MDC Homeless Trust Extension and Amendment 1 of Agreement r 010 / 1111') )0
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EXTENSION AND AMENDMENT #1 OF THE AGREEMENT
BETWEEN
MIAMI -DADE COUNTY AND
THE CITY OF MIAMI BEACH
HMIS STAFFING PROGRAM /CONTRACT #PC- 1011 - HMIS -2
HOTEL/MOTEL PLACEMENT /CONTRACT #PC- 1011 - HTMT -2
THIS AMENDMENT OF AGREEMENT (the "Agreement Amendment ") is made as of
/ 1 w A i;) f by and between Miami -Dade County, through the Miami -Dade County
0 i ' omeless rust (the "County ") and The City of Miami Beach, a provider of services to homeless
dividuals, hereinafter referred to as the "Provider ".
WITNESSETH:
WHEREAS, On January 9, 2010, the County and the Provider entered into an Agreement
( "Agreement ") which provides funding for the provision of housing and services to homeless
individuals in Miami -Dade County.
WHEREAS, this Agreement provides for certain rights and responsibilities of the County; and
WHEREAS, the Agreement allows for amendments and extensions at the sole discretion of the
County; and
WHEREAS, the County is desirous of amending the Agreement pursuant to the terms of the
Agreement;
NOW, THEREFORE, BE IT RESOLVED, for and consideration of the mutual agreements
between the County and the Provider, which are set forth in this Amendment of the Agreement, the
receipt and sufficiency of which are acknowledged, the County and the Provider amend this
Agreement as follows:
ARTICLE I -- Recitals
The foregoing recitals are true and correct and constitute a part of this Amendment of the Agreement.
ARTICLE II — Ratification of the Agreement
Other than expressly modified or amended herein, all other terms and conditions of the Agreement
shall remain in full force and effect.
e .
The City of Miami Beach
Emergency Hotel /Motel Placement (PC -101 1-HTMT-2), HMIS Staffing (PC-101 1-HMIS-2)
ARTICLE III — Amendments
The Agreement is hereby amended as follows:
Article 2 is replaced as follows:
ARTICLE 2. AMOUNT PAYABLE.
Subject to available funds, the maximum amount payable for services rendered under this
contract shall not exceed:
1. Emergency Hotel/Motel Placement Program $25,000.00
2. HMIS Staffing Program $12,333.00
Total Contract Amount: $37,333.00
Both parties agree that should available County funding be reduced, the amount payable under
this Contract may be proportionately reduced at the sole discretion and option of the County.
All services undertaken by the Provider before the County's execution of this Contract shall be at
the Provider's risk and expense.
It is the responsibility of the Provider to maintain sufficient financial resources to meet the
expenses incurred during the period between the provision of services and payment by the
County.
The County, at its sole discretion, may allow Provider an advance of N/A once the Provider
has submitted an appropriate request and submitted an invoice in the form required by the
County.
Article 3 is replaced as follows:
ARTICLE 3. SCOPE OF SERVICES
The Provider shall render services in accordance with the 2010 -2011 Scope of Services
incorporated herein and attached hereto as Attachment A.
The Provider shall implement the Scope of Services as described in Attachment A in a
manner deemed satisfactory to the County. Any modification or amendment to the Scope of
Services shall not be effective until approved by the County and Provider in writing.
2
The City of Miami Beach
Emergency Hotel /Motel Placement (PC- 1011- HTMT -2), HMIS Staffing (PC-101 1-HMIS-2)
Article 4 is replaced as follows:
ARTICLE 4. BUDGET SUMMARY
The Provider agrees that all expenditures or costs shall be made in accordance with the
2010 -2011 Budget, which is attached hereto and incorporated herein as Attachment B.
The parties agree that the Provider may, with the County's prior written approval; revise
the schedule of payments or the line item budget, and such revision shall not require an
amendment to this Contract.
Article 5 is replaced as follows:
ARTICLE 5. EFFECTIVE TERM
Both parties agree that the Effective Tenn of this Contract shall commence on
October 1, 2010 and terminate at the close of business on September 30, 2011. Contingent of
the existence of sufficient funding and the approval of the County, this Contract may be extended
for one (1) additional one (1) year term, at the County's sole discretion.
SIGNATURES APPEAR ON THE FOLLOWING PAGE
3
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The City of Miami Beach
Emergency Hotel /Motel Placement (PC-101 1-HTMT-2), HMIS Staffing (PC-101 1-HMIS-2)
IN WITNESS WHEREOF, the parties have caused this four (4) page Amendment of the Agreement
to be executed by their respective and duly authorized officers the day and year first above written.
