Loading...
2011-27642 Reso RESOLUTION NO. 2011 - 27642 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH GANNETT FLEMING, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 48- 09/10, FOR THE PROJECT DEVELOPMENT AND ENVIRONMENT STUDY FOR THE WEST AVENUE BRIDGE PROJECT (PROJECT), IN THE AMOUNT OF $697,989.12; TO BE FUNDED WITH FEDERAL HIGH PRIORITY PROJECT FUNDING PREVIOUSLY APPROPRIATED IN THE FISCAL YEAR (FY) 2008/09 CAPITAL BUDGET. WHEREAS, the West Avenue Bridge Project (Project) proposes to construct a new bridge over the Collins Canal at West Avenue in order to help alleviate traffic congestion along Alton Road and along 17 Street; improve transit, bicycle, and pedestrian mobility and safety; provide a more direct connection to the Sunset Neighborhoods; and reduce the potential for safety conflicts at the intersections of Dade Boulevard and Bay Road; and WHEREAS, the Project is partially federally funded, which triggered the need for complying with the National Environmental Policy Act (NEPA) and the completion of a Project Development and Environment (PD &E) Study; and WHEREAS, on July 14, 2010, the Mayor and City Commission approved the issuance of Request for Qualifications (RFQ) No. 48- 09/10, for the project development and environment study for the West Avenue Bridge Project (the "RFQ "); and WHEREAS, on November 17, 2010, pursuant to Resolution No. 2010 - 27548, the City Commission was authorized to enter into negotiations with the top- ranked firm, Gannett Fleming; and WHEREAS, City staff conducted an extensive negotiation process with Gannett Fleming and, based on the negotiated man -hours and hourly rates, the final cost for the PD &E Study is $697,989.12, which is within the $698,000 available in Federal funding for this phase. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve and authorize the Mayor and City Clerk to execute a Professional Services Agreement with Gannett Fleming, pursuant to Request for No. 48 09/10, for the Project Development and Environment Study for the West Avenue Bridge Project (Project), in the amount of $697,989.12; to be funded with Federal High Priority Project funding previously appropriated in the fiscal year (FY) 2008/2009 Capital Budget. PASSED AND ADOPTED this / day of A/342011. ATTEST: (l attit_ k- t Jr . ' CITY CLERK TAY• R APPROVED AS TO FORM & LANGUAGE & FOR EXECUTION T:\AGENDA\2011 \4 -13 -11 \West Ave Bridge PDE - RESO 4- 13- 2011.doc •rte 0141G ttorne Date COMMISSION ITEM SUMMARY Condensed Title: A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Approving And Authorizing The Mayor And City Clerk To Execute A Professional Services Agreement With Gannett Fleming For The Project Development And Environment Study For The West Avenue Bridge Project (Project) In The Amount Of $697,989.12. Key Intended Outcome Supported: Enhance mobility throughout the City. Supporting Data (Surveys, Environmental Scan, etc.): Transportation remains one of the most significant areas to address from the 2009 Community Satisfaction Survey results (often mentioned as a Key Quality of Life Issue). 24% of residents rated traffic flow as excellent or good, and 37% as poor. 35% of residents rated the availability of pedestrian trails and bicycle paths /lanes as excellent or good, and 30% as poor. Issue: Shall the Mayor and City Commission approve the Resolution? Item Summary /Recommendation: The West Avenue Bridge Project (Project) proposes to construct a new bridge over the Collins Canal at West Avenue. In 2008, the City conducted a planning -level traffic analysis and feasibility study, which investigated all traffic movements associated with this proposed bridge. The results of the study determined that the proposed bridge would help alleviate traffic congestion along Alton Road and along 17 Street, and would improve transit, bicycle, and pedestrian mobility and safety. The proposed bridge would provide a more direct connection to the Sunset Neighborhoods and reduce the potential for safety conflicts at the intersections of Dade Boulevard and Bay Road. The Project is partially federally funded, which triggered the need for complying with the National En ironmental Policy Act (NEPA) and the completion of a Project Development and Environment (PD &E) Study. On Aug st 17, 2010, RFQ 48 -09/10 was issued to retain the services of a consultant that specializes in PD &E Studies for ne bridges. Bidsync issued bid notices to 4,258 prospective bidders which resulted in the receipt of the following f ur (4) bids: BCC Engineering, Inc.; The Corradino Group, Inc.; Gannett Fleming, Inc.; and T. Y. Lin International. On October 15, 2010, an