2011-27606 Reso RESOLUTION NO. 2011 -27606
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY MANAGER,
PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 04- 10/11, FOR DESIGN,
BID, AWARD, AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE SOUTH
POINTE PIER PARK PROJECT; AND AUTHORIZING THE ADMINISTRATION TO ENTER
INTO NEGOTIATIONS WITH THE TOP - RANKED FIRM, POST, BUCKLEY, SCHUH &
JERNIGAN, INC.; AND SHOULD THE ADMINISTRATION NOT BE ABLE TO
SUCCESSFULLY NEGOTIATE AN AGREEMENT WITH THE TOP - RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE WITH THE SECOND - RANKED
FIRM, BERMELLO AJAMIL & PARTNERS, INC.; AND SHOULD THE ADMINISTRATION
NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE SECOND - RANKED FIRM,
AUTHORIZING THE ADMINISTRATION TO NEGOTIATE AN AGREEMENT WITH THE
THIRD- RANKED FIRM, KEITH AND SCHNARS, P.A.
WHEREAS, on July 14, 2010, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) No. 04- 10/11, for the Design, Bid, Award, and
Construction Administration Services for the South Pointe Pier Project (the "RFQ "); and
WHEREAS, the RFQ was issued on November 12, 2010, with an opening date of
December 13, 2010; and
WHEREAS, a pre - qualification meeting to provide information to prospective
proposers was held on November 16, 2010; and
WHEREAS, Bidsync sent notices to 5,820 prospective proposers resulting in the
receipt of eight (8) proposals by Bermello Ajamil & Partners, Inc., Bridge Design Associates,
Inc., Coastal Systems International, Inc., Consulting Engineering & Science, Inc., Keith and
Schnars, P.A., Maguire Group, Inc., Post, Buckley, Schuh & Jernigan, Inc., and Taylor
Engineering, Inc.; and
WHEREAS, the City Manager, via a Letter to Commission (LTC) No. 034 -2011,
appointed the following individuals as committee members:
• Max Berney — South Pointe Resident, Leadership Academy Graduate
• Lisa Botero — Environmental Resources Manager, Public Works Department
• Christina Cuervo — Capital Improvement Projects Oversight Committee
• Stacy Kilroy — Capital Improvement Projects Oversight Committee
• Daniel Kipnis, Marine Advisory Board Member
• John Oldenburg — Assistant Director, Parks and Recreation Department
• Matilde Reyes — Senior Capital Projects Coordinator, CIP Office; and
WHEREAS, the Evaluation Committee (the "Committee ") invited each firm for
presentations and interviews and convened on February 23, 2011, to evaluate, score, and
rank the proposals based on the evaluation criteria stated in the RFQ; and
WHEREAS, the Committee on February 25, 2011, unanimously voted to recommend
to the City Manager Post, Buckley, Schuh & Jernigan, Inc. as the top- ranked firm, Bermello
Ajamil & Partners, Inc. as the second - ranked firm, and Keith and Schnars, P.A. as the third -
ranked firm; and
WHEREAS, after considering the review and recommendation of the Evaluation
Committee, the City Manager exercised his due diligence and carefully considered the
specifics of this RFQ process; and
WHEREAS, as a result, the City Manager recommends to the Mayor and City
Commission that the City enter into negotiations with the top- ranked firm of Post, Buckley,
Schuh & Jernigan, Inc.; to negotiate with the second - ranked firm of Bermello Ajamil &
Partners, Inc. should negotiations with the top- ranked firm be unsuccessful; and to negotiate
with the third - ranked firm of the Keith and Schnars, P.A. should negotiations with the first or
second - ranked firms be unsuccessful.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby accept the recommendation of the City Manager, pursuant to Request
for Qualifications (RFQ) No. 04- 10/11, for Design, Bid, Award, and Construction
Administration Services for the South Pointe Pier Park Project; authorizing the Administration
to enter into negotiations with the top- ranked firm of Post, Buckley, Schuh & Jernigan, Inc.;
and should the Administration not be able to negotiate with the top- ranked firm, authorizing
the Administration to negotiate with the second - ranked firm of Bermello Ajamil & Partners,
Inc.; and should the Administration not be able to negotiate an agreement with the second -
ranked firm, authorizing the Administration to negotiate an agreement with the third - ranked
firm of Keith and Schnars, P.A.
PASSED AND ADOPTED THIS q/h DAY OF V76T'C/L- 2011.
ATTEST:
(AU feut,,L
/
CITY CLERK M OR
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
fr orneY `
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Accepting The
Recommendation Of The City Manager, Pursuant To Request For Qualifications (RFQ) No. 04- 10/11, For Design,
Bid, Award, and Construction Administration Services For The South Pointe Pier Park Project, And Authorizing The
Administration To Enter Into Negotiations With The Top- Ranked Firm, Post, Buckley, Schuh & Jernigan, Inc.; And
Should The Administration Not Be Able to Successfully Negotiate An Agreement With The Top- Ranked Firm,
Authorizing The Administration To Negotiate With The Second- Ranked Firm, Bermello Ajamil & Partners, Inc.; And
Should The Administration Not Be Able To Negotiate An Agreement With The Second - Ranked Firm, Authorizing The
Administration To Negotiate An Agreement With The Third - Ranked Firm, Keith and Schnars, P.A.
