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2011-27626 Reso RESOLUTION NO. 2011 -27626 A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO SUBMIT GRANT APPLICATIONS TO: 1) FLORIDA INLAND NAVIGATION DISTRICT (FIND) IN THE APPROXIMATE AMOUNT OF $500,000 FOR THE 10 STREET SEAWALL PROJECT; AND, 2) THE AMERICAN ACADEMY OF DERMATOLOGY, SHADE STRUCTURE GRANT PROGRAM FOR FUNDING IN THE APPROXIMATE AMOUNT OF $8,000 FOR A SHADE STRUCTURE AT FISHER PARK; 3) APPROVAL TO EXECUTE AN AGREEMENT WITH THE NATIONAL AUDUBON SOCIETY, INC. FOR FUNDING IN THE AMOUNT OF $10,000 FOR THE MIAMI BEACH SUSTAINABILITY AND DUNE RESTORATION PROJECT; AND, 4) FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS AND THE GOVERNOR'S ENERGY OFFICE FOR FUNDING IN THE AMOUNT OF $20,000 TO IMPLEMENT THE NEXT STEPS OF THE CITY'S SUSTAINABILITY PLAN; APPROPRIATING THE ABOVE GRANTS, AS NECESSARY IF APPROVED AND ACCEPTED BY THE CITY, AND AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATED TO THESE APPLICATIONS WHEREAS, the Florida Legislature created s. 374.976, Florida Statutes in recognition of the importance and benefits of inland navigation channels and waterways, as well as in acknowledgement of the problems associated with the construction, continued maintenance and use of these waterways and this law authorizes and empowers each inland navigation district to undertake programs intended to alleviate the problems associated with its waterways; and WHEREAS, the Biscayne Bay 10 Streetend Seawall and Waterway Access Enhancement Project was developed by the city to address shoreline erosion in an innovative and environmentally beneficial manner, while simultaneously enhancing the public's access to the Biscayne Bay shoreline; and WHEREAS, the Administration intends to apply to Florida Inland Navigation District (FIND) for construction funding to replace the failing seawall with a standard sheetpile system seawall structure, and to plant native coastal vegetation in the upland area; and WHEREAS, the seawall improvement will protect the bay from polluted rainwater run -off, litter and sediment through the stormwater infrastructure improvement associated with this project, in addition, a public access plaza will be developed on the adjacent upland area; and WHEREAS, the total project cost is estimated at approximately $1,000,000 and the Administration intends to request funding from FIND in the approximate amount of $540,000; and WHEREAS, matching funds are required for this grant, and the city has matching funds in the amount of $500,000 available in Pay -As- You -Go funds for this project; and WHEREAS, this commission item includes Attachment E -6, a Resolution for Assistance under the Florida Inland Navigation District Waterways Assistance Program. Attachment E -6 certifies that the City will comply with certain regulations including 9 responsibility for maintenance, operating and financing its share of the project, the City will complete the project in accordance with the terms of the agreement and in the manner described in the proposal; that the City will not discriminate and will maintain the adequate records for reimbursements and for a post -audit of expenses; and WHEREAS, this project supports the key intended outcome: ensure value and timely delivery of quality capital projects; and, WHEREAS, approval is requested to submit a grant application to Florida Inland Navigation District (FIND) in the approximate amount of $500,000 for construction of the 10 Streetend Seawall; and WHEREAS, the American Academy of Dermatology's (AAD) Shade Structure Program awards grants in the amount of $8,000 each for the purchase of permanent shade structures designed to provide shade and ultraviolet (UV) ray protection for outdoor areas and the AAD receives support for this program from Johnson & Johnson Consumer Products Company; and WHEREAS, the Administration proposes applying for grant funding in the amount of $8,000 for a shade system at Fisher Park; and WHEREAS, the Fisher Park Tot - lot/Playground was constructed as a project in the 1995 Parks GOB program, at the time it was constructed, shade structures were not included in the design, however, during the past 3 -5 years, the City has installed thew shade structures in many parks; and WHEREAS, Fisher Park currently does not have a shade structure, there is existing natural shade from trees in the park, but this is not sufficient; and WHEREAS, the Parks Department is currently in the process of designing a ew playground at the park and the design for the new shade structures will be incorpor ted in the overall design of the new playground, the new design for the park will accommodate the shade structure and playground to work with the existing trees; an i WHEREAS, this grant does not require matching