2011-27644 Reso RESOLUTION NO. 2011 -27644
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, AUTHORIZING THE MAYOR AND CITY
CLERK TO EXECUTE AMENDMENT NO. 21 TO THE PROFESSIONAL
SERVICES AGREEMENT BETWEEN THE CITY OF MIAMI BEACH,
FLORIDA, AND CH2M HILL FOR THE PROFESSIONAL LANDSCAPE
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE RIGHT -OF-
WAY INFRASTRUCTURE IMPROVEMENTS PROGRAM FOR
NEIGHBORHOOD NO. 8 BAYSHORE AND SUNSET ISLANDS, DATED
MAY 16, 2001, TO PROVIDE ADDITIONAL DESIGN DOCUMENTS AND
PERMITTING SERVICES TO PROCURE THE DERM TREE REMOVAL
PERMITS FOR THE BAYSHORE AND SUNSET ISLAND
NEIGHBORHOODS NO. 8A, 8B, 8C, AND 8D PROJECTS, TO
PARTICIPATE IN VALUE ENGINEERING, PROVIDE DESIGN
MODIFICATIONS AND ASSOCIATED RE- PERMITTING SERVICES TO
INCORPORATE THE LEVEL OF SERVICE REVIEW COMMENTS
REQUESTED BY THE CITY COMMISSION, FOR A NOT -TO- EXCEED
AMOUNT OF $135,112.97, AND $63,605.00, FOR REIMBURSABLE
EXPENSES; WITH PREVIOUSLY APPROPRIATED FUNDING IN THE
AMOUNT OF $113,297.18; APPROPRIATING $85,420.79 FROM FUND
429, STORMWATER PROJECTS LINE OF CREDIT, WITH SUCH FUNDS
TO BE REPAID FROM PROPOSED FUTURE STORMWATER BONDS.
WHEREAS, on May 16, 2001, the Mayor and City Commission adopted Resolution
No. 2001 - 24387, approving and authorizing the Mayor and City Clerk to execute an
agreement with the Consultant for professional services (the Agreement) for the Right -of-
Way Infrastructure Improvements Program Neighborhood No. 8 Bayshore and Sunset Island
project (the Project), pursuant to Request for Qualifications No. 134 - 99/00; and
WHEREAS, the Agreement provides for the detailed planning services for various
streetscape, landscape, and utility improvements within the Bayshore and Sunset Island
neighborhoods; and
WHEREAS, the planning effort for the Bayshore and Sunset Island neighborhoods
has been completed and detail design activities are underway; and
WHEREAS, the Agreement was executed in the not -to- exceed amount of $133,174;
and
WHEREAS, on December 10, 2003, the Mayor and City Commission adopted
Resolution No. 2003 - 25432, approving additional design services as Amendment No. 1 to
the Agreement, for planning, design, permitting, bidding / award, and construction
administrative services for the Bayshore and Sunset Island neighborhoods in the not -to-
exceed amount of $1,913,302; and resulting in a revised contract fee of $2,046,476;and
WHEREAS, on February 24, 2005, Amendment No. 2 to the Agreement was
administratively executed, to re- package Sunset Islands 1 and 2 from Bid Package 8D to Bid
Package 8B at no additional cost, resulting in no change to contract; and
WHEREAS, on November 8, 2005, Amendment No. 3 to the Agreement was
administratively executed to include the completion of a topographic survey along Pine Tree
Drive, from West 28 to West 40 Streets, along the east side of the road, in the not -to-
exceed amount of $12,850; resulting in a revised contract fee of $2,059,326; and
WHEREAS, on February 17, 2006, Amendment No. 4 to the Agreement was
administratively executed to include the evaluation, permitting and preparation of
construction cost alternatives for the installation of curb /valley gutters to Sunset Islands 1
and 2, in the not -to- exceed amount of $2,500; resulting in a revised contract fee of
$2,061,826; and
WHEREAS, on February 16, 2006, Amendment No. 5 to the Agreement was
executed to include the installation of four (4) drainage test wells to provide additional
information for the preparation of a Letter of Reasonable Assurance to be submitted to the
Florida Department of Environmental Protection (FDEP), as required in the permit
application for the Project, in the not -to- exceed amount of $55,863; resulting in a revised
contract fee of $2,117,689; and
WHEREAS, on September 6, 2006, the Mayor and City Commission adopted
Resolution No. 2006 - 26283, approving Amendment No. 6 to the Agreement for the design of
"P3.2" classified water main replacements required by the City's Public Works Department,
in the not -to- exceed amount of $372,230; resulting in a revised contract fee of $2,489,919;
and
WHEREAS, on September 6, 2006, the Mayor and City Commission adopted
Resolution No. 2006 - 26283, approving Amendment No. 7 to the Agreement for the design of
bike lanes /routes required by the City's Public Works Department, in the not to exceed
amount of $58,128; resulting in a revised contract fee of $2,548,047; and
WHEREAS, on September 9, 2006, Amendment No. 8 to the Agreement was
administratively executed to include the design of alternative parking in the Lake Pancoast
area, in the not -to- exceed amount of $24,900; resulting in a revised contract fee of
