2001-24625 Reso
RESOLUTION NO. 2001-24625
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, PURSUANT TO
REQUEST FOR QUALIFICATIONS (RFQ) NO. 10-00/01,
APPROVING AND AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH THE FIRM OF THE CORRADINO GROUP,
INC., IN THE AMOUNT OF $339,689, COMPRISED OF: $117,293
FOR THE PLANNING SERVICES FEE, $115,624 FOR THE DESIGN
SERVICES FEE, $8,512 FOR BIDDING AND A WARD SERVICES
FEE, $74,960 TO COVER THE TRAFFIC STUDY FEE, AND $23,300
FOR THE COST OF REIMBURSABLE EXPENSES SUCH AS
SURVEY, PRINTING, AND TESTING FOR THE NORTH SHORE
NEIGHBORHOOD STREETSCAPE PROJECT; AND
APPROPRIATING FUNDS FOR THE PROJECT IN THE TOTAL
AMOUNT OF $400,885 AS FOLLOWS: $339,689 COMPRISED OF
$179,516 FROM THE SERIES 2000 GENERAL OBLIGATION BOND
FUND, $116,983 FROM THE WATER AND SEWER BOND AND
$43,190 FROM THE QUALITY OF LIFE YEAR 3 FUND TO COVER
THE PLANNING AND DESIGN FEE AND REIMBURSABLE
EXPENSES; AND AN ADDITIONAL $61,196 FROM THE WATER
AND SEWER BOND TO COVER THE CAPITAL IMPROVEMENT
PROJECTS OFFICE (CIP) PROJECT MANAGEMENT FEE.
ADMINISTRATION RECOMMENDATION:
WHEREAS, the City has issued General Obligation (G.O.) Bonds, Stormwater Revenue
Bonds and Water and Sewer Revenue Bonds, to provide funding for a number of needed capital
projects to be constructed in various areas of the City to upgrade and improve the infrastructure for
the purpose of providing better service to residents and visitors; and
WHEREAS, The Corradino Group, Inc., was selected as the top ranked firm by an
Evaluation Committee and recommended by the Administration on May 16, 2001, regarding Request
for Qualifications (RFQ) No. 10-00101 for Urban Design, Landscape and Engineering services for
the North Shore Neighborhood ( the Project); and
WHEREAS, pursuant to Resolution No. 2001-24382, adopted by the Mayor and City
Commission on May 16, 20001, the Administration has negotiated an Agreement with The
Corradino Group, Inc., to develop design and construction documents for the Project; and
WHEREAS, the Agreement is composed of planning services, in the amount of $117,293,
design services in the amount of $115,624, bidding and award services in the amount of $8,512,
traffic study services in the amount of $74, 960, and reimbursable expenses in the amount of
$23,000, for the Project; and
WHEREAS, the Administration now requests approval of a Professional Services
Agreement between The Corradino Group Inc., in the amount of $339,689, for professional urban
design, landscape architecture and engineering services to perform the planning, design, bidding and
award for the neighborhood improvements, including streetscape and utility improvements to the
North Shore Neighborhood, and for reimbursable expenses costs; and
WHEREAS, the Administration further requests appropriation of funds, in the amount of
$179,516, from the Series 2000 General Obligation Bond Fund, and $178,179, from the Series 2000
Water and Sewer Revenue Bond Fund, and $43,190 from the Quality of Life (North Beach Strategic
Plan) Year 3, for a total appropriation of $440,885 to cover the professional design services, and the
Capital Improvement Projects (CIP) Office project management fee.
NOW, THEREFORE BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and the City
Commission approve and authorize the Mayor and City Clerk to execute an Agreement between the
City of Miami Beach and the firm of the Corradino Group, Inc., pursuant to Request for
Qualifications (RFQ) No.1O-00/01, to provide planning services, in the amount of $339,689,
comprised of: $117,293 for the planning services fee, $115,624 for the design services fee, $8,512
for bidding and award services fee, $74,960 to cover the traffic study fee, and $23,300 for the cost
of reimbursable expenses such as survey, printing, and testing for the North Shore Neighborhood
Streetscape Project; and appropriating funds for the Project in the total amount of $400,885 as
follows: $339,689 comprised of $179,516 from the Series 2000 General Obligation Bond Fund,
$116,983 from the Water and Sewer Bond and $43,190 from the Quality of Life Year 3 Fund to
cover the planning and design fee and reimbursable expenses; and an additional $61,196 from the
Water and Sewer Bond to cover the Capital Improvement Projects (CIP) Office Project Management
Fee.
PASSED AND ADOPTED this 17th
day of October' 2001.
MAYOR
ATTEST:
~rp~.
CITY CLERK
,
APPROIIEDAS 10
FORM & LANGUAGE
& FOR EXECUTION
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,
SCHEDULE A
CITY OF MIAMI BEACH, FLORIDA
RIGHT OF WAY INFRASTRUCTURE IMPROVEMENT PROGRAM
SCOPE OF AlE CONSULTANT SERVICES
CONSULTANT:
Corradino Group
BACKGROUND
The City of Miami Beach (CITY) has developed various programs to improve the quality of life of
its residents. On November 2.1999, voters approved the issuance of approximately $92 million
in General Obligation (GO) Bonds for Neighborhood, Parks, Beach and Fire Safety
Improvements. of which $57 million is allocated for capital right-of-way infrastructure projects
(Program). In addition to this allocation, CITY Administration proposes that a portion of the
recent Water and Wastewater Bond and Stormwater Bond issues also are allocated for capital
right-of-way infrastructure projects. These estimated $187 million of public right of way
infrastructure improvement projects are to be implemented over the next six (6) years. Program
elements include citywide water, wastewater and stormwater improvements; as well a variety of
streetscape enhancement projects. The CITY has contracted the services of Hazen and
Sawyer, P.C. to function as Program Manager (PROGRAM MANAGER). and act as the CITY's
agent with regard to all aspects of this scope of services. Hence, PROGRAM MANAGER shall
serve as the focal point of contact with the Architectural/Engineering firm (CONSULTANT).
The CITY will retain contractual agreement responsibilities with the CONSULTANT firms.
Due to the large number of projects that will be ongoing coincidentally during the Program, the
PROGRAM MANAGER has developed a Program Work Plan (PWP) detailing procedures and
policies for the overall Program. This PWP manual dictates the respective responsibilities and
levels of authority for all program team members. Organizational structure flowcharts and team
member duties are included to establish a working understanding regarding reporting and
communication relationships on the Program. The PWP includes a listing of design and
construction phase deliverables from the various AlEs and Contractors, along with proposed
PROGRAM MANAGER duties during the planning, design and construction phases of the
Program, One copy of the PWP will be given to CONSULTANT. who agrees to comply with
procedures set forth therein.
The CITY has prepared the City of Miami Beach Water System Master Plan dated November
1994 and the Comprehensive Storm water Management Program Master Plan dated March
1997 which identifies the preliminary investigations, analysis and recommendations to improve
water and stormwater infrastructure throughout the City. Subsequent planning efforts by the
CITY identified water infrastructure to be replaced and gathered data within certain
neighborhoods for use in preliminary drainage assessments. Data gathered for the stormwater
infrastructure includes the following:
.
Test Borings
c-.
'"
. Soil permeability tests (SFWMD Usual Condition Test Method)
. Existing stormwater drainage facility assessment
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There are a total of thirteen neighborhoods within the Program scope. This scope of services
refers to CONSULTANT planning (Task 1). design (Task 2), bidding (Task 3), construction
administration (Task 4) services and Reimbursables (Task 6) specifically related to the following
neighborhood(s):
1. Neighborhood NO.2 - North Shore
The North Shore neighborhood is bounded by 87th Terrace on the north. the Atlantic Ocean on
the east. 63rd Street on the south and Indian Creek and Tatum Waterway on the west. The
neighborhood is highly urbanized and densely populated with multifamily apartments and
condominiums. The commercial district is located along Collins Avenue and 71st Street. These
commercial streets were recently reconstructed; therefore, they are not expected to be included
in the scope of this project.
The CITY has held community workshop meetings with residents of the North Shore community
to address their needs. The scope of work includes the following:
. Enhanced pedestrian and vehicular streetscape improvements
. Comprehensive landscaping and irrigation
. Traffic calming
. Sidewalks
. Street lighting
. Street resurfacing
. Swale enhancement
. Parking layout and signage
. Water-line. wastewater and drainage improvements
. Coordination with the North Beach Recreational Corridor to provide
bicycle and pedestrian trail connections from the neighborhood to the
oceanfront
The work will also consist of coordination with other consultants with respect to the FOOT
trafficway improvement projects and others.
The following are known projects in this neighborhood that need to be coordinated:
. 71 sl Street Charrette
. Related Company development of City-owned 72"d street site
. Sewer force main and pump station relocation of the 72"d street site
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. Other sewer force main replacements which the City are planning to
complete under a separate contract. One of these force mains is in nnd
Street
. FOOT 63rd Street Bridge repairs
. FOOT 63RO Street flyover removal
. FOOT 71'( Street Corridor Livable Communities study by Renaissance
Planning Group and Bermello and Ajamil
. Citywide Parking Study by Walker Parking Consultants with Corradino
Group
. Miami Beach North Entrance Gateway Project
Other City projects also include shoreline stabilization. seawall repair and/or upland
improvements to City-owned property along inland waterways and canals. The CONSULTANT's
work effort will have to be coordinated with other entities so that work can be constructed in a
sequenced manner.
