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2011-27592 Reso 2011 -27592 RESOLUTION NO. A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 14 TO THE AGREEMENT BETWEEN THE CITY AND WOLFBERG ALVAREZ & PARTNERS, INC., DATED SEPTEMBER 25, 2002, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING (A/E) SERVICES FOR THE RIGHT OF WAY INFRASTRUCTURE IMPROVEMENTS PROGRAM NEIGHBORHOOD 12- SOUTH POINTE RDA PHASE II (PROJECT), IN THE NEGOTIATED AMOUNT OF $82,134.21, FOR ADDITIONAL CONSTRUCTION ADMINISTRATION AND RESIDENT PROJECT REPRESENTATIVE (RPR) SERVICES, AND $4,500 FOR REIMBURSABLE EXPENSES FOR A TOTAL NOT — TO — EXCEED AMOUNT OF $86,634.21, FOR THE PROJECT; WITH FUNDING AVAILABLE FROM PREVIOUSLY APPROPRIATED SOUTH POINTE CAPITAL FUND 389 IN THE AMOUNT OF $86,634.21. WHEREAS, pursuant to Request for Qualifications (RFQ) No. 57- 00/01, the Mayor and City Commission adopted Resolution No. 2002 - 24993, on September 25, 2002, approving and authorizing the Mayor and City Clerk to execute an Agreement with the Consultant for Professional Services for the Right of Way Infrastructure Improvements Program Neighborhood 12 - South Pointe RDA Phase II Project (the Agreement); and WHEREAS, the Agreement provides for the detailed planning, design, permitting, bidding / award and construction administrative services for various streetscape / utility improvements within the South Pointe RDA Phase II Neighborhood(the Project); and WHEREAS, the Agreement was executed for a not -to- exceed amount of $469,634.00; and WHEREAS, on February 16, 2005, the City approved Amendment No. 1 to the Agreement, in the amount of $19,750, for the implementation of additional underground utility field verification efforts to further refine contract documents by selectively investigating "utility" • locations where proposed underground infrastructure will intersect with existing improvements; and WHEREAS, on March 11, 2005, the City approved Amendment No. 2 to the Agreement, in the amount of $10,750, for additional services for updating / revising the survey for areas within the Project boundary that recently implemented right -of -way improvements adjacent to the new private developments, and within along the Alton Road right -of -way from Fourth to Fifth Streets; and WHEREAS, on October 19, 2005, the Mayor and City Commission adopted Resolution No. 2005 - 26037, approving Amendment No. 3 to the Agreement, in the amount of $272,673, for additional planning, design and construction administration services associated with the expanded scope of the Project ; and WHEREAS, on January 10, 2006, the City approved Amendment No. 4 to the Agreement, in the amount of $12,626, for additional efforts associated with Geotechnical Evaluation services associated with the expanded scope of the Project; and WHEREAS, on May 11, 2007, the City approved Amendment No. 5 to the Agreement, in the amount of $24,999, for additional efforts associated with subsurface exploration /utility verification for the Project; and WHEREAS, on October 2, 2008, the City approved Amendment No. 6 to the Agreement, in the amount of $20,469, for additional efforts associated with additional design efforts for the paving, grading and drainage of the alleyways, survey and dedication of an Easement and various proposed staging configurations for the Project; and WHEREAS, on November 20, 2008, the City approved Amendment No. 7 to the Agreement, in the amount of $17,921, for the reconfiguration of Parking on Jefferson Avenue; and WHEREAS, on February 25, 2008, the City approved Amendment No. 8 to the Agreement, in the amount of $492,458, for Resident Project Representative (RPR) and Supplemental Construction Administration Services, additional Design Services, and Reimbursable Expenses; and WHEREAS, on March 27, 2009, the City approved Amendment No. 9 to the Agreement, in the amount of $20,000, for the design modifications necessitated by the Miami -Dade County Public Works Department, Engineering Division; and WHEREAS, on October 14, 2010, the City approved Amendment No. 10 to the Agreement, in the amount of $18,052, for assisting the City with the re -bid effort, and the renewal and extension of numerous permits for the project; and WHEREAS, on October 14, 2010, the City approved Amendment No. 11 to the Agreement, in the amount of $10,000, for