$2,572,947; and
WHEREAS, on September 9, 2006, Amendment No. 9 to the Agreement was
administratively executed to include the design of road edge treatment to Sunset Islands 1
and 2, in the not -to- exceed amount of $3,200; resulting in a revised contract fee of
$2,576,147; and
WHEREAS, on September 9, 2006, Amendment No. 10 to the Agreement was
administratively executed to include the design of resident requested modifications in the
Lake Pancoast area; in the not -to- exceed amount of $8,680; resulting in a revised contract
fee of $2,584,827; and
WHEREAS, on August 6, 2007, Amendment No. 11 to the Agreement was
administratively executed for an additional thirty seven (37) soil borings in Sunset Island No.
1 to verify underground utility services and potential conflicts, in the not to exceed amount of
$10,400; resulting in a revised contract fee of $2,595,227; and
WHEREAS, on April 11, 2007, the Mayor and City Commission adopted Resolution
No. 2007 - 26504, approving Amendment No. 12 to the Agreement for additional services
regarding verification of additional underground utilities to avoid conflicts in 103 boring sites
along North Bay Road between Sunset Drive and Alton Road, in the not to exceed amount of
$27,500; and 334 boring sites for Bid Package 8A — Central Bayshore, in the not to exceed
amount of $94,675; and to perform a traffic study at the intersection of West 28 Street and
Prairie Avenue, in the not to exceed amount of $20,780; all resulting in a revised contract fee
of $2,738,182; and
WHEREAS, on December 7, 2007, Amendment No. 15 to the Agreement was
administratively executed for additional services to prepare a re- application package for the
Historic Preservation B
sto Board for the Lake Pancoast Bid coast d Packa g e, in the not to exceed amount
of $2,145; resulting in a revised contract fee of $2,777,886; and
WHEREAS, on December 7, 2007, Amendment No. 16 to the Agreement was
administratively executed for additional services for design services, preparation of
materials, and attendance at a meeting with residents discussing options for the intersection
of 28 Street and Prairie Avenue, in the not to exceed amount of $2,947; resulting in a
revised contract fee of $2,780,833; and
WHEREAS, on December 20, 2007, Amendment No. 13 to the Agreement was
administratively executed for additional services to expand the traffic study of alternative
design concepts for the 28 Street and Prairie Avenue intersection (previously authorized
under Amendment No. 12), in the not to exceed amount of $22,156; resulting in a revised
contract fee of $2,760,338; and
WHEREAS, on December 20, 2007, Amendment No. 14 to the Agreement was
administratively executed for additional services to implement miscellaneous design
revisions to bike lanes, traffic tables, crosswalks, the 28 Street and Prairie Avenue
intersection, and water mains, in the not to exceed amount of $15,403; resulting in a revised
contract fee of $2,775,741; and
WHEREAS, on January 6, 2009, Amendment No. 17 to the Agreement was
administratively executed for additional services for design services, preparation of
materials, and attendance at various Board and civic meetings discussing options on Sunset
Islands No. 1 and II, in the not to exceed amount of $15,344; resulting in a revised contract
fee of $2,796,177; and
WHEREAS, on January 6, 2009, Amendment No. 18 to the Agreement was
administratively executed for additional services for design services necessary for the
preparation of a technical memorandum evaluating the use of exfiltration trenches in lieu of a
stormwater pump station in Lake Pancoast, in the not to exceed amount of $15,196;
resulting in a revised contract fee of $2,811,373; and
WHEREAS, on October 14, 2009, the Mayor and City Commission adopted
Resolution No. 2009 - 27223, approving Amendment No. 19 to the Agreement which provided
for additional design scope on Sunset Islands No. 3 and 4; that included preparation of a
technical memorandum which investigated the existing stormwater system, proposed
improvements required to meet a 5 -year, 1 -day level of service, and presented them in a
schematic plan; that relocated water meters in rear easements to the right -of -way; that
added valley gutters, catch basins, replacement/upsizing of ouffalls, tideflex valves, and
stormwater quality improvements; that coordinated the undergrounding of electric, cable, and
phone services; that coordinated new gas service; and that updated the existing condition
sheets; in the not -to- exceed amount of $108,000; resulting in a revised contract fee of
$2,919,373.