Key Intended Outcome Supported:
Ensure well- maintained infrastructure
Supporting Data (Surveys, Environmental Scan, etc.):
According to the City's 2007 Community Satisfaction Survey, 84% of City residents rated recent capital projects
completed as "excellent" or "good."
Issue:
1 Shall the Mayor and City Commission adopt the Resolution?
Item Summary/Recommendation:
The conceptual design approved on May 5, 2009, by the City's Finance and Citywide Projects Committee will be used
as the basis for the development of the design and construction documents. The pier's superstructure shall be
replaced within the similar footprint while also improving the aesthetic appearance and user experience in a manner
that is complementary to that found in South Pointe Park. The existing pier is in poor structural condition and is
currently closed to the public. The Consultant shall provide Architectural, Structural Engineering, MEP Engineering,
Civil Engineering, FDEP Coastal Permitting Consultant, Landscape Architecture, Construction Cost Estimating,
Surveying and Geotechnical services for the Project. The work shall include, but not be limited to, conceptual
drawing(s), surveying, geotechnical, design development, estimate(s) of probable construction cost, construction
documents, permitting, bidding / award, and construction administration services for the Project.
On February 23, 2011, the Committee convened to score and rank the proposals. In determining the best qualified
firms, the Committee discussed each firm's proposal according to the criteria as set forth in the RFQ. Upon
completion of the presentations and interviews, the Committee discussed their individual perceptions of each
prospective firm's qualifications, experience, and competence in order to score and rank each accordingly. During
discussions, several members of the Committee excused themselves due to previous obligations leaving the
Committee without a quorum to make a final recommendation. As a result of not having quorum to conclude the
meeting, Lisa Botero was nominated as Committee Chair and moved to reconvene on February 25, 2011, when the
Committee would be able to continue its discussion. Upon further discussions at its second meeting and additional
feedback from the Public Works Department, the Committee (Stacy Kilroy was absent) voted unanimously to
recommend Post, Buckley, Schuh & Jernigan, Inc. as the top - ranked firm, Bermello Ajamil & Partners, Inc. as the
second - ranked firm, and Keith and Schnars, P.A. as the third - ranked firm.
Post, Buckley, Schuh & Jemigan, Inc.
Post, Buckley, Schuh & Jernigan, Inc. (PBS &J) is a consulting firm with core services that encompass engineering,
planning, architecture, landscape architecture, construction cost estimating, and construction administration and has
been providing these services since 1960. Similar projects include the Jacksonville Beach Fishing Pier in Jacksonville,
Florida, the Four Seasons Pier Project in Orange Beach, Alabama, the Navarre Fishing Pier Reconstruction in Navarre
Beach, Florida, and the Okaloosa Island Fishing Pier Reconstruction in Fort Walton Beach, Florida. The rest of
PBS &J's project team consists of subconsultants from Kaderabek Company and Morgan & Eklund, Inc.
Advisory Board Recommendation:
Financial Information:
Source of Amount Account
Funds: 1 N/A
OBPI Total
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Matilde Reyes Ext. 6884
Sign -Offs:
De . a t Dire t • Asst City Mana • e / hief Financial Officer City nager
GL ' FV JGG ,rte PDW J G
T:\AGEND `: 1 \Mari- 9 \RFQ 04 -10 -11 — South Pointe Pier Pa oject - Summary.doc
M I AM I BEACH AGENDA ITEM C 74
DATE 31-#
MIAMI BEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
Y er 9
D
64.
ATE: March 9, 2011
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, ACCEPTING THE RECOMMENDATION OF THE CITY
MANAGER, PURSUANT TO REQUEST FOR QUALIFICATIONS (RFQ) NO. 04-
10/11, FOR DESIGN, BID, AWARD, AND CONSTRUCTION ADMINISTRATION
SERVICES FOR THE SOUTH POINTE PIER PARK PROJECT; AND AUTHORIZING
THE ADMINISTRATION TO ENTER INTO NEGOTIATIONS WITH THE TOP -
RANKED FIRM, POST, BUCKLEY, SCHUH & JERNIGAN, INC.; AND SHOULD THE
ADMINISTRATION NOT BE ABLE TO SUCCESSFULLY NEGOTIATE AN
AGREEMENT WITH THE TOP - RANKED FIRM, AUTHORIZING THE
ADMINISTRATION TO NEGOTIATE WITH THE SECOND - RANKED FIRM,
BERMELLO AJAMIL & PARTNERS, INC.; AND SHOULD THE ADMINISTRATION
NOT BE ABLE TO NEGOTIATE AN AGREEMENT WITH THE SECOND - RANKED
FIRM, AUTHORIZING THE ADMINISTRATION TO NEGOTIATE AN AGREEMENT
WITH THE THIRD- RANKED FIRM, KEITH AND SCHNARS, P.A.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND
On July 27, 2005, the Mayor and City Commission approved the Basis of Design Report for the
South Pointe Park Project, pursuant to Resolution No. 2005 -25978 of which the South Pointe
Park Pier was a component.
On October 25, 2007, a discussion on the Pier Project was held at the Finance and Citywide
Projects Committee meeting, during which, several cost options were provided by Hargreaves &
Associates (Hargreaves), along with five (5) conceptual design options. The Committee's
preferred option was Alternate Two: rebuild the pier within the existing footprint. After further
refinement, Hargreaves developed and presented further conceptual design options to the
Committee on May 29, 2008, and July 10, 2008. As directed by the Committee at the July 10
meeting, the design required modification in order to maintain its construction cost within $4
million.