the design of a 12 inch water main on Fourth Street from Jefferson Court to Washington Avenue, within the Project; and WHEREAS, on December 17, 2010, the City approved Amendment No. 12 to the Agreement, in the amount of $16,000, for additional professional services associated with the landscape design drawings, including encroachment documentation for the Project; and WHEREAS, on November 18, 2010, the City approved Amendment No. 13 to the Agreement, in the amount of $19,200, and WHEREAS, the following Amendment No.14 to the Agreement, has been negotiated in the amount of $86,634.21, for professional services and reimbursable expenses, resulting in a revised total contract fee of $1,511,166.21. • NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, approving and authorizing the Mayor and City Clerk to execute Amendment No. 14 to the Agreement between the City and Wolfberg Alvarez and Partners, dated September 25, 2002, for Professional Architectural and Engineering (A/E) Services for the Right of Way Infrastructure Improvements Program Neighborhood 12 - South Pointe RDA Phase II (Project), in the amount of $86, 634.21, for additional Construction Administration and Resident Project Representative Services and Reimbursable Expenses for the Project; with funding available from previously appropriated South Pointe Capital Fund 389, in the amount of $86,634.21. PASSED and ADOPTED this ‘1 day of 17Zbr4 .c.4 y 2011. ATTEST: P � AS TO ROBERT PARCHER, CITY CLERK MATTI H RRE OWERR ECUTION T:\AGENDA\2011\2 -09 -11 \WOLFBERG ALVAREZ RPR, CONSTRUCTION ADMIN & ADDIT'L SE: RESO Re 1.doc I /� `� ity • ttorney COMMISSION ITEM SUMMARY Condensed Title: A Resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and authorizing the Mayor and City Clerk to execute Amendment No. 14 to the Agreement between the City and Wolfberg Alvarez & Partners, Inc., dated September 25, 2002, for professional Architectural and Engineering (A/E) services for the Right of Way Infrastructure Improvements Program Neighborhood 12- South Pointe RDA Phase II (Project), in the negotiated amount of $82,134.21, for additional Construction Administration and Resident Project Representative (RPR) services, and $4,500 for Reimbursable expenses for a total not — to — exceed amount of $86,634.21, for the Project; with funding available from previously appropriated South Pointe Capital Fund 389 in the amount of $86,634.21. Key Intended Outcome Supported: Ensure well designed quality capital projects. Supporting Data (Surveys, Environmental Scan, etc.): The 2007 Community Satisfaction Survey indicated that 82% to 85% of the recently completed South Pointe area capital improvement projects were ranked as good or excellent by residents. Completing the South Pointe RDA Phase II Improvement Project will add to the well needed upgrades in this area and improve overall rating. Issue: I Shall the City Commission approve the additional services for Wolfberg Alvarez and Partners, Inc.? Item Summary/Recommendation: On September 25, 2002, the City approved an Agreement with Wolfberg Alvarez and Partners (WA) Professional Services for the South Pointe RDA Phase II Neighborhood Streetscape and Utility Improvement Project. Throughout the course of the construction, owner - requested additional scope of work and upgrades to the project were implemented. These additional work items extended Horizon's original Contract time. Consequently, it will be necessary to extend Wolfberg's Construction Administration, RPR fees, and Reimbursable expenses associated with this additional scope of work. Wolfberg's original Agreement provided for eighteen (18) months of Construction Administration and Resident Project Representative (RPR) services during Horizon's construction schedule which was to be finalized by November 2, 2010. With approved change orders, HCI's contract time was increased by (116) days. This extended the scheduled construction completion date to February 26, 2011. The approved change order for the 3 Street additional scope of work further extended Horizon's completion date to April 27, 2011. Wolfberg has continued to provide RPR services for Project between November 2, 2010, through December 31, 2010, and has been compensated for this work utilizing the projects available reimbursable allowance. However, Wolfberg has not been compensated