funds, however, the anticip ted cost of the shade structure at Fisher Park is $60,000 and the Administration has f nds available to complete this project in Quality of Life Resort Tax Funding for this project; and WHEREAS, this project supports the key intended outcome: ensure value and timely delivery of quality capital projects; and WHEREAS, approval is requested to submit a grant application to the American Academy of Dermatology, Shade Structure grant program for funding in the approximate amount of $8,000 for a shade structure at Fisher Park; and WHEREAS, "Together Green" is an innovative Audubon program funded by Toyota that aims to provide inspiration, leadership and opportunities that inspire people to take action to improve the health of our environment; and WHEREAS, Toyota supports programs with Tong -term sustainable results and partners with numerous organizations across the country, focusing on education, the environment and safety; and WHEREAS, TogetherGreen Innovation Grants annually provide essential funding that enables Audubon groups and their partners to inspire, equip, and support activities that engage new and diverse audiences in conservation action and create healthier communities and through TogetherGreen Conservation Fellowships, 40 individuals are chosen for their demonstrated leadership, as well as leadership potential, skills, and commitment to engaging people of diverse backgrounds in conservation action and the Together Green Program has selected Lisa Botero from the Public Works Department as a Fellow and has awarded the City with a $10,000 grant to conduct a conservation action project; and WHEREAS, the Administration intends to use these grant funds to further develop and implement the City's Sustainability Plan with the intent of integrating green initiatives into everyday life and specifically, this fellowship will promote the Natural Resources Program Area of the City's Sustainability Plan, including the design and implementation of a community dune restoration event, that will serve as a vehicle for connecting people with the natural environment through direct hands -on experience; and WHEREAS, this grant does not require matching funds and the project supports the key intended outcome: enhance the environmental sustainability of the community; and WHEREAS, approval is requested to execute an agreement with the National Audubon Society, Inc. (Audubon) for funding in the amount of $10,000 for the Miami Beach Sustainability and Dune Restoration Project. WHEREAS„ Florida Department of Community Affairs and the Governor's Energy Office are making funds available to the Energy Economic Zone F Communities to provide assistance in implementing Energy Economic Zone work pins; and WHEREAS, during the 2009 session, the Florida Legislature enacted Iegislaion authorizing the Florida Department of Community Affairs to implement an En: rgy Economic Zone Pilot Program, to develop a model for use by other communities and the Miami Beach was selected as the only city in Florida for this program; and COMMISSION ITEM SUMMARY Condensed Title: I A Resolution authorizing the City Manager to apply for and accept four (4) grants. Key Intended Outcome Supported: 1) and 2) Ensure value and timely delivery of quality capital projects; 3) and 4) Enhance the environmental sustainability of the community. Supporting Data: 2009 Community Survey: 1) 21.4% of residents stated that "improving infrastructure" was one of the areas that the City can address to improve public safety. 2) Residents surveyed reported that they attend City parks and recreational facilities an average of 3.5 times per month; and, when asked the question: " When th nking about recreation programs in the City of Miami Beach, please indicate which demographic you feel s ould benefit most from limited resources during tough economic times? Nearly two- fifths of all residential respondents, 37.3 %, responded that the "18 years of age and under" demographic should benefit most. 3) and 4) 13.1% of respondents stated that the City should strive not to reduce Environmental Initiatives if reductions become necessary. Other Data: 2) Studies conducted by the American Academy of Dermatology estimate that more than two million new cases of skin cancer are diagnosed each year. Issue: Shall the City support the following funding requests and execute the related agreements? Item Summary/Recommendation: The Administration requests approval to submit the following grant applications: 1) Florida Inland Navigation District (FIND) in the approximate amount of $500,000 for the 10 Streetend seawall project; and, 2 The American Academy of Dermatology, Shade Structure grant program for funding in the approximate a ount of $8,000 for a shade structure at Fisher Park; and, 