99-23069 RESO
RESOLUTION NO. 99-23069
A RESOLUTION OF THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA,
RETROACTIVELY AUTHORIZING THE CITY MANAGER,
OR HIS DESIGNEE, TO SUBMIT AN APPLICATION TO THE
FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS
(DCA) FOR A TECHNICAL ASSISTANCE GRANT FROM
THE LOCAL GOVERNMENT TECHNICAL ASSISTANCE
PROGRAM TO DEFRAY THE COSTS ASSOCIATED WITH
COMPLETING THE EVALUATION AND APPRAISAL
REPORT (EAR) PROCESS; AND AUTHORIZING THE
ACCEPTANCE OF THE GRANT, IF AWARDED.
WHEREAS, the City of Miami Beach Planning Department is currently in the process of
completing the Evaluation and Appraisal Report (EAR) process; and
WHEREAS, the Florida Department of Community Affairs (DCA) has funds available to
assist local governments in completing the Evaluation and Appraisal Report (EAR) process through
the Local Government Technical Assistance Program; and
WHEREAS, the City was informed by the DCA that said funds were available and
encouraged by the DCA to apply for said funds, as the City qualified for said funds as a local
government in the process of completing the EAR process; and
WHEREAS, the City proceeded to prepare an application to meet the February 15, 1999
deadline for submission and future consideration, and submitted an application to the Florida
Department of Community Affairs for said funds to defray costs associated with completing the
Evaluation and Appraisal Report (EAR) process.
NOW THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission of the City of Miami Beach, Florida, retroactively authorize the City Manager, or his
designee, to submit an application to the Florida Department of Community Affairs for a grant from
the Local Government Technical Assistance Program to defray the costs associated with completing
the Evaluation and Appraisal Report (EAR) process; and authorizing the acceptance of the grant,
if awarded.
ATTES:PROVED AND ADOPTED :;~;~~:~FE!::'l~9'
& FOR EXECUTION
_~rftuduA
CITY CLERK
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ity m9Y ~
CITY OF MIAMI BEACH
1700 Convention Center Drive. Miami Beach. Florida 33139
http:\\cI.mlam~ach. fl. us
Planning Departmant
Talaphon. (305) 873-7550
Facslmlla 873-7551
February 4, 1999
Ms. Beth Elrod
Division of Community Planning
State of Florida Department of Community Affairs
2555 Shumard Oak Boulevard
Tallahassee, FL 32399-2100
SUBJECT:
EAR Technical Assistance Funds
Dear Ms. Elrod: -
The City of Miami Beach was pleased to receive correspondence from Ms. Carol A. Forthman,
Director, dated January 14, 1999, indicating that the Department of Community Affairs was in the
process of making EAR technical assistance funds available to local governments. As the City's
EAR was found to be insufficient by DCA, we understand that the City is being offered the funds
to assist in completing the EAR process.
To that end, Planning Department staff has prepared a Scope of Work which addresses the items in
our EAR which were found to be insufficient. Additionally, staff has prepared a list of deliverables
and a deliverable timetable for this Scope of Work. The Scope of Work and the list of deliverables
. and timetable are attached. The delivery date for the referenced work products shall be no later than
November 1, 1999. At this time the City is requesting financial assistance from the Department in
the amount of $9,990.00, which should allow us to prepare the work products as detailed in the
referenced attachments.
We look forward to proceeding with the EAR process, and to the DCA's continued support and
assistance.
DJG/RGL/rgl
EXHIBIT 1
Scope of Work/or DCA Assistance Contract
1. Conduct field work, evaluate aerial photography, review property records and/or conduct such
other research as may be useful to prepare a new existing land use map.
2. Prepare preliminary existing land use map.
3. Prepare tabulation of existing land uses and appropriate bar graph or similar depiction of existing
land uses.
4. Collect and evaluate available data relevant to the analysis of the following: Future Land Use
Objectives 1,3,4 and 5; Traffic Circulation Objectives 1,2,3 and 4; Mass Transit Objective 5;
Infrastructure Objective 2; Recreation and Open Space Objectives 1 and 4; and
Conservatiory'Coastal Objectives 1, 6, 7, 10, 11, and 12. In collecting and evaluating such data,
emphasis shall be placed on the data which meets the "best available" standard established by
Rule 9J-5, F AC for comprehensive plans.
Deliverables and Deliverables Timetable for DCA Assistance Contract
1. Preliminary existing land use map.
2. Preliminary tabulation of existing land uses.
3. Preliminary bar graph or similar depiction of existing land uses.
4. Text and/or tabular analysis based on best available data of Future Land Use Objectives I, 2, 4
and 5.
5. Text and/or tabular analysis based on best available data of Traffic Circulation Objectives 1,2,
3 and 4.
6. Text and/or tabular analysis based on best available data of Mass Transit Objective 5.
7. Text and/or tabular analysis based on best available data oflnfrastructure Objective 2.
8. Text and/or tabular analysis based on best available data of Recreation and Open Space
Objectives 1 and 4.
9. Text and/or tabular analysis based on best available data of Conservation/Coastal Objectives 1,
6, 7, 10, II, and 12.
The above deliverables 1 through 9 will be bound in one 8 1/2 by 11 inch report for submission to
DCA in fulfillment of the Assistance Program contract between the City and DCA.
Deliverable Date: No later than November 1, 1999.
.