On May 5, 2009, the City's Finance and Citywide Projects Committee approved the conceptual
design for the South Point Park Pier and subsequently on July 15, 2009, the City Commission
approved and officially adopted the design concept for the South Pointe Park Pier.
Commission Memorandum — RFQ -04 -10/11 — Bid, Award, and Construction Services for the
South Pointe Pier Park Project
March 9, 2011
Page 2 of 9
The project has several unique characteristics beyond its condition as a simple waterborne
structure. The project sits within a highly visible, narrow navigation channel used for
international shipping lines and cruise ships. All coastal maritime and navigation requirements
will need to be satisfied before and during construction activities. The physical location also
requires consideration as to how to properly engineer the project as to anticipate limited, water -
based construction access.
The project site has multi - layered jurisdictional land and water rights between the City, State
and Federal government. All land and water rights will require updates and shall be secured
prior to construction. The project is further affected by sensitive environmental conditions,
including threatened species protection. All required permits shall be secured and the
conditions monitored to complete the project with minimal environmental impact.
Hargreaves was retained in late 2007 /early 2008 to provide, design, permitting and construction
administration services for South Pointe Park Pier. At the culmination of the planning process,
Hargreaves was to proceed with the development of the design documents for the project.
Hargreaves has not maintained its design schedule and has not provided requested backup
documentation to support its requested applications for payment. Construction plans were to be
completed by winter of 2009. To date, Hargreaves has not progressed past a 30% effort. All
requests from City staff for supporting documentation and status reports have been ignored.
The City has compensated Hargreaves approximately $49,400 towards the design task and the
City will not release further payment until receipt of the supporting documentation. Therefore, it
is in the City's best interest to proceed to retain a professional services firm to provide design,
permitting and construction administration services to implement the concept developed during
the planning phase and approved by the Committee.
This is a time - sensitive request since the project is partially funded by the Florida Inland
Navigation Grant in the amount of $323,075, which required A/E services completion by
September 1, 2010. The Office of Budget and Performance Improvement is assisting the Office
of Capital Improvement Projects to extend the deadline to allow the City to get the project on
schedule once again.
SCOPE OF SERVICES
On May 5, 2009, the City's Finance and Citywide Projects Committee (FCWPC) approved the
conceptual design for the South Point Park Pier and subsequently on July 15, 2009, the City
Commission approved and officially adopted the design concept for the South Pointe Park Pier.
The approved conceptual design will be used as the basis for the development of the design
and construction documents. The pier's superstructure shall be replaced within the similar
footprint while also improving the aesthetic appearance and user experience in a manner that is
complementary to that found in South Pointe Park.
The existing pier is in poor structural condition and is currently closed to the public. The
proposed improvements will be based on the approved Conceptual Plan and include at a
minimum the following amenities:
Commission Memorandum — RFQ -04 -10/11 — Bid, Award, and Construction Services for the
South Pointe Pier Park Project
March 9, 2011
Page 3 of 9
• Demolition of existing structure
• Construction of a new structure
• Connection to South Pointe Park
• Railings
• Benches
• Fishing amenities
• Shade shelters (as allowable by the regulatory agencies)
• Lighting (as allowable by the regulatory agencies)
The Consultant shall provide Architectural, Structural Engineering, MEP Engineering, Civil
Engineering, FDEP Coastal Permitting Consultant, Landscape Architecture, Construction Cost
Estimating, Surveying and Geotechnical services for the Project. The work shall include, but not
be limited to, conceptual drawing(s), surveying, geotechnical, design development, estimate(s)
of probable construction cost, construction documents, permitting, bidding / award, and
construction administration services for the Project.
The professional services required will include scope of work involving coastal engineering and
marine type construction in a heavy marine environment. As a point of reference with respect
to the Pier project's complexities, the following represents some, but not all of the regulatory
agencies and /or ordinances that will have significant review jurisdiction:
• US Army Corps of Engineers
• US Coast Guard
• Florida Department of Environmental Protection (FDEP)
• Marine Turtle Lighting Ordinance
• Coastal Construction Control Line Program
• Florida Fish and Wildlife Conservation Commission (FFWCC)
• South Florida Water Management District (SFWMD)
• Miami -Dade County Department of Environmental Resources Management (DERM)
• Miami -Dade County Shoreline Review Board
• City of Miami Beach
The Plans submitted for permitting by the Consultant shall include the following:
• Provisions to implement a Stormwater Pollution Prevention Plan
• Compliance with National Pollutant Discharge Elimination System
• Identify temporary staging
• Identify Dewatering Plan and Dewatering areas
• Plans shall identify provision for contractor to assume any and all responsibilities for any
water control violations resulting from failure to eliminate and or control turbid runoff from
leaving the site as issued by any agency having jurisdiction.
• Conduct pre and post dredge hydrographic surveys as required for permitting agencies.
• Plans shall provide for dredge operations plan.
• Plans shall illustrate a project implementation plan and schedule that maps the delivery
of the project in phases to meet established criteria related to local, state and federal
marine construction
• Plans shall include all necessary drawings and technical specifications needed to
Commission Memorandum — RFQ -04 -10/11 — Bid, Award, and Construction Services for the
South Pointe Pier Park Project
March 9, 2011
Page 4 of 9
construct the improvements and shall be defining documentation of what is authorized
and approved.
