2011-27571 Reso 2011 -27571
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
REALLOCATION OF FUNDS IN THE AMOUNT OF $746,579, FROM THE
SOUTH POINTE PHASE III, IV AND V RIGHT OF WAY PROJECT
CONSTRUCTION SAVINGS, TO THE CITY OF MIAMI BEACH RIGHT OF WAY
INFRASTRUCTURE IMPROVEMENT PROGRAM, NEIGHBORHOOD NO. 12C,
SOUTH POINTE PHASE II PROJECT, FOR THE CONSTRUCTION' OF 3
STREET IMPROVEMENTS,. AS ADDITIONAL SCOPE OF WORK; AND
FURTHER APPROVING A CHANGE ORDER IN THE AMOUNT OF $678,708 TO
THE AGREEMENT BETWEEN THE CITY AND HORIZON CONTRACTORS,
INC., FOR NEIGHBORHOOD NO. 12C, SOUTH POINTE PHASE 11 RIGHT OF
WAY PROJECT, AND $67,871 IN CONTINGENCY FOR THIS WORK; WITH
FUNDING AVAILABLE FROM PREVIOUSLY APPROPRIATED SOUTH POINTE
CAPITAL FUND 389 IN THE AMOUNT OF $746,579.
WHEREAS, on December 10, 2008, pursuant to Invitation to Bid No. 48- 07/08, he
City Commission approved the award of a construction contract to Horizon Contractors, Inc.,
(Contractor), in the amount of $7,683,901, for the construction of the South Pointe Phase 11
Right of Way Infrastructure Improvement Project (Project); and
WHEREAS, a Project contingency in the amount of $768,390, was also made
available for the Project; and
WHEREAS, on May 4, 2009, the Contractor was issued the Notice to Proceed to
mobilize and commence construction activities; and
WHEREAS, during the construction of the Project, additional scope of work was
requested by the City; and
WHEREAS, the Project is scheduled to be substantially complete by March 2011; and
WHEREAS, a recent inspection of 3 Street from Michigan Avenue to Washington
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Avenue verified that this area is in need of repairs; and
WHEREAS, the administration wishes to add to the contractor's scope of work the -
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reconstruction of the roadway, sidewalks, curbs and gutters of 3 Street from Michigan
Avenue to Washington Avenue; and
WHEREAS, in light of the fact that 3 Street is directly adjacent to the South i
y j outh Pointe
Phase 11 improvements, the Administration is proposing the repair of the above mentioned
items and the restoration of 3r Street to match the surrounding improvements; and
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WHEREAS, the proposed work includes, but is not limited to, the reconstruction of
portions of the roadway; milling and resurfacing; sidewalk - curb and utter; tree pit treatments;
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landscape and street lighting pull boxes; thermoplastic striping and pavement
marking; and street furniture on 3 Street from Michigan Avenue to Washington Avenue, g g ue, to
match the surrounding Phase 11, III, IV, and V Projects; and
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WHEREAS, on November 17, 2010, and subsequently on December 15 2010,
Horizon submitted a cost proposal for the work, in the amount of $678,708, and a
construction contingency of $67,871, for a total cost of $746,579; and
WHEREAS, funding for this work is available, in the amount of $746,579, from
previously appropriated South Pointe Capital Fund 389, for the Construction of the South
Pointe Phase III, IV, and V, Right of Way Project in Account No. 389- 2333 - 069357, to be
reallocated to the South Pointe Phase 11 Right of Way Project, Account No. 389 - 2332- 069357
for Construction.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, the Mayor and City
Commission of the City of Miami Beach, Florida, hereby approve and authorize the
reallocation of funds in the amount of $746,579, from the South Pointe Phase III, IV and V
Right of Way Project construction savings, to the City of Miami Beach Right of Way
Infrastructure Improvement Program, Neighborhood No. 12C, South Pointe Phase 11 Project,
for the construction of the 3rd Street improvements, as additional scope of work; and further
approving a change order in the amount of $678,708 to the Agreement between the City
and Horizon Contractors, Inc., for Neighborhood No. 12C, South Pointe Phase 11 Right of
Way Project, and $67,871 in contingency for this work; with funding available from
previously appropriated South Pointe Capital Fund 389 in the amount of $746,579.
