2011-27655 Reso RESOLUTION NO. 2011 -27655
A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA APPROVING AND
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
AMENDMENT NO. 1 TO THE 44 STREET DRAINAGE
IMPROVEMENTS AGREEMENT WITH CENTRAL FLORIDA
EQUIPMENT RENTALS, INC., DATED FEBRUARY 5, 2010; SAID
AMENDMENT IN THE AMOUNT OF $484,000, FOR THE
CONSTRUCTION OF THE MUSS PARK GREENSPACE EXPANSION /
CHASE AVENUE REALIGNMENT PROJECT; WITH PREVIOUSLY
APPROPRIATED FUNDING FROM FUND 161 QUALITY OF LIFE.
WHEREAS, the 44 Street Drainage Improvements Project scope of work consists of
completing a City prepared conceptual drainage design, obtaining the required permits with all
applicable regulatory agencies, and construction of storm water infrastructure in accordance
with the approved contract documents; and
WHEREAS, the work extends from the Muss Park seawall through Royal Palm
Avenue; and
WHEREAS, on October 14, 2009, the City Commission approved awarding the project
to Central Florida Equipment Rentals, Inc., as the recommended bidder pursuant to Invitation
Bid No. 59 -08/09 ; and
WHEREAS, the City created a capital project entitled Muss Park Greenspace Expansion
/ Chase Avenue Realignment to simultaneously correct a non - standard intersection, add
substantial space to Muss Park, and introduce environmentally friendly elements to the adjacent
parking lot; and
WHEREAS, the Muss Park Greenspace Expansion / Chase Avenue Realignment has
been on hold pending the completion of the 44 Street Drainage Improvements Project that
required construction of an outfall through Muss Park; and
WHEREAS, the 44 Street Drainage Improvements Project is now substantially
complete and the outfall is installed; and
WHEREAS, staff believes that it is in the best interest of the City to award this work to
Central Florida Equipment Rentals, Inc., the contractor for the 44 Street Drainage
Improvements; and
WHEREAS, the project limits of the 44 Street Drainage Improvements Project overlaps
the project limits of the Muss Park Greenspace Expansion / Chase Avenue Realignment; and
WHEREAS, Central Florida Equipment Rentals, Inc. has detailed survey data for the site
with information on the above ground conditions and below ground utilities; and
WHEREAS, Central Florida Equipment Rentals, Inc. has field and management staff
familiar with the area; and
WHEREAS, Central Florida Equipment Rentals, Inc. has open permits with Miami -Dade
Department of Environmental Resource Management and the South Florida Water
Management District that only require modification, whereas a new contractor would have to
undertake the lengthy permitting process from the beginning; and
NOW, THEREFORE, BE IT DULY RESOLVED BY THE MAYOR AND CITY COMMISSION OF
THE CITY OF MIAMI BEACH, FLORIDA, that the Mayor and City Commission hereby approve
and authorize the Mayor and City Clerk to execute Amendment No. 1 to the 44 Street
Drainage Improvements Agreement with Central Florida Equipment Rentals, Inc., dated
February 5, 2010; said amendment in the amount of $484,000, for the construction of the Muss
Park Greenspace Expansion / Chase Avenue Realignment Project; with previously appropriated
funding from fund 161 Quality of Life.
PASSED AND ADOPTED this 11th day of May, 2011.
ATTEST: . z
114t,utt PaA.,
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Robert ...1,r.10Lca Clerk Matti Herr - ra Bower, ayor
li)0 I T: 11\ 1 -1 4 hoc_ mprovements and Chase Ave Realignment - Reso.doc
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APPROVED AS TO
FORM & LANGUAGE
& FOR EXECUTION
f2. «
C‘ / At is 7y Date
COMMISSION ITEM SUMMARY
Condensed Title:
A Resolution Approving Amendment No. 1 to the 44 Street Drainage Improvements with Central Florida
Equipment Rentals, Inc. to construct the Muss Park Greenspace Expansion / Chase Avenue Realignment.
Key Intended Outcome Supported:
Ensure well maintained infrastructure.
Supporting Data (Surveys, Environmental Scan, etc.): According to the 2009 Community Satisfaction
Survey, only 85% of residents rated recreational programs and facilities as "excellent" or "good."
Issue:
Shall the City Commission appropriate the funds?
Item Summary /Recommendation:
The City developed the Muss Park Greenspace Expansion / Chase Avenue Realignment Project to
simultaneously correct a non - standard intersection, add over 18,000 square feet of open space to Muss
Park, and introduce environmentally friendly elements to the adjacent parking lot.