to date for 80 hours of RPR services for South Pointe Phase II provided during the month of January, 2011, and is subsequently requesting reimbursement for such services in this amendment. In addition, Wolfberg is also requesting reimbursement for Construction Administration services for the project provided between November 2, 2010, through February 26, 2011 It is important to underline that during its January 20, 2011, meeting, the City Commission approved the 3rd Street Improvements change order to Horizon via Resolution. However, at that time, negotiations between the City and Wolfberg for the additional CA and RPR services had not been completed and the parties had not come to a final agreement. In order to streamline these improvements and ensure that the construction timeline remained continuous and unaffected, staff proposed the amendment to the Wolfberg contract for improvements along 3 street be deferred the subject item to the February Agenda. THE ADMINISTRATION RECOMMENDS THE APPROVAL OF THE AMENDMENT NO. 14. Advisory Board Recommendation: CIPOC Financial Information: Source of Amount Account Fun s: 1 86,634.21 389 - 2332 - 061357 for Engineering & Design 2 3 0 Total $86,634.21 Financial Impact Summary: City Clerk's Office Legislative Tracking: Carla Dixon Ext.. •4 Sign -Off D •. • nt Director Assistant City Manager City Manag -r L %i i4i M V` t:\agenda\2011\2 -09 -11 \wolfberg alvarez rpr, construction admin & addit'I service summary.doc M IAMIBEACH AGENDA ITEM � � i- // DATE 7 MIAMIBEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti H. Bower and Members of the City Commission FROM: City Manager Jorge M. Gonzalez ; DATE: February 9, 2011 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 14 TO THE AGREEMENT BETWEEN THE CITY AND WOLFBERG ALVAREZ & PARTNERS, INC., DATED SEPTEMBER 25, 2002, FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING (A/E) SERVICES FOR THE RIGHT OF WAY INFRASTRUCTURE IMPROVEMENTS PROGRAM NEIGHBORHOOD 12- SOUTH POINTE RDA PHASE II (PROJECT), IN THE NEGOTIATED AMOUNT OF $82,134.21, FOR ADDITIONAL CONSTRUCTION ADMINISTRATION AND RESIDENT PROJECT REPRESENTATIVE (RPR) SERVICES, AND $4,500 FOR REIMBURSABLE EXPENSES FOR A TOTAL NOT — TO — EXCEED AMOUNT OF $86,634.21, FOR THE PROJECT; WITH FUNDING AVAILABLE FROM PREVIOUSLY APPROPRIATED SOUTH POINTE CAPITAL FUND 389 IN THE AMOUNT OF $86,634.21. ADMINISTRATION RECOMMENDATION Adopt the Resolution. FUNDING Funding is available in the amount of $86,634.21, previously appropriated in the South Pointe Capital Fund 389 for Engineering and Design fees in account number 389 -2332- 061357. BACKGROUND On February 4, 2004, the City Commission approved the Basis of Design Report (BODR), completed and submitted by Wolfberg Alvarez and Partners (Wolfberg) for the South Pointe RDA Phase II, Neighborhood No.12C Right of Way Improvement Project (the Project). On December 10, 2008, the City Commission approved the award of a construction contract to Horizon Contractors, Inc. (Horizon) in the amount of $7,683,901, for the construction of the Project. The original Project area encompasses improvements to the entire Public Right - of -Way infrastructure from Fifth Street to Second Street, excluding Third Street, and from west of Washington Avenue to Alton Road. (Third Street was completed in Phase I.) The original Project scope of work included the replacement of approximately 5,610 linear feet of existing water lines within the alleyways and along 4th Street to enhance the water distribution system pressure; the installation of new storm water infrastructure throughout the project area which includes approximately 6,160 linear feet of storm drainage collection pipe, approximately 130 drainage structures, and twenty -one (21) gravity wells; streetscape improvements, including traffic calming measures and enhanced pedestrian access, bump - outs and defined neighborhood entrances; landscaping; pedestrian lighting and parking improvements. City Commission Memorandum - WOLFBERG ALVAREZ AND PARTNERS AMENDMENT 14 February 9, 2011 Page 2 of 3 On May 4, 2009, the contractor (Horizon) was issued the second Notice to Proceed (NTP) to mobilize and commence the construction activities. ANALYSIS On January 19, 2011, The City Commission approved the addition of the 3rd Street Improvements to Horizon Contractors