2011-27629 Reso 2011 -27629
RESOLUTION NO.
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA, APPROVING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AMENDMENT NO. 2 TO THE AGREEMENT BETWEEN THE CITY
AND ARQUITECTONICA INTERNATIONAL CORP., DATED APRIL
7TH, 2009, FOR PROFESSIONAL ARCHITECTURAL AND
ENGINEERING (A/E) SERVICES FOR THE SUNSET HARBOR
PARKING GARAGE PROJECT, IN THE NEGOTIATED AMOUNT OF
$50,000, FOR ADDITIONAL CONSTRUCTION ADMINISTRATION
SERVICES TO PERFORM SPECIAL INSPECTION SERVICES, AND
$3,500 FOR REIMBURSABLE EXPENSES, FOR A TOTAL NOT —
TO— EXCEED AMOUNT OF $53,500; WITH PREVIOUSLY
APPROPRIATED FUNDING FROM PARKING OPERATIONS FUND
480, AND FROM 2010 PARKING BONDS FUND 486.
WHEREAS, on December 10, 2008, the Mayor and City Commission adopted
Resolution No. 2008 - 26969, approving and authorizing the Mayor and City Clerk to
execute an agreement between the City and Scott Robins Companies, Inc., Purdy
Partners, LLC, Purdy Partners 1919, LLC, and 1849 Purdy Partners, LLC, for the
purpose of purchasing air rights and certain portions of the land for the development of
an approximately 458 -space parking garage with ground floor retail (the Sunset Harbor
Parking Garage Project); and
WHEREAS, on April 7, 2009, the Mayor and City Clerk executed a Professional
Services Agreement between the City and Arquitectonica International Corp.
(Consultant), for architecture and engineering (A/E) services for the Sunset Harbor
Parking Garage Project; and
WHEREAS, the Agreement was executed for a not -to- exceed amount of
$414,866; and
WHEREAS, on November 23, 2010, the City approved Amendment No. 1 to the
Agreement, in the amount of $3,500, for additional services to revise the completed
mechanical, electrical, plumbing and life- safety drawings to have the life- safety,
emergency lighting powered by battery back -up, similar to other municipal parking
garages, for a total revised fee of $418,366; and
WHEREAS, the following Amendment No. 2 to the Agreement has been
negotiated, in the amount of $53,500, for special inspection services to a threshold
building and reimbursable expenses, resulting in a revised total contract fee of
$471,866.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND THE
CITYCOMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and
City Commission hereby approve and authorize the Mayor and City Clerk to execute
Amendment No. 2 to the Agreement between the City and Arquitectonica International,
th
Corp., April for ated II 7 2009, o Professional Architectural n
p, p a and Engineering (A/E)
Services for the Sunset Harbor Parking Garage Project, in the negotiated amount of
$50,000 for additional construction administrative services to perform special inspection
services, and $3,500 for reimbursable expenses, for a total not —to— exceed amount of
$53,500, with previously appropriated funding, from Parking Operations Fund 480, and
from 2010 Parking Bonds Fund 486.
PASSED and ADOPTED this 13 h day of r 2011.
ATTEST:
46.kka 419
/AV
r
ROBERT if PARCHER, CITY CLERK M - ER A B • ER, MAYOR
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
C. 9t •rne i a
COMMISSION ITEM SUMMARY
Condensed Title:
A resolution of the Mayor and City Commission of the City of Miami Beach, Florida, approving and authorizing
the Mayor and City Clerk to execute Amendment No. 2 to the agreement between the City and Arquitectonica
International Corp., dated April 7 2009, for professional architectural and engineering (A/E) services for the
Sunset Harbor Parking Garage project, in the negotiated amount of $50,000 for additional construction
administration services to perform special inspection services to a Threshold Building, and $3,500 for
reimbursable expenses for a total not -to- exceed amount of $53,500, for the project; with previously
appropriated funding from Parking Operations Fund 480, and from 2010 Parking Bond Fund 486.
Key Intended Outcome Supported:
Improve Parking Availability.
