - (Meridian Ave & 18th Street) - Attended 480.8000.344519 0 0.00 0.00 Total 97 0.00 0.00 0.00 #DIV /01 5H - (19th Street & Meridian Ave) - Off Street 480 27 $1,962.59 $1,312.06 (650.53) - 33.15% 5M - (17th & Meridian Ave) - ON Street (TEMP P -LO1) 480 27 $1,937.24 $0.00 5M - (17th & Meridian Ave) - Attended 480 0 0.00 0.00 1,937.24 0.00 (1,937.24) - 100.00% 6X - (Collins - 206 to 24th St). On Street 480 236 $37,097.57 $42,182.60 5,085.03 13.71% • 6A - (22nd Street & Park) - Off Street 480 14 $2,530.22 $616.13 (1,914.09) 75.65% 6A - (22nd Street & Park) - Attended 480 0 $14,141.13 $0.00 Total $16,671.35 $616.13 (16,055.22) 196.30% 6B - (Collins Ave & 21st Street) - Off Street 480 190 $48,246.57 $73,354.20 25,107.63 52.04% 6B - (Collins Ave & 21st Street) - Attended 480 0 0.00 0.00 - Total 190 48,246.57 73,354.20 25,107.63 1 52.04% 7X - (Ocean - Biscayne - 15th St) - On Street 480 442 $109,235.60 $133,027.78 23,792.18 21.78% 7A - (Collins Ave, 4th to 15thSt)- OnStreet 480-8000-344526 591 $190,950,98 $249,240.81 58,289.83 3 7C - (Collins Ave & 6th St) - Off Street 480 14 $855.08 $891.26 7C - (Collins Ave & 6th St) - Attended 480 0 0.00 0.00 Total 14 855.08 891.26 36.18 4.23% 8X - (Pinetree -Alton - 40th to 42nd St) • On Street 480 386 $17,306.35 $20,509.13 3,202.78 18.51% 8A - (42nd Street Garage) - Off Street Meters 4808000.344531 11 $427.88 $372.09 (55.79) - 13.04% 88 - (42nd Street & Royal Palm) - Off Street 480 173 $3,990.27 $3,361.10 88 - (42nd Street & Royal Palm) - Attended 4868000-344532 0 0.00 0.00 Total 173 3,990.27 3,361.10 (629.17) - 15.77% . 8C - (40/41 Street & Chase) - Off Street 480.8000.344533 88 $1,228.71 $1,027.25 (201.46) - 16.40% 8D - (47th Street & Pinetree) • Off Street 480 16 $89.89 $0.00 (89.89) - 100.00% 8E - (41st Street & Alton) - Off Street 480 40 $1,705.05 $3,497.56 1,792.51 105.13% 8F - (41st Street & Jefferson) • Off Street 480-8000 30 $498.03 $464.93 (33.10) -6.65% 9X - (Collins - 64th to 79th St) - On Street 480 527 $32,867.02 $34,047.75 1,180.73 3.59% 9A - (Harding & 71st St) - Off Street 480-8000 48 $781.51 $58.62 (722.89) - 92.50% 98 - (72nd St. & Collins) - ON Street 4868000 . 0 $6,671.53 $10,197.74 9B - (72nd St. & Collins) - Attended 480 • 0 0.00 0. 00 Total 0 6,671.53 10,197.74 3,526.21 52.85% 9C (Carlyle & 71st St) - Off Street 480 14 $38.66 $122.36 83.70 26.50% F:\ping\$PERSIP &L12011 tNE WMETER- FY10.11 SJF Page 1 of 3 1/7/2011 ■ CITY OF MIAMI BEACH PARKING DEPARTMENT ELECTRONIC METER REVENUE COMPARISON November 2010 LOCATION Accounting Code # of Spaces 2009 2010 Increase/ % of November November (Decrease) Inc %(Dec) I 90 - (Collins & 76th St) - Off Street 4808000 33 $1,212.46 $1,235.44 22.98 1.90% 9E - (71st St. & Harding) - Off Street 4808000344542 31 $730.58 $921.63 191.05 26.15% 9F - (75th & Collins) - Off Street 480 106 $1,646.44 $1,438.17 (208.27) - 12.65% 10A - (Lincoln Lane & Lenox) - Off Street 480.8000344544 70 $22,143.89 $31,140.52 8,996.63 40.63% 108 - (Lincoln Lane & Michigan) - Lease 480 0 $14,583.34 $16,355.14 10B - (Lincoln Lane & Michigan) - Attended 480 0 0.00 0.00 Total 0 14,58334 16,355.14 1,771.80 12.15% IOC - (Lincoln Lane & Meridian) - Off Street 4808000344546 141 $42,245.72 $65,302.48 23,056.76 54.58% 100 - (Lincoln Lane & Jefferson - 1N) - Off Street 480.8000 62 $21,368.38 $24,508.34 3,139.96 14.69% 10E - (Lincoln Lane & Jefferson - E) - Off Street - 4808000 19 $7,272.97 $8,863.97 1,591.00 21.88% 10F - (Lincoln Lane & Euclid) - Off Street 4808000 36 $14,858.71 $18,309.97 3,451.26 23.23% 100 - (Lincoln Lane & Michigan) - Off Street 4808000 21 $6,449.19 $8,171.48 1,722.29 26.71% 11 X - (Collins & 11th Street) - Off Street 480 0 $0.00 $0.00 11 X - (Collins & 1 1 th Street) - Attended 480 0 0.00 0.00 Total 0 0.00 0.00 0.00 #DIV /0I 12X - (Washington & 9th Street) - Off Street 480 23 $4,369.78 $9,334.31 4,964.53 113.61% 12X- (Washington & 9th Street) - Attended 480 0 0.00 0.00 Total 23 4,369.78 9,334.31 4,964.53 113.61% 13X - (Washington & 10th Street) - Off Street 480 33 $6,241.19 $16,894.89 13X - (Washington & 10th Street) - Attended 480-8000 0 0.00 0.00 Total 33 6,241.19 16,894.89 10,653.70 170.70% 15X - (164 to 18th East of Co//iO4 - On Street 480 - 8000 43 $29,421.26 $34,083.18 4,661.92 15.85% 15A - (Washington, 174 to 204) - On Street 480 344557 91 $13,840.76 $721.66 (13,119.10) 94.79% 15B - (Convention Center Drive) - On Street 480-8000 46 $5,707.62 $1,644.90 (4,062.72) [71.18% 16X - (25th to 32nd, E of Collins) • On Street 480 78 $9,133.64 $14,51 1.45 5,377.81 58.88% 16A - (35th to 43rd, E of Collins) • On Street • 480 117 $9,275.51 $17,490.60 8,215.09 88.57% 168 - (Indian Crk Dr, 27th to 32nd) - On Street 480 219 $7,808.79 $10,243.49 2,434.70 31.18% 16C - ( Indian Crk - 33rd to 43rd) - On Street 480 230 $10,911.04 $12,712.30 1,801.26 1651% 16D - (Collins Ave & 34th St) - Off Street 480.8000 64 $6,946.69 $2,086,87 • 160 - (Collins Ave & 344 St) - Attended 480.8000 0 0.00 0.00 Total 64 6,946.69 2,086.87 (4,859.82) - 6996% 16E - (Collins Ave & 354 St) - Off Street 480 72 $2,828.37 $3,454.70 1 6E • (Collins Ave & 354 St) - Attended 480 0 0.00 0.00 Total • 72 2,828.37 3,454.70 626.33 22.14% 17X - (Collins & 13th Street) - Off Street 480 • 54 $5,072.89 $24,595.74 17X - (Collins & 13th Street) - Attended 480 0 8,817.74 0.00 Total 54 13,890.63 24,595.74 10,705.11 77.07% I8X - (Indian Crk & 65th St) - Off Street 480 53 $434.25 $942.56 508.31 117.05% 18A (Collins & 64th St) - Off Street 480 67 $3,421.02 $7,245.19 18.4 - (Collins & 644 St) - Attended 480-8000 0 0.00 0.00 Total 67 3,421.02 7,245.19 3,824.17 )11.78% 19X - (Collins & 46th Street). Off Street 480 449 $32,423.05 $65,36684 19X - (Collins & 464 Street). Attended 4808000. 344569 0 28,321.50 22,644.86 Total 449 60,744.55 88,011.70 27,267.15 44.89% 1 9A • (Collins & 46th Street) - On Street 4808000 19 $787.18 $626.20 (160.98) 20.45 F:lpingl$PERS\P &L12011 W EWMETER- FY10 -11 SJF Page 2 of 3 1/7/2011 CITY OF MIAMI BEACH PARKING DEPARTMENT ELECTRONIC METER REVENUE COMPARISON November 2010 LOCATION Accounting Code # of Spaces 4009 2010 Increase/ % of November November (Decrease) Inc %(Dec) 19B - (Collins & 53rd Street) • Off Street 4808000344571 158 $2,195.68 $6,317.61 19B - (Collins & 53rd Street) - Attended 480 0 0.00 0.00 Total 158 2,195.68 6,317.61 4,121.93 187.73% 20X - (Collins Ave & 27th St) - Off Street - 480 121 $3,106.14 $2,123.71 20X - (Collins Ave & 27th St) - Attended 480 0 0.00 0.00 Total 121 3,106.14 2,123.71 (982.43) - 31.63% 22X - (Carlyle & 72nd St) - Off Street 4808000344574 45 $741.39 $758.46 17.07 2.30% 23X - (83rd & Abbott) - Off Street 480-8000-344575 25 $99.59 $33.66 (65.93) - 66.20% 24X - (Normandy Isle & Bay Dr) - On Street 480-8000-344576 102 $3,941.47 $7,630.26 3,688.79 93.59% 24A - (Normandy Isle & Bay Dr) - Off Street 4808000344577 26 $1,001.49 $962.29 (39.20) -3.91% 248 - (Normandy Isle & Vendome) - OH Street 480 22 $577.12 $775.47 198.35 34.37% 24C - (Normandy Isle & Bay Rd S /S) • Off Street 480 33 $791.79 $1,301.12 509.33 64.33% 25X - (Bonita Drive & 71st St) - Off Street 480 15 $244.75 $292.94 48.19 19.69% 26X - (Collins, 79th to 87th Terr) • On Street 480 283 $2,908.56 $2,063.13 (845.43) - 29.07% • 26Z - (Collins & 87th Street) - Off Street 4808000344616 15 $42.78 $135.63 92.85 217.04% /OX - (Lincoln Lane & Lenox) - Off Street 480 99 $35,169.67 $44,685.53 10X - (Lincoln Lane & Lenox - Attended 480 0 0.00 0.00 Total 99 35,169.67 44,685.53 9,515.86 27.06% 26A - (Collins & 80th Street) - Off Street 480 62 $246.76 $857.76 26A - (Collins & 80th Street) - Attended 4808000 0 0.00 0.00 62 246.76 857.76 611.00 247.61% 26B - (Collins & 84th Street) - Off Street 480 62 $386.85 $1,170.78 783.93 202.64% 4E (Purdy & 1 Bth Street) - Off Street 480 39 $6,107.11 $9,154.81 4E (Purdy & 1 Bth Street) - Attended 480 0 0.00 0.00 Total 39 6,107.11 9,154.81 3,047.70 49.90% 8G - (40th Street & Royal Palm) - Off Street 4808000-344592 43 $2,076.71 $1,542.02 (534.69) - 25.75% 8H - (40th Street & Prairie) - Off Street 480 71 $3,146.42 $1,301.56 (1,844.86) - 58.63% 26C - (Collins & 79th Street) - Off Street 480 34 $69.16 $295.70 226.54 327.56% 26D - (Collins & 83rd Street) - Off Street 480-8000 95 $48.57 $393.35 34.4.78 709.86% 26D - (Collins & 83rd Street) - Attended 480-8000 0 $0.00 $0.00 95 4857 393.35 344.78 709.86% SLSPOO - (South Point Lot) - Off Street 480-8000 215 $22,893.18 $26,758.74 SLSPOO - (South Point Lot) - Attended 480 0 0.00 4,095.33 Total 215 22,893.18 30,854.07 7,960.89 34.77% 4th & Alton Lot - Off Street 480 21 $582.20 $581.47 (0.73) -0.13% 4A - 1833 Bay Road - Off Street 4808000 0 $0.00 $0.00 0.00 #DIV /01 7D • 10 -11th & Collins (Lease) 480 0 $3,500.00 $3,663.55 163.55 4.67% IOH- (Lincoln Rd. So. & Lenox) -Off Street 480 0 $5,811.28 $8,893.15 3,081.87 53.03% 14A - 16th Street & Washington (Lease) 4808000344555 0 $14,583.34 $16,355.14 1,771.80 12.15% - P4 - (I 37 Washington Avenue) - Of Street 480 0 $3,681.38 $4,578.01 896.63 24.36% P50 • (24th Street & Flamingo Drive) • Off Street 480 23 $0.00 $0.00 0.00 #DIV /01 P51 - (23rd Street & Liberty Avenue East). Off Street 480 20 $7,138.68 $8,967.75 P51 - (23rd Street & Liberty Avenue East) - Attended 480 0 0.00 0.00 Tonal 7,138.68 8,967.75 1,829.07 25.62% P52 - (23rd Street & Liberty Avenue West) - Off Street 4808000344621 35 $4,414.14 $9,138.4I' P52 - (23rd Street & liberty Avenue West) - Attended 4848000344621 0 0.00 0.00 Total 4,414.14 9,138.41 4,724.27 107.0355 . P85 - (71st Street & Byron) - Off Street 4808000344618 0 $0.00 ' $582.14 P85 - (71st Street & Byron) - Attended 4808000344618 0 0.00 0. 00 ■ Total 0 0.00 582.14 582.14 #DIV /0I G7 (MMPF -1755 Meridian Ave) 480 0.00 0.00 TOTAL 111;261;535.48 $1 604675.12;._ .:5343 ;139.64 27.20% NOTE: ZONES WITH MULTI -SPACE PAYSTATIONS ARE ITALICIZED. F:lping\$PERS\P &L12011 W EWMETER- FY10 -11 SJF Page 3 of 3 1/7/2011 • { O '0 0 0' m .0 .0N'0 00 c0 0 O cn 8 0 0- 08080, ° r 0-. m O O m --0.604a04 V PO' 0 N O O N N.o'OP OO'o t', m h 044 0 h .O .0 .0 'O ' N N 4 P m m c N Q h h m N m N N .0 .O W �).. P N m O h m N .O m N O t V N N ► f - .0 '0 a h mom- - m V P 00 o a ' n .d .ov� - 'd 'n d vi v v - 0 O 'd v rti v o v )n o o CO CO N CO N N 'V P.0 N ^ P N O H •O N ' m m00. m r? N N 0) - N N N ^ O m 0 0 r') OmmO r� OON '0 N P 0 0 P hhh 00ppp h ,0 C 0 0 0 v) ,0'000'M 00.0 0 h m M 0 0 f') Nm. 