HomeMy WebLinkAboutAmendment 8 REVISED per Scriveners Error �,voy
AMENDMENT No. 8
TO - THE PROFESS_ IONAL .SERVICES AGREEMENT
BETWEEN
THE C ITY OF MIAMI BEACH, FLORIDA
AND
CHEN AND ASSOCIATES, INC, DATED SEPTEMBER 8, 2004,
FOR HE CITY CENTER RIGHT OF WAY IMPROVEMENT PROJECT,
SAID AMENDMENT IN AN AMOUNT NOT -TO- EXCEED $21,078; ,FOR THE PROVISION OF -
ADDITIONAL PROFESSIONAL SERVICES NECESSARY FOR THE REDESIGN OF 17
STREET, PENNSYLVANIA AVENUE AND LINCOLN LANE NORTH, NEIGHBORHOOD NO.
913, CITY CENTER RIGHT OF WAY NEIGHBORHOOD IMPROVEMENT PROJECT.
This Amendment No. 8 to the Agreement, made and entered this day of 2014,
by and between the CITY OF MIAMI BEACH, a Municipal Corporation existing and the laws of
the State, of Florida (hereinafter referred to as City), having its principal' offices at 1700
Convention Center Drive, Miami Beach, Florida 33139; and CHEN AND ASSOCIATES, INC, a
Florida Corporation, having- its offices at 420 Lincoln Road, Suite 240, Miami Beach, Florida
33139 (hereinafter referred to as the Consultant).
RECITALS
WHEREAS, pursuant to Request for Qualifications (RFQ) No. 68- 02/03, the Mayor and
City Commission adopted Resolution No. 2004- 25678, on September 8, 2004, approving and
authorizing the Mayor and City Clerk to execution an Agreement. with Chen and Associates, Inc.
(Consultant), in a not -to- exceed amount of $2,144,773, for the planning, design, bid and award,
and construction administration phases of the City Center Right -of -Way (ROW) Neighborhood
Improvement Project (the Project); and
WHEREAS, the Project includes improvements to the stormwater system, water system,
roadways, streetscape, landscaping, traffic calming, pedestrian lighting, and linkages within the
public right -of -ways; and
WHEREAS, the Project limits are bounded by 16 Street to the South; Dade Boulevard
to the North; and from Alton Road on the West, to Collins Avenue on the East; and
.WHEREAS, on February 8, 2006, the City Commission adopted Resolution No. 2006 -
26126, approving Amendment No. 1 to the Agreement, in an amount ,not -to- exceed $347,925,
to include the design of streetscape improvements on Meridian Avenue from 17t to 18 Street,
and miscellaneous water and wastewater main improvements; and
WHEREAS, on December 6, 2006, the .City Commission adopted Resolution No. 2006-
26388, approving Amendment No. 2 to the Agreement, in an amount not -to- exceed $88,081, to
include the design of streetscape improvements on 21 St Street, between, Park and Collins.
Avenues, Construction Administration and Resident Project Representative (RPR) services for
Lincoln Road, between Collins and Washington Avenues; and
WHEREAS, on April 24, 2007, the Capital Improvement Projects P) Office approved
Amendment No. 3 to the Agreement, for a not -to- exceed amount of $16;973, for the design of
bike -lanes /routes within t .he, City Center Right -of -Way Neighborhood Improvement Project; and
WHEREAS, on September 5, 2007, the Capital Improvement Projects (CIP) Office
Executed Amendment No. 4, in an amount not -to- exceed $24,923, for the additional planning
services for the proposed improvements along the Lincoln Road corridor, between Wash_ ington
and Collins Avenues (Bid Package 9C); and
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a.
y .
WHEREAS, on May 5, .2008, the Capital Improvement Projects (CIP) Office approved
Amendment No. 5 to the . Agreement, for a not -to exceed amount of $23,935, for design
revisions to the Bid Package 913, City Center Commercial District Right -of -Way Neighborhood
Improvement Project, necessitated by the Miami -Dade County Public Works Department Traffic
Division; and
WHEREAS, on November 14, 2008, the Capital Improvement Projects (CIP) Office
approved Amendment No. 6 to the Agreement, for a not -to exceed amount of $23,766, for
design revisions to Lincoln Lane North between Pennsylvania and Washington Avenue adjacent
to the New World Symphony project; and
WHEREAS, on September 9, 2009, the City approved Amendment No. 7 by Resolution
No. 2009- 27159, in the amount of $580,424, for resident project representative services during
construction of the project; and
WHEREAS, the Consultant has submitted a proposal for additional professional services
for the additional scope of work associated with the redesign of improvements within the Bid
Package 9B, to coordinate with the construction of the New World Symphony project between
17 Street, Pennsylvania Avenue and Lincoln Lane North; and
WHEREAS, the total additional fee requested by the Consultant for the additional work
is $21,078; and
WHEREAS, the Capital Improvement Project Office, and the Special Assistant to the
City Manager have evaluated the Consultant's cost proposal and are in agreement that the
proposal is reasonable; and
WHEREAS, this Amendment No. 8 to the Agreement, will revise the total contract sum
to a not -to- exceed total of $3,271,878.