Total construction costs budgeted for this neighborhood approximate $5.125.300; $120.205 for
the nnd Street Improvements at North Shore Park and $5,005.095 for the remaining portions of
the North Shore neighborhood. The total construction costs associated with the neighborhood
are funded from the General Obligation. Water and Wastewater and Stormwater Revenue Bond
Series.
A general map is attached as Exhibit A, Please note that the Exhibit identifies the neighborhood
limits as well as the location of water main replacement. sanitary sewer replacement and areas
requiring further investigation. Note that a separate Notice to Proceed is required from the CITY
prior to the commencement of work on any Task.
For purposes of this scope of services. the work is herein defined to include two bid packages
that are to be implemented on two separate timelines. These bid packages are as follows:
Bid Package Description
Bid Package A nnd Street
Improvements at North Shore Park
Bid Package B - North Shore
TASK 1 - PLANNING SERVICES
The purpose of this Task is to establish a consensus design concept for the referenced
neighborhood(s) that meets the needs of the community and stays within established schedule
and cost parameters. Note that Tasks 1.1 through 1,5 are intended to develop a database for
the performance of Community Design Workshops. The total number of Community Design
Workshops to be conducted per neighborhood as discussed in Task 1.6. Based on the results
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of the Community Design Workshops, a draft Basis of Design Report shall be developed as
noted in Task 1.7. Subsequent design review committee presentations and approvals shall be
as noted in Task 1.8. A final Basis of Design Report shall then be prepared summarizing the
accepted design concept. budget level cost estimate and implementation schedule as noted in
Task 1.10. To facilitate the implementation of a Public Information Program, CONSULTANT
shall provide electronic files of all project documents, as requested by CITY and/or PROGRAM
MANAGER. Planning services for the work associated with Bid Package A must be completed
within 22 working days from receipt of the Notice to Proceed.
Task 1.1 - Proiect Kick-Off Meetinq: CONSULTANT shall meet with CITY and PROGRAM
MANAGER to review existing planning documents and results of previous scoping sessions
held with affected neighborhood(s) and receive copies of available reference documents. CITY
and PROGRAM MANAGER shall present general discussions as to Program procedures and
direction. Based on this meeting CONSULTANT will schedule a reconnaissance visit of the
Project site(s). CONSULTANT's level of effort is based upon the attendance at one (1) meeting.
PROGRAM MANAGER shall prepare and distribute meeting minutes, accordingly.
Deliverables: - Attend Project kick off meeting.
Schedule: - Within 5 working days of Task 1 - Planning Phase Notice-to-Proceed.
Task 1.2 - Infrastructure Planninq: The CITY has performed certain planning efforts that
identified the location of water and sanitary sewer infrastructure replacement. The approximate
location of these improvements has been identified in Exhibit A and the clarification document to
the Water Master Plan dated June 29. 2001. lt is the CITY's intent to have all galvanized water
mains / service connections and tuberculated cast iron mains replaced under this Program.
The CITY'S Water System Consultant has recently established additional guidelines for
prioritizing the recommended water line improvements to assist in the planning efforts. In
general these are as follows:
. All items identified as "Water Line Replacement" and Galvanized Water Line
Replacement" must be replaced under the scope of the ROW projects. Hence.
replacement of these lines is to be included in the project scope and costs presented at
the "visioning" session.
. All items identified as "Water Line Replacement and / or Refurbishing" and "Water Line
Extension" are discretionary and will be replaced only if sufficient funding is available.
Decisions on funding availability will be made by the CITY based on information
provided by the CONSULTANT at the "Visioning" Session.
If sufficient funding is found available to implement discretionary replacements. the CITY will
utilize the services of its Water System Consultant to perform necessary investigations to
identify areas were these replacements will be implemented.
Under this task, CONSULTANT shall also meet with the Miami-Dade Department of
Environmental Resource Management (DERM) and CITY to define the level of service required
for stormwater infrastructure improvements. It is the CITY's intent that its Stormwater Consultant
lead and coordinate a meeting with DERM. The intent of this meeting is to establish the
regulatory drainage requirements for the entire City of Miami Beach. During the planning phase
of this project. the CONSULTANT will be required to prepare a detailed traffic analysis and
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schematic design of alternatives for a proposed reconfiguration of Collins Avenue and Harding
Avenue between 76th Street and 87th Terrace (please refer to the RFQ, Appendix B 1994
Duany Plater-Zyberk Plan),
Task 1.3 - Proiect Site Reconnaissance Visit and Development of Alternative Streetscape
Treatments: CONSULTANT shall attend a reconnaissance site visit for each neighborhood.
CITY staff and representatives will attend the site visit(s) from the project area, This will
facilitate CONSULTANT's understanding of the project area needs.
Based on the results of the site visit(s). CONSULTANT shall assemble three (3) reference
images identifying alternative streets cape treatments that each area may follow. One of the
reference images shall present proposed improvements possible under current budget
limitations. The other images shall reflect additional levels of potential improvements that may
be possible based.on future phases of the Program that are to date unfunded. CONSULTANT's
level of effort anticipates the preparation of streetscape renderings for up to six (6) areas.
Renderings will be prepared in an electronic format on digital photographs and will not be
architectural grade. It is the intent of this scope of services that the CONSULTANT shall
prepare alternative streetscape treatments for the various areas (single, multi family.
commercial. etc.). In addition. CONSULTANT shall prepare preliminary "budget" level cost
estimates (+30%. -15% as defined by the American Association of Cost Engineers) for each
alternative treatment indicating opinions of probable cost. Estimates shall present costs by
category types (I.e. paving. lighting, landscaping, etc.) and shall be prepared in a Microsoft
Excel Spreadsheet format. PROGRAM MANAGER shall provide a template for the requisite
cost estimate format to CONSULTANT. CONSULTANT shall prepare and distribute meeting
minutes of each project site reconnaissance visit. accordingly.
Deliverables: - Attend reconnaissance project site visit(s)
- Develop alternative streetscape images for each area
- Develop "budget" level cost estimates for each alternative streetscape
image
Schedule:
- Within 30 working days of completion of Task 1.1 services.
Task 1.4 - Attend "Visioninq" Session: After conducting the project site visit(s) and
developing alternative streetscape treatments and cost estimates. CONSULTANT shall attend a
half-day "Visioning" session to be scheduled with representatives of CITY. CONSULTANT and
PROGRAM MANAGER for each neighborhood. The purpose of the "Visioning" session(s) shall
be to clarify project goals to prepare for the Community Design Workshops. Issues to be
discussed shall include the proposed alternative streetscape treatments, budget and schedule.
CONSULTANT shall prepare and distribute meeting minutes, accordingly.
Oeliverables: - Attend "Visioning" session(s) with representatives from CITY and
PROGRAM MANAGER.
Schedule - Within 5 working days of Task 1.2 completion.
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Task 1.5 - Review MeetinQ Prior to Community DesiQn Workshops: CONSULTANT shall
meet with applicable CITY and PROGRAM MANAGER staff to ensure that any and all concerns
regarding project scope, schedule and cost parameters are addressed prior to scheduling the
initial Community Design Workshops for each neighborhood. PROGRAM MANAGER shall
prepare and distribute meeting minutes. accordingly.
Deliverables: - Meet with representatives of CITY and PROGRAM MANAGER during
Task 1.1 through 1.4 work.
Schedule - Through completion of Task 1.1 through 1.4 work.
Task 1.6 - Communitv DesiQn Workshops: Design workshops provide an opportunity for
residents of affected communities to participate in the planning process for right of way
improvements in their respective neighborhoods. To this end, a series of community workshops
shall be conducted. CITY will schedule, find locations for, and notify residents of all such
meetings. CONSULTANT shall prepare all materials for presentation at each workshop. At a
minimum these shall include "full size" graphics / renderings. a summary of cost estimates.
workshop agendas and requisite handouts of each. CONSULTANT shall prepare draft meeting
minutes and forward them to PROGRAM MANAGER, who shall review, provide comments, and
distribute, accordingly. Each workshop is intended to address specific design issues as
discussed in the following:
Task 1.6.1 Community Design Workshop No.1 - The first workshop is intended to
provide community residents with a review of the proposed project scope. budget and
schedule and create a consensus plan with community concurrence. CONSULTANT
shall prepare full size presentation graphics illustrating the Site Analysis Maps and
Alternative Streetscape Treatments developed under Tasks 1.3 and 1.4. As previously
noted. the alternatives shall present proposed improvements possible under current
budget limitations and additional levels of potential improvements that may be possible
based on future phases of the Program that are to date unfunded. In addition, graphics
shall be prepared presenting a summary of probable costs for the various improvements
and the workshop agenda. "Budget" level. cost estimates shall be +30%. -15% as
defined by the American Association of Cost Engineers. Based on this data,
CONSULTANT shall present the preliminary planning information to attendees. CITY
and PROGRAM MANAGER staff will also attend these meetings, and assist
CONSULTANT with responses to resident questions. as applicable. CONSULTANT
shall note reasonable design revision requests from residents for review and
incorporation into the proposed plan. Due to the fixed nature of funding on the various
projects within the Program, budget limits must be adhered to. CONSULTANT shall be
prepared to discuss budgets and the various impacts of resident requested revisions on
such, accordingly.