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W N EP m c ° Q E f c m E 1 ° li - �, m `u w o N W P e a w i C>r E M U' cr c c Q a• c r m D La W4 u 4 I 047 . Z o u o Q V g ° h Z u m f o � o c c . _ c N m p �S m O z F o i= V f m U ) o IL. \ o ` ' ` o . D d N u I 3 rn F he m m a O f : a V g$_U • O p C V C m m 6 c m 0 -c o m s Q s I o 1 c 2• , c� D W'o o °' U n U' G a d m W v= n m' = D u v ` v m m ._ 'm aoe ce yQw ° V' o �z m � W H 1 a i Q w I' V v°11 N i 3 ® MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: January 19, 2011 SUBJECT: INFORMATIONAL REPORT TO E MAYOR AND CITY COMMISSION, SON FEDERAL, STATE, MIAMI -DADE COUNTY, U.S COMMUNITIES, AND ALL EXISTING CITY CONTRACTS FOR RENEWAL OR EXTENSIONS IN THE NEXT 180 DAYS. The City Commission adopted Resolution No. 2000 - 24141, which provided that all existing City contracts for renewal or extensions, which by their terms or pursuant to change orders exceed $10,000, and all extensions or renewals of such contracts, shall be presented as an informational report to the Mayor and City Commission, at least 180 days prior to the contract extension or renewal date. Subsequent thereto, the City Commission adopted Resolution No. 2001 - 24332, changing the reporting requirement from $10,000 to $25,000. The Administration in addition to reporting on all existing City contracts, will now report information relative to Miami -Dade County, State of Florida, U.S. Communities and Federal GSA contracts that are approved for utilization by the. City Manager. Pursuant to information contained in Miami -Dade County, State of Florida, U.S. Communities and Federal General Services Administration (GSA) bid list, the following are contracts that will expire within the next 180 days: EXPIRATION RENEWAL DESCRIPTION VENDOR DATE TERMS • I 1. Job Order Contracting See Attached List 7/14/2011 3 Options to renew Real Estate Broker to Koniver Stern 2. Service Leasable City- Group 6/8/2011 None Owned Properties Long Distance Month to Month 3. Verizon Service Provider 7/15/2011 As per Agreement 1 JMG:PDW:GL T:WGENDA\2011 nuary 19 \180DayReport.doc Page 2 180 Day Report January 19, 2011 DESCRIPTION VENDOR EXPIRATION RENEWAL DATE TERMS Investigative and Adjusting Services for Horizon 4. Selected Tort Liability Investigative 7/11/2011 None Claims and Workers' Services Compensation Claims Mobile Equipment Manufacturer (OEM) 4 Options years 5. Replacement Parts See Attached List 6/30/2011 and Services to renew (MDDC # 5380 - 6/14 -2) Page 3 180 Day Report January '19, 2011 Job Order Contracting Bid ; Company ITB 22 -08/09 - Vertical BDI Construction Gerrits Construction Harbour Construction Matrix Construction Team Contracting Carivon ITB 23 - 08/09 - Horizontal Construction Envirowaste GEC Associates H.A. Contracting Ric -Man International David Mancini & Sons ITB 24 - 08/09 - Electrical AGC Electric Edd Helms GR Electric Corp ITB 25 - 08/09 - Mechanical Comfort Tech FXP Corp Thermal Concepts ITB 26 - 08/09 - Chuck's Painting Waterproofing/Painting Coastline Painting JCI International ITB 27 - 08/09 - Roofing National Roofing Advanced Roofing Weiss & Woolrich Z Roofing Page 4 180 Day Report January 19, 2011 Mobile Equipment Manufacturer (OEM) Replacement Parts and Services Ace Lawnmower Service, Inc. Municipal Equipment Co. LLC Genuine Parts Co. d /b /a Napa RF School Bus Parts Old Dominion Brush Co. E.J. Ward, Inc. All Dade Lawnmowers, Inc. National Truck Parts of FL. Inc. Growers Equipment Company South Florida New Holland Palmetto Ford Trucks Sales Inc. Electric Sales & Service, Inc. Advantage Golf Cars, Inc. National Lift Truck Service GS Equipment, Inc. SSES Inc. d /b /a Southern Sewer Pantropic Power, Inc. Environmental Products of Florida Altekco, Inc. Nextran Corporation Groeneveld Atlantic South, Inc. Total Truck Parts, Inc. Peterson's Harley- Davidson Florida Transportation Systems Atlantic Ford Truck Sales, Inc. Nortrax Equipment Co. Southeast LP Heil Co. /Heil Environmental Transportation Equip of Florida Palmetto Ford Trucks Florida Detroit Diesel- Allison, Inc. Atlantic Truck Center Nosa, Inc. d /b /a Palmetto Hydraulic Sales & Service, Inc. Motorsports Pippin Tractor and Equipment Truck Max, Inc. Americas Truck & Equipment FTC, Inc. d /b /a Omaha standard Hydraulic Technician, Inc. Palm Truck Centers Inc. Pitts Engine & Transmission Stamm Manufacturing Blanchard Machinery, Inc. Stecco a Division of blue Tee Corp. Homestead Mower Center, Inc. Team Equipment, Inc. Power Brake & Exchange Sunbelt Hydraulic & Equipment B & B Welding & Machine P Investments Group LLC Kelly Tractor Co. Ten -8 Fire Equipment, Inc. Richards Tractors & Implements Transportation Equipment of Florida Inc. Bobcat of Metro Dade, Inc. d /b /a Utility Trailer Knapheide Truck Equipment Transcoa Truck Parts, Inc. Rechtien International Trucks General Safety Equipment LLC d /b /a Clark Waste System, Inc. Rosenbauer General Safety Equipment KVP Enterprises Expert Diesel Kilpatrick Turf Equipment, Inc. Rose Spring Corporation W.E. Johnson Equipment Co. d /b /a Diesel Power & Injection, Inc. Kilpatrick Equipment MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the Ci m Commission FROM: Jorge M. Gonzalez, City Manager DATE: January 19, 2011 SUBJECT: STATUS REPORT ON THE PALM & HIBISCUS ISLANDS UNDERGROUND UTILITIES PROJECT At its May 13, 2009 meeting, the City Commission adopted Resolution No. 2009 -27065 — A Resolution Endorsing, As Required Pursuant To Section 18 -2 Of The Miami -Dade County Code, The Creation By Miami -Dade County Of A Special Taxing District For Palm Island And Hibiscus Island, Respectively, For The Undergrounding Of Overhead Utilities, Subject To And Contingent Upon Compliance With And Satisfaction Of The Requirements For The Creation Of Special Taxing Districts, As Set Forth In Chapter 18 Of The Miami -Dade County Code. These overhead utilities are electric (FPL), telephone (AT&T), and cable TV (Atlantic Broadband). Construction plans are complete, and the current estimated cost is $1,348,344 for Palm Island and $2,151,602 for Hibiscus Island, for a total cost of $3,499,946. This cost is for the excavation, trenching, conduit, pull boxes, transformer pad construction, and road reconstruction by a City -hired contractor. It also includes the utilities' costs to furnish and install their wire and equipment and to provide a working system. The cost estimate represents approximately $1.5 million in savings due to procurement by the City in lieu of the utilities. The Palm- Hibiscus -Star Islands Association (HOA) has elected to pursue the creation of a Special Taxing District with Miami -Dade County in order to finance the expense associated with its underground utilities project. The following is a synopsis of the County process for creating a Special Taxing District. Step I — The Petition Process An HOA must request the creation of a Special Taxing District. A petition is then provided by the County to the HOA. Within four months, the HOA must gather approval with a minimum of 50% of resident/property owners votes. Status: On April 26, 2010, Miami -Dade County Special Taxing Division provided the HOA official notification of the successful petition drives on both Palm and Hibiscus Islands. On April 9, 2010, the HOA submitted the signed petition to Miami -Dade County Public Works Department Special Taxing Districts Division. Step II — Cost and Feasibility Study Upon petition validation, the County prepares a Cost and Feasibility Study and holds an informational meeting with the residents where the County discusses the proposed improvements, cost estimates, and assessment method. This informational meeting is likely to be held two weeks after the petition is validated. Palm & Hibiscus Islands Underground Utilities Project Page2of2 Status: Miami Dade County held a meeting on September 8, 2010 to inform the residents of the cost and feasibilty of the undergrounding project. On December 15, 2010, the City requested a revised invoice for the FPL engineering fees for Hibiscus Island. Step III – District Creation A public hearing is held at which the Miami -Dade County Board of County Commissioners (BCC) considers the district creation ordinance. The public hearing is likely to be held two months after the informational meeting. At this time, new binding estimates must be received from the utilities. Status: On April 26, 2010, Miami -Dade County Special Taxing Division provided the HOA official notification of the successful Petition drives on both Palm and Hibiscus Islands. The next steps in the process include a meeting with the residents at a public location to be coordinated and advertised by the HOA. This meeting was scheduled for early June 2010 followed by two County Commission Meetings —one in June and one in July 2010, with the July 2010 meeting to include a Public Hearing. A forty five (45) day period between the Public Hearing and the election is required in order to give persons the opportunity to register to vote. The meeting in June was cancelled by Miami -Dade County and the Public Hearing set for July was not scheduled since the County Attorney could not prepare the ordinance due to lack of financial information related to obtaining County bond proceeds. In addition, the September 1 public hearing was re- scheduled for September 21, 2010 at which time the Miami -Dade County Commission unanimously passed the ordinances to create the Special Taxing Districts for both Palm Island and Hibiscus Island. Step IV – District Ratification Ballots are mailed to all registered voters within the district. A majority vote of returned ballots is needed to ratify district creation. Ballots are likely to be mailed two months after the Board of County Commissioners endorses the creation of a Special Taxing District. Status: The registered voters elected on December 7, 2010 to move forward with the Underground project only for Hibiscus Island. Palm Island West residents elected not to proceed with the Underground project (Palm Island East already has the undergrounding of the utilities). Step V – Collection of Special Assessments At the September 21, 2010 public hearing, County Commissioners unanimously passed the ordinance to create the Special Taxing Districts for both Palm Island and Hibiscus Island. After the district is validated, collection thru the tax roll willl begin. Status: Pursuant to the December 7, 2010 elections, the Undergrounding project will move forward for Hibiscus Island. The County will now validate the district and set the collection retroactive to November 2010. Step VI – Commencement The City and County negotiate an interlocal agreement to build the improvements, and the County must review and approve the design and bids. An interlocal agreement might be negotiated one or two months after the public hearing. The plan review and bid review would occur simultaneously. The construction phase can begin once an interlocal agreement is executed and the plans and bids are approved. Notices to Proceed would then likely be issued one or two months after the execution of the interlocal agreement. Palm & Hibiscus Islands Underground Utilities Project Page2of2 Status: Miami -Dade County is working on the interlocal agreement and will submit to the City for review and execution. This interlocal agreement is to be negotiated within the next twoi months. FPL will proceed to revise the drawings and re- submit to the City once the invoice is paid by the HOA. JMG\ "'sTc \GME IVIEEC F: \CAPI \$all \Comm. & CIPOC \CIPOC\2011 \Status Report Palm and Hibiscus - CIPOC January 10,2011.doc s (P. MIAMIBEACH . , - , , . f City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachH.gov COMMISSION; MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commiss I FROM: Jorge M. Gonzalez, City Manager„ ! �T DATE: January 19, 2011 1 SUBJECT: CIP Monthly Construction Project Update I I i I Attached please find the monthly update for active City of Miami Beach construction projects under the purview of the CIP Office. j I i 1 i i I Attachment I I ! I • cc: Jorge G. Gomez Jorge Cano j Graciela Escalante I ! I I 1 1 1 1 . I l g o c 3 >, r1 _ N m C p N t C m - m m I • IV • . 