2011-27642 Reso RESOLUTION NO. 2011 - 27642
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES
AGREEMENT WITH GANNETT FLEMING, PURSUANT TO REQUEST FOR
QUALIFICATIONS NO. 48- 09/10, FOR THE PROJECT DEVELOPMENT AND
ENVIRONMENT STUDY FOR THE WEST AVENUE BRIDGE PROJECT
(PROJECT), IN THE AMOUNT OF $697,989.12; TO BE FUNDED WITH
FEDERAL HIGH PRIORITY PROJECT FUNDING PREVIOUSLY
APPROPRIATED IN THE FISCAL YEAR (FY) 2008/09 CAPITAL BUDGET.
WHEREAS, the West Avenue Bridge Project (Project) proposes to construct a new
bridge over the Collins Canal at West Avenue in order to help alleviate traffic congestion
along Alton Road and along 17 Street; improve transit, bicycle, and pedestrian mobility and
safety; provide a more direct connection to the Sunset Neighborhoods; and reduce the
potential for safety conflicts at the intersections of Dade Boulevard and Bay Road; and
WHEREAS, the Project is partially federally funded, which triggered the need for
complying with the National Environmental Policy Act (NEPA) and the completion of a
Project Development and Environment (PD &E) Study; and
WHEREAS, on July 14, 2010, the Mayor and City Commission approved the
issuance of Request for Qualifications (RFQ) No. 48- 09/10, for the project development and
environment study for the West Avenue Bridge Project (the "RFQ "); and
WHEREAS, on November 17, 2010, pursuant to Resolution No. 2010 - 27548, the City
Commission was authorized to enter into negotiations with the top- ranked firm, Gannett
Fleming; and
WHEREAS, City staff conducted an extensive negotiation process with Gannett
Fleming and, based on the negotiated man -hours and hourly rates, the final cost for the
PD &E Study is $697,989.12, which is within the $698,000 available in Federal funding for
this phase.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION
OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby
approve and authorize the Mayor and City Clerk to execute a Professional Services
Agreement with Gannett Fleming, pursuant to Request for No. 48 09/10, for the Project
Development and Environment Study for the West Avenue Bridge Project (Project), in the
amount of $697,989.12; to be funded with Federal High Priority Project funding previously
appropriated in the fiscal year (FY) 2008/2009 Capital Budget.
PASSED AND ADOPTED this / day of A/342011.
ATTEST: (l attit_ k- t
Jr . '
CITY CLERK TAY• R
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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•rte 0141G ttorne Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And Authorizing The
Mayor And City Clerk To Execute A Professional Services Agreement With Gannett Fleming For The Project
Development And Environment Study For The West Avenue Bridge Project (Project) In The Amount Of $697,989.12.
Key Intended Outcome Supported:
Enhance mobility throughout the City.
Supporting Data (Surveys, Environmental Scan, etc.):
Transportation remains one of the most significant areas to address from the 2009 Community Satisfaction Survey
results (often mentioned as a Key Quality of Life Issue). 24% of residents rated traffic flow as excellent or good, and
37% as poor. 35% of residents rated the availability of pedestrian trails and bicycle paths /lanes as excellent or good,
and 30% as poor.
Issue:
Shall the Mayor and City Commission approve the Resolution?
Item Summary /Recommendation:
The West Avenue Bridge Project (Project) proposes to construct a new bridge over the Collins Canal at West Avenue. In
2008, the City conducted a planning -level traffic analysis and feasibility study, which investigated all traffic movements
associated with this proposed bridge. The results of the study determined that the proposed bridge would help alleviate
traffic congestion along Alton Road and along 17 Street, and would improve transit, bicycle, and pedestrian mobility and
safety. The proposed bridge would provide a more direct connection to the Sunset Neighborhoods and reduce the
potential for safety conflicts at the intersections of Dade Boulevard and Bay Road.
The Project is partially federally funded, which triggered the need for complying with the National En ironmental Policy
Act (NEPA) and the completion of a Project Development and Environment (PD &E) Study. On Aug st 17, 2010, RFQ
48 -09/10 was issued to retain the services of a consultant that specializes in PD &E Studies for ne bridges. Bidsync
issued bid notices to 4,258 prospective bidders which resulted in the receipt of the following f ur (4) bids: BCC
Engineering, Inc.; The Corradino Group, Inc.; Gannett Fleming, Inc.; and T. Y. Lin International.