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PASSED and ADOPTED this d ay of January , 2011.
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ROBERT PARCHER, CITY CLERK A RRE A 1 _r MAYOR
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APPROVED AS TO
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COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and
authorizing the reallocation of funding in the amount of $746,579, from the South Pointe Phases III, IV and V
Right of Way Project construction savings, to the South Pointe Phase II Right of Way Project, for the
construction of 3 Street improvements, as additional scope of work for the City Of Miami Beach Right Of
Way Infrastructure Improvement Program, Neighborhood No. 12c, South Pointe Phase II Project; further,
approving a change order for Horizon Contractors, Inc., in the amount of $678,708, and $67,871 in
contingency for this work; with funding available from previously appropriated South Pointe Capital Fund 389
in the amount of $746,579.
Key Intended Outcome Supported:
Ensure well designed quality capital projects.
Supporting Data (Surveys, Environmental Scan, etc.): The 2007 Community Satisfaction Survey
indicated that 82% to 85% of the recently completed South Pointe and South Beach area capital improvement
projects were ranked as good or excellent by residents. Completing the South Pointe Phase II Improvement Project
will add to the well needed upgrades in this area and improve overall rating.
Issue:
1 Should the City Commission approve the reallocation and change order for the additional scope of work?
Item Summary /Recommendation:
On December 10, 2008, the City Commission approved the award of a construction contract to Horizon
Contractors, Inc. (Horizon) for the construction of the South Pointe Phase II Right of Way Infrastructure
Improvement Project. The Project scope of work includes the replacement of existing water lines; the installation of
new storm water infrastructure; streetscape improvements; traffic calming measures and enhanced pedestrian
access; bump -outs; landscaping; pedestrian lighting and parking improvements. On May 4, 2009, the contractor
commenced construction of the project which is anticipated to be complete during the 1 quarter of 2011.
The adjacent South Pointe Phase I Project completed in January 2003, consisted of improvements along
Washington Avenue from South Pointe Park to 5th Street and along 3 Street from Michigan Avenue to Ocean
Drive. During a recent inspection of 3 Street, it was determined that this area is in need of repairs. There is
evidence of failure in sections of the pavement along 3 Street, failing utilities, damaged sidewalks, curbs, concrete
tree grates, irrigation system, and dead trees. The Administration is proposing the restoration of 3 Street to match
the adjacent Phase Phases II, III, IV improvements.
The work being proposed includes, the reconstruction of portions of the roadway, milling and resurfacing of 3rd
Street from Michigan to Washington Avenue, removal and replacement of sidewalks, tree pit treatments that have
been displaced by tree roots, ADA ramps, installation of the Addapave and Healthy Tree Fertilization system,
replacement of dead trees and landscape materials, installation of new street lighting pull boxes, utility repairs,
irrigation system repairs, signage, striping, pavement marking, and installation of street furniture.
On December 15, 2010, Horizon submitted a cost proposal for the work in the amount of $678,708. This amount
includes a 44,243.43, allowance for the placement of 6 -inch Miami Beach Red sidewalks in lieu of 4" in the tree
pits which currently have structural soils, harmonization with adjacent properties, irrigation repairs, and repair of
water main valves.
The proposal was reviewed by City staff, and the design Engineer of Record (EOR), Wolfberg Alvarez and
Partners, and the costs are in accordance to the prices bid for the same items. The City and the EOR find
Horizon's cost proposal to be fair and reasonable for the scope of work.
APPROVE THE REALLOCATION AND CHANGE ORDER.