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Gonzalez, Executive Director FROM: Patricia D. Walker, Chief Financial Offices , DATE: January 19, 2011 /('• SUBJECT: City Center Redevelopment District Financial Information For the Two. Months Ended November 30, 2010 At the July 15, 1998 Commission /Redevelopment Agency meeting a request was made for monthly financial information for the City Center Redevelopment District. The information has been compiled and is attached. Historical Cash Basis Financial Information The summary report included in the attached material, reflects that during the period from October 1, 1993 through November 30, 2010 approximately $521,422,000 of revenues were received in the City Center District of the Redevelopment Agency ( "RDA "). The primary sources of these revenues included approximately: $ 242,442,000 - Incremental Ad Valorem tax; $ 108,780,000 - Bond proceeds; $ 27,499,000 - Loews Hotel Exercise Option; $ 35,732,000 - Resort tax contributions; $ 19,190,000 - Draws from the line of credit from the City of Miami Beach; $ 24,911,000 - Anchor Garage receipts; - $ 12,562,000 - Royal Palm Land Sale; $ 19,608,000 - Interest income; $ 8,235,000 - Loews Ground Lease receipts; $ 6,541,000 - Anchor Shops receipts; $ 3,000,000 - Loan from the City of Miami Beach; $ 2,700,000 - Contributions from GMCVB toward debt service payments; $ 1,976,000 - Reimbursements from other state and local agencies; $ 700,000 - Contribution from CMB Parking Department; $ 470,000 - RDP Royal Palm Ground Lease receipts; $ 402,000 - Cost of Issuance Proceeds - Series 2005; and, $ 6,674,000 - From Various Sources. On the expenditure side, approximately $446,293,000 has been expended from October 1, 1993 through November 30, 2010: These approximate expenditures were primarily made in the following areas: $144,777,000 - Debt Service Payments; $ 61,516,000 - Convention Center Hotel Project (Loews Hotel); $ 28,867,000 - Lincoln Road /Bass Museum Loan Repayment to CMB; $ 18,248,000 - Hotel Garage Project; $ 12,969,000 - African - American Hotel Project; $ 15,765,000 - Collins Park Cultural Center; $ 6,497,000 - Colony Theater; $ 16,986,000 - Anchor Garage Operations; $ 17,203,000 - Administrative Costs; $ 5,182,000 - Beachwalk Project; $ 5,420,000 - Miami City Ballet; $ 16,687,000 - Community Policing; $ 2,385,000 - Secondary Pledge Repayments (Resort Tax); $ 3,198,000 - Washington Avenue Streetscapes; $ 1,443,000 - Lincoln Road Project; $ 1,229,000 - Water & Wastewater Pump Station; $ 2,356,000 - R.O.W. Improvements; $ 10,060,000 - Capital Projects Maintenance; $ 1,477,000 - South Beach Area Property Management $ 1,695,000 - Anchor Shops Operations; $ 375,000 - Cost of Issuance- Series 2005A &B; $ 182,000 - Movie Theater Project; $ 14,155,000 - Purchase of the Barclay, the Allen and the London House for MBCDC $ 700,000 - Washington Avenue Bridge Restoration Loan ($630,987 — Refunded) $ 56,921,000 - Other Project Costs. The cash balance as of November 30, 2010 is approximately $75,129,000. This balance consisted of the following amounts: $ 68,646,000 - Cash and Investments Balance; $ 6,473,000 - Fully Funded Debt Service Reserve Accounts; $ 10,000 - Petty Cash — Pay on Foot Machine JMG:PDW:ky M1 SUMMARY OF CASH BASIS TRANSACTIONS FOR THE MONTH ENDED NOVEMBER 30,2010 Redevelopment Agency - City Center /Historic Convention Village Summary of Cash Basis Transactions by Project Fiscal Years 1994 - 2011 Total Prior Years FY 2011 Rev. /Expend. OPENING CASH /INVESTMENT BALANCE $ $ 78,549,759 REVENUE - Tax increment - County 107,239,928 - $ 107,239,928 - Tax increment - City 127,957,529 - 127,957,529 - Tax increment (Interest) - County 19,057 - 19,057 - Tax increment - Children's Trust 7,225,401 - 7,225,401 - Bond proceeds 108,779,453 - 108,779,453 - Rental income 183,683 - 183,683 - Anchor Garage receipts 24,310,021 444,519 24,754,540 - Anchor Garage deposit card receipts 29,628 30 29,658 - Anchor Shops rental income 6,339,876 113,541 6,453,417 - Anchor Shops rental deposits 88,241 - 88,241 - Legal settlement 100,000 - 100,000 - Loews Facility Use /Usage Fee 126,504 - 126,504 - Loews Ground Lease Receipts 8,234,784 - 8,234,784 - Loew Hotel - exercise option 27,498,975 - 27,498,975 - RDP Royal Palm Ground Lease Receipts 470,222 - 470,222 - RDP Royal Palm - Sale of Land 12,562,278.00 - 12,562,278 - Interest income 19,597,793 9,915 19,607,708 - Resort tax contributions 35,270,689 461,077 35,731,766 - Cost of Issuance Proceeds -Series 2005 402,221 - 402,221 - Bid deposits - hotels 375,000 - 375,000 - Bid deposits - cinema 100,000 - 100,000 - Loan from City 3,000,000 - 3,000,000 - Line of credit from City 19,190,000 - 19,190,000 - Cultural Campus 1,975,762 - 1,975,762 - St. Moritz Hotel - refund /reimbursement 925,450 - 925,450 - Reimbursements (GMCVB /RE taxes /Grants) 3,864,530 - 3,864,530 - St. sales tax (receipt - income for pmt. to St) " 2,087,417 39,702 2,127,119 - Miami City Ballet environmental clean -up 31,698 - 31,698 - Anchor Garage insurance reimbursement 26,170 - 26,170 - Real Estate taxes refund 231,824 - 231,824 - Refund from Dept. of Mgmt Services 139,239 - 139,239 - Refund - Loews - Water /Sewer Impact Fees 303,278 4,302 307,580 - Refund - Police Salaries and Wages 559,831 - 559,831 - Miscellaneous /Prior Year Refunds & Voids 1,102,452 - 1,102,452 TOTAL REVENUE 520,348,934 1,073,086 $ 521,422,020 EXPENDITURES PROJECTS African - American Hotel (12,968,666) - (12,968,666) Convention Hotel (61,516,007) - (61,516,007) Hotel Garage - Construction (18,247,976) - (18,247,976) Movie Theater Project (182,200) - (182,200) Lincoln Road (1,443,063) - (1,443,063) Beachwalk (5,182,646) - (5,182,646) Collins Park Cultural Center (15,604,822) (160,414) (15,765,236) Bus Prop. Ctr. (159) - (159) Chamber of Commerce Relocation Study (2,000) - (2,000) Colony Theater (6,496,392) - (6,496,392) Construction of Library (14,586) - (14,586) EastNVest Corridor (88) - (88) Redevelopment Agency - City Center /Historic Convention Village Summary of Cash Basis Transactions by Project Fiscal Years 1994 - 2011 Total Prior Years FY 2011 Rev. /Expend. Electrowave (3,161) - (3,161) Garden Center (93) - (93) Guidelines (12,450) - (12,450) Old City Hall (499) - (499) 17th Street Surface Lot (256,887) - (256,887) 10A Surface Lot - Lennox (382,854) - (382,854) Streetscapes (324,849) - (324,849) 6th Street Streetscape (577) - (577) Botanical Gardens (123,136) (32,093) (155,229) Transportation Mobility Study (32,225) - (32,225) Convention Center Storm Water Improve. (1,412,705) (4,401) (1,417,106) New World Symphony (20,825,369) (237,514) (21,062,883) New World Symphony Park Project (1,675,121) (2,565,319) (4,240,440) Washington Avenue Streetscape (3,198,183) - (3,198,183) Rotunda (101,122) - (101,122) R.O.W. Improvements (2,356,207) - (2,356,207) Flamingo (16 St. Corridor) (4,721) - (4,721) Flamingo Neigh.South - Bid A (10,186) - (10,186) Flamingo Neigh. Lummus - Bid B (456,047) - (456,047) Flamingo Bid C - N /E/W Neigh. (13,877) - (13,877) Beachfront Restrooms (403,947) - (403,947) Water & Wastewater Pump Station (1,228,541) - (1,228,541) Miami City Ballet (5,420,416) - (5,420,416) Wayfinding Project (324,219) - (324,219) West Ave /Bay Road Neigh. Improve. (687,720) - (687,720) Multi- Purpose Building Adj. City Hall (14,637,162) (15,000) (14,652,162) Bass Museum (488,175) - (488,175) Purchase of the Barclay, the Allen and the London House for MBCDC (14,154,643) - (14,154,643) Alleyway Restoration Program (201,770) - (201,770) Lincoln Road Between Lennox and Alton (6,151,710) - (6,151,710) Lincoln Road Between Collins/Washington (71,139) (2,772) (73,911) Little Stage Complex (275,190) - (275,190) Preferred Parking Surface Lot (526,649) - (526,649) Tree Wells Pilot Project (409,571) - (409,571) Washington Ave. Bridge Restoration Loan (700,000) - (700,000) Collins Canal Enhancement Project (66,053) - (66,053) CCHV Neighborhood Improvements (3,342,562) (604,613) (3,947,175) Animal Waste Dispensers & Receptacles (25,000) - (25,000) Pedestrian Countdown Signals (54,868) - (54,868) Maze Project - 21st Street & Collins (135,000) - (135,000) Bicycle Parking Project (268) (5,175) (5,443) Total Projects (202,153,477) (3,627,301) (205,780,778) CAPITAL PROJECTS MAINTENANCE (10,060,012.00) - (10,060,012) SOUTH BEACH AREA PROPERTY MANAGEMENT (1,477,012) (380) (1,477,392) ADMINISTRATION (17,182,809) (20,200) (17,203,009) COST OF ISSUANCE - SERIES 2005A &B (375,047) - (375,047) DEBT SERVICE/LOAN REPAYMENT (147,162,326) - (147,162,326) Redevelopment Agency - City Center /Historic Convention Village Summary of Cash Basis Transactions by Project Fiscal Years 1994 - 2011 Total Prior Years FY 2011 Rev. /Expend. CITY OF MIAMI BEACH /LOAN REPAYMENT (28,867,107) - (28,867,107) ANCHOR GARAGE OPERATIONS (16,407,950) (577,870) (16,985,820) ANCHOR SHOPS OPERATIONS (1,673,880) (20,845) (1,694,725) COMMUNITY POLICING (16,439,555) (246,879) (16,686,434) TOTAL EXPENDITURES (441,799,175) (4,493,475) $ (446,292,650) ENDING CASH /INVSTMT. BALANCE $ 78,549,759 $ 75,129,370 Redevelopment Agency - City Center /Historic Convention Village Summary of Cash Basis Transactions by Expenditure Type Fiscal Years 1994 - 2011 Total Prior Years FY 2011 Rev. /Expend. OPENING CASH /INVESTMENT BALANCE $ $ 78,549,759 REVENUE - Tax increment - County 107,239,928 - $ 107,239,928 - Tax increment - City 127,957,529 - 127,957,529 - Tax increment (Interest) - County 19,057 - 19,057 - Tax increment - Children's Trust 7,225,401 - 7,225,401 - Bond proceeds 108,779,453 - 108,779,453 - Rental income 183,683 - 183,683 - Anchor Garage receipts 24,310,021 444,519 24,754,540 - Anchor Garage deposit card receipts 29,628 30 29,658 - Anchor Shops rental income 6,339,876 113,541 6,453,417 - Anchor Shops rental deposits - 88,241 - 88,241 - Legal settlement 100,000 - 100,000 - Loews Facility Use /Usage Fee 126,504 - 126,504 - Loews Ground Lease Receipts 8,234,784 - 8,234,784 - Loew Hotel - exercise option 27,498,975 - 27,498,975 - RDP Royal Palm Ground Lease Receipts 470,222 - 470,222 - RDP Royal Palm - Sale of Land 12,562,278 - 12,562,278 - Interest income 19,597,793 9,915 19,607,708 - Resort tax contributions 35,270,689 461,077 35,731,766 - Cost of Issuance Proceeds- Series 2005 402,221 - 402,221 - Bid deposits - hotels 375,000 - 375,000 - Bid deposits - cinema 100,000 - 100,000 - Loan from City 3,000,000 - 3,000,000 - Line of credit from City 19,190,000 - 19,190,000 - Cultural Campus 1,975,762 - 1,975,762 - St. Moritz Hotel - refund /reimbursement 925,450 - 925,450 - Reimbursements (GMCVB /RE taxes /Grants) 3,864,530 - 3,864,530 - St. sales tax (receipt - income for pmt. to St) 2,087,417 39,702 2,127,119 - Miami City Ballet environmental clean -up 31,698 - 31,698 - Anchor Garage insurance reimbursement 26,170 - 26,170 - Real estate taxes refund 231,824 - 231,824 - Refund from Dept. of Mgmt Services 139,239 - 139,239 - Refund - Loews - Water /Sewer Impact Fees 303,278 4,302 307,580 - Refund - Police Salaries and Wages 559,831 - 559,831 - Miscellaneous /Prior Year Refunds & Voids 1,102,452 - 1,102,452 TOTAL REVENUE 520,348,934 1,073,086 $ 521,422,020 EXPENDITURES Administrative fees (31,684) - (31,684) Appraisal fees (125,368) - (125,368) Bid refund (230,000) - (230,000) Board up (60,758) - (60,758) Bond costs (211,440) - (211,440) Building permit fees (173,269) - (173,269) Construction (53,426,067) (146,305) (53,572,372) Delivery (2,995) - (2,995) Demolition (203,195) - (203,195) Electric service (1,976) - (1,976) Environmental (354,908) - (354,908) Equipment rental (55,496) - (55,496) Redevelopment Agency - City Center /Historic Convention Village Summary of Cash Basis Transactions by Expenditure Type Fiscal Years 1994 - 2011 Total Prior Years FY 2011 Rev. /Expend. Hotel negotiation consultant (849,243) - (849,243) Hotel selection /study (263,357) - (263,357) Land acquisition (41,240,564) - (41,240,564) Legal fees /costs (2,770,339) - (2,770,339) Lighting (60,805) - (60,805) Lot clearing (34,771) - (34,771) Maintenance (245,288) - (245,288) Miscellaneous (710,659) - (710,659) Owner's representative fee & expenses (1,823,466) - (1,823,466) Postage, printing & mailing (27,855) - (27,855) Professional services (6,722,190) (14,109) (6,736,299) Public notice /advertisement (26,472) - (26,472) Purchase of the Barclay, the Allen and the London House for MBCDC (14,154,643) - (14,154,643) Refund of deposits (185,000) - (185,000) Reimburse closing costs to C.M.B. (3,000,000) - (3,000,000) Reimbursements (78,041) - (78,041) Relocation (131,784) - (131,784) Revitalization (960,522) - (960,522) Security guard service (277,825) - (277,825) Streetscape (401,312) - (401,312) Temporary staffing (69,158) - (69,158) Title insurance (25,271) - (25,271) Traffic parking study (8,600) - (8,600) Training, conferences & meetings (3,268) - (3,268) Travel & related expenses (28,730) - (28,730) Utilities (336,532) - (336,532) Washington Ave. Bridge Restoration Loan (700,000) - (700,000) Water /Sewer (impact fees) (25,240) - (25,240) Total (130,038,091) (160,414) (130,198,505) - Miscellaneous Projects (72,115,386) (3,466,887) (75,582,273) Total Projects (202,153,477) (3,627,301) (205,780,778) CAPITAL PROJECTS MAINTENANCE (10,060,012) - (10,060,012) SOUTH BEACH AREA PROPERTY MANAGEMENT (1,477,012) (380) (1,477,392) COST OF ISSUANCE - SERIES 2005A &B (375,047) - (375,047) ADMINISTRATION (17,182,809) (20,200) (17,203,009) DEBT SERVICE/LOAN REPAYMENT (147,162,326) - (147,162,326) CITY OF MIAMI BEACH /LOAN REPAYMENT (28,867,107) - (28,867,107) ANCHOR GARAGE OPERATIONS (16,407,950) (577,870) (16,985,820) ANCHOR SHOPS OPERATIONS (1,673,880) (20,845) (1,694,725) COMMUNITY POLICING (16,439,555) (246,879) (16,686,434) TOTAL EXPENDITURES (441,799,175) (4,493,475) $ (446,292,650) ENDING CASH /INVSTMT. BALANCE $ 78,549,759 $ 75,129,370 CHECK & WIRE TRANSFER REGISTER SORTED BY PROJECT & .TYPE OF EXPENDITURE FOR THE MONTH ENDED NOVEMBER 30, 2010 Redevelopment Agency - City Center District Check & Wire Transfer Register by Project & Type of Expense Fiscal Year 2011 ®M Payee Amount Type of Expense Project or NIA WIRE 10/07/10 - US Bank, NA 5,387.50 Trustee Fees 2005A Series - 9/1/10 - 8/31/2011 Administration WIRE 10/07/10 US Bank, NA 750.00 Other Administration 98/98 A Series- 9/1/10-8/31/2011 Administration WIRE 10/07/10 US Bank, NA 5,000.00 Other Administration 2005A Series- 9/1/10. 8/31/2011 Administration 11,137.50 2309 11/04/10 Bloom & Minsker 5,323.00 Professional Legal Services Administration 5,323.00 2316 11/12/10 Intemational Data Depository 144.15 File Storage Administration 144.15 2301 11/02/10 Cutwater Investor Services 1,792.12 Advisory Services -FY 2010 (9/1-9/30) Administration 2343 11/30/10 Cutwater Investor Services 1,803.36 Advisory Services -FY 2010 (10/1- 10/31) Administration 3,595.48 TOTAL ADMINISTRATION 20,200.13 2266 10/05/10 El Toro Exterminator Corp. 190.00 Exterminator Service South Beach Area Property Management 2344 11/30/10 El Toro Exterminator Corp. 190.00 Exterminator Service South Beach Area Property Management 380.00 TOTAL SOUTH BEACH AREA PROPERTY MGMT 380.00 2271 10/07/10 Radiotronics 120.00 Repairs & calibrations - radar units Community Policing 2276 10/12/10 Radiotronics 1,141.67 Repairs on Smart Trailer Community Policing , 2278 10/12/10 Security Alliance 4,777.95 Security Service Community Policing 2281 10/13/10 Fechheimer Brothers Police 426.56 Uniforms Community Policing 2282 10/13/10 City of Miami Beach 421.78 Reimb.CMB -Visa: Sprint - Communications Community Policing 2288 10/19/10 Security Alliance 4,785.90 Security Service Community Policing 2295 10/26/10 Verizon Wireless 560.14 Aircards Community Policing 2310 11/04/10 City of Miami Beach 63,298.15 Reimb.CMB - Community Policing Pay Period 919 Community Policing 2322 11/16/10 Kuston Signals, Inc 3, 024.00 Extended Warranty for 9 Prolasers Community Policing 2325 11/17/10 City of Miami Beach - 421.65 Reimb.CMB -Visa:Sprint - Communications Community Policing 2326 11/17/10 Office Depot 511.61 Supplies Community Policing 2330 11/18/10 City of Miami Beach 164,639.31 Reimb.CMB - Community Policing Pay Period 920-22 Community Policing 2340 11/23/10 Advanced Public Safety 2,750.00 Annual Maintenance FY 10/11 - Pocket Citations Community Policing 246,878.72 TOTAL COMMUNITY POLICING 248,878.72 • 2278 10/12/10 Security Alliance 2, 720.78 Security Services Anchor Garage Operations 2286 10/19/10 Security Alliance 1, 690.41 Security Services Anchor Garage Operations , 4,411.17 WIRE 10/12/10 City of Miami Beach 2,593.68 Utility Billing - September 2010 Anchor Garage Operations WIRE 11/08/10 City of Miami Beach 2,677.86 Utility Billing - October 2010 - Anchor Garage Operations , ' 5,271.54 2324 11/17/10 City of Miami Beach 254.33 Reimb.CMB -Visa: Waste Management Anchor Garage Operations 254.33 2293 10/26/10 Ashley Policare 117.00 Retum Parking Access Card Deposit & 1 Month Payment Anchor Garage Operations 2294 10/26110 Janessa Lopez 10.00 Retum Parking Access Card Deposit Anchor Garage Operations 127.00 2346 11130/10 Miami -Dade Tax Collector 380,125.28 2010 Ad Valorem Taxes - Anchor Garage Anchor Garage Operations 360,125.28 2279 10/12/10 Transvalue, Inc. 485.33 Armor Car Services - Sept 10 Anchor Garage Operations 485.33 • 2268 10/05/10 Superior Landscaping & Lawn 340.00 Weekly Landscape - September '10 _ Anchor Garage Operations 340.00 . 2280 10/12/10 Vista Building Maintenance Services 8,528.20 Janitorial Services for the Garage - Sept '10 Anchor Garage Operations 6,528.20 2270 10/07/10 City of Miami Beach 608.00 Annual Elevator Billing - Building Department Anchor Garage Operations 2283 10/13/10 City of Miami Beach 44.98 Reimb.CMB -Visa: Atlantic Broadband Anchor Garage Operations 2283 10/19/10 City of Miami Beath 151.92 - Reimb.CMB- Visa: ATT - Communications Anchor Garage Operations 2327 11/17/10 City of Miami Beach 44.98 Reimb.CMB -Visa: Atlantic Broadband Anchor Garage Operations 2327 11/17/10 City of Miami Beach 152.32 Reimb.CMB -Visa: ATT - Communications Anchor Garage Operations 1,000.20 2312 11/09/10 Gisnet Telecom, Inc. ' 76.10 Repair Video Monitoring Equipment Anchor Garage Operations 2313 11/12/10 Gisnet Telecom, Inc. 50.73 Repair Video Monitoring Equipment Anchor Garage Operations 128.83 2303 11 /02/10 FPL 2,684.74 Electricity Anchor Garage Operations 2,684.74 2288 10/21/10 Miami Beach Redevelopment, Inc 70,712.73 Facility Use / Usage Fee - April - June 2010 Anchor Garage Operations 2345 11/30/10 Miami Beach Redevelopment, Inc 49,245.84 Facility Use / Usage Fee - July - August 2010 Anchor Garage Operations 119,958.57 • 2285 10/19/10 Impark Imperial Parking (impark) -. 41,817.52 Salary Reimbursements Anchor Garage Operations . 