3) Approval to execute an agreement with the Na ional Audubon Society, Inc. (Audubon) for funding in the amount of $10,000 for the Miami Beach Sustainabili and Dune Restoration Project; and, 4) Funding in the amount of $20,000 from the Florida Departm nt of Community Affairs and the Governor's Energy Office to implement the next steps of the City's Sustainability Plan; appropriating the above grants, as necessary if approved and accepted by the City, and authorizing the execution of all documents related to these applications. Advisory Board Recommendation: N/A Financial Information: Source # Grant Name /Project Approximate Match Amount/Source of Grant funds Amount AI 1 Florida Inland Navigation District/ $500,000 $500,000/ Pay -As- You -Go B10 Streetend Seawall Funds 2 American Academy of $8,000 N/A - Match Not Required. Dermatology/ Fisher Park Shade Structure 3 National Audubon Society Inc./ $10,000 N/A - Match Not Required. Sustainability and Dune Restoration 4 Florida Department of Community $20,000 N/A - Match Not Required. Affairs and the Governor's Energy Office /Sustainability Plan City Clerk's Office Legislative Tracking: Judy Hoanshelt, Grants Manager, Office of Budget and Performance Improvement Sign -Offs: Depart a Dire r Assistant City Manager City Manager /7 -...._ al mimAIBEAcH FDA ITEM C 7 DATE 9-g-ft MIAMI BEACH City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov COMMISSION MEMORANDUM TO: Mayor Matti Herrera Bower and Members of the City Commission FROM: Jorge M. Gonzalez, City Manager DATE: April 13, 2011 SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO SUBMIT GRANT APPLICATIONS TO: 1) FLORIDA INLAND NAVIGATION DISTRICT (FIND) IN THE APPROXIMATE AMOUNT OF $500,000 FOR THE 10 STREETEND SEAWALL PROJECT; AND, 2) THE AMERICAN ACADEMY OF DERMATOLOGY, SHADE STRUCTURE GRANT PROGRAM FOR FUNDING IN THE APPROXIMATE AMOUNT OF $8,000 FOR A SHADE STRUCTURE AT FISHER PARK; 3) APPROVAL TO EXECUTE AN AGREEMENT WITH THE NATIONAL AUDUBON SOCIETY, INC. FOR FUNDING IN THE AMOUNT OF $10,000 FOR THE MIAMI BEACH SUSTAINABILITY AND DUNE RESTORATION PROJECT; AND, 4) FUNDING IN THE AMOUNT OF $20,000 FROM THE FLORIDA DEPARTMENT OF COMMUNITY AFFAIRS AND THE GOVERNOR'S ENERGY OFFICE EITO IMPLEMENT THE NEXT STEPS OF THE CITY'S SUSTAINABILITY PLAN; APPROPRIATING THE ABOVE GRANTS, AS NECESSARY IF APPROVED AND ACCEPTED BY THE CITY, AND AUTHORIZING THE EXECUTION OF ALL DOCUMENTS RELATED TO THESE APPLICATIONS ADMINISTRATION RECOMMENDATION Adopt Resolution. the esolution. ANALYSIS 1. Approval to submit a grant application to Florida Inland Navigation District (FINp) in the approximate amount of $500,000 for construction of the 10 Streetend Seawall The Florida Legislature created s. 374.976, Florida Statutes in recognition of the importance g P h and benefits of inland navigation channels and waterways, as well as in acknowledgement of the problems associated with the construction, continued maintenance and use of these waterways. This law authorizes and empowers each inland navigation district to undertake programs intended to alleviate the problems associated with its waterways. The Florida Inland Navigation District program that provides funding for these projects is called the Waterways Assistance Program. The Biscayne Bay 10 Streetend Seawall and Waterway Access Enhancement Project was developed to address shoreline erosion in an innovative and environmentally beneficial manner, while simultaneously enhancing the public's access to the Biscayne Bay shoreline. The failing seawall will be replaced with a standard sheetpile system seawall structure. This will entail the demolition of the old seawall and the construction of new seawall. Commission Memorandum Page 2 The seawall improvement will also protect the bay from polluted rainwater run -off, litter and sediment through the stormwater infrastructure improvement associated with this project. In addition, the project will include a stormwater infrastructure upgrade that will improve the water quality of discharge entering Biscayne Bay Aquatic Preserve. A public access plaza will also be developed on the adjacent upland area. This plaza will provide enhanced public access to Biscayne Bay and will include a rest area and vista area. Interpretive signage will also be incorporated into the project to educate residents and visitors about the Biscayne Bay Aquatic Preserve and the upland area will be planted with native coastal vegetation. This Commission item includes Attachment - T is o ssion i c udes a E 6 a Resolution for Assistance under the Florida Inland Navigation District Waterways Assistance Program. Attachment E -6 certifies that the City will comply with certain regulations including responsibility for maintenance, operating and financing its share of the project, completing the project in accordance with the terms of the agreement and in the manner described in the proposal; non discrimination and maintaining adequate records for reimbursements and for a post -audit of expenses. The total project cost is estimated at approximately $1,000,000. The Administration intends to request funding in the approximate amount of $500,000. Matching funds are required for this grant. The City has available matching funds in Pay -As- You -Go funding for this project. This project supports the key intended outcome: ensure value and timely delivery of quality capital projects. 