• Documents may be developed in multiple packages based on project phasing schedule.
• Prepare utility coordination, permits and advise of all fees associated with all site, utility
etc. work.
• Prepare presentation materials to illustrate the final design and participate in public
outreach and regulatory agency review meetings.
• Obtain all required building permits as well as any other permits necessary for the
construction of the pier and attend public meetings as required by the City.
The City is interested in moving this project forward quickly. To that end, this RFQ contemplates
the preparation and issuance of a minimum of two (2) bid packages to allow demolition activities
to occur concurrently while contract documents are being prepared and permitted. The
Consultant shall be required to provide design and construction documents for a minimum of
two phases;
Phase One (1): Pier Demolition Phase
Phase Two (2): New Pier Design / Construction Documents Phase
The selected firm shall be tasked with, but not limited to, the following duties and
responsibilities:
Task One (1)- Conceptual Design: The purpose of this Task is to develop and formalize the
approved conceptual design dated May 5, 2009, by seeking the approval of the City's Design
Review Board (DRB) as well as meet with the required City staff to validate these documents,
and make necessary adjustments to meet the City's functional requirements, incorporate
community input, and provide preliminary cost estimate to comply with the project budget of
$4,000,000 and develop a project schedule and implementation plan that complies with Florida
Inland Navigational Grant as well as takes into account all the required inspections by all
Authorities Having Jurisdiction (AHJ).
The Conceptual Design Phase will include the following major tasks: (1) Project Kick -Off
Meeting; (2) Project Site Reconnaissance Visit; (3) Review of Conceptual Plan with City
Departments; (3) Meetings with all Agencies Having Jurisdiction with the Project to confirm that
the conceptual design is in compliance with all State, Federal, and Local authorities: (4)
Preparation and presentation of a final Conceptual Plan to the City's Design Review Board for
approval (5): Provide Surveying (including topographical) and Geotechnical evaluations as
required for implementation of design phase.
Task Two (2)- Desiqn Services: The purpose of this task is to establish requirements for the
preparation of contract documents for the Project. The project will be phased accordingly:
Phase One (1): Demolition of Existing Pier includes demolition permit documents, bid /
award and construction administration for the demolition of the pier.
The Consultant will be required to prepare construction and permit documents for the
demolition of the existing pier. The City anticipates that demolition plans can be prepared
and permitted concurrently with the design and construction documents of the new pier. It is
anticipated that the demolition plans will be approved and permitted in advance of the new
pier design in order to expedite the construction of this project.
Commission Memorandum — RFQ -04 -10/11 — Bid, Award, and Construction Services for the
South Pointe Pier Park Project
March 9, 2011
Page 5 of 9
Phase Two (2): New Pier Design includes the design, permitting, bid and award and
construction administration for the design and construction of the new pier.
The purpose of this Task is to establish requirements for the preparation of contract
documents for the Project.
• The selected firm shall be required to perform a variety of forensic tasks to verify
existing conditions and the accuracy of any available as -built drawings, surveys
and maps to be used for development of the contract drawings
• Requirements for the preparation of contract documents, inclusive of drawings,
specifications and front -end documents
• Establishes requirements with regard to constructability and value engineering
reviews.
• Establishes requirements for the preparation of Statements of Probable
Construction Cost by the Consultant as defined by the American Association of
Cost Engineers
• Establishes requirements for the Community Design Review Meeting (CDRM)
• Discusses contract document revisions based upon the input received from the
residents at the Community Design Review Meeting (CDRM)
• Specifies requirements for review of contract documents with jurisdictional
permitting agencies prior to finalization
The Consultant shall establish and maintain an in -house Quality Assurance / Quality Control
( QA/QC) program designed to verify and ensure the quality, clarity, completeness, and
constructability of its contract documents. In addition, the selected firm shall follow City
standards for the preparation of contract documents, inclusive of drawings, specifications,
front -end documents and cost estimates. Presentation formats for review submittals shall be
prepared for submittal to the City's Design Review Board during the Conceptual Phase, and
at 50% (Design Development Phase), 90% (Construction Documents Phase) completion
stages and a Risk Assessment Plan (RAP). Contract documents shall be subject to
Constructability and Value Engineering reviews by City and /or others.
The selected firm will work with the City to revise /adjust project scope as may be deemed
necessary to meet established budgets as design evolves through the design stages of
completion.
In addition, the selected firm shall extend and participate in a community design review
meeting and a pre - construction / kick off meeting with the residents to review the design. To
facilitate the implementation of a Public Information Program, the selected firm will provide
electronic files of all project documents, as directed by the City.
The selected firm shall be responsible for securing all required regulatory approvals of its
contract documents from all applicable jurisdictional agencies and boards prior to
finalization, and will be responsible for initiating submittals and reviews in a timely manner.
The selected firm shall establish and maintain an in -house Quality Assurance / Quality
Control (QA/QC) program designed to verify and ensure the quality, clarity, completeness,
and constructability of its Contract Documents.
Commission Memorandum — RFQ -04 -10/11 — Bid, Award, and Construction Services for the
South Pointe Pier Park Project
March 9, 2011
Page 6 of 9
Task Three (3) -Bid and Award Services: The selected firm shall assist the City in the bidding
and award for Phase One and Phase Two portions of the project scope. Such assistance shall
include attending pre -bid conferences, assisting with the preparation of necessary contract
addendum, attending bid openings where applicable, and assisting with bid evaluations. The
selected firm shall provide "As -Bid" documents for use during construction.