41,617.52 WIRE 10/20/10 Florida Department of Revenue 15,043.50 Sales Tax Anchor Garage Operations WIRE 1122/10 Florida Department of Revenue 19,895.61 Sales Tax Anchor Garage Operations 34,939.11 TOTAL ANCHOR GARAGE OPER. 577,889.82 PAGE 1 OF 3 Redevelopment Agency - City Center District Check & Wire Transfer Register by Project & Type of Expense Fiscal Year 2011 SIMIM Payee Amount Type of Expense Project or N/A 2341 11/30/10 CD! Enterprises LLC 5,024.00 2010 Holiday Season Lighting Anchor Shops Oper. 5,024.00 WIRE 10/20/10 Florida Department of Revenue 4,481.84 Sales Tax Anchor Shops Oper. WIRE 10 /01 /10 Florida Department of Revenue 3,722.54 Sales Tax Anchor Shops Oper. WIRE 11/22/10 Florida Department of Revenue 7,818.98 Sales Tax Anchor Shops Oper. 15,821.34 TOTAL ANCHOR SHOPS OPER. 20,845.34 2306 11/04/10 Metro Express 148,305.36 Collins Park & Rotunda Improvements Collins Park Cultural Center 148,305.36 2338 11/19/10 The Gordian Group 7,934.05 JOC Contract Fees Collins Park Cultural Center 2339 11/19/10 The Gordian Group 6,175.07 JOC Contract Fees Collins Park Cultural Center 14,109.12 TOTAL COWNS PARK CULTURAL CENTER 180,414.48 2277 10/12/10 Raymond Jungles, Inc. 32,092.99 Professional Services Garden Center Renovations 32,092.99 TOTAL BOTANICAL GARDENS PROJECT 32,092.99 • 2314 11/12/10 New World Symphony 237,513.92 Reimb. Request for Garage - Res 543 -2007, 552 -2007 New World Symphony 237,513.92 TOTAL NEW WORLD SYMPHONY 237513.92 • 2284 10/19 /10 All American Barricade 599.95 Maintenance of Traffic for Testing New World Symphony Park Project 2289, 10/21/10 PBS&J 48,375.00 Drexel Ave. Transportation Study New World Symphony Park Project 2333 11 /18/10 PBS&J 1,563.00 Drexel Ave. Transportation Study New World Symphony Park Project • 50,537.95 2275 10/12/10 New World Symphony 9,994.17 Reimb. Request for Additional lmprov. - Res 543-2007, 552 -2007 New World Symphony Park Project 2297 10/28/10 New World Symphony 1,540,495.40 Reimb. Request for Park - Res 543 -2007, 552 -2007 New World Symphony Park Project 2314 11/12/10 New World Symphony 87,332.00 Reimb. Request for Additional Improv. - Res 543-2007, 552 -2007 New World Symphony Park Project 2314 11/12/10 New World Symphony 6667,728.65 Reimb. Request for Park - Res 543-2007, 552 -2007 New World Symphony Park Project 2,305,550.22 Uncoln Park Project - Construction costs/ materials as provided for in 2287 10/21/10 Eastem Metal Supply, Inc. 8,308.85 Reso 543 -2007, 552 -2007, and 560-2008. New World Symphony Park Project Uncoln Park Project - Construction costs/ materials as provided for in 2290 10/21/10 Town and County Industries 2,591.16 Reso 543 -2007, 552 -2007, and 560-2008. New World Symphony Park Project Lincoln Park Project - Construction costs/ materials as provided for in 2317 11/16/10 Bayside Tree Farms Inc 6,934.50 Reso 543-2007, 552 -2007, and 560-2008. New World Symphony Park Project Uncoln Park Project - Construction costs/ materials as provided for in 2318 11/16/10 Ben's Paint Supply, LLC 33,261.32 Reso 543 -2007, 552 -2007, and 560-2008. New World Symphony Park Project Uncoln Park Project - Construction costs/ materials as provided for in 2319 11/16/10 Eastem Metal Supply, Inc. 4,882.40 Reso 543-2007, 552 -2007, and 560-2008. New World Symphony Park Project - Lincoln Park Project - Construction costs/ materials as provided for in 2320 11/16/10 Florida Rock and Sand 15,835.79 Reso 543 -2007, 552 -2007, and 560-2008. New World Symphony Park Project Lincoln Park Project - Construction costs/ materials as provided for in 2321 11/16110 J.D. Thornton Nurseries 4,150.00 Reso 543.2007, 552 -2007, and 560-2008. New World Symphony Park Project Lincoln Park Project - Construction costs/ materials as provided for in 2323 11/16/10 Town and County Industries 4,701.00 Reso 543-2007, 552 -2007, and 560-2008. New World Symphony Park Project Lincoln Park Project - Construction costs/ materials as provided for in 2328 11/18/10 Bayside Tree Farms Inc 2,369.25 Reso 543 -2007, 552 -2007, and 560 -2008. New World Symphony Park Project Lincoln Park Project - Construction costs/ materials as provided for in 2329 11/18/10 Cemex Construction LLC 14,804.54 Reso 543 -2007, 552 -2007, and 560-2008. New World Symphony Park Project Lincoln Park Project - Construction costs/ materials as provided for in 2331 11/18/10 Edgen Murray Corporation 68,280.00 Reso 543 -2007, 552 -2007, and 560-2008. New World Symphony Park Project Lincoln Park Project - Construction costs/ materials as provided for in 2332 11/18/10 HD Supply Construction LTD 8,301.05 Reso 543 -2007, 552 -2007, and 560-2008. New World Symphony Park Project Lincoln Park Project - Construction costs/ materials as provided for in 2334 11/18/10 Salazar's Two Sisters Nursery 5,062.00 Reso 543-2007, 552 -2007, and 560-2008. New World Symphony Park Project Lincoln Park Project - Construction costs/ materials as provided for in 2335 11/18/10 Signature Estate Preservation „. 17,000.00 Reso 543 -2007, 552 -2007, and 560-2008. New World Symphony Park Project Lincoln Park Project - Construction costs/ materials as provided for in 2336 11/18/10 Town and County Industries 3,000.14 Reso 543-2007, 552 -2007, and 560-2008. New World Symphony Park Project Uncoln Park Project - Construction costs/ materials as provided for in 2337 11/19/10 Ferguson Enterprises Inc. 10,237.02 Reso 543 -2007, 552 -2007, and 560-2008. New World Symphony Park Project Uncoln Park Project - Construction casts/ materials as provided for in 2342 11/30/10 Cemex Construction LLC 1,512.00 Reso 543 -2007, 552 -2007, and 560-2008. New World Symphony Park Project 209,231.02 TOTAL NEW WORLD SYMPHONY PARK PROJECT 2,585,319.19 2269 10/07/10 AECOM USA, Inc. 4,000.00 Traffic Impact & Mobility Study Convention Center Streetscape 2315 11/12/10 The Gordian Group 400.89 JOC Contract Fee -- Convention Center Slreetscape 4,400.89 CONVENTION CENTER STREETSCAPE 4,400.89 2265 10/05/10 Link Construction Group, Inc. 15,000.00 Construction Services Multi- Purpose Build.Adj.Ciy Hall 15,000.00 TOTAL MULTI - PURPOSE BUILD,ADJ.CITY H. 15,000.00 PAGE 2 OF 3 Redevelopment Agency - City Center District Check & Wire Transfer Register by Project & Type of Expense Fiscal Year 2011 IMMO Date Payee Amount Type of Expense Project or N/A 2298 11/02/10 Chen & Associates 2,627.84 Professional Services Lincoln Road Between Collins & Wash. 2299 11/02/10 Chan & Associates 143.75 Professional Services Lincoln Road Between Collins & Wash. 2,771.59 TOTAL LINCOLN RD BTW. COLLINS AND WASHINGTON 2,771.59 2307 11/04/10 The Gordion Group 810.40 JOC Contract Fee CCHV Neigh. Improv. - Historic Dist. 810.40 2292 10/21/10 Universal Engineering Sciences 380.00 Professional Services CCHV Neigh. Improv. - Historic Dist. 2298 11/02/10 Chen & Associates 37,150.11 Professional Services CCHV Neigh. Improv. - Historic Dist. 2299 11/02/10 Chen & Associates 16,994.33 Professional Services CCHV Neigh. Improv. - Historic Dist. 2300 11/02/10 Chen & Associates 15,135.24 Professional Services CCHV Neigh. Improv. - Historic Dist. 2308 11/04/10 Universal Engineering Sciences 542.00 Professional Services CCHV Neigh. Improv. - Historic Dist 70,201.68 _ 2287 10/05/10 M. Vila & Associates, Inc. 276,974.60 Construction Services CCHV Neigh. Improv. - Historic Dist. 2311 11/04/10 M. Vila & Associates, Inc. 225,523.74 Construction Services CCHV Neigh. Improv. - Historic Dist. 502,498.34 2304 11/04/10 Envirowaste Services Group, Inc. 31,302.75 Culvert Inspection and Video CCHV Neigh. Improv. - Historic Dist. 31,302.75 TOTAL CCHV NEIGHBORHOOD IMPROVEMENTS 604,613.17 2291 10/21/10 UTA Management LLC 5,175.00 Professional Services Bicycle Parking Project 5,175.00 TOTAL BICYCLE PARKING PROJECT 5,175.00 REPORT TOTAL $ 4,493,475.24 • PAGE 3 OF 3 ATTACHMENT "A" SUMMARY OF MAJOR PROJECTS REDEVELOPMENT PROJECTS (Planned and /or Underway) City Center Collins Park/Streetscape/Rotunda This project is for the renovation and redesign of Collins Park on the west side of Collins Avenue (approx. 4.5 acres) per Cultural Campus Master Plan after the demolition of the existing library. This project does not include Collins Park improvements on the east side of Collins Avenue (approx. 3.3 acres), for which design and construction are to be coordinated with the streetscape improvements and beach walk improvements. Project Management Department: CIP Office Total Project Cost: $10,342,106 Total CRA participation: $8,522,106 Source: Pg. 312 - Capital Improvement Plan and FY 08/09 Capital Budget Collins Park Children's Feature This project is for the construction of a child oriented art/interactive feature as part of the Collins Park project. The project will complement the previously approved Collins Park project and will provide a needed children's space within the Collins Park/Oceanfront Neighborhood. Project Management Department: CIP Office Total Project Cost: $150,000 Total CRA participation: $150,000 Source: Pg. 289 - Capital Improvement Plan and FY 09/10 Capital Budget Colony Theatre Renovation This project is for the renovation of the existing ground floor restrooms of the Colony Theatre to comply with the Americans with Disabilities Act (ADA), and to provide a remote trash disposal enclosure at an adjacent City owned surface parking lot. These projects are not going to be done concurrently. Project Management Department: CIP Office Total Project Cost: $734,690 Total CRA participation: $734,690 ($500,000 Grant Funded) Source: Pg. 117 - Capital Improvement Plan and FY 08/09 Capital Budget Page 1 of 6 City Center City Center Right -of -Way Improvement Proiect (City Center- Commercial District BP9B) This project includes the restoration and enhancement of right -of ways /streetscapes throughout the City Center, including roadway, sidewalks, curb and gutter, landscape, streetscape, irrigation, lighting, potable water, and storm drainage infrastructure as needed. The project limits include Drexel Avenue from Lincoln Lane to Lincoln Lane North, Pennsylvania Avenue from 16 to 17 Street, Euclid Avenue from Lincoln Lane to Lincoln Road Mall, Meridian Avenue from 16 to 17 Jefferson Avenue from Lincoln Lane to 17 St., Michigan Avenue from 16 to 17 Lenox Avenue from 16 to 17 Lenox Court, Lincoln Lane to 16 Lincoln Lane from Drexel to Alton Rd., Lincoln Lane North from Washington to Alton, Washington to Dade Blvd, Convention Center Drive and 19 Street. Project Management Department: CIP Office Total Project Cost: $13,209,842 Total CRA participation: $13,209,842 Source: Pg. 310 - Capital Improvement Plan and FY 08/09 Capital Budget New World Symphony Garage Project This project is for replacement parking as part of the Sound Space Project. Pursuant to the direction of the City Commission, the proposed design of the parking facility maximizes the total number of available spaces at 644 spaces. Pursuant to the development and lease agreement for the Sound Space Project, the New World Symphony is responsible for building replacement parking in order to mitigate the impact to surrounding business and retail uses that currently utilize the surface parking Tots which comprise the development site. Project Management Department: RDA Total Project Cost: $15,210,185 Total CRA participation: $15,210,185 Source: Pg. 199 - Capital Improvement Plan and FY 08/09 Capital Budget New World Svmphony Park Project This project is for a new park which is an integral component of the overall Master Plan involving the New World Symphony Sound Space Project. The park will become a key attraction for residents and visitors alike. Project Management Department: RDA Total Project Cost: $22,300,000 Total CRA participation: $22,300,000 Source: Pg. 273 - Capital Improvement Plan and FY 08/09 Capital Budget Page 2 of 6 City Center Multi Purpose Municipal Parking Facility This project is a seven level parking facility having 651 parking spaces, approximately 32,000 sq. ft. of commercial office space facing Meridian Avenue and associated site improvements. The project is located on the East side of Meridian Avenue at 17th Street in the City of Miami Beach Florida behind City Hall. The