Oeliverables: - Prepare materials. attend and conduct Community Design
Workshop NO.1 for each neighborhood
Schedule: - Within 10 working days after completion of Task 1.4
Task 1.6.2 Community Design Workshop No.2 - The second workshop is intended to
present community residents with the selected streetscape treatment concept, budget
and schedule based on the input received during Workshop No. 1. CONSULTANT shall
prepare full size presentation graphics illustrating the selected streetscape treatment,
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along with a summary of probable costs for the improvements and the workshop
agenda. The selected streets cape treatment shall be presented in two phases. The first
phase shall illustrate proposed improvements possible under current budget limitations.
The second phase shall illustrate additional levels of potential improvements that may be
possible based on future phases of the Program that are to date unfunded. "Budget"
level cost estimates shall be +30%. -15% as defined by the American Association of
Cost Engineers. Based on this data, CONSULTANT shall present the information to
attendees. CITY and PROGRAM MANAGER staff will also attend these meetings, and
assist CONSULTANT with responses to resident questions. as applicable.
CONSULTANT shall note that the design concepts presented during this meeting are
considered "near final" and CITY will consider only minor design revision requests from
residents for review and incorporation into the proposed plan. Any comments accepted
by the CITY resulting from this workshop shall be incorporated during the Task 2 Design
Phase. No additional workshops will be scheduled.
Deliverables: - Prepare materials. attend and conduct Community Design
Workshop NO.2 for each neighborhood
Schedule - Within 15 working days of Community Design Workshop NO.1
Task 1.6.3 Community Design Workshop No.3 - The third workshop is intended to
present community residents with the final streetscape treatment concept. budget and
schedule based on the input received during Workshop Nos. 1 and 2. CONSULTANT
shall prepare full size presentation graphics illustrating the final streetscape treatment.
along with a summary of probable costs for the improvements and the workshop
agenda. The final streetscape treatment shall be presented in two phases, The first
phase shall illustrate proposed improvements possible under current budget limitations.
The second phase shall illustrate additional levels of potential improvements that may be
possible based on future phases of the Program that are to date unfunded. "Budget"
level cost estimates shall be +30%, -15% as defined by the American Association of
Cost Engineers. Based on this data. CONSULTANT shall present the information to
attendees. CITY and PROGRAM MANAGER staff will also attend these meetings. and
assist CONSULTANT with responses to resident questions. as applicable.
CONSULTANT shall note that the design concepts presented during this meeting are
considered "final" and CITY will not consider design revision requests from residents for
review and incorporation into the proposed plan,
Deliverables:
Prepare materials, attend and conduct Community Design
Workshop NO.3 for each neighborhood
Schedule:
- Within 20 working days of Community Design Workshop
NO.2
Task 1.7 - Basis of Desiqn Report (DRAFT): CONSULTANT shall prepare a draft Basis of
Design Report (BODR) for each neighborhood presenting the results of the Community Design
Workshops and final design plan. The BODR will include a summary of findings and a map
illustrating all proposed improvements under the current phase of the project, inclusive of water.
wastewater. stormwater. urban design. streetscape and landscape. Where required.
CONSULTANT shall perform a corridor study to determine the most desirable routing for
proposed underground improvements. A separate map shall be prepared by CONSULTANT to
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illustrate proposed future improvements, as agreed with residents during the Community Design
Workshops. that are yet unfunded. The BOOR shall include sufficient detail in plans. sections.
notes and key descriptions to facilitate review by the various CITY permitting and planning
divisions discussed in Task 1.8
The draft BOOR shall also include discussions and graphics illustrating:
. A project implementation plan, inclusive of utility and streetscape construction
phasing and traffic control details with a discussion of expected impacts to the
affected neighborhood.
. Proposed water, wastewater and stormwater improvements. A corridor study
may be required if routing is not clearly indicated on existing planning
documents. or if proposed routing is determined to be congested with existing
improvements.
. A discussion of existing right-of-way encroachments. including the extent and
locations of such.
. A "budget" level cost estimate prepared in conformance with format provided by
PROGRAM MANAGER. Estimates shall be provided for both current phase and
future (unfunded) improvements. Based upon CONSULTANTs cost estimate.
CITY shall advise CONSULTANT if portions of the project need to be deleted,
phased and/or bid as alternate bid items to satisfy existing fiscal constraints.
CONSULTANT shall revise BOOR to reflect such issues accordingly.
. A schedule for implementing the Project itemized phase by phase (design. bid.
award, construction) including critical issues and the time period allowed for
resolving each issue. The schedule shall be prepared in "Primavera Project
Planner, Version 3.0" format or SureTrak and provided to the CITY and
PROGRAM MANAGER.
. Discussion regarding permitting authorities having jurisdiction over Projects and
provide a list of permits typically retained by the Owner and/or Contractor.
Unique and/or special permitting requirements shall be identified as well as
permitting fees.
Deliverables: - Prepare 25 copies of the draft BOOR.
Schedule: - Within 20 working days from completion of the final
Community Design Workshop.
Task 1.8 - Review of BOOR with CITY Divisions: CONSULTANT shall meet to present and
review the draft BOOR with the following review agencies:
. City of Miami Beach Historic Preservation Board or Design Review Board
. City of Miami Beach General Obligation (G.O.) Bond Oversight Committee
. City of Miami Beach Planning Board
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. City of Miami Beach Neighborhood Committee
. City of Miami Beach Transportation and Parking Committee
. City of Miami Beach Finance Committee
. City of Miami Beach City Commission
CITY and PROGRAM MANAGER shall attend review meetings and assist CONSULTANT. as
practicable. in obtaining approvals from noted review agencies by participating in negotiations
with such authorities. CONSULTANT retains final responsibility for procuring all necessary
approvals. and for implementing required revisions and resubmissions as necessary. It is
recognized by CITY and PROGRAM MANAGER that the time period for obtaining approvals
from the various review agencies is beyond the control of CONSULTANT. except for issues
concerning the acceptability of the proposed design concepts and CONSULTANT's ability to
respond to review agency comments. CONSULTANT shall address and respond to comments
received from the various reviews in writing. and implement requested revisions into the draft
BOOR, as agreed with CITY and PROGRAM MANAGER. within fourteen (14) calendar days of
receipt of comments. unless agreed to otherwise with PROGRAM MANAGER. CONSULTANT
shall draft meeting minutes and forward them to PROGRAM MANAGER. who shall finalize and
distribute accordingly.
Deliverables: - Attend BOOR review meetings with noted committees.
- Prepare draft meeting notes,
- Address comments and revise BOOR accordingly.
Schedule: - Within 17 working days of draft BOOR completion.
Task 1.9 - Additional Review MeetinQs:
CONSULTANT shall attend and participate in up to two (2) review meetings with those
agencies/committees requesting revisions.
Task 1.10 - Final Basis of DesiQn Report: CONSULTANT shall prepare a final BOOR based
on comments and revisions implemented during the reviews with the various CITY Divisions.
The final BOOR will serve as the basis for development of detailed design documents as
discussed in Task 2.
Deliverables: - Prepare 25 copies of a final BOOR.
Schedule: - Within 10 working days after completion of reviews noted in Task 1.8.
TASK 2 -DESIGN SERVICES
The purpose of this Task is to establish requirements for the preparation of contract documents
for the Project Bid Package A only. Note that Task 2.1 requires that CONSULTANT perform a
variety of forensic tasks to verify. to the extent practicable. existing conditions and the accuracy
of base maps to be used for development of the contract drawings. Task 2.2 discusses
requirements for the preparation of contract documents. inclusive of drawings, specifications
and front-end documents. Task 2.3 establishes requirements with regard to constructability and
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value engineering reviews to be performed by others. Task 2.4 establishes requirements for the
preparation of opinions of total probable cost by the CONSULTANT. Task 2.5 specifies
requirements for review of contract documents with jurisdictional permitting agencies prior to
finalization. Task 2.6 establishes requirements for developing final (100%) contract documents.
To facilitate the implementation of a Public Information Program. CONSULTANT shall provide
electronic files of all project documents. as requested by CITY and/or PROGRAM MANAGER.
It is the PROGRAM MANAGER's intent to post the 100% contract document submittals on its
Program Web Page, Hence, CONSULTANT shall provide the electronic files for the front end
documents, technical specifications. and construction drawings. as required.
Task 2.1 - Field Verification of Existinq Conditions: CONSULTANT shall perform a detailed
topographic survey of the existing right of way areas to be impacted by construction activities
under the scope of this project. The survey shall be performed by a Professional Land Surveyor
in the State of Florida and shall meet the minimum technical standards identified in Chapter
61 G17-6. FAC. All survey files shall be prepared in AutoCAD Version 14 format with a layering
system as directed by PROGRAM MANAGER. As a minimum. the survey shall address the
following:
. Topographic survey shall consist of establishing a baseline with 100-foot
stations. and identify right-of-way monuments and sectionalized land corners.
Baseline of survey shall be tied into the right-of-way and sectionalized land
monuments. CONSULTANT shall obtain right-of-way information from available
records.
. CONSULTANT shall set benchmarks at convenient locations along the corridor
to be used during both the design and construction phases of the project. As a
minimum, permanent benchmarks shall be set at 1000-foot intervals along the
alignment. CONSULTANT shall tie-in at least two existing government County
monuments to vertical circuit and shall take cross sections at 100-foot intervals
along project corridor. The benchmarks shall be derived from existing
government benchmarks and be carried into the proposed system using Second
Order, Class II procedures. A full listing of benchmark locations shall accompany
the survey data,
. Cross section elevations shall define all grade breaks such as intersections,
swale, edge of pavement. pavement centerline, curb and gutter, edges of
sidewalk, driveway connections. right-of-way line. edge of a 25 foot right-of-way
offset. encroachments (both natural and built-in). etc.