NOW, THEREFORE, the parties hereto, and in consideration of the mutual promises,
covenants, agreements; terms, and conditions herein contained, and other good and valuable
consideration, the respect and adequacy are hereby acknowledged, do agree as follows:
1. ABOVE RECITALS
The above recitals are true and correct and are incorporated as a part of this
Amendment No. 8.
2. MODIFICATIONS
The Agreement is amended to include and incorporate the additional work, as set forth
in Schedule "A -8 ", attached hereto.
3. OTHER PROVISIONS.
All other provisions of the Agreement, as amended, are unchanged.
4. RATIFICATION.
The City and Consultant ratify the terms of the Agreement, as amended by this
Amendment No. 8.
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IN WITNESS WHEREOF, the parties hereto have caused this Amendment No. 8 to be executed
in their names by their duly authorized officials as of the date first set forth above
ATTEST: CITY OF MIAMI BEACH, FLORIDA
/ r
fou
Robert Parcher, City Clerk Org GoDzdlez, City Manager
ATTE .: CONSULTANT:
CHEN ASSOCIATES, INC
Secretary Presid
Print Name - Print N me
t .
APPROVED AS TO
FORM & LANGUAGE
FO UTION
°City Attome Date
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4
SCHEDULE "A -8" s
SCOPE OF SERVICES
"Scope of Service s amended as follows
Schedu {e "A." entitled
ADD the Following under Task 5 — ADDI T TONAL SERVICE S
Task 5.10 - Additional Design Services
The CONSULTANT s ^al! furnish additional design services associated with the City dente
Neighborhood Right-of-Way improvements as noted below:
Tasks 5 10 Revisions to .17 }h Street Pennsylvania Avenue an Lincoln La ne North:
The CONSULTANT shall provide professional services for the design of the revisions to the
proposed right -of way improvements along 17` Street between Washington Avenue and
Pennsylvania Avenue, Pennsylvania Avenue between 17` Street and Lincoln Lane North, and
Lincoln Lane North from Pennsvlvania Avenue to Washington Avenue, The following changes
will - be implemented as part -of these revisions:
Elimination of roadway connection between Lincoln Lane North and Drexel Avenue
Elimination of roadway connection between 17 Street and Drexel Avenue
Design of signalization for new right -turn lane from 17` Street to 01ashington, Avenue
Design of signalization .for the *closure of Drexel Avenue at 17t" Street and creation of
pedestrian signalization and crosswalks
Realignment design of Lincoln Lane North
Realignment design of Pennsylvania Avenue
Design of roadway and pedestrian lighting on Lincoln Lane North
Design of pedestrian and upiighting.on Pennsylvania Avenue
Redesign of landscape design for Lincoln Lane North
Redesign of landscape design for Pennsylvania Avenue
Professional services to be provided by the CONSULTANT shall include:
5.10.1 CONSULTANT shall attend coordination meetings with the City, regulatory agencies and
projectleam.
5.1 0.2 The CONSULTANT shall revise all design drawings impacted by the reconfiguration of
Lincoln Lane North between Pennsylvania Avenue and Washington Avenue and for
Pennsylvania Avenue between 17 Street and Lincoln Lane North. The CONSULTANT
shall revise all design drawings impacted by the landscape and lighting redesign for
Lincoln Lane North and Pennsylvai9na Avenue. Consultant shall also revise all design
drawings impacted by the re- signallzation of 17 Street and Drexel Avenue and 17
Street and Washington Avenue.
5.10.3 The CONSULTANT shall revise all design drawings impacted by the pedestrian and
street lighting for Lincoln Lane North and for the pedestrian and up- lighting for
Pennsylvania Avenue.
5.10.4 T he CONSULTANT shall. revise all design', drawings impacted by the relocation of the
existing mast awns at 17' Street and Washington Avenue and 171h Street and Drexel
Avenue.
6 The CONSULTANT shall update the construction, cost estimates based on the revisions
to all design drawings included in the tasks listed above.
7 CONSULTANT shall attend meetings with regulatory agencies, including Miami
Dade Traffic engineering, to gaining approval for Lincoln Road North between .