Task Four (4)- Construction Administration Services: The selected firm shall perform a variety of
tasks associated with the administration of the construction contract and construction
management of the project. These shall include attendance at the pre- construction conferences,
attendance at weekly construction meetings, responding to contractor Requests for Information
(RFI), clarification, responding to and evaluating contractor requests for change orders, contract
amendments, review of shop drawings, review of record drawings, review and recommendation
of contractor applications for payment, specialty site visits, project closeout reviews, including
substantial completion, final punch list development and project certification of final completion
and acceptance, and warranty administration.
Task Five (5)- Additional Services: No additional services are envisioned at this time. However,
if such services are required during the performance of the work, they will be requested by the
City and negotiated in accordance with the Contract requirements.
Task Six (6)- Reimbursable Services: The City may reimburse additional expenses, such as, but
not limited to, reproduction costs, e- builder licenses, material testing / abatement as applicable.
RFQ PROCESS
On November 12, 2010, the RFQ was issued with an opening date of December 13, 2010. A
Pre - proposal meeting to provide information to prospective proposers was held on November
16, 2010. Bidsync issud bid notices to 5,820 prospective bidders which resulted in the receipt of
the following eight (8) bids:
• Bermello Ajamil & Partners, Inc.
• Bridge Design Associates, Inc.
• Coastal Systems International, Inc.
• Consulting Engineering & Science, Inc.
• Keith and Schnars, P.A.
• Maguire Group, Inc.
• Post, Buckley, Schuh & Jernigan, Inc. (PBS &J)
• Taylor Engineering, Inc.
The City Manager, via a Letter to Commission (LTC) No. 034 -2011, appointed an Evaluation
Committee (Committee) consisting of the following individuals:
• Max Berney — South Pointe Resident, Leadership Academy Graduate
• Lisa Botero — Environmental Resources Manager, Public Works Department
• Christina Cuervo — Capital Improvement Projects Oversight Committee
• Stacy Kilroy — Capital Improvement Projects Oversight Committee
• Donald Kipnis, Marine Advisory Board Member
• John Oldenburg — Assistant Director, Parks and Recreation Department
• Matilde Reyes — Senior Capital Projects Coordinator, CIP Office
Commission Memorandum — RFQ -04 -10/11 — Bid, Award, and Construction Services for the
South Pointe Pier Park Project
March 9, 2011
Page 7 of 9
EVALUATION PROCESS
On February 23, 2011, the Committee convened to score and rank the proposals. The
Committee unanimously agreed to nominate Christina Cuervo as Committee Chair. In
determining the best qualified firms, the Committee discussed each firm's proposal according to
the criteria as set forth in the RFQ.
Total Points Criteria
20 The experience, qualifications, and portfolio of the Principal Firm
15 The experience, qualifications and portfolio of the Project Manager, as
well as his /her familiarity with this project and permitting process and a
thorough understanding of the methodology and design approach to be
used in this assignment.
15 The experience and qualifications of the professional personnel
assigned to the Project Team as well as their familiarity with this project
and a thorough understanding of the methodology and design approach
to be used in this assignment.
5 Risk Assessment Plan that reflects a clear understanding of project
objectives; a thorough review of existing conditions; familiarity with the
project site; a thorough understanding of all permitting and regulatory
requirements and impacts; and other considerations that may impact
the design and construction of the proposed improvements.
15 Willingness to meet time and budget requirements as demonstrated by
past performance
5 Certified minority business enterprise participation. Either the Prime
Consultant or the sub - Consultant team may qualify for proof of
certification for minority business enterprise participation. Accepted
minority business enterprise certifications include the Small Business
Administration (SBA), State of Florida, Miami -Dade County and/ or the
South Florida Minority Supplier Development Council.
5 Location
5 Recent, current, and projected workloads of the firms
5 The volume of work previously awarded to each firm by the City, with
the object of effecting an equitable distribution of contracts among
qualified firms, provided such distribution does not violate the principle
of selection of the most highly qualified firm.
10 Past performance based on quality of the Performance Evaluation
Surveys and the Administration's due dilligence based upon reference
checks performed of the Firm(s) clients
Upon completion of the presentations and interviews, the Committee discussed their individual
perceptions of each prospective firm's qualifications, experience, and competence in order to
score and rank each accordingly. During discussions, several members of the Committee
excused themselves due to previous obligations leaving the Committee without a quorum to
make a final recommendation. The following table provides the Committee's scores and
rankings pending after the first meeting:
Commission Memorandum — RFQ -04 -10/11 — Bid, Award, and Construction Services for the
South Pointe Pier Park Project
March 9, 2011
Page 8 of 9
-;RFQ 04 -10/11 Evaluation Committee Final l Rankin g
• C Berney Botero Cuervo Kilroy Kipnis' Oldenburg Reyes Total
Post, Buckley, Schuh & Jemigan 2 (98) 2 (92) 5 (74) 4 (93) 1 (99) 1 (92) 1 (92) 16 (640)
Bermello Ajamil & Partners 1 (100) 1 (93) 1 (93) 5 (91) 2 (99) 3 (88) 4 (80) 17 (644)
Keith and Schnars, P.A. 5 (93) 6 (85) 2 (77) 3 (94) 4 (97) 2 (91) 6 (76) 28 (613)
Consulting Engineering & Science 7 (84) 4 (87) 3 (76) 1 (98) 6 (91) 4 (87) 3 (81) 28 (604)
Coastal Systems International 6 (89) 3 (90) 4 (74) 2 (96) 5 (96) 7 (84) 5 (79) 32 (608)
Maguire Group, Inc. 3 (97) 5 (86) 8 (70) 8 (86) 7 (86) 6 (85) 2 (90) 39 (600)
Taylor Engineering, Inc. 4 (94) 7 (82) 7 (71) 7 (88) 8 (86) 5 (86) 8 (72) 46 (579)
Bridge Design Associates, Inc. 8 (76) 8 (81) 6 (73) 6 (89) 3 (98) 8 (83) 7 (74) 46 (574)
1
While assigning each a 99 score to Post, Buckley, Schuh & Jernigan, Inc. and Bermello Ajamil & Partners, Inc.,
Don Kipnis indicated in his score sheets that the firms were assigned a first and second -place ranking respectively.