THE CITY OF MIAMI BEACH MIAMI-DAD • I TY
By: 'r By:
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Name: �, , m . GOA7_4 e 2. Name: ( Y
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Title: (°, 41 (1'iun ex" TitleTki dlY ► .1
Date: C( (29 / 1 C7 Date: 0- a-1 I)
Attest: ( Attest: HARVEY RUVIN, Clerk
Authorized Person OR Board of County Commissioners
Notary Public
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Print Name: '�1.�T pi BY i i
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Olty T 2--t - A7 7
itle: Print Name
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Corporate Seal OR Notary Seal /Stamp:
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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Attachment A
The City of Miami Beach
Emergency Hotel/Motel Placement Program
Scope of Services
The Provider agrees to provide emergency hotel /motel placements of homeless families
with children for a period of up to seven (7) days in area hotels /motels. In addition, the
PROVIDER may also place chronic homeless individuals as well as hard -to- serve,
transgender clients, on an as- needed basis.
Chronic homeless individuals as well as hard -to -serve transgender clients may be
provided food vouchers on an as- needed basis of up to $20.00 per diem. Families with
two (2) to three (3) members may be provided food vouchers on an as- needed basis of
$20.00 per diem while residing in hotels /motels. Families with four (4) to five (5)
members may be provided $25.00 per diem, families with six (6) to eight (8) members
may be provided $40.00 per diem, and families with nine (9) members may be provided
$45.00 per diem while residing in hotels /motels.
Reimbursements will only be made for properly documented disbursement of food
vouchers.
All reimbursements must be submitted to the County by the 15 day of each month
following the month of service.
All reimbursement requests must be approved by the County prior to the disbursement of
funds.
The City of Miami Beach
HMIS Staffing
Scope of Services
The PROVIDER shall provide a dedicated HMIS Outreach staff person. The purpose of
this staff position is to maintain data current in the HMIS and includes, but is not limited
to input of client data upon intake, updates of client files, compilation of reports and
entering data for statistical purposes. Failure to maintain this data current, as evidenced
by HMIS generated Monthly Progress Reports submitted to the County each month under
the U.S. HUD sub - recipient Agreement between the City of Miami Beach and the
Miami -Dade County Homeless Trust may result in the termination of this Agreement.
Attachment B
MIAM BEACH . BEACH
City of Miami Beach
Homeless Services Division
1700 Convention Center Drive
Miami Beach, Florida 33139
2010/2011 Proposed Expenses
Emergency Hotel /Motel Funds
Line Item Proposed Quantity Proposed Unit Cost Total
Room Nights 340 59.00 ** 20,060.00
Meal Allowance 210 20.00 4,200.00
10 25.00 250.00
10 40.00 400.00
2 45.00 90.00
__..._..._. . $25,000.00
Current Hotel /Motel Vendors:
International Inn — 2301 Normandy Drive, Miami Beach, Florida 33141 - $65.00 /night
James Hotel — 1680 James Avenue, Miami Beach, Florida 33139 - $85 -$95 /night
Rodeway Inn — 1050 NW 14 Street, Miami, FL 33136 - $59.00 /night
Current Meal Allowance Vendors:
Winn -Dixie Supermarkets (via food voucher or Visa Purchasing Card)
Publix Supermarkets (via food voucher or Visa Purchasing Card)
Food Voucher Daily Allotments by Household Size (based on monthly allotments averaged out daily by
the Supplemental Nutrition Assistance Program (SNAP
1 2 3 4 5 6 7 8 9 Persons
Person Persons Persons Persons Persons Persons Persons Persons
$20.00/day $25.00/day $40.00 /day $45.00 /day
* Payments made via Visa Purchasing Cards- reference numbers are the authorization for electronic
payment.
** Rates may increase to $95.00 - $150.00 during peak season
HMIS Staffing Grant
1 HMIS Administrator
Annual Salary $42,719.30
HMIS Staffing Grant Amount $12,333.00
... : � - _
111 NW 1st Street
Hom eless Trust
• 27th Floor • Suite 310
M I A M I•DADE Miami, Florida 33128 -1930
COUNTY T 305 - 375 -1490 F 305 - 375 -2722
miamidade.gov
Carlos Alvarez, Mayor
January 26, 2011
Jorge M. Gonzalez, City Manager
City of Miami Beach
1700 Convention Center Drive
Miami Beach, FL 33139
RE: Executed Agreement Amendments
Dear Dr. Ahr:
file, one (1)
Enclosed, please find for your fully executed original each of the Amendment of the
Agreements between Miami -Dade County, through the Miami -Dade County Homeless Trust and The City
of Miami Beach, for the following grants:
• Hotel/Motel Placement PC- 1011- HTMT -2
■ HMIS Staffing
PC-1011-HMIS-2
Please feel free to contact us at (305) 375-1490 if you have any questions or require additional information.
Thank you for your continued efforts with addressing the needs of the homeless of our community.
Sin -rely,
/i
id Raym
/- dut Director
ive
Enclosures
I have received the executed Agreement for above - referenced grants.
Signature of Authorized Agency Representative Date
Printed Name of Agency Representative
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