Advisory Board Recommendation:
N/A
Financial Information:
Amount Account Approved
Source of Funds: $746,579 389 - 2333 - 069357 South Pointe Capital
OBPI for Construction
Total $746,579
City Clerk's Office Legislative Tracking:
Carla Dixon Ext. 6264
Sign -Offs:
Departme t A I rector Assi - tant City Manager City Manager
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T:\AGENDA\2011 \Janus', 19 \South ointe Improvements ' a - 11 3rd Street - Summary.doc
MIAMIBEACH AGENDA ITEM
DATE iiq
MIAMIBI ACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSIO N MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City - • mmission
FROM Jorge M. Gonzalez, City Manager
DATE: January 19, 2011 f
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SUBJECT: A RESOLUTION OF THE MAYOR A D CI COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE
REALLOCATION OF FUNDS IN THE AMOUNT OF $746,579, FROM THE
SOUTH POINTE PHASES 111, IV AND V RIGHT OF WAY PROJECT
CONSTRUCTION SAVINGS, TO THE CITY OF MIAMI BEACH RIGHT OF WAY
INFRASTRUCTURE IMPROVEMENT PROGRAM, NEIGHBORHOOD NO. 12C,
SOUTH POINTE PHASE II PROJECT, FOR THE CONSTRUCTION OF 3
STREET IMPROVEMENTS, AS ADDITIONAL SCOPE OF WORK; AND
FURTHER APPROVING A CHANGE ORDER IN THE AMOUNT OF $678,70'8
TO THE AGREEMENT BETWEEN THE CITY AND HORIZON
CONTRACTORS, INC., FOR NEIGHBORHOOD NO. 12C, SOUTH POINTE
PHASE 11 RIGHT OF WAY PROJECT, AND $67,871 IN CONTINGENCY FOR
THIS WORK; WITH FUNDING AVAILABLE FROM PREVIOUSLY
APPROPRIATED SOUTH POINTE CAPITAL FUND 389 IN THE AMOUNT OF
$746,579.
ADMINISTRATION RECOMMENDATION
Approve the additional funding. .
FUNDING
Funding for this task is available in the amount of $746,579, previously appropriated in the
Fiscal Year 2007 -2008 Capital Budget, for Construction of the South Pointe Phase III, I ,
and V, Right of Way Project in Account No. 389 - 2333 - 069357, to be reallocated to the South
Pointe Phase 11 Right of Way Project, Account No. 389 - 2332 - 069357 for Construction.
ANALYSIS
On December 10, 2008, the City Commission approved the award of a construction contract
to Horizon Contractors, Inc. (Horizon) in the amount of $7,683,901, for the construction of
the South Pointe Phase 11 Right of Way Infrastructure Improvement Project. Project
Contingency in the amount of $768,390, was also made available for the Project
contingency fund.
The Project Limits include the area bounded to the north by Fifth Street, to the south b
y � y
Second Street, to the east by Washington Avenue and to the west by Alton Road, excluding
Third Street. The Project scope of work includes the replacement of existing water lines
within the alleyways and along 4 Street; the installation of new storm water infrastructure
throughout the project area; streetscape improvements, including traffic calming e
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and enhanced pedestrian access, bump -outs; landscaping; pedestrian lighting and parking
improvements. On May 4, 2009, the contractor was issued the second Notice to Proceed
Commission Memorandum - South Pointe Improvements Ph 3 St
January 19, 2011
Page 2
(NTP) to mobilize and commence the construction activities. The project is ninety four
percent complete, and is anticipated to be complete during the 1 quarter of 2011.
The adjacent South Pointe Phase 1 Project completed in January 2003, consisted of
improvements along Washington Avenue from South Pointe Park to 5 Street and alon 3rd
Street from Michigan Avenue to Ocean Drive. During a recent inspection of Phase 11, staff
was concerned with the appearance of 3rd Street from Michigan Avenue to Washington
Avenue, which was completed as part of the South Pointe Phase I Project, it was
determined that this area is in need of repairs.