Supporting Data (Surveys, Environmental Scan, etc.): Only 21% of residents and 28% of businesses
surveyed in the 2009 Customer Satisfaction Survey rate the availability of parking in Miami Beach as being the
right amount.
Issue:
Shall the City Commission approve the additional services for Arquitectonica International, Corp.? I
Item Summary /Recommendation:
"Threshold Building" means any building which is greater than three stories or 50 feet in height, or which
has an assembly occupancy classification as defined in the Florida Building Code which exceeds 5,000
square feet in area and an occupant content of greater than 500 persons. A "special inspector" means a
licensed architect or registered engineer who is certified under chapter 471 or chapter 481 to conduct
inspections of Threshold buildings.
The additional construction administrative work warrants the extension of Construction Administration, as
special inspection services were not included in the previously contracted scope of NE Services, and
Reimbursable expenses associated with the added scope of work. It should be noted that the hourly billable
rate of $85.00 per hour for the special inspector is less than the current rates specified in the City Wide
Professional Architecture and Engineering Services Hourly Billing Rate Schedule.
Staff recommends including the special inspection services under the control of the project Architect and the
Engineer of Record in order to properly ensure that the work performed by the Contractor will fully comply with
the contract documents. Arquitectonica's proposal for special inspection services includes a unit rate of $85.00
per hour. The Threshold Inspector anticipates that 588 hours for inspections will be required (see Attachment
No. 2 for a breakdown of the anticipated hours for the project). However, the not to exceed amount for this
work is only a budget estimate and is not a lump sum agreement. Staff has reviewed the fee proposal
submitted by Arquitectonica and finds it is commensurate with the service rates paid City wide.
THE ADMINISTRATION RECOMMENDS THE APPROVAL OF THE AMENDMENT NO. 2.
Advisory Board Recommendation:
CIPOC
Financial Information:
Source of Amount Account
Funds: 1 $41,264.85 480- 2191- 061357 - Parking Operations Fund
2 $12,235.15 486- 2191 - 061357 - 2010 Parking Bonds Resolution
BM 0 Fund 486
3
;BPI Total
Financial Impact Summary:
City Clerk's Office Legislative Tracking:
Aaron Sinnes Ext. 6833
Sign -Offs:
De. = t Director Assistant City nager City Mana er
DB JMG cT--` c6
t: \agenda\2011 \4 - 13 - 11 \Sunset Harbor Garage Arquitectonica, C.A. addit'I services SUMMARY.doc
tri
AGENDA ITEM C 7D
aliwr MIAMI
DATE y- /3 -//
MIAMIBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfi.gov
COMMISSION MEMORANDUM
TO: Mayor Matti H. Bower and Members of the City Commission
FROM: City Manager Jorge M. Gonzalez . s'
DATE: April 13, 2011
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF
MIAMI BEACH, FLORIDA, APPROVING AND AUTHORIZING THE MAYOR AND
CITY CLERK TO EXECUTE AMENDMENT NO. 2 TO THE AGREEMENT
BETWEEN THE CITY AND ARQUITECTONICA INTERNATIONAL CORP.,
DATED APRIL 7 2009, FOR PROFESSIONAL ARCHITECTURAL AND
ENGINEERING (A/E) SERVICES FOR THE SUNSET HARBOR PARKING
GARAGE PROJECT, IN THE NEGOTIATED AMOUNT OF $50,000, FOR
ADDITIONAL CONSTRUCTION ADMINISTRATION SERVICES TO PERFORM
SPECIAL INSPECTION SERVICES, AND $3,500 FOR REIMBURSABLE
EXPENSES FOR A TOTAL NOT —TO— EXCEED AMOUNT OF $53,500, FOR THE
PROJECT; WITH PREVIOUSLY APPROPRIATED FUNDING FROM PARKING
OPERATIONS FUND 480, AND FROM 2010 PARKING BONDS FUND 486.
ADMINISTRATION RECOMMENDATION
Adopt the Resolution.
FUNDING
Funding is available in the amount of $41,264.85, previously appropriated in the Parking
Operations Fund 480 and $12,235.15, previously appropriated in the 2010 Parking Bonds
Fund 486 for Engineering and Design fees in account numbers 480 - 2191- 061357 and 486-
2191- 061357 respectively.
