HomeMy WebLinkAbout2001-24624 RESO
RESOLUTION NO. 2001-24624
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, APPROVING AMENDMENT NO.2, IN THE
AMOUNT OF $1l7,OOO, TO THE PROFESSIONAL SERVICES AGREEMENT
FOR ARCHITECTURAL AND ENGINEERING SERVICES WITH STA
ARCHITECTURAL GROUP, FOR THE RESTORATION OF THE HISTORIC
BUILDING AND AN ADDITION TO FIRE STATION NO.2, FOR THE
ADDITION OF AN EMERGENCY OPERATIONS CENTER TO THE FIRE
STATION AND THE REDESIGN OF THE PUBLIC WORKS YARD ENTRANCE,
AND APPROPRIATING FUNDS, IN THE AMOUNT OF $1l7,OOO, FROM THE
GENERAL FUND UNDESIGNA TED FUND BALANCE.
WHEREAS, on July 17,1996, the Mayor and City Commission adopted a Resolution,
authorizing the Mayor and City Clerk to execute an agreement with the firm of STA
Architectural Group (STA), pursuant to RFLI No. 133-94/95 for architectural and engineering
services for the renovation and expansion of Fire Station No.2 and a Master Plan for the site at
451 Dade Boulevard; and
WHEREAS, on March 9, 1998, the final scheme developed by STA was presented for
approval and recommendation at the Land Use & Development Committee, which called for the
Historic Restoration of the existing Fire Station Building, the addition of a new three bay Fire
Station, and a reconfiguration of the Public Works Yard was approved; and
WHEREAS, as part of the General Obligation Bond Program (GO Bonds) and the
Capital Improvements Program (CIP), the Administration revisited the previous
recommendations for the Master Plan and for Fire Station No.2; and
WHEREAS, the Administration decided to negotiate an amendment to the original
Agreement for Professional Services with ST A which included the design and construction
administration services for Fire Station No.2 and the Master Plan; and
WHEREAS, the Mayor and City Commission approved Amendment No.1, in the
amount of $318,020, to the agreement with STA for design and construction administration
services, for the restoration of the existing Fire Station No.2, the addition of a three bay new
Fire Station and the reconfiguration and design of the Fire Station site to isolate it from the
Public Works Yard site; and
WHEREAS, the Administration explored the use of the new Fire Station as an
Emergency Operations Center (EOC) and a program was developed for ST A to prepare a
schematic design for the facility and a preliminary cost estimate; and
WHEREAS, STA will also address the access to the Fire Station site and the Public
Works Yard under their contract, which was previously intended to be within the Public Works
yard Master Plan and Project; and
WHEREAS, the estimated construction cost ofthe EOC at this time is $800,000; and
WHEREAS, the City is pursuing grants from the Federal Emergency Management
Agency (FEMA), as well as from other sources, as part of the additional funding required for the
addition of the EOC; and
WHEREAS, ST A has submitted a proposal for the additional consulting services and
the City has negotiated an additional fee in the amount of $117,000 for the added EOC; the
drainage re-design; and the site access scope of services including an additional presentation of
the modified design to the Historic Presentation Board (HPB) for review and approval at the
HPB meeting of October 2001.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission approving Amendment No.2, in the amount of $117,000, to the Professional
Services Agreement for architectural and engineering services with ST A Architectural Group, for
the restoration of the Historic Building and an addition to Fire Station No.2, for the addition of
an Emergency Operations Center to the Fire Station and the redesign of the Public Works Yard
entrance, and appropriating funds, in the amount $117,000, from the General Fund Undesignated
Balance.
PASSED and ADOPTED this 17th day of October 2001.
MAYOR
ATTEST:
~r~~
CITY CLERK
APPROVEDMlO
FORM & LANGUAGE
& FOR EXECUTION
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
COMMISSION MEMORANDUM
TO:
Mayor Neisen O. Kasdin and
Members of the City Commission
DATE: October 17, 2001
FROM:
JorgeM.Gonzalez ~ AA~
City Manager () ,,- -- 0
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, APPROVING
AMENDMENT NO.2, IN THE AMOUNT OF $117,000, TO THE
PROFESSIONAL SERVICES AGREEMENT FOR ARCmTECTURAL
AND ENGINEERING SERVICES WITH STA ARCHITECTURAL
GROUP, FOR THE RESTORATION OF THE mSTORlC BUILDING
AND AN ADDITION TO FIRE STATION NO.2, FOR THE ADDITION
OF AN EMERGENCY OPERATIONS CENTER TO THE FIRE
STATION AND THE REDESIGN OF THE PUBLIC WORKS YARD
ENTRANCE, AND APPROPRIATING FUNDS, IN THE AMOUNT OF
$117,000, FROM THE GENERAL FUND UNDESIGNATED FUND
BALANCE.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution
FUNDING:
Funds are available from the General Fund Undesignated Fund Balance.
ANALYSIS
On July 17, 1996, the Mayor and City Commission adopted a resolution authorizing the Mayor and
City Clerk to execute an Agreement with the firm of ST A Architectural Group (ST A), pursuant to
RFLI No. 133-94/95 for architectural and engineering services for the renovation and expansion of
Fire Station No.2 and a Master Plan for the site at 451 Dade Boulevard.
On March 9, 1998, the final scheme developed by STA was presented for approval and
recommendation, which called for the addition of a new, three apparatus bay fire station, the historic
restoration of the existing fire station building as well as a reconfiguration ofthe Public Works Yard.
Agenda Item (l,7/J
Date /t)-/7-cJ/
\
Commission Memorandum
October 17,2001
Fire Station No.2 EOC
Page 2
This new recommendation represented a departure from the original scope of work initially requested
in RFLI No. 133-94/95.