There is evidence of failure in sections of the pavement along 3rd Street as a result of utilities
trenching, failing utilities such as water main valves, damaged sidewalks and curbs,
damaged concrete tree grates, damaged irrigation system, and dead trees. In light of the
fact that this Street is directly adjacent to the South Pointe Phase 11 improvements, the
Administration is proposing the repair of the above mentioned items and the restoration of
3rd Street to match the surrounding improvements.
The work being proposed includes but is not limited to the reconstruction of portions of the
roadway which have failed, milling and resurfacing of 3rd Street from Michigan Avenue to
Washington Avenue, removal and replacement of Miami Beach Red sidewalks and concrete
tree pits that have been displaced by tree roots, ADA ramps, and the installation of the
Addapave and Healthy Tree Fertilization system, replacement of dead trees and landscape
materials, installation of new street lighting pull boxes, utility repairs, irrigation system
repairs, signage, thermoplastic striping and pavement marking, and street furniture to match
the surrounding Phases 11, III, IV, and V Projects. .
On November 10, 2010, Horizon was requested to provide a cost proposal for the above
stated scope of work. On November 17, 2010, and subsequently on December 15, 2010,
Horizon submitted a cost proposal for the work in the amount of $678,708. This amount
includes an allowance for the placement of 6 -inch Miami Beach Red sidewalks in lieu of 4"
in the tree pits which currently have structural soils, harmonization with adjacent
properties, irrigation repairs, and repair of water main valves.
It should be noted that the City has on previous occasion added extensive work to the
contract, and extended the contract time without compensating Horizon for extended
general conditions. Under extenuating circumstances, including not being able to obtain a
dewatering permit, Horizon has performed well in implementing the South Pointe Phase II
improvements. Horizon has maintained the overall project schedule. Eight (8) weeks of
extended general conditions in the amount of $122,683.07, is also included as part of this
contract modification to compensate Horizon for additional scope of work such as the
installation of the 4 Street water main from Jefferson Court to Washington Avenue;
additional irrigation system; unforeseen dewatering permitting delays; as well as the
proposed 3 Street improvements. No additional equipment charges are included in this
cost proposal, which is typical for change order requests of this magnitude. Horizon has
the advantage of being currently mobilized on site completing landscape and final lift of
asphalt for the original scope of work included in the Phase II project. Horizon also has the
required permits, and may extend permits as necessary to perform the 3 Street scope of
work.
Horizon's proposal was reviewed by City staff, and the design engineer of record,
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Wolfberg Alvarez and Partners, and the unit prices for the work items are in accordance
with Horizons original bid, and other bid tabulation breakdown pursuant to the ITB's for;
similar work items. Additionally, staff also compared unit prices based on recent JOC bid
pricing for similar work. The current proposal from Horizon represents a better value to the
Commission Memorandum — South Pointe Improvements Ph II 3 St
January 19, 2011
Page 3
City due to savings on mobilization, permitting, general conditions and overhead. The cost
also includes bond, insurance, general conditions, Project Management and
Superintendent, Public information Officer (PIO), Maintenance of Traffic, Survey and As-
Builts, among other items. The City and the FOR find Horizon's cost proposal to be fair
and reasonable for the new scope of work.
CONCLUSION:
The Administration recommends the approval of the new scope of work on 3 Street from
Michigan Avenue to Washington Avenue and its addition to the South Pointe Phase II
Project, as an overall improvement to the area Further, that additional funding in the
amount of $746,579 is added to the project to allow for this improvement to be completed.
This funding is available from the. South Pointe. Phase 111, IV and V project savings,
previously appropriated South Pointe Capital Funds in the Fiscal Year 2007-2008 Capital
Budget, and being reallocated to the South Pointe Phase 11 Right of Way Project.
JMG /JG /JC /GME /CF /CD
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