Evaluation Committee convened to score and rank the proposals. At this meeting, the Committee recommended Gannett Fleming, Inc., as the top- ranked firm, T.Y. Lin International as the second - ranked firm, and The Corradino Group, Inc. as the third - ranked firm. At the November 17, 2010, pursuant to Resolution No. 2010 - 27548, the City Commission was authorized to enter into negotiations with the top- ranked firm, Gannett Fleming. City staff conducted an extensive negotiation process with Gannett Fleming and, based on the negotiated man -hours and hourly rates, the final cost for the PD &E Study was reduced in half from approximately $1,200,000 to $697,989.12, which is within the $698,000 available in federal funding for this phase. THE ADMINISTRATION RECOMMENDS APPROVAL OF THE RESOLUTION. Advisory Board Recommendation: N/A Financial Information: Source of Amount Account Funds: 1 $697,989.12 FY 08/09 FHPP Funds (Acct#3032575061357) I ! 1 g 077 Total $697,989.12 Financial Impact Summary: City Clerk's Office Legislative Tracking: Fernando Vazquez, City Engineer, x.6399 Sign -Offs: Department i're•.(r Assistant City ger City Manag- FHB DRB JMG 4 110 T:\AGENDA\2011 \4 -13 -11 est Ave :ridge PDE Sum 4- 13- 2011.doc Agenda Item 7 a t\IV AMIBEACH Date /-L&-// e-S4 pv\IA/VI City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the "City Commission FROM: Jorge M. Gonzalez, City Manager DATE: April 13, 2011 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH GANNETT FLEMING, PURSUANT TO REQUEST FOR QUALIFICATIONS NO. 48- 09/10, FOR THE PROJECT DEVELOPMENT AND ENVIRONMENT STUDY FOR THE WEST AVENUE BRIDGE PROJECT (PROJECT) IN THE AMOUNT OF $697,989.12; TO BE FUNDED WITH FEDERAL HIGH PRIORITY PROJECT FUNDING PREVIOUSLY APPROPRIATED IN THE FISCAL YEAR (FY) 2008/09 CAPITAL BUDGET. ADMINISTRATION RECOMMENDATION Adopt the Resolution. FUNDING Federal High Priority Project funding in the amount of $697,989.12 previously appropriated in the Fiscal Year 2008/09 Capital Budget is available for the West Avenue Bridge Project Development and Environment Study. BACKGROUND The West Avenue Bridge Project (Project) proposes to construct a new bridge over the Collins Canal at West Avenue. The proposed cross section of the bridge consists of two travel lanes, bi- directional bike lanes, and a sidewalk on each side of the road. In 2008, the City conducted a planning -level traffic analysis and feasibility study, which investigated all traffic movements associated with this proposed bridge. This traffic study evaluated the most viable options for a fixed crossing and the potential costs associated with the construction of a preferred alternative. The traffic analysis evaluated the impacts to the surrounding neighborhood by routing some of the traffic from Alton Road, a major arterial roadway, to West Avenue, an urban collector roadway. The results of the study determined that the proposed bridge would help alleviate traffic congestion along Alton Road and along 17 Street, and would improve transit, bicycle, and pedestrian mobility and safety. The proposed bridge would provide a more direct connection to the Sunset Neighborhoods and reduce the potential for safety conflicts at the intersections of Dade Boulevard and Bay Road. Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project April 13, 2011 Page 2 of 5 The Project is partially federally funded, which triggered the need for complying wit the National Environmental Policy Act (NEPA) and the completion of a Project Development an Environment (PD &E) Study. The first step in the NEPA process is to complete the Florida Department of Transportation (FDOT) Efficient Transportation Decision Making (ETDM) Screen for lie Project. In April 2009, the City and the FDOT initiated the ETDM Programming Screen for the Project. This provided an opportunity for various government agencies and the public to provide early input on the potential environmental, social, and economic impacts of the proposed bridge. It also provided guidance on the types of environmental and engineering studies that will be required or the Project and established the Class of Action Determination. In October 2009, the Fed ral Highway Administration (FHWA) approved a Categorical Exclusion Type 11 Class of Action Determination. The City will manage the next phases of the project, which will be the PD &E Study and right -of -way (ROW) acquisition. The City will retain the services of a consultant that specializes in !D&E Studies for new bridges through the City's Request for Qualifications (RFQ) procurement proces . RFQ PROCESS On August 17, 2010, RFQ 48 -09/10 was issued with an opening date