2. Approval to submit a grant application to the American Academy of Dermatology, Shade Structure grant program for funding in the approximate amount of $8,00 for a shade structure at Fisher Park The American Academy of Dermatology's (AAD) Shade Structure Program provides grants in the amount of $8,000 each for the purchase of permanent shade structures designed to provide shade and ultraviolet (UV) ray protection for outdoor areas. The AAD receiyes support for this program from Johnson & Johnson Consumer Products Company. The Administration proposes applying for grant funding in the amount of $8,000 for a shade system at Fisher Park. The Fisher Park Tot - lot/Playground was constructed as a project in the 1995 Parks GOB program. At the time it was constructed, shade structures were not included in the design. During the past 3 -5 years, the City has installed new shade structures in many parks. Fisher Park currently does not have a shade structure; there is existing natural shade from trees in the park, but this is not sufficient. The City is currently in the process of designing a new playground at the park. The design for the new shade structure will be incorporated in the overall design of the new playground. The intent is to preserve the tress that are currently at the park; the new design for the park will accommodate the shade structure and playground to work with the existing trees. This grant does not require matching funds, however, the anticipated cost of the shade structure at Fisher Park is $60,000. The Administration has funds available to complete this project in Quality of Life Resort Tax funding previously appropriated for this project. This project supports the key intended outcome: ensure value and timely delivery of quality capital projects. Commission Memorandum Page 3 3. Approval to execute an agreement with the National Audubon Society, Inc. (Audubon) for funding in the amount of $10,000 for the Miami Beach Sustainability and Dune Restoration Project "Together Green" is an innovative Audubon program funded by Toyota that aims to provide inspiration, leadership and opportunities that inspire people to take action to improve the health of our environment. Audubon has partnered with Toyota Motor North America, Inc. to fund the "Together Green" program. Toyota supports programs with long -term sustainable results and partners with numerous organizations across the country, focusing on education, the environment and safety. TogetherGreen Innovation Grants annually provide essential funding that enables Audubon groups and their partners to inspire, equip, and support activities that engage new and diverse audiences in conservation action and create healthier communities. Through TogetherGreen Conservation Fellowships, 40 individuals are chosen for their demonstrated leadership, as well as leadership potential, skills, and commitment to engaging people of diverse backgrounds in conservation action. The Together Green Program has selected Lisa Botero from the Public Works Department as a Fellow and has awarded the City with a $10,000 grant to conduct a conservation action project. The Administration intends to use these grant funds to further develop and implement the City's Sustainability Plan with the intent of integrating green initiatives into everyday life. Specifically, this fellowship will promote the Natural Resources Program Area of the City's Sustainability Plan, including the design and implementation of a community dune restoration event, perhaps as an Employee Day, that will serve as a vehicle for connecting people with the natural environment through direct hands -on experience. A section of dune habitat in Miami Beach will be restored through the removal of invasive vegetation species, the planting of native species and the removal of litter and debris. This grant does not require matching funds. This project supports the key intended outcome: enhance the environmental sustainability of the community. 