project is to be constructed in five separate construction phases: Demolition, Piling, Underground Utilities, Garage & Office Complex and Tenant Build -Out. The garage and office complex contract was awarded to the Tower Group. This project is currently in Phase 4 which includes construction of the main building structure as well as site improvements such as landscaping and the new _plaza area, street resurfacing, sidewalks, etc. Project Management Department: CIP Office Total Project Cost: $40,140,255 Total CRA participation: $19,653,098 Source: Pg. 192 - Capital Improvement Plan and FY 08/09 Capital Budget and Page 10 of CIP's Bi- Weekly Construction Report dated January 15, 2010 Lincoln Road between Collins & Washington This project is between the Lincoln Road Mall and the Beachfront Area, and will be designed to address the needs of the commercial and retail area as well as the pedestrian, private and public vehicular access. The project includes roadway reconfiguration to accommodate uniform traffic lanes throughout, installation of a landscaped center median with uplighting, sidewalk replacement, installation of a brick paver crosswalk with ADA curb ramps, installation of a bump out to formalize the parking area and reduce the crosswalk distance, installation of street furniture and resurfacing of the asphalt pavement. Project Management Department: CIP Office Total Project Cost: $2,488,093 Total CRA participation: $2,488,093 Source: Pg. 324 - Capital Improvement Plan and FY 08/09 Capital Budget Collins Canal Enhancement Project The Collins Canal Enhancement Project includes the development of the Dade Blvd. Bike path, which is a recreational greenway that will connect to the Venetian Causeway Bike Path and the Beachwalk, as well as seawall restoration for the north bank of the canal. The major bikeway artery will tie into a regional network of planned recreational trails /alternative transportation routes, called the Atlantic Greenway Network, connecting five public parks, eight beach access areas, and seven regional parking facilities in Miami Beach. This project is part of the larger Atlantic Greenway Network which aims to promote the use of alternative transportation and reduce traffic Page 3 of 6 City Center Collins Canal Enhancement Project cont'd... • congestion. The Collins Canal Project will provide environmental, social and human health benefits to the community. Project Management Department: Public Works Total Project Cost: $8,555,127 Total CRA participation: $1,600,000 Source: Pg. 94 - Capital Improvement Plan and FY 08/09 Capital Budget Little Stage Complex The Little Stage Complex project scope includes planning, programming, design, bid and award and construction administration, restoration and/or rehabilitation of the Little Stage Theater (Acorn Theater), Carl Fisher Clubhouse, Outdoor Dance Plaza / Bandshell (proposed to be demolished), and associated walkway areas adjacent to these facilities to accommodate pedestrian circulation and limited vehicular routes as necessary. Project Management Department: CIP Office Total Project Cost: $7,937,392 Total CRA participation: $637,200 Source: Pg. 121 Capital Improvement Plan and FY 08/09 Capital Budget Lincoln Road Between Lennox & Alton This project is for closure of the 1100 block of Lincoln Road to vehicular traffic and restoration of the pedestrian mall between Lennox Ave. and Alton Road. Project Management Department: Public Works Total Project Cost: $5,951,710 Total CRA participation: $5,951,710 Source: Pg. 377 - Capital Improvement Plan and FY 08/09 Capital Budget West Avenue/Bav Road Improvements The West Avenue/ Bay Road Improvements project is an area -wide street improvement which may include street resurfacing, swale restoration, repair of sidewalks, street lighting upgrades, enhanced landscaping and entryway features. The scope of this project includes West Avenue and Bay Road from 5 St. to Collins Canal, east/west side streets west of Alton Road from 6 to Lincoln Road and Lincoln Court, integrated with drainage improvements to Basins 7, 8, 11, 12, and 13 per the Stormwater Master Plan. Project Management Department: CIP Office Total Project Cost: $25,735,556 Total CRA participation: $750,000 Source: Pg. 357 - Capital Improvement Plan and FY 08/09 Capital Budget Page 4 of 6 City Center CCHC Neighborhood Improvements — Historic District This project includes improvements to the stormwater collection and disposal system upgrades, water distribution center upgrades, roadway resurfacing and streetscape enhancements, landscaping, traffic calming installations, additional pedestrian lighting, and enhanced pedestrian linkages. The project limits are bounded by Washington Avenue to the west, Collins Avenue to the east, Lincoln Road to the South, and Dade Blvd to the north, and includes James, Park and Liberty Avenue, 1 7 `h , 18 19 and 2 0 `h Streets, and 21 Street west of Park Avenue. The City entered into an agreement with Chen and Associates for the design of the project. Project Management Department: CIP Office Total Project Cost: $18,502,024 Total CRA participation: $18,463,939 Source: Pg. 309 - Capital Improvement Plan and FY 08/09 Capital Budget Botanical Garden (Garden Center) This project is for Phase II of renovations to the Garden Center. Phase I improvements, which are complete, included new fencing, new roof with related asbestos abatement, restroom renovations, exterior paint, new doors, trash cans, benches and other site furnishings. The Phase II project will include renovations to the building, entry, patio roof, pergola, maintenance area, site improvements, lighting, signage, planting, irrigation, interior renovations and interior acoustic improvements. Raymond Jungles, Inc. was ranked first by the committee as the firm to develop the concept plan prior to proceeding to design development. Project Management Department: CIP Office Total Project Cost: $1,851,925 Total CRA participation: $351,925 Source: Pg. 91 - Capital Improvement Plan and FY 08/09 Capital Budget Pedestrian Countdown Signals This project is to provide pedestrian countdown signals at key intersections. Pedestrian countdown signals provide an extra level of public safety. Pedestrians crossing an intersection can visually see how many seconds are left before the traffic light changes. Phase I of the program will provide for pedestrian countdown signals in thirty -two intersections. Project Management Department: Public Works Total Project Cost: $496,000 Total CRA participation: $56,000 Source: Pg. 480 - Capital Improvement Plan and FY 09/10 Capital Budget Page5of6 City Center Maze Project 21 Street & Collins Avenue This project is to provide for art in public places in the Collins Park area. The Collins Park area was selected as one of the specific areas where public art would be incorporated and prioritized. The public, as well as the Collins Park Neighborhood Association and the Collins Park Oversight Committee all endorsed the concept of public art in Collins Park. Subsequently, a call to artists was completed and "The Maze" was chosen. Project Management Department: Tourism and Cultural Development Total Project Cost: $250,000 Total CRA participation: $135,000 Source: Pg. 333 - Capital Improvement Plan and FY 09/10 Capital Budget Page 6 of 6 * MIAMIBEACH OFFICE OF THE MAYOR AND COMMISSION MEMORANDUM • TO: Jorge Gonzalez, City Manager FROM:. Matti Herrera Bower, Mayor 41 DATE: December 16, 2010 SUBJECT: For Your Information - Provided by the Miami -Dade County Tourist Development Council Attached please find the agenda for the December 16, 2010 Miami -Dade County Tourist Development Panel meeting as well as the summary of agenda action and official minutes for • the Tourist Development Council meeting dated July 29, 2010. MHB /Iw e • We are committed to providing excellent public service and safety to all who live, work, and ploy in our vibrant, tropical,`historic community. MIAMI-WIDE & Panel Meeting Thursday, December 16, 2010 8:OOAM Miami Art Museum 101 West Flagler Street Miami, Florida AGENDA Additions, Deletions, Withdrawals II. Conflict of Interest III. Items for Approval A. Minutes of the July 29, 2010 Meeting B. FY 2010 -2011 Annual Targeted /Set -Aside Grants III. Reports and Discussion Items A. Updated Budget / Financial Position and Funding Recommendations for FY 2010 -11 First Funding Period B. TDC Vice Chairperson V. Citizens' Presentations VI. Grant Applications and Recommendations - First Funding Period A. Special Events/Promotions (Non - Profit) -- Continuing Request Subcommittee Recommendation 1. Actors' Playhouse Productions, Inc. 25,000 16,000 2010 -2011 Mainstage Season 2. Bayfront Park Management Trust Corporation 15,000 6,000 Downtown Miami's 2010 New Year's Eve Celebration 3. Classical South Florida, Inc. 10,000 10,000 Sounds of the Season in South Florida 4. Community AIDS Resource, Inc. dba Care Resource 20,000 20,000 26th Anniversary White Party 5. Exponica International, Inc. 25,000 10,500 20th Annual Exponica International, The Fair of the Americas 6. Greater South Dade /South Miami/Kendall Chamber of 15,000 5,400 Commerce DBA Chamber South 39th Annual South Miami Art Festival 7. Haitian Heritage Museum Corp. 15,000 6,750 Dancin in the District 8. Key Biscayne Chamber of Commerce, Inc. 15,000 9,000 Key Biscayne Chamber of Commerce Visitors Center 1 Request Subcommittee Recommendation 9. Miami Book Fair International, Inc. 25,000 22,500 Miami Book Fair International 10. Miami Short Film Festival, Inc. 15,000 5,250 9th Edition of the Miami Short Film Festival 11. Museum of Contemporary Art, Inc. (MoCA) 10,500 10,500 Bruce Weber: Haiti/Little Haiti 12. Seraphic Fire, Inc. 25,000 11,250 Seraphic Fire Signature Series 13. Tigertail Productions, Inc. 15,000 10,000 Tigertail International & Special Events 14. University of Miami School of Music 25,000 10,500 Festival Miami 2010 B. Special Events/Promotions (Non - Profit) -- First Time 1. Alyans Atizay Ayisyen, Inc. 15,000 10,000 Global Caribbean II: Caribbean Trilogy 2. MiMo Biscayne Association, Inc. 15,000 10,000 MiMo ART Boulevard C. Special Events/Promotions (For - Profit) — Continuing 1. Lumana Global Corporation 15,000 5,000 Third Annual Downtown Miami Riverwalk Festival & Boat Parade 2. Miami Music Festival, LLC 25,000 6,700 Miami Music Festival D. Special Events/Promotions (For - Profit) — First Time 1. 