As a result of not having quorum to conclude the meeting, Lisa Botero was nominated as
Committee Chair and moved to reconvene on February 25, 2011, when the Committee would
be able to continue its discussion. At the February 25 meeting, the Committee provided
additional feedback on Post, Buckley, Schuh & Jernigan, Inc. and Bermello Ajamil & Partners,
Inc. While both firms were close in scoring and voting, the Committee believed that PBS &J
presented well and received favorable past performance survey results from previous clients.
PBS &J provided a strong project methodology by outlining several of the challenges in its
presentation to this project (staging area, noise control, permitting, and grant funding
requirements) which were reflected in their project timeline. In addition, PBS &J is planning on
self - performing most of the project. The Committee felt this would allow the firm to perform in a
more efficient and cost - effective manner.
Upon further discussions, Don Kipnis made a motion to vote on a recommendation to be
forwarded to the City Manager whereby the Administration should enter into negotiations with
the top- ranked firm, Post, Buckley, Schuh & Jernigan, Inc.; and should the Administration not be
able to successfully negotiate an agreement with the top- ranked firm, authorizing the
Administration to negotiate with the second - ranked firm, Bermello Ajamil & Partners, Inc.; and
should the Administration not be able to negotiate an agreement with the second - ranked firm,
authorizing the Administration to negotiate an agreement with the third - ranked firm, Keith and
Schnars, P.A. John Oldenburg seconded the motion. The Committee was received
commentary from the City Engineer on the City's previous experiences with Post, Buckley,
Schuh & Jernigan, Inc. and Bermello Ajamil & Partners, Inc.
Upon doing so, the Committee voted 6 -0 (Stacy Kilroy was absent) to approve the motions
carried by Don Kipnis and John Oldenburg.
Post, Buckley, Schuh & Jernigan, Inc.
Post, Buckley, Schuh & Jernigan, Inc. is a consulting firm with core services that encompass
engineering, planning, architecture, landscape architecture, construction cost estimating, and
construction administration and has been providing these services since 1960. Similar projects
include the Jacksonville Beach Fishing Pier in Jacksonville, Florida, the Four Seasons Pier
Project in Orange Beach, Alabama, the Navarre Fishing Pier Reconstruction in Navarre Beach,
Commission Memorandum — RFQ -04 -10/11 — Bid, Award, and Construction Services for the
South Pointe Pier Park Project
March 9, 2011
Page 9 of 9
Florida, and the Okaloosa Island Fishing Pier Reconstruction in Fort Walton Beach, Florida.
The rest of PBS &J's project team consists of subconsultants from Kaderabek Company and
Morgan & Eklund, Inc. The RFQ executive summary for PBS &J is provided in Attachment A.
Bermello Ajamil & Partners, Inc.
Bermello Ajamil & Partners, Inc. (BA) is an international firm which offers planning and design
services to marinas, waterfronts, and other coastal engineering projects. Similar projects
include the New York City Cruise Terminal Pier 88 in New York City, Disney's Castaway Cay
Private Cruise Island in Gorda Cay, Bahamas, the Port of Oranjestaad Mooring Dolphin in
Oranjestaad, Aruba, and Dalaman Marina in Dalaman, Turkey. Other notable local projects
include the Miami Circle Seawall and the Port of Miami 2035 Master Plan Seawall and
Bulkheads Evaluation. The rest of BA's project team consists of subconsultants from
Cummins /Cederberg, E Sciences, Inc., Geosol, Inc., and Hufsey - Nicolaides- Garcia - Suarez
Associates, Inc. The RFQ executive summary for BA is provided in Attachment B.
CONCLUSION
The Administration recommends that the Mayor and City Commission adopt the attached
Resolution accepting the recommendation of the City Manager pursuant to Request for
Qualifications (RFQ) No. 04- 10/11, for design, bid, award, and construction administration
services for the South Pointe Pier Park Project; and authorizing the Administration to enter
into negotiations with the top- ranked firm, Post, Buckley, Schuh & Jernigan, Inc.; and should
the Administration not be able to successfully negotiate an agreement with the top- ranked
firm, authorizing the Administration to negotiate with the second - ranked firm, Bermello Ajamil
& Partners, Inc.; and should the Administration not be able to negotiate an agreement with the
second - ranked firm, authorizing the Administration to negotiate an agreement with the third -
ranked firm, Keith and Schnars, P.A.