4. Request for funding in the approximate amount of $20,000 from the Florida Department of Community Affairs and the Governor's Energy Office To implement the next steps of the City's Sustainability Plan Florida Department of Community Affairs and the Governor's Energy Office are making funds available to the Energy Economic Zone Pilot Communities to provide assistance in implementing the Energy Economic Zone work plans. During the 2009 session, the Florida Legislature enacted legislation authorizing the Florida Department of Community Affairs to implement an Energy Economic Zone Pilot Program, to develop a model for use by other communities. In September 2009, the City was selected as the only city in Florida for the State's Energy Economic Development Zone Pilot Program Through the Energy Economic Zone pilot community designation, the City Miami Beach s developing citywide sustainable programs to create policies that will Zink economic development to the future environmental, economic and social sustainability of our city. the Sustainability Plan was developed as a first step in creating a comprehensive Sustainability Master Plan for the city. The City plans to request $20,000 in funding support from the Stjate Commission Memorandum Page 4 to implement the Sustainability Plan and the Miami Beach EcoZone work plan by developing a Baseline Report, an Implementation Plan and a Communications Strategy. The Baseline Report will provide an understanding of the current status of the city's sustainability- related initiatives, including current rates of natural resources consumption (e.g. water and energy usage) and current carbon (environmental) footprint. Baseline data is the point from which all future measurable outcomes will be compared and ultimately assessed. Establishing baseline data for the city's sustainability programs will aid in setting future benchmarks and will allow the city to define Targets for each of the ten Program Areas. The Implementation Plan will lay out a detailed guide to introduce the concepts of sustainability both to city departments and the business community. The Plan will identify necessary policies and procedures to support the Plan and build the necessary consensus ry P P P P rY � among successfully. various stakeholders to execute sustainable Initiatives successful) . In addition, the Implementation Plan will outline technical assistance opportunities for the business community, as well as the necessary coordination between the public and private sectrs. Obstacles to the implementation of sustainability initiatives by the business community!will also be identified. Communication Strategy will educate and increase awareness about opportunities for businesses to implement sustainability measures to improve their triple bottom line L In addition, local, state and federal resources and incentives will be packaged for inclusion in business plans. The Strategy will also brand the Miami Beach EcoZone and expand the Business Academy to include EcoZone initiatives. No matching funds are required from the City for this program. This program supports the key intended outcome: enhance the environmental sustainability of the community. CONCLUSION In conclusion, the Administration requests approval to submit the following grant applications to: 1) Florida Inland Navigation District (FIND) in the approximate amount of $500,000 for the 10 street seawall project; and, 2) The American Academy of Dermatology, Shade Structure grant program for funding in the approximate amount of $8,000 for a shade structure at Fisher Park; 3) Approval to execute an agreement with the National Audubon Society, Inc. (Audubon) for funding in the amount of $10,000 for the Miami Beach Sustainability and Dune Restoration Project; and, 4) Request for funding in the approximate amount of $20,000 from the Florida Department of Community Affairs and the Governor's Energy Office To implement the next steps of the City's Sustainability Plan; appropriating the above grants, as necessary if approved and accepted by the City, and authorizing the execution of all documents related to these applications. J MG /KGB /J MH T:\AGENDA \2011 \4 -13 -11 \Grants Memo.doc WHEREAS, through the Energy Economic Zone pilot community designation, the City Miami Beach is developing citywide sustainable programs to create policies that', will Zink economic development to the future environmental, economic and social sustainability of our city. WHEREAS, the Sustainability Plan was developed as a first step in creating a comprehensive Sustainability Master Plan for the city; and WHEREAS, the City plans to request $20,000 in funding support from the State to implement the Sustainability Plan and the Miami Beach EcoZone work plan by developing a Baseline Report, an Implementation Plan and a Communications Strategy; and WHEREAS, no matching funds are required from the City for this program and the program supports the key intended outcome: enhance the environmental