As part of the General Obligation Bond Program (GO) and the Capital Improvements Program (ClP),
the Administration revisited the original recommendations for the Master Plan, pursuant to RFLI No.
133-94/95, and negotiated an amendment to the original Agreement with STA for the design and
construction administration services for the Fire Station No. 2 Project, to include the
recommendations approved on March 9,1998.
On June 28, 2000, the Mayor and City Commission approved Amendment No.1 to the Agreement
with STA for the restoration of the existing Fire Station No.2, the addition ofa new three apparatus
bay Fire Station and the reconfiguration of the site.
The Administration explored the use of the new Fire Station as an Emergency Operations Center
(EOC). A program was developed for STA Architectural Group (STA), the City's consultant, to
prepare a schematic design for the facility and a preliminary cost estimate. The intent is to add a third
floor to the current station design, which will provide approximately 4500 square feet of space for
the EOC. The estimated construction cost of the EOC at this time is $750,000.
ST A will also address the access to the Fire Station site and the Public Works Yard under their
Agreement. This work was previously intended to be within the Public Works Yard Master Plan and
Project but was added to the Fire Station No.2 Project in order to alleviate logistical issues regarding
access to the yard, which arise if independent access is not addressed. This change to the ST A scope
of work is necessary, because in order to access the Public Works Yard during construction of the Fire
Station, the new access road must be constructed in conjunction with the Fire Station site work and
must be closely coordinated. The Administration concluded that it would be more effective and
efficient to maintain all aspects of the design within the responsibility of a single consultant where
coordination, control and integration with the construction contract would be better achieved.
As part of the Amendment to the Agreement, STA will be directed to design the structure of the new
Fire Station building to carry the additional floor for the EOC in the base bid. Additionally, the bid
documents will have two alternates: one will provide for only the shell space for the EOC; and the
other will provide for the complete design of the EOC installations, The intent is to price the facility
in stages and construct them, as funding becomes available, The City is pursuing grants from the
Federal Emergency Management Agency (FEMA), as well as from other sources, as part of the
additional funding. If full funding is identified prior to the establislunent of the Guaranteed
Maximum Price (GMP) by Jasco Construction Co., the Construction Manager at Risk, then the
complete set of documents will be bid.
ST A has provided a proposal for the additional consulting services and the City has negotiated an
additional fee in the amount of $117,000 for the added EOC and site access scope of services. ST A
is also presenting the modified design to the Historic Presentation Board (HPB) for review and
approval at the HPB meeting of October 9, 2001.
Commission Memorandum
October]7, 2001
Fire Station No.2 EOC
Page 3
The above fees correspond to the following services: EOC design, in the amount of $60,000,
including the construction documents and construction administration services, with options to shell
the space only or to provide the full construction of the facility. Drainage design, in the amount of
$37,000, for the complete Fire Station site as well as the Public Works Yard in order to comply with
Department of Environmental Regulations permitting requirements. Design of the Public Works
YardlFire Station common entrance, in the amount of$l5,000, including the construction documents
and construction administration services. The Amendment includes an additional $5,000 for
reimbursable costs to the Consultant.
The Administration is asking for approval of Amendment No.2, in the amount of$117,000, to the
Agreement with the firm of ST A Architectural Group, for engineering and architectural services, for
the addition of the Emergency Operations Center to the Fire Station No, 2 Project, the design of the
drainage system for both the Fire Station and Public Works Yard facilities and the design of a
common entrance to both sites and for approval of the appropriation of the necessary funding for the
consultant's services.
Att~c~ 9i,
JM~/prl:}'/TH/
Amendment No.2, dated October 4, 2000, to the:
Professional Service Agreement between the City of Miami Beach, Florida and ST A
Architectural Group, in association with Robert G. Currie Partnership, for
architectural/engineering services for the expansion and renovation of Fire Station
No.2 and a master plan for the site at 451 Dade Boulevard.
In accordance with the Agreement, dated 17th of July 1996.
The following adjustment shall be made in the Architect's scope of services and
compensation:
Additional Service #1 -
Addition of an Emergency Operations Center (EOC) as part of the new Fire station
No.2 Dormitory & Apparatus Facility in accordance with the programmed plans
prepared by STA dated August 27,2001 described in the Historic Preservation Board
application submittal for the October 9, 2001 public hearing.
Additional Service #2 -
Addition of a site drainage system for the entire 6.68 acre site (public Works & Fire
Dept.) to replace the existing off-site drainage system and provide on-site retention,
treatment and disposal of a 5 year 10 minute time of concentration storm event.
Additional Service #3 -
Addition of a dedicated driveway serving the Public Works portion of the site which
converges into the northern vehicular drive along Pinetree Drive. The layollt of the
driveway shall be in accordance with the plan prepared by ST A submitted and
approved by the Miami-Dade County Public Works Dept. Highway Division.
Compensation for the Scope of Services described above shall be as follows:
Emergency Operations Center (7,5% of $800,000) $ 60,000
Site Drainage System (6.68 acres @ 85% impervious) $ 37,000
Public Works Drive (7% of$215,000:l:) $ 15,000
Fee on Contingency $ N.A.
Reimbursable Expenses (estimate) $ 5,000
Total fee: $117,000
All other provisions of the Agreement shall remain in full force and effect. This
amendment entered into as of the date first written above.
City:
f/Jl
Architect:
By:
By:
Neisen asdin, Mayor
o , Tragash, . .10
A Architectural G"....I.ANGUAGI
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Robert Parcher, City Clerk