ATTACHMENTS
• Attachment A - Post, Buckley, Schuh & Jernigan, Inc. Executive Summary
• Attachment B - Bermello Ajamil & Partners, Inc. Executive Summary
JMG /JGG /GL
T:\AGENDA\2011 \3 -09 -11 \RFQ 04-10 -11 - South Pointe Pier Park Project - MEMO.docx
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an Atkins company
December 13, 2010
City of Miami Beach
Attention: Theo Carrasco, Procurement Coordinator
Procurement Division, 3rd Floor
1700 Convention Center Drive
Miami Beach, Florida 33139
Re: RFQ 04- 10/11; Design, Bid, Award and Construction Administration Services for the
South Pointe Pier Park Project
Dear Evaluation Committee Members:
PBS &J understands that the City of Miami Beach plans to demolish and then rebuild the South Pointe Pier Park within its
existing footprint according to the City's approved conceptual design. The City seeks an expert consulting team to provide
architectural; structural engineering; mechanical, electrical, and plumbing (MEP) engineering; civil engineering; Florida
Department of Environmental Protection (FDEP), U.S. Army Corps of Engineers (USACE), and Miami -Dade County Department
of Environmental Resources Management (DERM) coastal permitting; landscape architecture; construction cost estimating;
surveying; and geotechnical services. PBS &J, an Atkins company, has extensive experience working in the marine
environment, particularly with heavy marine construction. In addition, having served as FDEP's Bureau of Beaches and Coastal
Systems Coastal Engineering Consultant for more than ten years, we believe our knowledge and experience with regulatory
issues in the coastal environment is unmatched.
We are confident that PBS &J is the most qualified firm and the best fit for the scope of services identified. Our staff is
passionate about working in the marine environment, and we possess the local knowledge and understanding of local
challenges and offer a team with extensive marine and coastal experience. We understand the challenging environmental
permitting constraints and need to tie into the existing park. Due to the revitalization that has already taken place at South
Pointe Park, there has been a significant and measureable increase in pedestrian traffic to the area. We understand that this
new structure needs to augment the existing features and not detract from it. Members of our proposed project team have been
hand - picked due to their familiarity with the project area and south Florida. In response to your request for qualifications and our
sincere interest in performing the work, PBS &J has provided the enclosed proposal for your consideration. A synopsis
highlighting the benefits our team will bring to the City follows.
✓ Firm Qualifications and Capabilities. PBS &J is a consulting firm with core services that encompass engineering,
planning, scientific disciplines, architecture, landscape architecture, construction cost estimating, and construction
administration. We have a staff of 3,400 professionals in 80 offices nationwide, and more than 250 employees are based in
south Florida. This contract will be led and managed by PBS &J's ports and coastal services group —a dedicated team of
marine planners, coastal engineers, marine structural engineers, and scientists.
✓ Professional Personnel. PBS &J offers the City of Miami Beach an expert team of skilled and knowledgeable marine
engineers, architects, and planners. The project will be administered by our Miami office and led by our proposed project
manager, William Pitcher, PE. A Florida licensed professional engineer, Mr. Pitcher has dedicated his career to the design
and development of marine structures. PBS &J's in -house team will be supplemented by two qualified subconsultants—
Morgan & Eklund, Inc., will conduct land and bathymetric surveys, and Kaderabek Company will provide geotechnical
engineering services.
✓ Past and Present Experience with Similar Projects. PBS &J has been providing marine- related planning, engineering,
and design services in the southern United States since the 1960s. Our clients represent a mix of both the public and
private sectors. Recent relevant projects include the following:
2001 Northwest 107 Avenue, Miami, Florida 33172 • Telephone: 305.592.7275 • Fax: 305.599.3809 • www.pbsj.com
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Evaluation Committee Members
December 13, 2010
Page 2
Marine Structures Projects
o Navarre Beach Fishing Pier, Navarre Beach, Florida
o Jacksonville Beach Fishing Pier, Jacksonville, Florida
o Four Seasons Condominium Fishing Pier, Orange Beach, Alabama
o Okaloosa Island Fishing Pier, Fort Walton Beach, Florida
o WindMark Fishing and Day Piers, WindMark, Florida
o Sebastian Inlet Fishing Pier, Brevard County, Florida
o Patuxent River NAS Shore Protection Project, Patuxent, Maryland
o Marineland Shoreline Protection Project, Town of Marineland, Florida
o Vopak Ship Dock 3 Expansion Project, Houston, Texas
o Dog Island Ferry Terminal, Carrabelle, Florida
o Virgin Islands Port Authority Molasses Dock Expansion, U.S. Virgin Islands
Waterfront Parks Projects
o Clearwater Beach Walk, Clearwater, Florida
o Jupiter Riverwalk, Town of Jupiter, Florida
o Blueprint, Brunswick, Georgia
o St. Simons Neptune Island Park, Glynn County, Georgia
Coastal Engineering Consultant/Program Management— Various Projects for:
o Florida Fish and Wildlife Conservation Commission, Division of Law Enforcement's Boating and Waterways
Section
o FDEP Bureau of Beaches and Coastal Systems
o FDEP Division of Recreation and Parks
o Miami -Dade Seaport Department
✓ Proven Performance. By placing the client's needs first, we provide our professional services with the best interest of the
client in mind — always. This is clearly evident in that nearly 90 percent of our contracts are repeat business. We have been
providing architectural and engineering services to the City of Miami Beach over a 25 -year period, and have been involved
in local projects including South Pointe Park, Miami Beach Marina, Marina at Bayside, and Crandon Park Marina.
