Email from Raul Aguila re: Retroactive Lease Agreement - South Shore Community Center Page 1 of 4
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Parcher, Robert
From: Aguila, Raul
Sent: Monday, March 21, 2011 10:21 AM
To: Parcher, Robert; Parekh, Anna; Fernandez, Hilda
Cc: Reboso, Robert
Subject: RE: Retroactive Lease Agreement - South Shore Community Center
Bob:
Based on Anna's explanation, please go ahead and have the Lease executed. We never anticipated that routing
our changes through the County's bureaucracy would take as long as it did. Also, I would hate to penalize the
recipients receiving the services under the programs provided by the County (at that location) because of inter
agency squabbling.
Anna:
Please make sure we get the rent retroactive rent /CAM.
Thanks
MIAMIBEACH
Raul J. Aguila, Chief Deputy City Attorney
OFFICE OF THE CITY ATTORNEY
1700 Convention Center Drive — Fourth Floor, Miami Beach, FL 33139
Tel: 305 - 673 -7470 or 305 - 673 -7000 / Fax: 305 - 673 -7002 / www.raulaguila @miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
From: Parcher, Robert
Sent: Friday, March 18, 2011 4:31 PM
To: Parekh, Anna; Fernandez, Hilda
Cc: Aguila, Raul; Reboso, Robert
Subject: RE: Retroactive Lease Agreement - South Shore Community Center
Raul, based on the City Commission's actions and Anna's explanation, please advise on how to
proceed.
Thanks
Bob
MIAMIBEACH
Robert Percher, City Clerk
CITY CLERK'S OFFICE
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305 - 673 -7411 / Fax: 305 - 673 -7254 / www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
3/21/2011
Page 2 of 4
From: Parekh, Anna
Sent: Friday, March 18, 2011 11:45 AM
To: Fernandez, Hilda; Parcher, Robert
Cc: Aguila, Raul; Reboso, Robert
Subject: RE: Retroactive Lease Agreement - South Shore Community Center
Hilda,
CAC is the outside party in this agreement and therefore should have signed the agreement first, but refused to
do so. I agreed to have the City sign first because County staff said they can only put the agreement on the BCC
agenda if the agreement is signed by the other party first. When the final draft was approved by County Legal, it
was sent to my office for routing. We sent it to our Legal for form approval and Legal took it to the Clerk for
execution (I suspect this was done in the interest of time, but realize it should have come back to us and we
should have routed it through your office).
Bob,
We are aware of the motion that was passed, but have a commitment from the County that retroactive
rent /CAM will be paid as soon as the contract is signed. CAC has been a tenant in the same building for over 20
years and we have every reason to believe that the failure to complete the contract and pay the rent is due to
red tape and recent increased bureaucratic issues at the County.
MIAMI BEACH
Anna Parekh, Director
Office of Real Estate, Housing & Community Development
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: (305) 673 -7260 / Fax: (305) 673 -7772
Web site: www.miamibeachfl.gov
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical historic community.
From: Parcher, Robert
Sent: Thursday, March 17, 2011 3:55 PM
To: Fernandez, Hilda
Subject: Retroactive Lease Agreement - South Shore Community Center
Hilda, spoke with Raul who suggested I email you.
Today I received a Retroactive Lease Agreement from MDC for 2,076 rentable sq ft of air- conditioned
office space located on the 1s floor of the South Shore Community Center located at 833 Sixth Street,
MB. I believe the agreement is for the Miami Dade Community Action Agency, Inc.
The City Commission specifically stated "Agencies that do not execute the lease within 90 days cannot
occupy the building." P lease see Afteraction below.
P lease advise on how to proceed.
Thanks
Bob
September 9, 2009
3/21/2011
• Page 3 of 4
2:16:16 p.m.
R 7A A Resolution Approving On Second Reading (And Final Approval), Following A Duly Noticed
P ublic Hearing, Lease Agreements Between The City And 1) J ewish Community Services Of South
Inc.; 2) Little Havana Activities And Nutrition Centers Of Dade County, Inc.; 3) Miami Dade County
Community Action Agency, Inc.; And 4) UNIDAD Of Miami Beach, Inc.; All Agreements Being For Use
Of The South Shore Community Center, Located At 833 6th Street, Miami Beach, Florida; Said
Agreements Having An Initial Term Of Four Years And Three Hundred Sixty Four Days, With An
Additional F ive Year R enewal Term, At The City's Sole Discretion; Authorizing The Mayor And City
To Execute The Lease Agreements. 10:30 a.m. Second Reading Public Hearing
(Real Estate, Housing &Community Development)
(First Reading on J my 15, 2009)
ACTION: Title of the resolution read into the record. Public hearing held. Resolution No. 2009 -27186
adopted as amended. Motion made by Commissioner L ibbin; seconded by Vice -Mayor Diaz; Voice
vote: 7 -0. Anna P arekh to handle.
Amendment:
1) Agencies that do not execute the lease within 90 days cannot occupy the building.
2) Send notes reminding when CAM payments are due.
End
Vice -Mayor Diaz is concerned about those agencies that have not executed the lease and asked the
Administration if the City is committed to remove them from the facility if they do not execute the lease.
Hilda Fernandez, Assistant City Manager, explained that these agencies have indicated that they have
no reason to believe that the lease will not be approved, but the delay is the internal process that they
have to go through.
Vice-Mayor Diaz y a offered an amendment to motion to include that all non - profit agencies that do not
execute the lease can no longer occupy space at the 6th Street Community Center within 90 days.
Commissioner L ibbin accepted the amendment.
Commissioner Gross explained the item for public interest and clarified that the charge for not - for - profit
organizations in City buildings is not rent, but to cover the costs that the City incurs.
Vice -Mayor Diaz suggested sending a reminder to agencies that the CAM payments are due and what
the first due date is.
Handout or R eference Materials:
1. Ad in The Miami Herald —Ad #552
2. Letter of Intent from J ulie Edwards, Executive Director, Miami -Dade County Community Action
to Ms. Hilda M. Fernandez, Assistant City Manager, dated September 8, 2009, R E: Lease Agreement
South Shore Community Center Located at 833 Sixth Street for the Community Action Agency Property
Number: 02-4203-009-4820
MIAMIBEACH
Robert Percher, City Clerk
CITY CLERK'S OFFICE
3/21/2011
Page 4 of 4
1700 Convention Center Drive, Miami Beach, FL 33139
Tel: 305 - 673 -7411 / Fax: 305 - 673 -7254 / www
We are committed to providing excellent public service and safety to all who live, work and play in our vibrant, tropical, historic community.
3/21/2011