On October 15, 2010, an Evaluation Committee convened to score and rank the proposals. At this meeting, the
Committee recommended Gannett Fleming, Inc., as the top- ranked firm, T.Y. Lin International as the second - ranked
firm, and The Corradino Group, Inc. as the third - ranked firm. At the November 17, 2010, pursuant to Resolution No.
2010 - 27548, the City Commission was authorized to enter into negotiations with the top- ranked firm, Gannett Fleming.
City staff conducted an extensive negotiation process with Gannett Fleming and, based on the negotiated man -hours
and hourly rates, the final cost for the PD &E Study was reduced in half from approximately $1,200,000 to $697,989.12,
which is within the $698,000 available in federal funding for this phase.
THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds: 1 $697,989.12 FY 08/09 FHPP Funds (Acct#3032575061357)
I ! 1 g
077 Total $697,989.12
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Fernando Vazquez, City Engineer, x.6399
Sign -Offs:
Department i're•.(r Assistant City ger City Manag-
FHB DRB JMG
4 110 T:\AGENDA\2011 \4 -13 -11 est Ave :ridge PDE Sum 4- 13- 2011.doc
Agenda Item 7 a
t\IV AMIBEACH
Date /-L&-//
e-S4 pv\IA/VI
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the "City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: April 13, 2011
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK
TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH GANNETT FLEMING,
PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 48- 09/10, FOR THE PROJECT
DEVELOPMENT AND ENVIRONMENT STUDY FOR THE WEST AVENUE BRIDGE
PROJECT (PROJECT) IN THE AMOUNT OF $697,989.12; TO BE FUNDED WITH
FEDERAL HIGH PRIORITY PROJECT FUNDING PREVIOUSLY APPROPRIATED IN
THE FISCAL YEAR (FY) 2008/09 CAPITAL BUDGET.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Federal High Priority Project funding in the amount of $697,989.12 previously appropriated in the
Fiscal Year 2008/09 Capital Budget is available for the West Avenue Bridge Project Development and
Environment Study.
BACKGROUND
The West Avenue Bridge Project (Project) proposes to construct a new bridge over the Collins Canal
at West Avenue. The proposed cross section of the bridge consists of two travel lanes, bi- directional
bike lanes, and a sidewalk on each side of the road.
In 2008, the City conducted a planning -level traffic analysis and feasibility study, which investigated all
traffic movements associated with this proposed bridge. This traffic study evaluated the most viable
options for a fixed crossing and the potential costs associated with the construction of a preferred
alternative. The traffic analysis evaluated the impacts to the surrounding neighborhood by routing
some of the traffic from Alton Road, a major arterial roadway, to West Avenue, an urban collector
roadway.
The results of the study determined that the proposed bridge would help alleviate traffic congestion
along Alton Road and along 17 Street, and would improve transit, bicycle, and pedestrian mobility
and safety. The proposed bridge would provide a more direct connection to the Sunset
Neighborhoods and reduce the potential for safety conflicts at the intersections of Dade Boulevard
and Bay Road.
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
April 13, 2011
Page 2 of 5
The Project is partially federally funded, which triggered the need for complying wit the National
Environmental Policy Act (NEPA) and the completion of a Project Development an Environment
(PD &E) Study. The first step in the NEPA process is to complete the Florida Department of
Transportation (FDOT) Efficient Transportation Decision Making (ETDM) Screen for lie Project. In
April 2009, the City and the FDOT initiated the ETDM Programming Screen for the Project. This
provided an opportunity for various government agencies and the public to provide early input on the
potential environmental, social, and economic impacts of the proposed bridge. It also provided
guidance on the types of environmental and engineering studies that will be required or the Project
and established the Class of Action Determination. In October 2009, the Fed ral Highway
Administration (FHWA) approved a Categorical Exclusion Type 11 Class of Action Determination.
