2011-27653 Reso RESOLUTION NO. 2011 -27653
A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY
OF MIAMI BEACH, FLORIDA, WAIVING BY 5 /7THS VOTE, THE FORMAL
COMPETITIVE BIDDING REQUIREMENT, FINDING SUCH WAIVER TO
BE IN THE CITY'S BEST INTEREST, AND APPROVING THE PURCHASE
OF DIESEL FUEL FROM THE HESS AND /OR SHELL STATIONS, IN THE
NORTH END OF THE CITY OF MIAMI BEACH.
WHEREAS, purchasing fuel from the Hess and /or Shell stations located at the
North end of the City, will enable the Fire Department (particularly Fire Station numbers 3
and 4) to continue supporting the life safety of the citizens of Miami Beach and ensure
response times are maintained, offsetting the need to fuel at the Fleet Management facility;
and
WHEREAS, Fleet Management Facility is at the Southern end of the City of
Miami Beach, located on Terminal Island; approximately six (6) to seven (7) miles between
either Fire Station and the Fleet Management facility; and
WHEREAS, traffic between either Fire Station and the Fleet Management Facility
can take in excess of one (1) to two (2) hours round trip (excluding any accidents or events
the City may sponsor), and, more importantly, the unit is out of its zone and would
significantly reduce response time; and
WHEREAS, fueling at the Hess and /or Shell station will also provide a secondary
means in the event of a hurricane or disaster, both before and after, for the continued
operation of the Fire Department; and
WHEREAS, consideration must be taken in to account with the increased wear
and tear on the Rescue Vans and Fire Trucks by driving the extra mileage to obtain fuel;
and
WHEREAS, consideration must be taken in to account with regard to the combine
employee hours the Rescue Vans require three (3) employees on board, and the Fire
Trucks require four (4) employees on board; and
WHEREAS, consideration must be taken in to account that when the fuel gauge
reading goes below three quarters (3/4) of a tank, they are required to fill the fuel tanks, per
Fire Department Standard Operating Procedures; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY
COMMISSION OF THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City
Commission hereby waive, by 5 /7 vote, the formal competitive bidding requirements,
finding such waiver to be in the City's best interest and approve the purchase of only diesel
fuel from the local Hess and /or Shell stations in the North End of the City.
PASSED and ADOPTED this 1! "k- day of Mey , 2011.
f/
hi y,1 /• 41074,
MA OR
ATTEST:
12 -4 (Att-t f
CITY CLERK
w " "�
�p�MI 44%
.7 .-* ' % \i 3 O"
[: i1/4C � 1
p �
TM
APPROVED AS TO
FORM & LANGUAGE
di F EXECUTION
11„..F 3 \
<<
f . tomey Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Of The Mayor And City Commission Of The City Of Miami Beach, Florida, Waiving By 5 /7ths
Vote, The Formal Competitive Bidding Requirements, Finding Such Waiver To Be In The City's Best
Interest; And Approving The Purchase Of Only Diesel Fuel At The Hess Or Shell Station In The North End
Of The City Of Miami Beach.
Key Intended Outcome Supported:
Increase resident ratings of Public Safety services.
Ensure well maintained infrastructure.
Maximize efficient delivery of services
Supporting Data (Surveys, Environmental Scan, etc.): Safety across the City was rated by residents as
one of the most important areas affecting their quality of life and as one of the changes that would make
Miami Beach a better place to live.
Issue:
Shall the Mayor and City Commission adopt the Resolution authorizing the purchase of only diesel fuel at
the HESS or Shell station in the North End?
Item Summary /Recommendation:
The City wishes to purchase only diesel fuel from the HESS or Shell station in the North End of the City of
Miami beach for the Fire department station #3 and #4. Annual cost to the City is approximately
$75,000.00
The Administration recommends adopting the Resolution.
Advisory Board Recommendation:
N/A
Financial Information:
Source of Amount Account
Funds:
1
2
3
OBPI Total
Financial Impact Summary: -
City Clerk's Office Legislative Tracking:
Andrew E. Terpak
Sign -Offs:
Department Director As ` nt City Manager City Manager
AET GL DB JMG
6 F:\MECH \$ALL\JOYCE \Commission memos \10 -11 \HESS SHELL DIESEL FUEL SUMMARY.doc
ea
NEAW M I MIAJAIBEACH AGE NDA ITEM ITEM A �� -
0:2$ MIAMIB
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the City Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 11, 2011
SUBJECT: A RESOLUTION OF THE MAYOR AND CITY COMMISSION OF THE CITY OF MIAMI
BEACH, FLORIDA, WAIVING BY 5 /7THS VOTE, THE FORMAL COMPETITIVE
BIDDING REQUIREMENTS, FINDING SUCH WAIVER TO BE IN THE CITY'S BEST
INTEREST; AND APPROVING THE PURCHASE OF ONLY DIESEL FUEL AT THE
HESS AND /OR SHELL STATION IN THE NORTH END OF THE CITY OF MIAMI
BEACH.
ADMINISTRATION RECOMMENDATION
Adopt the resolution.
FUNDING
$75,000.00/Year Fleet Management Engine Fuel & Lubricants Account No. 510 - 1780 - 000351
KEY INTENDED OUTCOME SUPPORTED
Increase resident ratings of Public Safety services
Ensure well maintained infrastructure
Maximize efficient delivery of services
ANALYSIS
The Administration is recommending that the City Commission approve the purchase of only diesel
at the HESS or Shell station.
The City of Miami Beach Fire department presently purchases diesel fuel from the HESS station in
the North end. Normally the annual cost of diesel fuel is under the $25,000 dollar limit. Fuel prices
have almost doubled requiring the Fleet Management department to go to Commission for approval
of purchases over $25,000 dollars.
The benefit of purchasing diesel fuel for rescue vans and fire trucks in the North end is to eliminate
the need for these units to fill up at the Fleet Management facility are as follows:
1. Six (6) to Seven (7) miles each way.
2. Increased response time.
3. Reduce the wear and tear on each unit.
4. Less possibility of an accident.
5. Units and resources are not out of their zone.
6. SOP requires maintaining fuel tanks above three quarters (3/4) at all times.
Location of surrounding stations in the North End:
Hess 1508 79 Street Causeway, North Bay Village Open 24/7 Diesel - Yes
Shell 1345 Kennedy Causeway, North Bay Village Open 24/7 Diesel - Yes
Shell 337 71S Street, Miami Beach Diesel - No
Chevron 401 71 Street, Miami Beach Diesel - No
Chevron 2057 71 Street, Miami Beach Diesel - No
Estimated Monthly usage expected approximately 1,200 gallons.
CONCLUSION
The City purchases fuel in bulk and typically runs between 30¢ to 35¢ per gallon Tess than the
service stations.
Considering the employees time; out of the zone; wear and tear on the vehicle and response time in
case of an emergency, it is in the best interest of the City to purchase fuel from the Hess or Shell
station in the North End.
JMG/DB/AET/gjf
F:\MECH \$ALL\JOYCE \Commission memos \10 -11 \HESS SHELL DIESEL FUEL COMMISSION MEMO.doc