Inc.'s, (Horizon) contract for the amount of $678,708. Other improvements to the project included the installation of the 4 Street water main from Jefferson Court to Washington Avenue, additions to the irrigation system, Addapave and Healthy Tree Fertilization System (HTFS), and reconstruction of a portion of 2 Street. The total City requested additional scope of work to the project is approximately $1,628,627. The additional construction work warrants the extension of Construction Administration, RPR services, and Reimbursable expenses associated with the added scope of work. It should be noted that the CA and RPR services amount of $82,134.21, being requested by Wolfberg for these additional services is commensurate with past rates negotiated and accepted by the City. (See Attachment A) Additional RPR and Construction Administration Services for Amendment 14: Wolfberg's original Agreement provided for eighteen (18) months of Construction Administration and Resident Project Representative (RPR) services during Horizon's construction schedule which was to be finalized by November 2, 2010. With approved change orders, HCI's contract time was increased by (116) days. This extended the scheduled construction completion date to February 26, 2011. The approved change order for the 3rd Street additional scope of work further extended Horizon's completion date to April 27, 2011. Wolfberg has continued to provide RPR services for South Pointe Phase II between November 2 , 2010, through December 31, 2010, and has been compensated for this work utilizing the projects available reimbursable allowance. However, Wolfberg has not been compensated to date for 80 hours of RPR services for South Pointe Phase II provided during the month of January, 2011, and is subsequently requesting reimbursement for such services in this amendment. In addition, Wolfberg is also requesting reimbursement for Construction Administration services for the project provided between November 2, 2010, through February 26, 2011 (See Attachment A — Scope of Work — Section I). Additional RPR and CA services for 3rd Street consistent with HCI's contract extension, to a new stipulated construction completion date of April 27, 2011 are also included as part of this amendment. (see Attachment A — Scope of Work Section II) . It is important to underline that during its January 20, 2011, meeting, the City Commission approved the 3rd Street Improvements change order to Horizon via Resolution. However, at that time, negotiations between the City and Wolfberg for the additional CA and RPR services had not been completed and the parties had not come to a final agreement. In order to streamline these improvements and ensure that the construction timeline remained continuous and unaffected, staff proposed the amendment to the Wolfberg contract for improvements along 3rd street be deferred the subject item to the February Agenda. Staff has reviewed the fee proposal submitted by Wolfberg and finds it is commensurate with the original CA services agreement. Staff has further negotiated the required level of the CA and RPR services required for Horizon's additional scope of work, and find the amount being requested is fair and reasonable. City Commission Memorandum — WOLFBERG ALVAREZ AND PARTNERS AMENDMENT 14 February 9, 2011 Page 3 of 3 CONCLUSION: The Administration hereby recommends the Mayor and City Commission adopt the Resolution approving and authorizing the Mayor and City Clerk to execute Amendment No. 14 to the Agreement between the City and Wolfberg Alvarez and Partners, dated September 25, 2002, for Professional Architectural and Engineering (A/E) Services for the Right of Way Infrastructure Improvements Program Neighborhood 12 — South Pointe RDA Phase II (Project), in the amount of $86,634.21, for additional Construction Administration and Resident Project Representative Services and Reimbursable Expenses for the Project; with funding available from previously appropriated South Pointe Capital Fund 389, in the amount of $86,634.21. Attachment: 1. Wolfberg Alvarez- BP 12- Extended CA & RPR Services Revised 12- 24- 10.xls JMG /JG /JC/ /CF /CD T:WGENDA\2 11\2 -09 -11 \WOLFBERG ALVAREZ RPR & CONSTRUCTION ADMIN MEMO Revl.doc i A I - Julio E. Alvarez, PE, PtesMkndChairman VA/ Marcel R. Moriote, AIA, Senior Vice President Aris