7th Circuit Production, Inc. 5,000 2,000 Moksha Art Fair 2. SoBe Hair Show, Inc. 15,000 0 SoBe Hair Show 2010 E. Special Events/Promotions (Non- Profit) -- Ongoing 1. Edge Zones, Inc. 15,000 7,500 Zones Contemporary Art Fair F. Special Events/Promotions (Government) — Continuing 1. City of Sunny Isles Beach 15,000 10,500 Sunny Isles Beach Jazz Festival G. Sports (Non - Profit) — Continuing 1. Florida International University Board of Trustees, for the 15,000 4,000 benefit of Women Basketball FIU Thanksgiving Tournament and FIU Sun & Fun Classic Request Subcommittee Recommendation H. Sports (For - Profit) = First Time 1. Miami Tri Events, LLC 25,000 Discussion Rohto Ironman 70.3 Miami I. Targeted /Set- asides 1. Florida International University Board of Trustees, 14,400 14,400 for the benefit of Institute for Public Management Annual Inter American Conference of Mayors and Local Authorities 2. M. Athalie Range Cultural Arts Foundation, Inc. 20,000 20,000 A Musical Celebration of Life Honoring Mrs. Athalie Range 3. Miami Beach Chamber of Commerce 20,000 20,000 Miami Beach Visitor Information Center 4. Miami Beach Latin Chamber of Commerce 25,000 20,000 Tourist Hospitality Center /Centro Hospitalidad Turistico 5. Miami -Dade County Days, Inc. 15,000 15,000 Dade Days in Tallahassee 6. New World Festival 12,000 12,000 Coral Gables Cultural Calendar 7. Tropical Everglades Visitor Association, Inc. 20,000 20,000 Tropical Everglades Visitor Center Adjournment CLERK'S SUMMARY OF AGENDA ACTION AND OFFICIAL MINUTES TOURIST DEVELOPMENT COUNCIL PANEL WORKSHOP July 29, 2010 The Tourist Development Council (TDC) convened in the Flagler Meeting Room at the Biltmore Hotel Coral Gables, 1200 Anastasia Avenue, Coral Gables, Florida at 3:00 p.m. on July 29, 2010. There being present Chairman Jose "Pepe" Diaz and members, Mr. Stuart Blumberg, Mr. George Cozonis, Mr. Rex R. Oleson, Mr. William Perry III, Mr. Gene Prescott, and Ms. Olga Ramudo. (City of Miami Beach Mayor Mattie Herrera Bower and City of Miami Commissioner Wilfredo Gort were absent). The following staff members were present: Mr. Michael Spring, Director, Department of Cultural Affairs; Ms. Deborah Margol, Deputy Director of Cultural Affairs, Mrs. Nikenna D. Benjamin, Grants Program Administrator; Mrs. Liliana Hernandez, Grants Program Assistant; Assistant County Attorney Debra Maston; and Deputy Clerk Karen Harrison. Chairman Diaz called the meeting to order at 4:56 p.m. He noted the intent of this meeting was to review any problems the Council members had with the conflicts of interest policy and to review the TDC guidelines and application process. I. Reports and Discussion Items A. Conflict of Interest Policy Chairman Diaz noted he discussed the foregoing item with Assistant County Attorney Debra Maston and was advised that the Commission on Ethics and Public Trust (COE) had recently taken over the responsibility of the Conflict of Interest Policy. Additionally, Assistant County Attorney Maston explained that the COE would be responsible for interpretations of potential violations of the Code of Ethics. Chairman Diaz mentioned how difficult the concept of this policy was and he suggested the Council make careful decisions. He also noted, his understanding of the conflict of interest policy was related to financial gain or profit; however, perception could become an issue of conflict.. Chairman Diaz noted his concern with this policy was related to him possibly having a conflict of interest because he knew individuals involved with applicant organizations that would require him to vote. He also noted he was not in agreement with the conflict of interest policy if the Council member did not gain or profit from it, because the service benefited the public. Chairman Diaz noted he received several written opinions regarding the conflict of interest policy from the County Attorney's Office. He noted he had met with Mr. Robert Myers, Executive Director of COE regarding the development of some ordinances. He stressed the need to be transparent and work within the requirements of the law to ensure accuracy and that no violations were committed; however, he expressed concern if the conflict of interest was based July 29, 2010 Tourist Development Council Page 1 of 7 Panel Workshop on an individual's perception. Chairman Diaz also referred to Mr. George Corzonis who acknowledged his work relationship with an applicant organization, which would be considered a conflict of interest. Responding to Chairman Diaz' comment of his concern with some conflicts of interest, Mr. Michael Spring, Director of Cultural Affairs explained that while no financial benefits were involved, working with that applicant organization might indicate favoritism as a conflict of interest. Discussion ensued among the Council members regarding how to eliminate criticism from the public by refraining from the appearance of favoritism` with applicant organizations by declaring it to be a conflict of interest. Following further discussion, Chairman Diaz noted he wanted to ensure public awareness that the Council members would not benefit from voting to award the applicant organizations. Discussion ensued regarding perception of the Council member's actions as a conflict of interest. Mr. Michael Spring clarified that Chairman Diaz' involvement with the Judo or Soccer events was not a conflict of interest at today's (7/29) previous TDC meeting because he had not served on their Board, and although he served on the Miami Dade Sports Commission, this too would not constitute a conflict of interest. Discussion ensued regarding how complex it was for Chairman Diaz and other elected officials that served on the Council as voting members and the need to be excused if their District or • municipality was involved. Following further discussion, Mr. George Corzonis questioned the conflict of interest policy regarding Council members who made donations to organizations that later applied for a TDC grant. Mr. Michael Spring explained that the conflict of interest policy indicated if a contribution was made in the amount of $1,000 or more to applicant organizations, it would be considered a conflict of interest. He pointed out the benefit of the contributor having their logo placed on the organization's materials that would be considered a conflict of interest as a returned favor for the contribution. Mr. Spring emphasized this policy was enforced to protect the members of the Council from accusations of conflicts of interest. Mr. Spring noted for the record, he would assist in clarifying information in the conflict of interest policy, but to address more questionable areas in the policy, he would refer those TDC members to the Commission on Ethics and Public Trust (COE) to receive a written opinion. Subsequently, until this took place, the Council's prospective would be in agreement with the current conflict of interest policy, Mr. Spring noted. He further noted that the Council could vote and make changes at their discretion, but it was not his recommendation. July 29, 2010 Tourist Development Council Page 2 of 7 Panel Workshop Chairman Diaz noted this discussion originated from past issues regarding a cancelled event of the Sports Commission due to limited funding, the inability to vote because this Council lacked a quorum as well as conflicts of interest. He also noted he researched State of Florida Laws, and without direct monetary gain or other benefits, he determined no conflict of interest existed; however, the possibility remained that the vote of a Council member could be interpreted to be beneficial, so he preferred to abide by this policy. Discussion ensued regarding other offers organizations posed that could be a conflict of interest. Following Mr. Stuart Blumberg's request to make a motion, Mr. Michael Spring noted if the Council continued with the existing conflict of interest policy, there was no reason to take a vote. Following further discussion, Chairman Diaz clarified that in pursuant to his conversation with the Executive Director of COE, if a Council member voted to award an applicant organization and six (6) months later booked guests in a hotel owned by a Council member, it would not be a conflict of interest. Mr. Michael Spring noted for the record, the TDC staff would continue to abide by the current conflict of interest policy and if a member of the Council served on the Board of an applicant organization, under the Code, at the time to vote, this would present a conflict of interest. In response to Mr. Spring's comment on contacting the Executive Director of COE for any updated information, Chairman Diaz clarified his comments were related to the Florida State Law that would prevail over any County Code except a Federal issue. B. Consideration of Vice - Chairperson Mr. Spring noted the consideration to designate a Vice Chairperson for the Council was discussed during several TDC meetings, which would allow those meetings to carry on in the absence of Chairman Diaz, rather than suspend or delay the meeting waiting on his arrival. Chairman Diaz agreed to designate a TDC Vice Chairperson to oversee meetings based on the TDC Agenda in his absence. It was moved by Mr. Stuart Blumberg that the TDC Council would vote for a TDC Vice Chairperson for the next fiscal year. This motion was seconded by Mr. William Perry III and upon being put to a vote, the vote passed 6 -0. (City of Miami Beach Mayor Mattie Herrera Bower and City of Miami Commissioner Wilfredo Gort were absent). Mr. Michael Spring noted staff would include this item on the next TDC Agenda for the Council to vote or appoint a TDC Council Vice Chairperson. C. Proposed Program and Policy Recommendations Mr. Michael Spring noted TDC staff proposed to adopt the County's excused attendance policy and to include this as action item on all future TDC Agendas. He also noted County regulations indicated that if a written document was submitted before the meeting, it would be considered an excused absence; however; if a written document was not submitted, the absence would be July 29, 2010 Tourist Development Council Page 3 of 7 Panel Workshop unexcused, which was used to determine whether the attendance policy for the Board had been violated. Mr. Spring further noted this attendance policy was used with all other Advisory Boards, which required advance notification of a member's absence that would be announced and voted on by the Board at that meeting. Discussion ensued regarding how to address three (3) consecutive absences. Following the discussion, Mr. Spring noted that the attendance policy would be amended to reflect that if a member missed three (3) consecutive TDC meetings within a year, regardless of excused absences, would be unacceptable and the member would be removed from the Council. Chairman Diaz noted the reason absences were being