The City will manage the next phases of the project, which will be the PD &E Study and right -of -way
(ROW) acquisition. The City will retain the services of a consultant that specializes in !D&E Studies
for new bridges through the City's Request for Qualifications (RFQ) procurement proces .
RFQ PROCESS
On August 17, 2010, RFQ 48 -09/10 was issued with an opening date of September 17, 2010. A pre -
proposal meeting to provide information to prospective proposers was held on August 30, 2010.
Bidsync issued bid notices to 4,258 prospective bidders which resulted in the receipt of the following
four (4) bids:
• BCC Engineering, Inc.
• The Corradino Group, Inc.
• Gannett Fleming, Inc.
• T. Y. Lin International
The City Manager, via a Letter to Commission (LTC) No. 259 -2010, appointed On Evaluation
Committee (Committee) consisting of the following individuals:
• Christine Bettin, Transportation Coordinator, City of Miami Beach Public Works
• Dat Huynh, P.E., District Project Development Engineer, FDOT
• Walter Miros, Miami Beach Resident, Leadership Academy Graduate
• Marcos Redondo, Project Manager, Miami -Dade County Public Works
• Betsy Wheaton, Environmental Specialist, City of Miami Beach Public Works
On October 15, 2010, the Committee convened to score and rank the ro osals. Prior to the meeting
p g
commencing, Dat Huynh and Marcos Redondo noted in their disclosure questionnaire that they had
previously worked for firms that were to be evaluated and were therefore asked not to participate in
the Committee. In determining the best qualified firms, the Committee discussed each firm's proposal
according to the criteria as set forth in the RFQ.
Upon completion of the interviews, the Committee discussed their individual perceptions of each
prospective firm's qualifications, experience, and competence to score and rank eac accordingly.
Based on the scores and rankings of the Committee members, a motion was presente by Elizabeth
Wheaton, seconded by Walter Miros, and was unanimously approved by the ommittee to
recommend Gannett Fleming, Inc., as the top- ranked firm, T.Y. Lin International as the second - ranked
firm, and The Corradino Group, Inc. as the third - ranked firm.
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
April 13, 2011
Page 3 of 5
The City Manager reviewed the Evaluation Committee's recommendation and recomm-nded that the
Mayor and City Commission accept the Committee's ranking of firms. At the Novembe 17, 2010 City
Commission meeting, the Administration was authorized to enter into negotiations with the top- ranked
firm, Gannett Fleming.
The City is the lead agency for the PD &E Study; however, this phase will be closely coordinated with
FDOT. On June 29, 2009, the City executed a Local Agency Program (LAP) Agreem +nt with FDOT
for use of the federal funds available for this Project, which ultimately holds FDOT resppnsible for the
final PD &E study submitted documents s mitt
ed to FHWA.
The City and FDOT met with Gannett Fleming on January 7, 2011 to discuss the scope of services for
the Project PD &E Study and also to conduct a site visit at the project location. On Jan ary 28, 2011,
Gannett Fleming submitted a man -hour estimate and fee proposal that estimated th PD &E study
would take approximately 9,138 hours to complete. Based on these hours and the proposed hourly
rates of the prime and subconsultants, the study would cost approximately $1.2 million.
I
The City and FDOT closely reviewed Gannett Fleming's proposed number of hours and based on the
City's and FDOT's professional expertise, assigned a new number of hours that bett r reflected the
time and effort required to sufficiently complete each task of the PD &E study. As a res It of this close
review, City staff was able to reduce the hours in half to 4,775 hours prior to the negotia ions.
On March 3, 2011, a negotiation meeting was held with City staff, FDOT, and Ganne Fleming. At
this meeting, each task and its associated man -hour requirements were discussed n detail. For
several of the tasks, Gannett Fleming was able to provide a rational justification for an i crease to the
City's assigned hours, which increased the total number of hours to 6,023.
City staff also negotiated Gannett Fleming's proposed hourly rates based on an analysis of the City's
and FDOT's average hourly rates for job classifications required for a PD &E Study. Based on the
negotiated man -hours and hourly rates, the final cost for the PD &E Study is $697,989.12, which is
within the amount of $698,000 available in Federal High Priority Project (FHPP) funding for this
phase. The final negotiated man - hours, hourly rates, and Scope of Services are included in the
Professional Services Agreement between the City and Gannett Fleming for the PD &E Study.