sustainability of the community; and WHEREAS, the Administration requests approval to request funding in the q PP q g approximate amount of $20,000 from the Florida Department of Community Affairs and P a Y the Governor's Energy Office to implement the next steps of the City's Sustainability Plan. NOW THEREFORE, BE IT DULY RESOLVED THAT THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI BEACH that the Mayor and City Commission hereby approve and authorize the City Manager or his designee to submit the following grant applications to: 1) Florida Inland Navigation District (FIND) in the approximate amount of $500,000 for the 10 street seawall project; and, 2) The American Academy of Dermatology, Shade Structure grant program for funding in the approximate amount of $8,000 for a shade structure at Fisher Park; 3) Approval to execute an agreement with the National Audubon Society, Inc. (Audubon) for funding in the amount of $10,000 for the Miami Beach Sustainability and Dune Restoration Project; and, 4) Request for funding in the approximate amount of $20,000 from the Florida Department of Community Affairs and the Governor's Energy Office to implement the next steps of the City's Sustainability Plan; appropriating the above grants, as necessary if approved and accepted by the City, and authorizing the execution of all documents related to these applications. PASSED and ADOPTED this 1 3 4 - day of Apri , 2011 ATTEST: /44, _ fait- 6-KA-- MA OR CITY CLERK APPROVED AS TO FORM & LANGUAGE J M G /KGB /J M H !i FOR EXECUTION T: AGENDA \2011 \4 -13 -11 \Grants Reso.doc t � . a e -, Attorney"- ATTACHMENT E -6 RESOLUTION FOR ASSISTANCE 2011 UNDER THE FLORIDA INLAND NAVIGATION DISTRICT WATERWAYS ASSISTANCE PROGRAM WHEREAS, THE CITY OF MIAMI BEACH is interested in carrying out the (Name of Agency) following described project for the enjoyment of the citizenry of MIAMI BEACH and the State of Florida: Project Title Biscayne Bay 10 Streetend Park with Seawall & Waterway Access Enhancement Total Estimated Cost $ 945,640 Brief Description of Project: To stabilize the shoreline by repairing and replacing p J Y p g p g deteriorated seawalls f facilitate ac tate public access to the bayfront shoreline through the construction of a park/public access plazas. AND, Florida Inland Navigation District financial assistance is required for the program mentioned above, NOW THEREFORE, be it resolved by the CITY OF MIAMI BEACH (Name of Agency) that the project described above be authorized, AND, be it further resolved that said CITY OF MIAMI BEACH (Name of Agency) make application to the Florida Inland Navigation District in the amount of not to exceed 50% of the actual cost of the project in behalf of said CITY OF MIAMI BEACH (Name of Agency) AND, be it further resolved by the CITY OF MIAMI BEACH (Name of Agency) that it certifies to the following: 1. That it will accept the terms and conditions set forth in FIND Rule 66B -2 F.A.C. and which will be a part of the Project Agreement for any assistance awarded under the attached proposal. 2. That it is in complete accord with the attached proposal and that it will carry out the Program in the manner described in the proposal and any plans and specifications attached thereto unless prior approval for any change has been received from the District. Form No. 90 -21 (Effective date 12- 17 -90, Rev. 10- 14 -92) (1) 3. That it has the ability and intention to finance its share of the cost of the project and that the project will be operated and maintained at the expense of said CITY OF MIAMI BEACH for public use. (Name of Agency) 4. That it will not discriminate against any person on the basis of race, color or national origin in the use of any property or facility acquired or developed pursuant to this proposal, and shall comply with the terms and intent of the Title VI of the Civil Rights Act of 1964, P. L. 88 -352 (1964) and design and construct all facilities to comply fully with statutes relating to accessibility by handicapped persons as well as other federal, state and local laws, rules and requirements. 5. That it will maintain adequate financial records on the proposed project to substantiate claims for reimbursement. 6. That it will make available to FIND if requested, a post -audit of expenses incurred on the project prior to, or in conjunction with, request for the final 10% of the funding agreed to by FIND. This is to certify that the foregoing is a true and correct copy of a resolution duly and legally adopted by the CITY OF MIAMI BEACH at a legal meeting held on this /3/h day of A p ri ' / 20 I . .9//es 1 2 614, On, Attest Matti Herrera Bower t ` I C ( Mayor Title Title Form No. 90 -21 (Effective date 12- 17 -90, Rev. 10- 14 -92) (2) APPROVED AS TO FORM & LANGUAGE " & EXECUTION a pp- - (e . orney