addressed in today's meeting was because certain members had repeated unexcused absences that resulted in the Council lacking a quorum. Discussion ensued regarding other policies that considered excused absences to only be acceptable if the member was ill or out of town. Following further discussion, Mr. Michael Spring noted the members of the Council should attend at least two (2) quarterly meetings during the year in pursuant to the current attendance policy. He also pointed out that two (2) members of the Council absent at today's meeting were City elected officials that had publicly calendared meetings that often conflicted with TDC meetings. Discussion ensued regarding TDC staff working to schedule meetings around members who were elected officials. Following further discussion, Chairman Diaz recommended combining all of the suggestions by the members of the Council to create an attendance policy. It was moved by Mr. Stuart Blumberg that the attendance policy be approved for Council members to be excused for two (2) consecutive absences if the reason was due to illness or being out of town; however, a member would be removed from the Council if more than two (2) absences occurred during the calendar year. This motion was seconded by Mr. William Perry III and upon being put to a vote, the vote passed 6 -0 (City of Miami Beach Mayor Mattie Herrera Bower and City of Miami Commissioner Wilfredo Gort were absent). Mr. Stuart Blumberg expressed concern regarding the need to do follow -up re- evaluation of applicant organizations that received TDC grants for a long period of time. Mr. Michael Spring noted reports were received from applicant organizations and reviewed by TDC staff, and if any problems occurred with those organizations, the TDC Council would be notified. He suggested bringing in those organizations during the first quarter meeting, in a competitive process to make presentations on their current status. D. TDC Guidelines July 29, 2010 Tourist Development Council Page 4 of 7 Panel Workshop Mr. Blumberg requested that language in the Memorandum, "Recap of Adopted TDC Criteria for Grants Evaluation" be amended to delete "and other tourist - related activities" in the first paragraph. He noted this indicated a catch -all phrase. Chairman Diaz noted his concerns in restricting applicant organizations on what to say during their presentation and in the past he received criticisms regarding stopping persons during their presentation. He pointed out that some information was heard by the TDC staff, but not by the Council members and he recommended that the applicants be allowed two (2) minutes to make their presentation at their own discretion. He also noted if there were a limited number of presentations, the Council could be flexible with the time. E. Applicant Report Card Chairman Diaz noted that the foregoing item was also related to Agenda Item C, and the Council would discuss both items together. He expressed concern regarding how the Council members would determine whether the number of hotel rooms reported by the applicant organizations were realistic. Chairman Diaz questioned whether a process was determined if an organization reached its limit of being awarded TDC grants after a number of years, which would allow TDC to assist other entities during this the economical crisis. Mr. Stuart Blumberg explained the process used by the Greater Miami Convention Center Visitor's Bureau (GMCVB) to determine the impact of an organization's event was based on the number of contracted hotel rooms. He pointed out that some organizations never qualified for various reasons although their events were held at GMCVB for 30 years. Mr. Blumberg noted an accurate count of hotel rooms could not be determined unless a definitive, contractual number of rooms were blocked by those organizations. Following further discussion, Mr. Michael Spring noted the new TDC FY2010 -2011 application required information on the number of contracted hotel rooms at the time of submission and an update at the time of the panel review. He also noted the new application had a simple report card section that required the actual number of the tourists from the previous year's event that included line items for the number of tourist attendance, hotel rooms, marketing outreach, and an explanation as to how the tourism numbers were calculated. Mr. Spring further noted TDC staff would contact the applicant organizations for updated information and those making a presentation would provide the Council current information. Discussion ensued regarding the need to require the number of hotel rooms on the application because TDC funding came from revenue generated from hotel rooms. Discussion further ensued regarding the application requirement to provide the actual number of hotel rooms would encourage organizations to book more hotel rooms. Following further discussion, Mr. Spring suggested that Council members continue with the current criteria of the application concerning hotel rooms, and remain flexible so other applicant organizations that were tourism satisfiers and promoters could be funded. He also suggested the members of the Council continue making decisions based on their expertise, consensus; and the guidelines. July 29, 2010 Tourist Development Council Page 5 of 7 Panel Workshop Chairman Diaz noted the main concern was to ensure an accurate criteria and decision making method and that was in line with County regulations. He noted the Council members received the applications after staff completed the screening process with identified organizations that fit the criteria, but he wanted to set more guidelines in order to provide more funding although the decision making process would become harder due to the economy crisis. Further discussion ensued regarding whether funding would continue to be provided to oganizations that received funding based on a five year cycle if the application indicated the number of hotel rooms were generated. Mr. Michael Spring pointed out that many tourists visited without intensions of attending a specific event, but made a decision upon their arrival for entertainment purposes. He noted the TDC Council wanted to ensure that organizations like the Children's Museum were well supported by assisting in providing marketing materials to hotels and other common places for visitors. Following further discussion regarding funding for on -going events held by organizations that did not indicate the number of generated hotel rooms, Mr. Spring noted the decision whether to provide funding to support year -end calendar events was the discretion of the Council. He also noted the decision to support those organizations would preferably have a series of non -stop activities that would be available for tourists and with the approval of the TDC Council, it contributed to that calendar year of events. Discussion ensued regarding consideration of the county budget reduction and making decisions that would provide TDC funding in an effort to impact the community as well as funding ongoing events throughout the calendar year. Mr. Michael Spring noted the difference in the amount awarded in the grants to the applicant organizations was based on what the TDC Council warranted as an investment towards tourism. In conclusion, Chairman Diaz noted the Council members preferred to have the report card in place that included guidelines on how to analyze the applicant organizations in a fair process; however, he felt the process lacked a mechanism to make more precise decisions. Mr. Spring reminded the Council members that the current process in place worked during this past fiscal year of economical challenges. He noted the current process generated a pool of dollars for new applicants and the recommended report card process was a good suggestion that had been put in place. He suggested continuing to use this process that provided the tools to address those various issues discussed, as well as ending with a total of $26,000 reserve account. In response to Chairman Diaz' comments on applicant organizations that provided good services to the community, but did not meet the requirements to be awarded a TDC grant, Mr. Spring noted the guidelines indicated the qualifications to receive TDC funding, but . the Council reserved the right to make exceptions. July 29, 2010 Tourist Development Council Page 6 of 7 Panel Workshop F. Guidelines for Public Presentation Mr. Michael Spring noted the intent of the foregoing item was to provide written guidelines for the public presentations and to instruct the applicant organizations on limiting comments to new information that was not on their application. G. Other Items Mr. Rex Oleson asked if the process to award grants to for - profit organizations had restrictions because any provided funding would be added profit to those organizations. Mr. Michael Spring noted for the record, a recap of TDC's policy that indicated limited funding would be provided to for - profit organizations that had new events to help promote and attract tourism. He also noted this funding would be provided for a three (3) year period with a higher reduction rate than the not - for - profit rate. However, if those organizations achieved profitability prior to the end of the third year, recommendations would be not to provide funding any longer, Mr. Spring noted.. Additionally, Ms. Nikenna Benjamin noted those new organizations were required to have less than a three (3) year track record of operation in order to apply for a TDC grant. II. Items for Approval A. FY2010 -2011 TDC Guidelines Mr. Stuart Blumberg proposed that the language in the draft Fiscal Year (FY) 2010 -2011 TDC Guidelines Memorandum dated July 29, 2010 be amended in the first bulleted paragraph in bold print to include "TDC Subcommittee and Board." Additionally Mr. Blumberg requested that the language in the second bulleted paragraph be amended to include the word "conferences ", following the word exhibitions in the first sentence. It was moved by Mr. Stuart Blumberg that the proposed Applicant Report Card and FY2010- 2011 TDC Guidelines be approved as amended. This motion was seconded by Mr. William Perry III, and upon being put to a vote, the vote passed unanimously by those members present. (City of Miami Beach Mayor Mattie Herrera Bower and City of Miami Commissioner Wilfredo Gort were absent). . Adjournment There being no further business to discuss, the TDC Council meeting adjourned at 6:05 p.m. Chairman Jose "Pepe" Diaz, Tourist Development Council July 29, 2010 Tourist Development Council Page 7 of 7 Panel Workshop