of September 17, 2010. A pre - proposal meeting to provide information to prospective proposers was held on August 30, 2010. Bidsync issued bid notices to 4,258 prospective bidders which resulted in the receipt of the following four (4) bids: • BCC Engineering, Inc. • The Corradino Group, Inc. • Gannett Fleming, Inc. • T. Y. Lin International The City Manager, via a Letter to Commission (LTC) No. 259 -2010, appointed On Evaluation Committee (Committee) consisting of the following individuals: • Christine Bettin, Transportation Coordinator, City of Miami Beach Public Works • Dat Huynh, P.E., District Project Development Engineer, FDOT • Walter Miros, Miami Beach Resident, Leadership Academy Graduate • Marcos Redondo, Project Manager, Miami -Dade County Public Works • Betsy Wheaton, Environmental Specialist, City of Miami Beach Public Works On October 15, 2010, the Committee convened to score and rank the ro osals. Prior to the meeting p g commencing, Dat Huynh and Marcos Redondo noted in their disclosure questionnaire that they had previously worked for firms that were to be evaluated and were therefore asked not to participate in the Committee. In determining the best qualified firms, the Committee discussed each firm's proposal according to the criteria as set forth in the RFQ. Upon completion of the interviews, the Committee discussed their individual perceptions of each prospective firm's qualifications, experience, and competence to score and rank eac accordingly. Based on the scores and rankings of the Committee members, a motion was presente by Elizabeth Wheaton, seconded by Walter Miros, and was unanimously approved by the ommittee to recommend Gannett Fleming, Inc., as the top- ranked firm, T.Y. Lin International as the second - ranked firm, and The Corradino Group, Inc. as the third - ranked firm. Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project April 13, 2011 Page 3 of 5 The City Manager reviewed the Evaluation Committee's recommendation and recomm-nded that the Mayor and City Commission accept the Committee's ranking of firms. At the Novembe 17, 2010 City Commission meeting, the Administration was authorized to enter into negotiations with the top- ranked firm, Gannett Fleming. The City is the lead agency for the PD &E Study; however, this phase will be closely coordinated with FDOT. On June 29, 2009, the City executed a Local Agency Program (LAP) Agreem +nt with FDOT for use of the federal funds available for this Project, which ultimately holds FDOT resppnsible for the final PD &E study submitted documents s mitt ed to FHWA. The City and FDOT met with Gannett Fleming on January 7, 2011 to discuss the scope of services for the Project PD &E Study and also to conduct a site visit at the project location. On Jan ary 28, 2011, Gannett Fleming submitted a man -hour estimate and fee proposal that estimated th PD &E study would take approximately 9,138 hours to complete. Based on these hours and the proposed hourly rates of the prime and subconsultants, the study would cost approximately $1.2 million. I The City and FDOT closely reviewed Gannett Fleming's proposed number of hours and based on the City's and FDOT's professional expertise, assigned a new number of hours that bett r reflected the time and effort required to sufficiently complete each task of the PD &E study. As a res It of this close review, City staff was able to reduce the hours in half to 4,775 hours prior to the negotia ions. On March 3, 2011, a negotiation meeting was held with City staff, FDOT, and Ganne Fleming. At this meeting, each task and its associated man -hour requirements were discussed n detail. For several of the tasks, Gannett Fleming was able to provide a rational justification for an i crease to the City's assigned hours, which increased the total number of hours to 6,023. City staff also negotiated Gannett Fleming's proposed hourly rates based on an analysis of the City's and FDOT's average hourly rates for job classifications required for a PD &E Study. Based on the negotiated man -hours and hourly rates, the final cost for the PD &E Study is $697,989.12, which is within the amount of $698,000 available in Federal High Priority Project (FHPP) funding for this phase. The final negotiated man - hours, hourly rates, and Scope of Services are included in the Professional Services Agreement between the City and Gannett Fleming for the PD &E Study. SCOPE OF SERVICES The first task in the PD &E Study is data collection for the study area. Once the data collection is completed, the Consultant will conduct an alternatives analysis, where several alternative bridge concepts will