SCOPE OF SERVICES
The first task in the PD &E Study is data collection for the study area. Once the data collection is
completed, the Consultant will conduct an alternatives analysis, where several alternative bridge
concepts will be developed. The alternatives analysis will be comprised of the technical engineering
and environmental analyses identified during the ETDM Programming Screen. The potential
environmental, social, cultural, and physical impacts associated with each alternative will be
assessed. The engineering analysis will include the development of conceptual plans that show a
typical cross section and plan view of the alternatives overlaid on aerial photographs. It will also
include a traffic analysis as well as geotechnical, drainage, and bridge hydraulic reports. The
environmental analysis will include cultural resource, essential fish habitat, and endangered species
biological assessments, as well as other environmental evaluations and reports. Based on the
alternatives analysis and public input, an evaluation matrix will be used to eliminate the Ieast desirable
alternatives and select a single - preferred alternative that meets the purpose and need of the project,
along with the no -build alternative.
Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project
April 13, 2011
Page 4 of 5
The community will be involved throughout the PD &E process through the implementation of a Public
Involvement Plan (PIP). Residents, business owners, and other stakeholders will have several
opportunities to review project information and participate in the decision making process. The public
will be invited to attend public meetings throughout the study to review and corflment on the
alternative conceptual designs of the Project. At the end of the PD &E process, a public hearing is
held to provide an official public forum where all impacted stakeholders can express their concerns,
opinions, and comments regarding the Project.
After the comments from the public hearing have been addressed, the analyses conducted throughout
Y 9
the PD &E process and all public input are compiled into a Project Development Summary Report
(PDSR). The PDSR is submitted to the Federal Highway Administration (FHWA) for Location and
Design Concept Acceptance. Once this acceptance is received, the study phase of the project will be
complete. The Scope of Services is included in the Professional Services Agreement which has been
form approved by the City Attorney's office.
It is estimated that the entire r
PD &E process will be completed within eighteen (18) months. The
p g ( ) mo s he
phases that follow the study phase include the design and construction of the appro d conceptual
improvements.
FUNDING
The preliminary estimated cost of the West Avenue Bridge Project, including the PD &E Study,
architectural /engineering services, construction, and the costs associated with land acquisition for the
bridge ROW, is approximately $5,369,569 (Table 1).
Table 1. West Avenue Bridge Project Estimated Cost
Item Proposed
Planning and Design Phase
PD &E $698,000
Engineering $561,352
Subtotal $1,259,352
Design Contingency _ $158,068
Total Planning and Design Phase $1,417,420
Construction Phase
Construction $1,975,000
PE & CEI $133,846
Subtotal Construction Phase $2,108,846
Contingency $208,303
Total Construction Phase $2,317,149
ROW Land Acquisition $1,635,000
Grand Total $5,369,569
Commission Memorandum — RFQ -48 -09/10 — PD&E Study for the West Avenue Bridge Project
April 13, 2011
Page 5 of 5
The City has received a total of $1,259,352 in FHPP funding for planning and design. The City has
also allocated People's Transportation Plan (PTP) funds in the amount of $797,720 ($312,720
previously appropriated) and Concurrency Mitigation Funds (CMF) in the amount of $108,068
($80,000 previously appropriated) for planning, design, construction, and land acquisition. Pay -As-
You-Go funds in the amount of $1,303,396 have also been appropriated for land acquisition.
The City has secured Miami -Dade County (County) District 8 Road Impact Fee (RIF) funds in the
amount of $3,011,000 for the Project, leaving an unfunded balance of $193,429, which can be paid for
with future year PTP or Concurrency funds. In order to receive the RIF funds, the City will be required
to enter into a Joint Participation Agreement (JPA) with the County, at which time the RIF funds will be
appropriated and replace the previously appropriated Pay -As- You -Go funds. Once the City executes
the JPA, it will be taken to the County Infrastructural Land -use Committee, the County Small Business
Development Review Committee, and then to the Board of County Commissioners for final execution.
CONCLUSION
The Administration recommends approving the resolution.
JMG /DRB /FHB /FV
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