✓ Time and Budget. Our objective for this contract will be to create a win -win situation for both the City of Miami Beach and
PBS &J. We will achieve this goal by developing and maintaining an open and honest relationship with all project
stakeholders. At startup, we will present our schedule for project deliverables, which will be broken into manageable
milestones with budget reviews at appropriate stages. Very simply, your priorities will be our priorities. The PBS &J team will
strive to understand and anticipate your needs, and we will respond in the most expeditious and cost - effective manner
possible.
Our proposal discusses in detail each of the above items. We look forward to your favorable consideration and welcome further
discussion of our capabilities and qualifications. Should you require any additional information to support this submittal, please
feel free to contact me at 786.412.2201 or WPPitcher @pbsj.com.
Sincerely,
William P. Pitcher
Vice President
0001/018574/1210
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Bermella Ajamil & Partners, Inc. ,, - .
December 13, 2010
Mr. Theo Carrasco, Procurement Director
City of Miami Beach
Procurement Division - Third Floor
1700 Convention Center Drive
Miami Beach, Florida 33139
RE: RESPONSE TO REQUEST FOR QUALIFICATIONS for DESIGN, BID, AWARD, AND
CONSTRUCTION ADMINISTRATION SERVICES FOR THE SOUTH POINTE PIER PARK
PROJECT
RFQ Number: 04 -10 /11
Dear Mr. Carrasco, _
Bermello Ajamil & Partners, Inc. (B &A) is pleased to submit this statement of professional
qualifications for marine /coastal engineering services related to the above referenced
RFQ.
B &A is internationally recognized as one of the leading firms in the planning and design of
marinas, waterfronts, and coastal engineering projects. Our multidiscipline firm is uniquely
qualified through our unmatched track record and expertise in marine and civil
engineering. Our unique expertise was recently recognized by the State of Florida in
awarding us the design of the seawall replacement for the archeologically sensitive Miami
Circle. Moreover, the South Pointe Park Pier is a natural extension of the Citywide Parks
Master Plan developed for the City of Miami Beach in 2006 by B &A. This response is made
in accordance with the requirements set forth in your notice and attachments dated
November 12, 2010.
The City has planned the demolition of the deteriorated pier and its reconstruction within
the existing footprint while improving its aesthetic appearance and user experience in a
manner complementary to South Pointe Park.
B &A is the right firm to assist the. City of Miami Beach in the design, permitting, bid, and
construction administration of the planned pier improvements. In addition to our in -house
experts we have assembled a team of professionals that offer the very best technical
expertise in the design of marine and coastal facilities, along with very specific local
knowledge of environmental conditions and regulatory requirements. Collaborating
closely with Cummins /Cederberg (coastal engineering) Geosol (geotechnical
engineering), HNGS (mechanical, electrical, and plumbing) and E Sciences (environmental
permitting), B &A will be able to lay the groundwork for the successful design, permitting,
bid, and construction of the planned improvements.
2601 S+' utFr tvo, . i }r.f t l .::;� Mt,<rx;, Hot At 331 :s i , US,a. , Masi, : 0S 85`4 205..0 F= - o: 305 880 3700 www.bermelloajarnel.com
While the contents of this RFC eover requested puirils of irJformullion, we woutd fio
highlight several important attributes that we feel uniquely qualify the B &A Team for this
important assignment:
B &A is a worldwide leader in waterfront planning and marine engineering. Our project
experience spans six continents and includes important assignments in many of the world's
most important port and destination cities: San Diego, Los Angeles, Miami, Ft. Lauderdale,
San Juan, New York, Seattle, Vancouver, St. Petersburg, Barcelona, Nice, Istanbul,
Grenada, Roatan, Cozumel, New Orleans, and others. Project clients include cities, port
authorities, and many of the leading cruise Tines, including Carnival Corporation, Royal
Caribbean Cruise Lines, Norwegian Cruise Line and Disney Cruise Line. B &A is unmatched
in local and international experience in waterfront facility site assessment and engineering.
The Team leaders and members committed to this assignment offer the highest level of
engineering expertise and management ability. Mr. Frank Tejidor, P.E. will serve as Project
Manager. As support, B &A has assembled a group of experts with specific knowledge, skill
sets and a track record of past work experience here locally and internationally. Our
offices in Miami and Ft. Lauderdale are both committed to dedicating our professional
resources to this project in order to ensure the greatest responsiveness.
The Project Manager is available to answer any questions you may have relating to the
contents of this proposal at your convenience. Please do not hesitate to call him at (305)
860 -3743 or reach him by email at ftejidor @bermelloajamil.com.
The information provided herein in response to your RFQ is complete and accurate. The
City is encouraged to contact the references that we are providing or any or our previous
clients. We look forward to hearing from you and hope to be of service to the City of Miami
Beach.
Sincerely,
Luis Ajamil, P.E.
President
26(0( s r3, �.,��� � • . f Mom E= iC = • 3. . usts M m 305 859 - 2050 t 305 860 3700 www.bermelloajamil.com
2