. CONSULTANT shall locate and identify all the existing surface improvements /
topographic features that are visible along the corridor. such as the following:
Existing valve boxes, water / electrical meter boxes, electrical pull boxes,
telephone / cable risers, fences. hydrants. etc.
Aboveground and underground utilities. invert elevations of accessible
underground utilities, wood / concrete utility poles, culverts, guardrails,
pavement limits, headwalls, endwalls. manholes, vaults, mailboxes.
driveways, side streets. trees, landscaping, traffic signage and any other
noted improvements. Survey shall identify fence material I height.
landscaping plant material limits and driveway construction materials; as
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well as private property encroachments (i.e. landscaping, overhangs,
improvements, etc.)
Survey limits shall include the entire right-of-way and an additional overlap of 25 feet on either
side of the right-of-way,
. Topographic survey! base map shall be prepared in AutoCAD version 14.0 and
submitted on a 3.5-inch diskette with one copy on 22-inch by 34-inch bond paper
to the CITY. CAD mapping shall be performed to a scale of 1:1 in the World
Coordinate System, Text size shall be 100 leroy for a final product at 1=20 units.
. Indicate geometry of perimeter private property plats (inclusive of fences,
landscaping and driveways).
Upon completion of the survey. CONSULTANT shall forward the same to all the private utility
owners! agencies with a request to mark !Identify their respective utilities on the survey base
map. CONSULTANT shall coordinate this effort with each agency in an effort to identify the
location of all underground utilities. CONSULTANT shall incorporate utility owner markups!
edits into its survey base map file. CONSULTANT shall contact the following entities and
request that they each verify locations of their existing improvements in the affected areas:
. Florida Power and Light
. Miami-Dade Water and Sewer Authority
. Miami-Dade Public Works Department
. State of Florida Department of Transportation
. Charter Communications
. Natural Gas
. Others as deemed necessary by CONSULTANT
Based on the collected data. CONSULTANT shall develop detailed design base maps for the
project. The maps shall include an overall key map and partiai plans scaled at 1-inch equals 20
feet. CONSULTANT shall illustrate proposed water, wastewater and stormwater improvements
on the base maps based on available planning documents provided by CITY. A subsequent
review shall be scheduled with CITY and PROGRAM MANAGER staff to determine locations
where additional field verifications, via "Soft-Dig" underground identification services. shall be
implemented.
CONSULTANT shall prepare final base maps based on the information gathered herein.
Copies of base maps shall be distributed to CITY and PROGRAM MANAGER.
Deliverables: - Perform forensic work as noted to develop final base maps. Deliver
five (5) sets of base maps to PROGRAM MANAGER.
Schedule: - Within 15 working days after Task 2 - Design Phase Notice to
Proceed.
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Task 2.2 - Detailed Desiqn: CONSULTANT shall prepare detailed design documents
consisting of general. civil. mechanical. urban design. landscape architectural. electrical.
landscaping. irrigation and structural drawings, as applicable. CONSULTANT shall utilize CITY
standard details as provided by PROGRAM MANAGER, and as deemed appropriate by
CONSULTANT, CONSULTANT shall supplement design documents its own additional details.
as it deems necessary. to provide CITY with a complete work product. All drawings shall be
prepared using AutoCAD Version 14 software with a layering system as provided by
PROGRAM MANAGER.
Technical specifications shall be prepared in conformance with Construction Specifications
Institute (CSI) format. PROGRAM MANAGER shall furnish CONSULTANT with standard CITY
specification outlines for Divisions 1. 2. 3 and 15. By incorporating the CITY's standard
specification outlines into its contract documents. CONSULTANT acknowledges that it has
reviewed and accepted these specification outlines as its oWn for the purposes of this project.
CITY assumes no responsibility for the contents of the master specification outlines. Hence,
CONSULTANT shall review such documents and make known to CITY any requests for
revisions, for review and acceptance. prior to modification of the dDcuments. CONSULTANT
shall refrain from amending FOOT standard specifications and including same in the detail
design documents. CONSULTANT may provide technical specification sections that
CONSULTANT may require. not already provided through CITY standard outlines, subject to
review and comment by CITY and/or PROGRAM MANAGER. Any Supplier listings required by
specifications shall include a minimum of two named Supplier's and shall meet all applicable
CITY and State of Florida procurement codes. CITY standard specification outlines shall be
provided to CONSULTANT in "Microsoft MS-Word" format. CONSULTANT shall use the same
software in all project related work,
CONSULTANT shall utilize base front-end documents provided by CITY. CONSULTANT shall
edit accordingly to result in a project specific document. Any changes / modifications to the
Supplementary General Conditions shall be subject to review and acceptance by CITY.
CONSULTANT shall attend monthly progress meetings with CITY and PROGRAM MANAGER
staff. CONSULTANT shall prepare and maintain a design progress schedule in Primavera
Project Planner, version 3.0 format or SureTrak. CONSULTANT shall update the schedule and
review project status at each monthly progress meeting. Should PROGRAM MANAGER
determine that a CONSULTANT has fallen behind schedule. CONSULTANT shall provide a
recovery schedule that will accelerate work to get back on schedule. In addition during the
design phase. CONSULTANT shall attend two meetings with applicable representatives to
review the status of the design. The CITY shall schedule these meetings.
For purposes of this Scope of Services, the following will be considered the minimum effort to
be provided by CONSULTANT for establishing the detail design milestones:
. 30% design completion shall consist of the completed survey / base map work as
identified in Task 2.1 with the proposed improvements identified in plan view at a
scale of 1-inch equals 20 feet. A key map shall also be provided which illustrates
the relationship between the drawings and its respective location within the
neighborhood. An outline identifying the anticipated technical specifications to be
incorporated into the work shall also be submitted.
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. 60% design completion shall consist of the plan and profile view of all
improvements, applicable sections and construction details. Prior to the
preparation of the 60% design drawings the CONSULTANT shall incorporate
changes to its design based upon its underground utility verification efforts. Plan
and profile sheets shall be provided for water and sewer improvements.
CONSULTANT shall include the technical specifications and a draft schedule of
prices bid (bid form) identifying the items to be bid by the prospective contractors
with the submittal. CONSULTANT shall provide its "Budget" level opinion of
probable cost as defined by the American Association of Cost Engineers with the
submittal.
. 90% design completion shall consist of the entire construction document set
including the front end documents (general and supplemental conditions),
technical specifications and construction drawings for all the work proposed to be
completed. CONSULTANT shall provide the detailed construction sequencing
restrictions for the PROGRAM MANAGER's review. CONSULTANT shall
provide its "Definitive" level opinion of probable cost as defined by the American
Association of Cost Engineers with the submittal.
Deliverables: - Furnish ten (10) sets of 30.60.90 and 100 percent completion
stage documents to PROGRAM MANAGER.
- Prepare and update project schedule. on a monthly basis,
- Attend monthly progress meetings with CITY and PROGRAM
MANAGER staff.
Schedule:
. Complete 30 percent documents within 20 working days after the Task 2 - Design
Phase Notice to Proceed
. Complete 60 percent documents within 35 working days after Task 2 - Design
Phase Notice to Proceed.
. Complete 90 percent documents within 50 working days after Task 2 - Design
Phase Notice to Proceed,
. Complete 100 percent documents within 65 working days after Task 2 - Design
Phase Notice to Proceed.
Task 2.3 - DesiQn I Constructabilitv Review: To verify that all design review meeting
comments have been incorporated and design standards have been followed. PROGRAM
MANAGER shall perform reviews of all design project documents at the preliminary (30 percent
completion). intermediate (60 percent completion) and near final (90 percent completion) design
stages. The purpose of these reviews shall be to verify that the documents are consistent with
the design intent. The PROGRAM MANAGER shall also review CONSULTANTs prepared cost
estimates for the project at both the 60 and 90 percent submittal stages. These documents will
be furnished as bound 8-1/2-inch by 11-inch specifications and full-size (22-inch by 34-inch)
blueline drawings. PROGRAM MANAGER and applicable CITY departments shall perform
reviews on these documents and provide written comments (in the form of markups of
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submitted documents) back to CONSULTANT. Following receipt of comments, a meeting shall
be scheduled between CITY. CONSULTANT and PROGRAM MANAGER. to <;Jiscuss the
requirements, intent and review of comments. CONSULTANT shall prepare a written
memorandum to address how each comment was resolved. Such written response shall be
prepared and submitted to PROGRAM MANAGER, for acceptance, within 14 calendar days
after the review session. CONSULTANT shall revise documents to include review comments
accordingly.
In addition. PROGRAM MANAGER shall perform constructability reviews of the design
documents relative to value. construction sequencing and bid format. These reviews shall be
based upon the 60 and 90 percent design submittals received from the AlE consultant(s) and
shall be conducted concurrently with the 60 and 90 percent design reviews. Meetings shall be
held with CONSULTANT and CITY representatives to discuss review comments. as required. A
detailed review of CONSULTANT's proposed construction sequencing restrictions will be
performed by PROGRAM MANAGER at the 90-percent completion stage. The intent of this
scope item is to advise the CONSULTANT of the PROGRAM MANAGER's role during the detail
design phase. The CONSULTANT shall note that the PROGRAM MANAGER's review of the
contract documents does not relieve CONSULTANT from its responsibility to the CITY with
regard to the quality of its contract documents.