be developed. The alternatives analysis will be comprised of the technical engineering and environmental analyses identified during the ETDM Programming Screen. The potential environmental, social, cultural, and physical impacts associated with each alternative will be assessed. The engineering analysis will include the development of conceptual plans that show a typical cross section and plan view of the alternatives overlaid on aerial photographs. It will also include a traffic analysis as well as geotechnical, drainage, and bridge hydraulic reports. The environmental analysis will include cultural resource, essential fish habitat, and endangered species biological assessments, as well as other environmental evaluations and reports. Based on the alternatives analysis and public input, an evaluation matrix will be used to eliminate the Ieast desirable alternatives and select a single - preferred alternative that meets the purpose and need of the project, along with the no -build alternative. Commission Memorandum — RFQ -48 -09/10 — PD &E Study for the West Avenue Bridge Project April 13, 2011 Page 4 of 5 The community will be involved throughout the PD &E process through the implementation of a Public Involvement Plan (PIP). Residents, business owners, and other stakeholders will have several opportunities to review project information and participate in the decision making process. The public will be invited to attend public meetings throughout the study to review and corflment on the alternative conceptual designs of the Project. At the end of the PD &E process, a public hearing is held to provide an official public forum where all impacted stakeholders can express their concerns, opinions, and comments regarding the Project. After the comments from the public hearing have been addressed, the analyses conducted throughout Y 9 the PD &E process and all public input are compiled into a Project Development Summary Report (PDSR). The PDSR is submitted to the Federal Highway Administration (FHWA) for Location and Design Concept Acceptance. Once this acceptance is received, the study phase of the project will be complete. The Scope of Services is included in the Professional Services Agreement which has been form approved by the City Attorney's office. It is estimated that the entire r PD &E process will be completed within eighteen (18) months. The p g ( ) mo s he phases that follow the study phase include the design and construction of the appro d conceptual improvements. FUNDING The preliminary estimated cost of the West Avenue Bridge Project, including the PD &E Study, architectural /engineering services, construction, and the costs associated with land acquisition for the bridge ROW, is approximately $5,369,569 (Table 1). Table 1. West Avenue Bridge Project Estimated Cost Item Proposed Planning and Design Phase PD &E $698,000 Engineering $561,352 Subtotal $1,259,352 Design Contingency _ $158,068 Total Planning and Design Phase $1,417,420 Construction Phase Construction $1,975,000 PE & CEI $133,846 Subtotal Construction Phase $2,108,846 Contingency $208,303 Total Construction Phase $2,317,149 ROW Land Acquisition $1,635,000 Grand Total $5,369,569 Commission Memorandum — RFQ -48 -09/10 — PD&E Study for the West Avenue Bridge Project April 13, 2011 Page 5 of 5 The City has received a total of $1,259,352 in FHPP funding for planning and design. The City has also allocated People's Transportation Plan (PTP) funds in the amount of $797,720 ($312,720 previously appropriated) and Concurrency Mitigation Funds (CMF) in the amount of $108,068 ($80,000 previously appropriated) for planning, design, construction, and land acquisition. Pay -As- You-Go funds in the amount of $1,303,396 have also been appropriated for land acquisition. The City has secured Miami -Dade County (County) District 8 Road Impact Fee (RIF) funds in the amount of $3,011,000 for the Project, leaving an unfunded balance of $193,429, which can be paid for with future year PTP or Concurrency funds. In order to receive the RIF funds, the City will be required to enter into a Joint Participation Agreement (JPA) with the County, at which time the RIF funds will be appropriated and replace the previously appropriated Pay -As- You -Go funds. Once the City executes the JPA, it will be taken to the County Infrastructural Land -use Committee, the County Small Business Development Review Committee, and then to the Board of County Commissioners for final execution. CONCLUSION The Administration recommends approving the resolution. JMG /DRB /FHB /FV T:\AGENDA \2011 \4 -13 -11 \West Ave. Bridge PD &E Study- MEMO - 4- 13- 2011.docx