Washington Avenue and Collins Avenue.
8 The CONSULTANT shall- revise all design drawings per comments received from the
regulatory agencies.
TIME OF COMPLETION
The Consultant shall incorporate the design changes and update the associated cost estimate for
the design modifications for Bid. Package 9B within four (4) weeks of the execution of this
Amendment.
PAYMENT AND COMPENSATION
The method.of calculating fees for the aforementioned proposed additional architectural and
- engineering services is based on estimated labor plus direct costs. The total fee proposed for this
scope of work shall be on anot -to- exceed basis, in the amount of $21,078. Invoicing will be
monthly and based on hourly rates as defined in the current Agreement between the City and the
Ccnsultant.
COMPENSATION
• Original Agreement amount $2,144,773.
• Amendment No.1 (Design services for the installation miscellaneous water and
wastewater main upgrades, and improvements on Meridian Avenue from 17' to 18`"
Street), amount $347,925.
• 'Amendment No.2(Design services for the improvements to 21" street, between Park and
Collins Avenues, Construction Administration and Resident Project Representative (RPR)
services for Lincoln Road, between Washington and Collins Avenues), amount $88,081
• Amendment No.3 (Design services for the installation of bike lanes /routes), amount
$16,973. f
• Amendment No.4 (Design services for Lincoln Road Streetscapes Improvements
between Washington avenue and Collins avenue, Bid Package 9C), amount of $24,923.
• Amendment No.5 (Design revisions for City Center Neighborhood 9B necessitated by
the Miami -Dade County Public Works Department Traffic Division), amount $23,935.
Amendment No.6 (Redesign of Lincoln Lane North Adjacent to the New World
Symphony Project, Bid Package9B), amount $23,766.
• Amendment No.7 (Construction Administration and Resident Project Representation
During Construction, amount $580;424.
• Amendment No.8 (Redesign of 17`" street, Pennsylvania Avenue and Lincoln Lane
North), amount $21,078.
• Revised Agreement amount $3,271,878
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MIAMI BEACH.
City of .Miami Beach,,] 700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibbaclifl.gov .
OFFICE OF CAPITAL IMPROVEMENT PROJECTS
Tel: 305.673.7071 Fax: 305.673.7073
MEMORANDUM
TO: Robert Parcher
City Clerk
FROM: Maria Hernandez
Sr. Capital Projects Coordinator
F DATE:_ February 4, 2011
SUBJECT: City Center 9A' Chen & Associates Amendment No. 8 (Scribner's Error)
Bob;
Attached please find Transmittal to Jorge. Gonzalez which explains the reason for this Amendment.
You may recall we had discussed on the phone awhile back.
All approvals are in place. Please sign all three copies "and return 2 to me for distribution.
Thank you for your assistance.
Regards,
Maria,
We are committed to providing excellent public service and sofety to cll who live, work, and play in our vibrant, tropical, historic community.
}
TRANSM
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, w ibeacl1fl.gov
OFFICE CE CAPITAL IMPROVEMENT PROJECT
Tel: 305.573.7371 Fax: 305,0 .7 ;73
TO: Jorge Gonzalez, City Manager '
City of Miami Beach,
City Hall
FROM: Maria Hernandez, Sr. Capital Projects Coordinator
DATE: 01/25/2011
PROJECT City Center RDA Neighborhood Improvements
SUBJECT: City Center 9A Chen & Associates - Amendment-No. 8 ( Scribners Error)
SENDING: TRANSMITTED VIA:
❑ Under Separate Cover ❑ Prints ❑ Regular Mail
Herewith ❑ Copy of Letter ❑ Certified Mail
❑ Change Order ❑ Meeting Notes ❑ FedEx
Other Hand Delivered ❑ Pick -Up
DESCRIPTION:
Dear Manager:
Attached please find 3 new original copies of Admendme'nt No. 8 for Chen & Associates. This Amendment was
orginally exectued on May 19, 2010 and I have attached the first version for comparison.
CIP discovered that the first version of Amendment 8 contained a scribner's error which requires correction. l have
highlighted the error in yellow with the redlined corrected info. for your perusal. The revised copies have form
approval from R. Aguila and I have also discussed in detail with the City Clerk, who has_ agreed with the correction.
Please sign all three originals so I can forward to the City Clerk for final exectution. You may also contact me at my
extension 2584 if you have any questions.
Regards, Maria Hernandez, Sr. Capital Projects Coordinator
COPIES TO: COPIES WITH ENCLOSURES TO:
File
Received By: Print
Sign:
Date:
ID: 145 Follow Up Follow Up Date 01/27/2011,
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