Oeliverables: - Attend meetings with CITY and PROGRAM MANAGER staff to review
and discuss design. constructability and value comments,
- Prepare written responses to comments made during review
sessions.
Schedule:
- Complete concurrently with Design Phase schedule.
Task 2.4 - Cost Opinions: CONSULTANT shall prepare opinions of probable construction
costs for each design submittal (60 and 90 percent) as well as the final (100 percent) completion
stage. The accuracy of the cost estimate associated with the 60 percent completion stage shall
be +30% to -15% "Budget" Level as defined by the American Association of Cost Engineers.
The accuracy of the cost estimate associated with the 90 and 100 percent completion stage
shall be a +15% to -5% "Definitive" Level Estimate as defined by the American Association of
Cost Engineers, All estimates shall be submitted in Microsoft "Excel" format in accordance with
the template supplied by PROGRAM MANAGER. All estimates shall be furnished bound in 8-
1/2-inch by 11-inch size. Based upon CONSULTANT's cost estimate. CITY shall advise
CONSULTANT if portions of the project need to be deleted. phased and/or bid as alternate bid
items to satisfy existing fiscal constraints. CONSULTANT shall revise documents to reflect such
issues accordingly,
Oeliverables: - Prepare opinions of probable costs at the 60, 90- and 100 percent
completion stages,
Schedule: - Complete concurrently with Design Phase schedule.
Task 2.5 - Communitv OesiQn Review MeetinQs
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CONSULTANT shall attend and participate in community design review meetings to review the
design progress and concept at different progress levels during the design. The CITY will
schedule, find locations for, and notify residents of all such meetings. CONSULTANT shall
prepare draft meeting minutes and forward them tD PROGRAM MANAGER. who shall review.
provide comments and distribute. accordingly. The number of meetings per neighborhood are
as follows:
. Neighborhood 2 - North Shore
CONSULTANT shall participate and attend up to two (2) meetings per Bid
Package.
Task 2.6 - Document Revisions:
Based upon the input provided by the residents, CONSULTANT shall incorporate the necessary
contract document revisions. as approved by the CITY.
Task 2.7 - PermittinQ Reviews:
CONSULTANT shall prepare applications and such documents and design data as may be
required to procure approvals from all such governmental authorities that have jurisdiction over
Project. CITY shall pay all permit fees. CONSULTANT shall consider the impact of permit fees
in its construction opinions of probable cost. CONSULTANT shall participate in meetings.
submissions, resubmissions and negotiations with such authorities. CITY will attend meetings
with governmental authorities as deemed necessary by CITY. CONSULTANT shall respond to
comments by such authorities through PROGRAM MANAGER within ten working days of
receipt of comments unless a different time is agreed to by PROGRAM MANAGER. It is the
intent of this scope of services that PROGRAM MANAGER shall be the responsible party for
formally transmitting permit documents to and from the respective authorities and
CONSULTANT. Hence. PROGRAM MANAGER shall track and monitor progress on the
preparation and review of permits and subsequent requests for information. It is recognized by
PROGRAM MANAGER that the time period for obtaining permits is beyond the control of
CONSULTANT except for issues concerning the permitability of the design and
CONSULTANT's ability to respond to permitting agency requests for information. At the time of
the scope preparation, the following governmental authorities that have or may have jurisdiction
over Project have been identified:
. City of Miami Beach Building Department
. Miami-Dade Department of Environmental Resource Management
. Miami-Dade Water and Sewer Authority
. Miami-Dade Department of Public Works
. Miami-Dade Department of Health and Rehabilitative Services
. South Florida Water Management District
. Florida Department of Transportation
. Florida Department of Environmental Protection
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. U,S. Army Corps of Engineers
. U.S. Environmental Protection Agency
Failure to identify governmental authorities that have jurisdiction over Project at the time of
permitting scope preparation does not relieve CONSULTANT from responsibility to pursue the
permit as described above. However, an equitable adjustment to the CONSULTANT's
compensation may be negotiated if deemed appropriate by CITY.
Deliverables: - Correspond with noted jurisdictional authorities to establish permitting
requirements,
- Revise documents and respond to permitting inquiries as required.
- Attend meetings with CITY and PROGRAM MANAGER staff to review
and discuss permitting status.
- Complete within 43 working days after the completion of the 90
percent detail design milestone (Bid Packages A).
Task 2.8 - Consultant GAlGC of Desiqn Documents:
Schedule:
CONSULTANT shall establish and maintain an in house Quality Assurance I Quality Control
(QAlQC) program designed to verify and ensure the quality. clarity. completeness,
constructability and biddability of its contract documents. CONSULTANT shall provide CITY
and PROGRAM MANAGER with a written narrative detailing the QAlQC program tasks and
how it is to be implemented over the course of this project. The CITY and/or PROGRAM
MANAGER. at its discretion may require that CONSULTANT attend meetings to review the
status and present results of its QAlQC efforts, Items to be addressed may include. but shall
not be limited to, review of specifications by respective technical experts and a "Red i-check"
type review of the documents to identify conflicts and inconsistencies between the various
disciplines.
TASK 3 -BIDDING AND AWARD SERVICES
Task 3.1 - Construction Contract Document Review
CONSULTANT shall assist CITY in bidding and award of the contract. PROGRAM MANAGER
shall transmit contract documents prepared by the CONSULTANT to the CITY's Risk
Management and Procurement Departments for verification of appropriate insurance and
bonding capacity requirements for each Project prior to bid. Various departments within CITY
(Risk Management, Procurement and the City Attorney's Office) have non technical review
responsibility for the Construction Contract Documents. CONSULTANT shall assist PROGRAM
MANAGER in this process by providing three copies of Construction Contract Documents,
participating in meetings. submissions, resubmissions and discussions with these departments.
CONSULTANT shall respond to CITY comments within ten calendar days of receipt of
comments unless a different time schedule is agreed to by PROGRAM MANAGER.
CONSULTANT's compensation has been based upon one meeting with these departments.
Task 3.2 - Bid Document Deliverv
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CONSULTANT shall provide PROGRAM MANAGER with reproducible, camera ready, sets of
contract documents, The CITY Procurement Department will reproduce documents and handle
the advertising, distribution. sale, maintenance of plan holder lists and other aspects of bid
document distribution.
Task 3.3 - Pre-Bid Conference
PROGRAM MANAGER shall conduct one prebid conference. CONSULTANT shall attend the
pre-bid conference and bid opening for each project.
Task 3.4 - Addenda Issuance
CONSULTANT shall provide, through PROGRAM MANAGER. timely responses to the inquiries
of prospective bidders by preparing written addenda. Format for addenda shall be as provided
to CONSULTANT by PROGRAM MANAGER. These queries and responses shall be
documented and a record of each shall be transmitted to PROGRAM MANAGER on a same
day basis. CONSULTANT shall prepare and distribute necessary addenda as approved by
PROGRAM MANAGER.
Task 3.5 - Bid Evaluation
Within five calendar days of receipt of bids, CONSULTANT shall evaluate the bids for
completeness, full responsiveness and price. including alternative prices and unit prices, and
shall make a formal recommendation to CITY regard to the award of contract. Non-technical bid
requirements shall be evaluated by others.
This scope of services includes no allowance for CONSULTANT's time to assist CITY in the
event of a bid protest. To the proportionate extent CONSULTANT's services are required in the
event of a bid protest. due to a direct action or lack thereof by CONSULTANT. CONSULTANT
shall participate in such activities at no additional cost to CITY.
Task 3.6 - Contract Award
CONSULTANT shall provide eight sets of Construction Contract Documents for execution by
COUNTY and the successful bidder within five calendar days of request by COUNTY.
Task 3.7 - As- Bid Contract Documents
After contract award and prior to the preconstruction conference. CONSULTANT shall prepare
As-Bid construction contract documents. which incorporate the following items into the
construction contract documents:
. Contractor's bid submittals, including but not limited to. bid proposal, insurance,
licenses, etc.
. Amend I modify front end documents and I or technical specifications to
incorporate changes made via contract addenda.
. Revise construction contract drawings to include modifications I revisions
incorporated via contract addenda.
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CONSULTANT shall prepare As-Bid construction contract documents and reproduce ten (10)
sets for distribution to PROGRAM MANAGER within ten (10) calendar days after the City
Commission approval I contract execution.
Deliverables- - Attend and participate in Pre-bid conferences and bid openings.
- Respond to questions from prospective bidders and prepare Addenda
for distribution by others,
- Prepare recommendation of award letter
- Prepare As-Bid contract documents, reproduce ten (10) sets and
forward to PROGRAM MANAGER.
Schedule:
- Upon receipt of Task 3 Bidding and Award Services Notice to Proceed
and within 64 working days from receipt of the Notice to Proceed (Bid
Packages A and B).