BACKGROUND
On December 10, 2008, the City Commission approved an agreement between the City and
Scott Robins Companies, Inc., Purdy Partners, LLC, Purdy Partners 1919, LLC, and 1849
Purdy Partners, LLC, for the purpose of purchasing air rights and certain portions of the land
for the development of an approximately 458 -space parking garage with ground floor retail.
On April 7, 2009, the Mayor and City Clerk executed the agreement between the City and
Arquitectonica International Corp., for the Professional Architecture and Engineering (A/E)
Services for the Sunset Harbor Parking Garage. The scope of services included
construction administration, but did not include special inspection services.
On November 17, 2010, the City Commission accepted the recommendation of the City
Manager, pursuant to Invitation to Bid (ITB) No. 40- 09/10, for the construction of the Sunset
Harbor Parking Garage and Retail Project, authorizing the Mayor and City Clerk to execute
an agreement with Boran Craig Barber Engel Construction Company, Inc. (BCBE), in the
amount of $9,267,556.00, for the construction of the project, plus approve a project
contingency in the amount of $926,755.60, for a grand total of $10,194,311.60.
On January 21, 2011, the General Contractor (Boran Craig Barber Engel Construction Co.,
Inc.) was issued the first Notice to Proceed (NTP 1) to commence with obtaining a building
permit and scheduling activities.
City Commission Memorandum — ARQUITECTONICA INTERNATIONAL, CORP- AMENDMENT 2
April 13, 2011
Page 2 of 2
ANALYSIS
The Sunset Harbor Parking Garage building meets the characteristics of a "Threshold
Building" as defined in the Florida Building Code (FBC). "Threshold Building" is any building
which is greater than three stories or 50 feet in height, or which has an assembly occupancy
classification as defined in the FBC which exceeds 5,000 square feet in area and an
occupant content of greater than 500 persons. A Threshold or Special Inspector needs to
be a licensed architect or registered engineer who is certified under chapter 471 or chapter
481 to conduct inspections of Threshold Buildings.
The additional threshold inspection work and associated reimbursable expenses warrant the
amendment to the agreement, as special inspection services were not included in the
previously contracted scope of NE Services. Staff recommends including the special
inspection services under the control of the project Architect and the Engineer of Record in
order to properly ensure that the work performed by the Contractor will fully comply with the
contract documents. It should be noted that the hourly billable rate of $85.00 per hour for
the special inspector is less than the current rates specified in the Citywide Professional
Architecture and Engineering Services Hourly Billing Rate Schedule.
Arquitectonica's proposal for Special Inspection Services includes a unit rate of $85.00 per
hour. The Threshold Inspector anticipates that 588 hours for inspections will be required
(see Attachment No. 2 for a breakdown of the anticipated hours for the project). However,
the not -to- exceed amount for this work is only a budget estimate and is not a lump sum
agreement. Staff has reviewed the fee proposal submitted by Arquitectonica and finds it is
commensurate with the service rates paid City wide.
CONCLUSION:
The Administration hereby recommends the Mayor and City Commission adopt the
Resolution approving and authorizing the Mayor and City Clerk to execute Amendment No.
2 to the Agreement between the City and Arquitectonica International Corp., dated April 7,
2009, for Professional Architectural and Engineering (A/E) Services for the Sunset Harbor
Parking Garage Project, in the amount of $53,500, for additional Construction Administration
Services, specifically Threshold Inspection Services for the Project; with funding available
from previously appropriated Parking Fund 480 and 486, in the amount of $53,500.
Attachment:
1. Arquitectonica International Corp. — SHG — Threshold Inspection Services Revised
2. Hourly breakdown for Threshold Inspections
JMG /DB /FV /JC /CF
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ARQUITECTONICA
15 February 2011
Mr. Aaron Sinnes
City of Miami Beach
Capital Improvement Projects
1700 Convention Center Drive
Miami Beach, Florida 33139
Re: Additional Services for Threshold Inspection Services
Dear Mr. Sinnes:
Arquitectonica is pleased to submit this Additional Services Proposal for the owner - requested Threshold
Inspection Services provided by DDA Engineers, PA for the Purdy Avenue Garage and Retail Project.