WHEREAS, on April 13, 2011, Amendment No. 20 shall be presented to the Mayor
and City Commission for approval to reallocate funds from construction administration to
bidding and award services for the Bayshore and Sunset Island Neighborhoods No. 8A, 8B,
8C, and 8D packages for additional services associated with the extended bidding and
award phase due to additional permitting requirements, in the amount of $144,591.84,
$120,716.06, $39,749.13, and $35,012.96, respectively, for a total contract reallocation of
$340,069.99; increasing the bidding and award services budget for Neighborhoods No. 8A,
8B, 8C, and 8D packages from $14,806 to $159,397.84, $14,806 to $135,522.06, $14,806 to
$54,555.13, and $14,806 to $49,818.96, respectively, fora total bidding and award services
budget of $399,293.99, and decreasing the total construction administration budget from
$371,441 to $31,371.01; and
WHEREAS, the following Amendment No. 21, approves additional services to
provide design documents and permitting services to procure the DERM Tree Removal
Permits for the Bayshore and Sunset Island Neighborhoods No. 8A, 8B, 8C, and 8D projects
and additional services to participate in value engineering and provide design modifications
and associated re- permitting services to incorporate the level of service review comments
requested by the City Commission during award of the construction contracts for the
Bayshore Neighborhoods No. 8A, 8B, and 8C projects, for a not -to- exceed amount of
$135,112.97 and an additional not -to- exceed amount of $63,605.00 for reimbursable
expenses, for a total not -to- exceed amount of $198,717.97; resulting in a revised contract
fee of $3,118,090.97.
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND THE CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA that the Mayor and City
Commission hereby approve and authorize the Mayor and City Clerk to execute Amendment
No. 21 to the professional services agreement between the City of Miami Beach, Florida,
and CH2M Hill for the Professional Landscape Architectural and Engineering Services for
the Right -of -Way Infrastructure Improvements Program for Neighborhood No. 8 Bayshore
and Sunset Islands, dated May 16, 2001, to provide additional design documents and
permitting services to procure the DERM Tree Removal Permits for the Bayshore and
Sunset Island Neighborhoods No. 8A, 8B, 8C, and 8D projects, to participate in value
engineering, provide design modifications and associated re- permitting services to
incorporate the level of service review comments requested by the City Commission, for a
not -to- exceed amount of $135,112.97, and $63,605.00 for reimbursable expenses; with
previously appropriated funding in the amount of $113,297.18; appropriating $85,420.79
from Fund 429, Stormwater Projects Line of Credit, with such funds to be repaid from
proposed future stormwater bonds.
PASSED AND ADOPTED this I3 "day of A?rII 2011.
ATTEST:
i I
-- A/ tie a &iI _ ■
ROBERT PARCHER, CITY CLERK A 1 H ' RE • • B I WE - , MAYOR
T: , AGENDA,2011 \4- 13- 11'\,Bayshore - CH2MHill Amendment No. 20 and 21\Bayshore - CH2MHi11 Amendments No. 21 -
RESO_doc
APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
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