TASK 4 -CONSTRUCTION ADMINISTRATION SERVICES
The CONSULTANT shall perform the following tasks associated with office administration
activities related to the construction of the Project(s). These tasks shall be performed during the
duration of all construction projects. Due to the extensive amount of detailed procedures
required to properly manage construction projects. PROGRAM MANAGER has developed a
Construction Management Manual (CMM) for the construction phase of the Infrastructure
Improvement Program. This manual will augment the general program guidelines established in
the Project Work Plan. as provided to CONSULTANT by PROGRAM MANAGER. at the
commencement of the Project, and provides uniform procedures and guidelines for managing
the interface between CITY. Contractors, PROGRAM MANAGER's field observation staff and
CONSULTANT. CONSULTANT's level of effort is based upon a construction duration period per
Bid Package as follows:
Bid Package Description
Bid Package A 7200 Street
Improvements at North Shore Park
Construction Duration (working days)
65
Bid Package B - North Shore
326
Task 4.1 - Pre-Construction Conferences: CONSULTANT shall attend a pre-construction
conference for each Project. PROGRAM MANAGER shall prepare and distribute meeting
minutes to all attendees and other appropriate parties. PROGRAM MANAGER shall issue a
Limited Notice to Proceed at the Pre-Construction Conference. A final Notice to Proceed shall
be issued upon receipt of a final schedule and procurement of all applicable construction
permits from the Contractor.
Oeliverables: - Attend and participate in pre-construction conferences,
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Schedule:
- As scheduled by PROGRAM MANAGER after receipt of Task 4
Construction Management Services Notice to Proceed,
Task 4.2 - Weekly Construction Meetinqs: CONSULTANT shall attend weekly meetings with
the Contractor. PROGRAM MANAGER and applicable CITY representatives on each Project.
The purpose of these meetings shall be to review the status of construction progress. Shop
drawing submittals and contract document clarifications and interpretations. In addition, the
Contractor shall furnish a two-week look ahead work schedule to allow for proper coordination
of necessary work efforts. These meetings shall also serve as a forum for discussion of
construction issues, potential changes / conflicts and any other applicable matters. PROGRAM
MANAGER shall prepare and distribute meeting minutes to all attendees and other appropriate
parties.
Oeliverables: - Attend and participate in weekly progress meetings with Contractors.
Schedule: - Weekly throughout the project duration.
Task 4.3 - Requests for Information / Contract Document Clarification (RFls I COCs):
PROGRAM MANAGER will receive. log and process all RFls / COCs, Whenever an RFI
involves the interpretation of design issues or design intent. PROGRAM MANAGER shall
forward the RFI to CONSULTANT. CONSULTANT shall prepare a response in a timely matter
and return it to PROGRAM MANAGER. CONSULTANT may be requested by PROGRAM
MANAGER to prepare and forward coes should certain items within the contract documents
require clarification.
Oeliverables: - Respond to those RFls that involve design interpretations and return
to PROGRAM MANAGER's office. Issue COCs as required.
Schedule: - Ongoing throughout project construction duration.
Task 4.4 - Requests for Chanqes to Construction Cost and/or Schedule: PROGRAM
MANAGER will receive. log and evaluate all requests for project cost and/or schedule changes
from the Contractor. Changes may be the result of unforeseen conditions or interferences
identified by the Contractor during the routine progress of work. inadvertent omissions
(betterment) issues in the contract documents, or additional improvements requested by the
CITY or CONSULTANT after the project bid date. Regardless of the source, PROGRAM
MANAGER will evaluate the merit of the claim as well as the impact of the potential change in
terms of project cost and the schedule. PROGRAM MANAGER will review claims and / or
change order requests with CONSULTANT. No claims assistance services are included under
this task.
Oeliverables: - Perform independent review of request for cost increase andlor time
extension.
- Coordinate and participate in meetings, as required. with PROGRAM
MANAGER. CITY and Contractor to resolve andlor negotiate the
equitable resolution of request.
Schedule:
- Prepare change order documentation.
- Ongoing throughout project construction duration.
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Task 4.5 - ProcessinQ of Shop DrawinQS: PROGRAM MANAGER will receive, log and
distribute shop drawings to CONSULTANT for its review. CONSULTANT shall have 14
calendar days from the time of receipt in its office, to review and return shop drawings to
PROGRAM MANAGER's office.
Deliverables: - Review Shop Drawings and return them to PROGRAM MANAGER's
office.
Schedule: - Ongoing throughout project construction duration.
Task 4.6 - Field Observation Services: PROGRAM MANAGER will provide field staff to
observe the construction of the work. CONSULTANT shall provide specialty site visits by
various design disciplines (civil, mechanical. landscaping) on an as requested basis. For the
purposes of this scope of services. it is assumed that a total of twelve (12) specialty site visits
are included.
Deliverables: - Provide up to twelve (12) specialty site visits.
Schedule: - Ongoing throughout project construction duration.
Task 4.7 - Proiect Closeout: Upon receiving notice from the PROGRAM MANAGER advising
the CONSULTANT that the Project is substantially complete. CONSULTANT. in conjunction
with appropriate CITY and PROGRAM MANAGER staff. shall conduct an overview of the
Project. The overview shall include development of a "punch list" of items needing completion
or correction prior to consideration of final acceptance. PROGRAM MANAGER shall develop
the list with assistance from CITY and CONSULTANT. The iist shall be forwarded to the
Contractor. For the purposes of this provision. substantial completion shall be deemed to be the
stage in construction of the Project where the Project can be utilized for the purposes for which
it was intended, and where minor items not be fully completed, but all items that affect the
operational integrity and function of the Project are capable of continuous use.
Upon notification from PROGRAM MANAGER that all remaining "punch list" items have been
resolved, the CONSULTANT. in conjunction with appropriate CITY and PROGRAM MANAGER
staff, shall pertorm a final review of the finished Project. Based on successful completion of all
outstanding work items by the Contractor. CONSULTANT shall assist in closing out the
construction contract. The contract documents shall be structured to require the Contractor to
prepare the record drawings. CONSULTANT shall furnish the electronic drawing files to the
CITY for the Contractor's use. PROGRAM MANAGER shall certify the record drawings to the
various affected permitting authorities.
Deliverables: - Attend field meetings to review substantial completion and develop
"punch lists".
- Certify project completion to appropriate agencies.
Schedule:
- At the Substantial completion of project
TASK 5 - TRAFFIC STUDY
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The study is designed to provide an analysis of traffic conditions along Harding Avenue and
Collins Avenue from 72nd Avenue to 87'h Avenue in the City of Miami Beach. The main focus is
to evaluate four alternatives and provide a recommendation on the most appropriate solution,
while providing CITY with enough quality information to come to a consensus. This project is
focused on working closely with the community, as well as FOOT.
The alternatives to be evaluated are as follows:
1. DPZ Alternative
2. (A) One Way Pair. 3 lanes to 2 (with frontage road)
(B) One Way Pair, 3 lanes to 2 (without frontage road)
3. Traffic Calming Alternative .
Task 5.1 - Data Collection:
CONSULTANT will collect all data needed to perform the proper analysis and provide adequate
descriptions of existing conditions, Most of the speed data between 75'h Street and 8?,h Street
will be provided by the City of Miami Beach. Corradino will collect the remaining data as
detailed below.
Deliverables:
_ Count all signalized intersections (71S', 720d 75th 77th 815t, 85th) (12
counts)
- Count a sample of non-signalized intersections (6 total 3 on Collins.
3 on Harding)
Schedule:
- 20 working days from Kickoff Meeting
Task 5.2 - Preliminary Alternatives Analvsis:
CONSULTANT will assess the alternative of making Collins and Harding two-way streets. This
alternative will be further studied if it considered easily implemented. If not. the alternative will
be discarded.
Deliverables: Memorandum preliminarily assessing the viability of this potential
alternative
Schedule: - 20 working days from Kickoff Meeting
Task 5.3 - Traffic CalminQ Alternative:
CONSULTANT will recommend traffic calming alternatives as part of the existing conditions
analysis. A variety of potentially acceptable traffic calming alternatives will be described in
concept and located on a site aerial. Each alternative will be consistent with the Florida
Department of Transportation's (FOOT) transportation requirements to improve their chances
for FOOT approval.
Deliverables:
Existing conditions report
Map locating traffic calming devices
Description of palette of traffic calming alternatives
Schedule:
40 working days from Kickoff Meeting
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Task 5.4 - Alternatives Evaluation:
Each alternative will be evaluated for its ability to be implemented using a selection matrix with
six weighted, criteria. This will be used for a final recommendation on the most appropriate
alternative. The goal is to provide CITY with the necessary information to select the best
alternative. These evaluation criteria are as follows:
1. Cost
2. Effectiveness
3. Ability to Be Easily Implemented
4. Availability of Funding
5. Implementation Time Frame
6. Impact on Parking
Deliverables :
Conceptual Costs.
Each alternative will be measured on its specific cost. Conceptual design
and construction costs will be provided using the existing plans.
- Assessment on how well each alternative fits the community's goals.
Implementation Assessment of Alternatives 1 and 2 (A and B)
These will detail speeds. capacities, and land uses now and in the future
to determine the impact of the proposals. FSUTMS models will be run to
assist in determining the impact. The third traffic calming alternative will
be provided with a written and graphic description with analysis detailed
in negotiations with FOOT. This effort will be done in close coordination
with FOOT.
Funding Availability.
The availability of funds (federal. state and local) as well as possible
grants will be researched and reported on.
Implementation Time Frame Assessment
The speed at which these projects can be approved and put
on the appropriate (MPO and FOOT) work programs will be
assessed,
Impact on Parking Analysis.
Brief parking analysis will be performed for each alternative. Much of the
existing information will already exist with the City from the on going
Parking Master Plan.