STATE OF FLORIDA
DEPARTMENT OF COMMUNITY AFFAIRS
"Helping Floridians create safe, vibrant, sustainable communities"
JEB BUSH
Governor
STEVEN M. SEIBERT
Secretary
r-
January 14, 1999
-,.....,
Mr. Dean 1. Grandin
Director of Planning and Zoning
City of Miami Beach, City Hall
1700 Convention Center Drive
Miami Beach, Florida 33139
'.. J
l.
- .
:.: )
Dear Mr. Grandin:
The Department has identified your community as having and Evaluation and Appraisal
Report (EAR) that was found to be insufficient by t~~t; Department. In order to assist local
governments that may not have adequate resources to complete the EAR process, the Department
requested and received a limited amount of technical assistance funds for this purpose. We are
now in the process of making these funds available to local governments.
In order to access these funds you will need to complete the following tasks:
1. Prepare a Scope of Work that directlv and specificallv addresses the items in your
EAR that were found to be insufficient. If your request is approved, the submitted
Scope of Work may be directly transferredinto tI1ecomract.
--
3.
Prepare a list of deliverables and a deliverable timetable for this Scope of Work.
Please note!halall work products must be submitted to the Department by
/ ~
Novem~_~. .
Submit the above-mentioned items to Ms. 8.-eth Elrod in the Division of
.- "'
Community Planning no later than F ~ary ,..15.;' 1999 (they must be received by
that date).
2.
4.
Make your financial request fit your true need and aim no higher th $10,000.)
We currently have twenty-two (22) eligible communities and a total of :000 in
available funds.
2555 SHUMARD OAK BOULEVARD. TALLAHASSEE. FLORIDA 32399-2100
Phone: 850.4888466/Suncom 278.8466 FAX: 850.921.0781/Suncom 291.0781
Internet address: http://www.state.f1.us/comaffl
FLORIDA KEYS
Area of Cnbcal State Concern Field Office
2796 O;erseas Highway. SUite 212
Marathon, FlOrida 33050-2227
GREEN SWAMP
Area of Cntical State Concern Field Office
205 East Main Street, Surte 104
Baltow. Flonda 33630-4641
Mr. Dean 1. Grandin
January 14, 1999
Page Two
I look forward to receiving your completed request. If you have any questions related to
this process, please call Ms. Elrod at (850) 488-2356.
Sincerely,
1.;-
_/
'(" .-'
.1
Carot A Forthman
Director
CAF:be
CITY OF MIAMI BEACH
CITY HAll 1700 CONVENTION CENTER DRIVE MIAMI BEACH, FLORIDA 33139
'lttp:\\ci.miami-beach.fl. us
COMMISSION MEMORANDUM NO. \ ~ 0 -~9
TO:
Mayor Neisen O. Kasdin and
Members of the City C mission
DATE: February 17, 1999
FROM: Sergio Rodriguez
City Manager
SUBJECT: I OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF IAMI BEACH, FLORIDA, RETROACTIVELY AUTHORIZING
THE CITY MANAGER, OR HIS DESIGNEE, TO SUBMIT AN
APPLICATION TO THE FLORIDA DEPARTMENT OF COMMUNITY
AFF AIRS (DCA) FOR A TECHNICAL ASSISTANCE GRANT FROM THE
LOCAL GOVERNMENT TECHNICAL ASSISTANCE PROGRAM TO
DEFRAY THE COSTS ASSOCIATED WITH COMPLETING THE
EVALUATION AND APPRAISAL REPORT (EAR) PROCESS; AND
AUTHORIZING THE ACCEPTANCE OF THE GRANT, IF AWARDED.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
BACKGROUND:
The City of Miami Beach Planning Department is currently in the process of completing the
Evaluation and Appraisal Report (EAR) process. The EAR is a statutory requirement of the State
Growth Management Act; each local government must periodically prepare an EAR for submittal
to the Florida Department of Community Affairs (DCA). The City's adopted EAR received a fmding
of insufficiency from the DCA on September 15, 1998. The Planning Department has undertaken
to work with the City's Comprehensive Planning Consultant, Robert Swarthout and Associates, to
address the DCA's concerns and prepare the appropriate data and analysis necessary to insure a
finding of sufficiency from the DCA.
ANALYSIS
The Planning Department recently received correspondence from the DCA dated January 14, 1999,
indicating that DCA has funds available to assist local governments in completing the Evaluation
AGENDA ITEM
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2- - ll-Cf1
DATE
and Appraisal Report (EAR) process and encouraging the City to apply for said funds. The City
qualifies for said funds as a local government in the process of completing the EAR process.
The correspondence from DCA indicated that the deadline for application for the subject technical
assistance funds was February 15, 1999. To meet this deadline, the City proceeded to prepare and
submit an application to DCA for consideration. There was insufficient time to prepare a resolution
beforehand to request City Commission approval prior to the submittal of the application.
A copy of the application letter to DCA is attached. See Exhibit 1.
With the adoption of this resolution, the City Commission and Mayor are retroactively authorizing
the City Manager, or his designee, to submit an application; prepare and submit any back-up or
supporting documents, as may be needed, and receive the referenced technical assistance funds as
granted for the completion of the EAR process.
CONCLUSION:
The Administration recommends approval of the attached Resolution of the Mayor and City
Commission of the City of Miami Beach, Florida, retroactively authorizing the City Manager, or his
designee, to submit an application to the Florida Department of Community Affairs for a grant from
the Local Government Technical Assistance Program to defray the costs associated with completing
the Evaluation and Appraisal Report (EAR) process; and authorizing the acceptance of the grant,
if awarded.
SR/Xt/D~Jtrl
Attachment
TlAGENDA\ 1999\FEB 1799\CONSENT\GRANT.CMC