The additional services as described below are outside the scope of work identified in the 28 April 2009
A -E Agreement.
Project Description
The Project is a mixed -use building consisting of 29,350 SF of ground floor retail and 141,000 SF of
parking on 4 levels above grade, accommodating a total of 435 parking spaces.
Scope of Services
Arquitectonica will contract DDA Engineers to provide the following scope of work: Inspecting all the
reinforcing steel in the foundation, columns, slabs, reinforced masonry and being present for all concrete
pours. DDA will also ensure that the delegated shoring engineer has inspected the shoring and reshoring
in the field and that he issues a letter attesting to the fact that it has been installed according to his
prepared signed and sealed shop drawings. The inspections will be provided on an on -call basis and
scheduling of inspections will be done by the contractor.
Professional Fees
The aforementioned services by DDA Engineers will be provided at an hourly rate of Eighty Five dollars
per hour ($85.00 /hr), not to exceed Fifty Thousand dollars ($50,000). DDA/Arquitectonica will notify the
Owner in writing prior to exceeding the budgeted amount. If the budgeted amount is exceeded
Arquitectonica will prepare a new additional services proposal for Owner's approval prior to continuing
with the work. Fees and reimbursable expenses are to be billed on a monthly basis.
Reimbursable Expenses
Reimbursable expenses, as per the terms of the executed A -E Agreement, will be invoiced at cost, not to
exceed Three Thousand Five Hundred dollars ($3,500).
Schedule
The schedule of work shall be in line with the General Contractor's construction schedule.
Contract
All terms of the 28 April 2009 A -E Agreement are applicable to this Additional Service.
Should you have any questions regarding this proposal, please do not hesitate to contact us.
Sincerely,
Anne Cotter AIA, LEED AP
Vice President
ARQUITECTONICA International Corporation
2900 Oak Avenue
Miami . Florida 33133
T 305.372,1812 F 305.372.1175
www.arquitectonica.com
AAC000465
ATTACHMENT 2
SUNSET HARBOR PARKING GARAGE PROJECT
Special Inspection Services for a Threshold Building
Breakdown of Anticipated Inspections, Hours per Inspection and Total Inspection Hours
Area: Inspection Qty /Area: Hours /Inspection: Total Hrs. /Area:
Foundation (Pile Caps) 20 4 80
Foundation (Grade Beams) 20 4 80
Ground Floor Slab 10 4 40
Columns (Ground - 2nd Floor) 4 4 16
Ramp (Ground - 2nd Floor) 1 3 3
Secondary Beams /Knee Walls (Ground Floor) 3 3 9
Masonry Fill Cells (Ground Floor) 3 4 12
Beams /Slab (2nd Floor) 4 4 16
2nd Floor Topping Slab 6 4 24
Columns (2nd - 3rd Floor) 4 4 16
Ramp (2nd Floor - 3rd Floor) 1 3 3
Secondary Beams /Knee Walls (2nd Floor) 3 3 9
Masonry Fill Cells (2nd Floor) 3 4 12
Beams /Slab (3rd Floor) 4 4 16
Columns (3rd - 4th Floor) 4 4 16
Ramp (3rd Floor - 4th Floor) 1 3 3
Secondary Beams /Knee Walls (3rd Floor) 3 3 9
Masonry Fill Cells (3rd Floor) 3 4 12
Beams /Slab (4th Floor) 4 4 16
Columns (4th Floor - Roof) 4 4 16
Ramp (4th Floor - 5th Floor) 1 3 3
Secondary Beams /Knee Walls (4th Floor) 3 3 9
Masonry Fill Cells (4th Floor) 3 4 12
Beams /Slab (Roof) 4 4 16
Columns (Roof - High Roof) 3 4 12
Ramp (5th Floor - Roof) 1 3 3
Roof Parapet 3 3 9
Masonry Fill Cells (Roof Level) 3 4 12
Beams /Slab (High Roof) 3 4 12
Misc. Inspections 23 4 92
Total Estimated Inspection Hours: 588