Schedule:
- 60 working days from the end of Task 5.3
Task 5.5 - Public Involvement:
At the conclusion of the alternatives assessment the project will be brought to the public to build
consensus and final approval. Meetings will be held to solicit input from the community. The
culmination of the effort will be approval by City Commission,
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Oeliverables :
- 1 public workshop
- 2 meetings with the Transportation and Parking Committee
- 1 Commission Workshop
- 1 Commission Meeting
Schedule:
- 40 working days from end of Task 5.4
Task 5.6 - Initiallmlementation Process:
After Commission approval the goal will be to gain MPO approval and inclusion on the MPO
work plan,
Oeliverables: -MPO TPC meeting
-MPO meeting
-Inclusion on MPO Work Plan, (if approved)
Schedule: - Not Applicable
Task 5.7 - MeetinQs:
The goal of this project is to assist in selecting the most appropriate alternative to achieve the
goals of the community. In order to perform this task close coordination between the project
team and with FOOT will be required. This partnership will provide the best opportunity for
success. CONSULTANT to meet with the project team twice per month and with the steering
committee once per month to provide updates. An FOOT representative should be included on
the steering committee. All other meetings have been specified above. but the actual number of
meetings included in the Consultant's anticipated level of effort are listed herein.
Oeliverables :
- 12 Project team meetings
- 6 Steering committee meetings
- 4 FOOT 06 Traffic Operations meetings
- 3 FOOT 06 Planning meetings
- 2 TPC meetings
- 1 Commission workshop
- 1 Commission meeting
- 1 MPO TPC meeting
- 1 MPO meeting
TASK 6. REIMBURSABLES
Task 6.1 - Reproduction Services:
CONSULTANT shall be reimbursed at the usual and customary rate for reproduction of reports,
contract documents and miscellaneous items. as may be requested by CITY. Unused amounts
in this allowance shall be credited back to the CITY at the completion of the project.
Page 23 of 29
MB:4002COOl (No.2 North Shore).doc
Corradino - No. 2
Task 6.2 - Travel and Subsistence:
CONSULTANT shall be reimbursed at the United States Internal Revenue Service established
rate for travel and subsistence. up to the maximum not-to-exceed amount as noted. Unused
amounts in this allowance shall be credited back to the CITY at the completion of the project.
Task 6.3 - SurvevinQ:
CONSULT ANT shall arrange for and coordinate the efforts of licensed surveyors to prepare a
topographical survey of approximately 2,880 linear feet of right of way within the project limits
which meets the requirements of sub-task 2.1. Unused amounts in this allowance shall be
credited back to the CITY at the completion of the project. It is anticipated that the
CONSULTANT may be able to utilize an existing survey of the North Shore Park area to assist it
in its base map preparation. CITY shall provide an electronic copy of the North Shore Park
survey.
Task 6.4 - Geotechnical Evaluation
CONSULTANT shall conduct a preliminary field exploration program to identify typical
geotechnical conditions along the proposed pipeline corridor(s) and/or to ascertain the sub
surface conditions with respect to its drainage design. The program will consist of up to ten
shallow (5 feet depth) standard penetration borings. Asphalt pavement depth will be
determined to establish the existing thickness of asphalt at key locations. Actual locations shall
be as directed by CONSULTANT, as approved by the City.
Task 6.5 - UnderQround Utilitv Verification:
CITY shall employ the services of an underground utility location service to perform vacuum
extraction excavations. in an effort to better identify existing underground conditions where work
is to be performed. Actual locations shall be as directed by CONSULTANT.
Page 24 of 29
MB:4002C001 (No, 2 North Shore).doc
Corradino - No. 2
Minimum Design Features To Be Shown On Drawings
CONSULTANT shall note that the following criteria indicate the minimum design standards to be
shown on drawings. CONSULTANT is encouraged to review and recommend changes as it
deems necessary, subject to the review and acceptance of the CITY and PROGRAM
MANAGER.
Paving, Grading and Drainage Plans
. Show existing grade/topography, centerline roadway. edge of pavement, back of
sidewalk. top of curb, gutter flow line
. Show proposed grade along the centerline of the road at 50 centers. limits of
road work. inlets, curb and gutter and sidewalk
. Show limits of demolition I removal
. Show limits of proposed work
. Identify all surface features of all existing and proposed work
. Identify driveway locations
. Identify proposed structures
. Identify linear footage of pipe, pipe invert elevation, diameter and material
Paving, Grading and Drainage Details
. Show proposed cross sections with topographical information at 50 foot stations
. Identify the following minimum information on cross sections:
Existing utilities
Proposed road slope. lane width, sidewalk width and surface features within
the right-of-way
Road construction details for the sub-base and base and asphalt
Proposed utility locations
. Conflict manhole detail
. Manhole details
. Driveway replacement section
. Catch basin details
. Exfiltration trench details
. Drainage pipe trench detail
. Restoration Details - All pipes
Roadway
Sidewalk
Curb and gutter
Page 25 of 29
MB:4002COOl (No.2 North Shore).doc
Corradino - No. 2
Water Distribution and Sanitary Sewer Plans
General
. Identify existing utilities
. Show future utilities proposed by others
. Identify trees / landscaping to remain in place
Sanitary Sewer
. Manhole details
. Connection to existing manholes (precast / brick)
. Connection to existing service laterals and mainline
. Show sanitary sewer manhole / flow direction
. Show sanitary sewer (single service)
. Show sanitary sewer (double service)
. Show sanitary sewer pipe diameter. linear feet, material and slope along pipe
length
. Show rim and pipe invert elevations on sanitary sewer manholes
. Indicate sanitary sewer (existing / proposed) clean out locations
. Indicate sanitary sewer service invert elevation at the right-of-way for new
services
Sanitary Sewer Profiles
. Identify sanitary sewer manhole number, rim elevation. invert elevations of
incoming and outgoing pipes
. Show sanitary sewer pipe diameter, linear footage and slope
. Show existing utilities. diameter. type and invert of pipe elevation
Water Distribution System
. Show location of single and double water meter boxes
. Identify fire hydrant assembly
. Identify fitting locations
. Identify limits of restrained joints
. Identify deflection limits
. Identify water sampling points
. Identify dead end blow-offs
Page 26 of 29
MB:4002C001 (No.2 North Shore).doc
Corradino - No. 2
. Identify air release valves
. Identify pipe diameter and material
. Stationing
Pressure Pipe Profiles
. Show top of pipe elevation
. Identify location of air release valve at high points
. Identify vertical I horizontal deflection and/or fittings
. Identify minimum cover requirements
. Provide details of major utility crossings
Jack and bore
Horizontal directional drilling
Subaqueous crossing
Aerial crossing
Culvert crossing
Page 27 of 29
MB:4002COOl (No, 2 North Shore).doc
Corradino - No. 2
North Shore Neighborhood
Bid Package A: nnd Street Improvements at North Shore Park
Proposed Drawing List
DESCRIPTION SCALE NO. SHEETS
Key Sheet N/A 1
Typical section N/A 1
General Notes N/A 1
Summary of Quantities N/A 1
Site survey 1:20 5
Site Survey notes N/A 1
Roadway plans and profiles 1:20 5
Drainage Structures 1:5 (h&v) 10
Miscellaneous Details N/A 3
Traffic Control Plans 1:20 3,
Sig, & Markings Quantities N/A 1
Signing and Marking plans 1:20 3
Lighting Quantities N/A 1
Pole Data sheet N/.A 1
Lighting plans Various 5
(maybe included on the roadway plans)
Lighting details N/A 1
Page 28 of 29
MB:4002COOl (No.2 North Shore).doc
Corradino - No. 2
Drawing Title
Page 29 of 29
MB:4002C001 (No.2 North Shore).doc
North Shore Neighborhood
Bid Package B: North Shore
Proposed Drawing List
Corradino - No. 2
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CITY OF MIAMI BEACH
CITY HALL 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
http:\\ci.miami-beach.fl.us
TO:
FROM:
SUBJECT:
COMMISSION MEMORANDUM
Mayor Neisen O. Kasdin and
Members of tbe City Commission
Jorge M. Gonzalez \ . ,~
City Manager df'/~ U
DATE: October 17, 2001
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, PURSUANT TO REQUEST FOR
QUALIFICATIONS (RFQ) NO. 10-00/01, APPROVING AND AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL
SERVICES AGREEMENT WITH THE FIRM OF THE CORRADINO
GROUP, INC., IN THE AMOUNT OF $339,689, COMPRISED OF: $117,293
FOR THE PLANNING SERVICES FEE, $115,624 FOR THE DESIGN
SERVICES FEE, $8,512 FOR BIDDING AND AWARD SERVICES FEE,
$74,960 TO COVER THE TRAFFIC STUDY FEE, AND $23,300 FOR THE
COST OF REIMBURSABLE EXPENSES SUCH AS SURVEY, PRINTING,
AND TESTING FOR THE NORTH SHORE NEIGHBORHOOD
STREETS CAPE PROJECT; AND APPROPRIATING FUNDS FOR THE
PROJECT IN THE TOTAL AMOUNT OF $400,885 AS FOLLOWS: $339,689
COMPRISED OF $179,516 FROM THE SERIES 2000 GENERAL
OBLIGATION BOND FUND, $116,983 FROM THE WATER AND SEWER
BOND AND $43,190 FROM THE QUALITY OF LIFE YEAR 3 FUND TO
COVER THE PLANNING AND DESIGN FEE AND REIMBURSABLE
EXPENSES; AND AN ADDITIONAL $61,196 FROM THE WATER AND
SEWER BOND TO COVER THE CAPITAL IMPROVEMENT PROJECTS
OFFICE (CIP) PROJECT MANAGEMENT FEE.