Garcia, AIA, Vice President Mario H. Gutierrez, PE, LEER° AP, Vice President Raul J. Estevez, Vice President January 24, 2011 Revised February 1, 2011 Ms. Carla Dixon City of Miami Beach CIP Office 777 17 Street, Suite 201 Miami Beach, Florida 33139 RE: City of Miami Beach Right -of -Way Infrastructure Improvement Program South Pointe Streetscape Improvements — Phase II WA Project No.: 2203700 SUBJ: Request for Additional Services — Additional Construction Administration including RPR Services For the South Pointe Phase II project and Improvements to 3' Street Dear Carla: Wolfberg Alvarez and Partners (WA) is pleased to submit for your consideration and approval this request for additional services regarding additional construction administration services, RPR services, and improvements to 3' Street including reimbursable expenses for various items as delineated below. SCOPE OF WORK The scope of work includes extended Construction Administration Services and Resident Project Representative (RPR) services to complete the remaining of the South Pointe Phase II project resulting of the construction contract time extension given to the Contractor, and to complete additional scope of services for the proposed improvements to 3' Street as delineated below: I. Extended Construction Administration (CA) and RPR Services — South Pointe Phase II: The Agreement between the City of Miami Beach and Wolfberg Alvarez and Partners (WA) stipulated a period of time of eighteen (18) months for the construction of the South Pointe Phase II project. The 18 -month milestone occurred on November 2, 2010. The City Commission in its meeting of January 2011 granted Horizon Contractors Inc. an extension of time until February 26, 2011. WA is requesting additional services to cover the extended CA and RPR Services for the abovenoted timeline. The scope of services will include construction administration of the following items: • Second lift of asphalt for current Phase II project. • Installation of drainage gate valves on recently installed drainage system as part of the Phase II project. • Drainage pipe repairs. T:\South Point ROW Improvement -Phase II.2002\Planning \Wo,d ProcessingTomispoodenceTity of Miami Beach 01241 t(addise vicesCA&RPR) Recdocat 1500 SAN REMO AVENUE, SUITE 300 CORAL GABLES, FLORIDA 33146 TELEPHONE (305) 666 -5474 AA 000 2416 EB 000 2354 Ms. Carla Dixon — CMB South Pointe Streetscape — Ph II WA Project No. 2203700 January 24, 2011 Rev. February 1, 2011 Page 2 • Installation of weir control structure #1 at Jefferson Court, north of r Street. • Pavement markings and signage of current Phase 11 project. • Pavement reconstruction and milling and resurfacing of 2114 Street, including pavement markings. II. Improvements to 3` Street: WA is requesting additional services for the Construction Administration and RPR Services for the reconstruction of 3rd Street including concrete sidewalk construction, milling and resurfacing of the paved road, new tree pits with Adapave and Healthy Tree Fertilizer System, and pavement markings. It is our understanding that the CA and RPR Services for the improvements to 3r Street will occur during the period of time between February 27, 2011 and April 27, 2011. FEE PROPOSAL We have attached two (2) spreadsheets showing the required manhours for the various individuals involved in the scope of work for both items as defined above. Based on the effort required, we are requesting a stipulated amount of $86,634.21 (eighty six thousand six hundred and thirty four dollars and twenty one cents). This amount includes the amount of $4,500 for reimbursable expenses. Please note that the services to be provided by WA include as -built certifications, but does not include the preparation of any construction documents and/or sketches nor any effort for permitting issues, but includes drafting or CAD hours for the preparation of responses to RFI's during the construction phase for the improvements to 3 Street. Please review the information contained herein and issue an amendment to our agreement, and should you have any questions, please feel free to contact me or Mr. Jorge Maldonado, P.E. Sincerely, :t)D((jbri of .., Mario H. Gutierrez, P.E., LEED AP Vice President Attachment cc: J. Alvarez, P.E. J. Maldonado, P.E. 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