ADMINISTRATION RECOMMENDATION:
Adopt the Resolution.
FUNDING:
Funds for this project are available as follows:
. $179,516 from the Series 2000 General Obligation Bond Fund.
. $178,179 from the Water and Sewer Bond Fund.
. $ 43,190 from Quality of Life Year 3 (North Beach Strategic Plan)
AGENDA ITEM e 7.g
DATE 1t'-/7-0(
City Commission Memorandum
North Shore Neighborhood
October 17, 2001
BACKGROUND:
Pursuant to Resolution No. 2001-24382 adopted by the Mayor and City Commission on May 16,
200 I, the Administration has negotiated an Agreement with The Corradino Group Inc., regarding
Request for Qualifications (RFQ) No. 10-00/01 for Urban Design, Landscape and Engineering
services for design and construction documents for the North Shore Neighborhood.
The City of Miami Beach has developed various programs to improve the quality of life of its
residents. On November 2, 1999, voters approved the issuance of approximately $92 million in
General Obligation (GO) Bonds for Neighborhood, Parks, Beach and Fire Safety Improvements, of
which $57 million is allocated for capital right-of-way infrastructure projects (the Program). In
addition to this allocation, the Administration proposes that a portion of the recent Water and Sewer
Bond and Stormwater Bond issues also be allocated for capital right-of-way infrastructure projects.
These estimated $187 million of public right of way infrastructure improvement projects are to be
implemented over the next six (6) years. Program elements include citywide water, wastewater and
stormwater improvements; as well as a variety of streetscape enhancement projects.
There are a total of thirteen neighborhoods within the overall Program scope. This Commission
Memorandum addresses the North Shore Neighborhood.
SCOPE OF SERVICES:
The Scope of Services for each Project was developed as a basis for establishing the fee to be
negotiated. The following scope was proposed for each neighborhood, including North Shore:
North Shore Neighborhood
The North Shore neighborhood is bounded by 87th Terrace on the north, the Atlantic Ocean on the
east, 63'd Street on the south, and Indian Creek and Tatum Waterway on the west. The neighborhood
is highly urbanized and densely populated with multifamily apartments and condominiums. The
commercial district is located along Collins Avenue and 71 ,t Street. These commercial streets were
recently reconstructed. The improvements intend to provide restoration and enhancements of the
neighborhood's streets to meet the needs of the community. The project will coordinate streetscapes
work with some renovation of the neighborhood's sanitary, water and storm water infrastructure.
The scope of the work is generally as described below:
. Enhanced landscaping and street lighting consistent with community preferences
. Repair and widening of sidewalks to comply with the ADA requirements
. Repair or rehabilitation of some existing galvanized water mains throughout
community
. Street resurfacing and new pavement markings
Page 2
. Traffic analysis and alternatives analysis for Collins Avenue and Harding Avenue
. Incorporation of traffic calming features, consistent with community preferences
. Improved stormwater drainage collection and disposal infrastructure
. Swale restoration and/or curb and gutter restoration or upgrades
The scope of services for the neighborhood projects are each split into six (6) primary Phases
including; Planning Phase (Task 1), Design Phase (Task 2), Bidding and Award Phase (Task 3),
Construction Management Phase (Task 4), Additional Services (Task 5) and Reimbursable expenses
(Task 6). A brief review of the components of each task follows:
Planninl!: Phase: The purpose of this Task is to establish a consensus design concept for the
referenced neighborhood that meets the needs of the community and stays within established
schedule and cost parameters. This intent is met through the performance of a series of Community
Design Workshops designed to encourage input from affected residents and verify and validate
previously developed concepts and priorities. Based on the results of the Community Design
Workshops, a draft Basis of Design Report is developed on which subsequent design review
committee presentations and approvals from requisite City Divisions and jurisdictional permitting
agencies are procured. A final Basis of Design Report is prepared sununarizing the accepted design
concept, budget level cost estimate and implementation schedule for use in the design phase of the
Project. It is the intent of this contract that the Planning phase services be completed within
approximately 127 calendar days of Notice to Proceed in order to expedite the implementation of
the Program.
Desim Phase: The purpose of this Task is to prepare contract documents for the Project. At this
time, only the roadway improvements around North Shore Park have been identified and negotiated
into the contract fees. The remainder of the design scope of services will be identified and
negotiated after the Basis of Design Report is completed. Included in this Task is the requirement
that the Consultant perform a variety of forensic tasks to verify, to the extent practicable, existing
conditions and the accuracy of base maps to be used for development of the contract drawings.
Detailed quality requirements for the preparation of drawings, specifications and front-end
documents are specified in the contract. In addition, requirements with regard to design
constructability reviews are also specified to occur during this Task. As a part of its design services,
the Consultant is also required to prepare opinions of total probable cost and conduct reviews of its
contract documents with jurisdictional permitting agencies prior to finalization.
Biddinl!: and Award: The purpose of this Task is to assist the City in bidding and awarding the
portion of the Project surrounding North Shore Park. The Program Manager shall transmit contract
documents prepared by the Consultant to the City's Risk Management and Procurement Departments
for verification of appropriate insurance and bonding capacity requirements for each Project prior
to bid. Various departments within the City (Risk Management, Procurement and the City
Attorney's Office) have non-technical review responsibilities for the Construction Contract
Documents. Consultant shall assist Program Manager in this process by providing three copies of
Construction Contract Documents, participating in meetings, submissions, re-submissions and
Page 3
discussions with these departments. Consultant shall respond to the City within ten calendar days
of receipt of comments unless a different time schedule is agreed to by Program Manager.
Construction Manal!:ement Services: The purpose of this Task is to perform office administration
activities related to the construction of the Project(s). These tasks shall be performed during the
duration of all construction projects and includes; submittal reviews, responses to requests for
information, change order review and miscellaneous meeting attendance. The Program Manager will
provide full time field observation staff to augment the Consultant's construction management effort.
Additional Services: The traffic study for Collins Avenue and Harding Avenue is included in this
contract as additional services. This study is required by the Florida Department of Transportation
(FDOT) for implementation of the two-way boulevard proposed in the 1994 North Shore Plan by
Andres Duany and Elizabeth Plater-Zyberk. It will be conducted concurrently with the Planning
Phase of the contract. The cost of the traffic study ($74,960) is proposed to be funded in part with
$43,190 remaining in the North Beach Strategic Plan project budget from Year 3 Quality of Life
funds. The additional $31,770 for the study is related to traffic calming and is allocated from the GO
Bond funds.
Reimbursable expenses: The Consultant will be reimbursed for the following costs:
.
Usual and customary rate for reproduction of reports, special graphics, contract
documents and miscellaneous items, as may be requested By the City
Mileage at the United States Internal Revenue Service established rate for travel and
subsistence
A preliminary field exploration program to identify typical geo-technical conditions
along the proposed pipeline corridor(s) and/or to ascertain the sub surface conditions
with respect to its drainage design
.
.
Survey:
Topographic surveys as determined.
CONTRACT FORMAT:
The contract is structured in a Not-to-Exceed format and a separate Notice to Proceed will be
required prior to commencement of each of the noted Task Phases. Contract
negotiations/scoping sessions were held with the recommended firm. Estimated fees were
based upon a man-hour projection for the tasks requested. The following table illustrates the
salient points and the result of the negotiation with The Corradino Group, Inc., for the
provision of Planning, Design, Bidding/Award and Traffic Study Services for the North Shore
Neighborhood:
~
Page 4
NORTH SHORE NEIGHBORHOOD
SERVICE ORIGINAL FINAL NOTE
COMPONENT SUBMISSION NEGOTIATED FEE
Planning Services Task I $117,104.00 $117,293.00
Design Services Task 2 $334,882.00 $115.624.00 I
Bidding and A ward Services Task 3 $30,580.00 $8,512.00 2
Additional Services-Traffic Study Task 5 $97,251.00 $74,960.00
Reimbursable Expenses Task 6 $90,270.00 $23,300.00 3
TOTAL $670,087.00 $339,689.00
Notes:
I. Design services represent effort for the design/permitting for Bid Package A: nnd Street
improvements only. Original submission included design/permitting for Bid Packages A and
B.
2. Bid and Award Services for Bid Package A: nod Street Improvements only.
3. The reimbursable expense amount is a "not to exceed sum". It includes: geo-technical tests,
reproduction, and miscellaneous expenses. Expenses will be reimbursed at actual cost.
4. The estimated construction cost is $5,125,300 for Bid Packages A and B.
The project contingency is $569,477.
The City retained the services of Pappas & Associates to assist in fee negotiations, The overall fee
was reduced during negotiations for the North Shore Neighborhood by $80,506. This amount
represents the actual savings associated with the work effort for Bid Package A, nod Street
improvements.
Note that the proposed fee represents only the Not-to- Exceed amount for the Phase I Planning Task
of the entire neighborhood. Design, Permitting, Bidding/Award services are included for Bid
Package A: nod Street Improvements. The first Notice to Proceed will include the Planning Phase
for the entire neighborhood, Design, Bidding/Award Services for the nod Street improvements and
reimbursable expenses of the Project only, as noted in the attached fee schedule tabulation.
~~~e A ;;.~~ecommends the adoption of the attached Resolution.
At ~~
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