This work has been on hold pending the completion of the 44 Street Drainage Improvements Project that
required construction of an outfall through the Park. As the 44 Street Drainage Improvements Project is
now substantially complete, the outfall installed, and the bike route signage in place, the Muss Park
Greenspace Expansion / Chase Avenue Realignment Project can now move forward.
City_ believes that it is in the best interest of the City to award this work to CFER, the contractor for the
44 th Street Drainage Improvements. The project limits of the 44 Street Drainage Improvements overlap
the project limits of the Muss Park Greenspace Expansion / Chase Avenue Realignment. As a result,
CFER has detailed survey data for the site with information on the above ground conditions and below
ground utilities. CFER has field and management staff familiar with the area. Further, CFER has open
permits with Miami -Dade Department of Environmental Resource Management and the South Florida
Water Management District that only require modification, whereas a new contractor would have to
undertake the lengthy permitting process from the beginning.
CFER originally submitted a proposal in the amount of $500,000. Staff negotiated with CFER and
conducted value engineering in order to reduce the price to $440,000, to which City staff and CFER have
agreed. Staff also requests a contingency in the amount of $44,000 to cover materials testing and
unforeseen conditions. This results in a total request of $484,000.
THE ADMINISTRATION RECOMMENDS ADOPTING THE RESOLUTION.
Advisory Board Recommendation:
CIPOC recommended approval at its March 7, 2011 meeting.
Financial Information:
Source of Amount Account
Funds: 1 $484,000 Quality of Life Resort Tax Fund — 1
2
OBPI Total $484,000
Financial Impact Summary: N/A
City Clerk's Office Legislative Tracking:
Richard Saltrick, Acting City Engineer, ext.6565
Sign -Offs:
Department 'r tor Assistant Ci Mana • - City Manager
FHB DRB JMG
T:\AGENDA\2011 \5 -11 -11 \Muss Park Improvements and Chase A;" r ealignment - Summary.doc
C 7F
AGENDA ITEM AA I AAA I BEAC �- /
low DA
MIAM IBEACH
City of Miami Beach, 1700 Convention Center Drive, Miami Beach, Florida 33139, www.miamibeachfl.gov
COMMISSION MEMORANDUM
TO: Mayor Matti Herrera Bower and Members of the Cit Commission
FROM: Jorge M. Gonzalez, City Manager
DATE: May 11, 2011
SUBJECT: A RESOLUTION OF THE MAYOR AND THE CITY COMMISSION OF THE
CITY OF MIAMI BEACH, FLORIDA APPROVING AND AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AMENDMENT NO. 1 TO THE 44
STREET DRAINAGE IMPROVEMENTS AGREEMENT WITH CENTRAL
FLORIDA EQUIPMENT RENTALS, INC., DATED FEBRUARY 5, 2010; SAID
AMENDMENT IN THE AMOUNT OF $484,000, FOR THE CONSTRUCTION
OF THE MUSS PARK GREENSPACE EXPANSION / CHASE AVENUE
REALIGNMENT PROJECT; WITH PREVIOUSLY APPROPRIATED
FUNDING FROM FUND 161 QUALITY OF LIFE.
ADMINISTRATION RECOMMENDATION
Approve the award of contract.
FUNDING
Funding is available from previously appropriated funds, in the amount of $484,000 from
Quality of Life.
BACKGROUND
The 44 Street Drainage Improvements scope of work consists of completing a City
prepared conceptual drainage design, obtaining the required permits with all applicable
regulatory agencies, and construction of storm water infrastructure in accordance with
the approved contract documents. The work extends from the Muss Park seawall
through Royal Palm Avenue.
ITB No. 59 -08/09 was issued on August 31, 2009, with an opening date of September
30, 2009. The pre -bid conference was held on September 11, 2009. There were four
bids:
• Central Florida Equipment Rentals, Inc. (CFER)
• Horizon Contractors, Inc.
• M Vila & Associates, Inc.
• Ric -Man International, Inc.
On October 6, 2009, a Technical Review Panel (TRP) convened, evaluated, and ranked
the companies. The TRP discussed their individual perceptions of each proposer's
qualifications, experience, and competence, and ranked the firms accordingly. The TRP
voted unanimously to recommend CFER for contract award in the amount of $626,130,
which was approved by City Commission On October 14, 2011.
In accordance with the contract requirements, the City issued the Notice to Proceed for
the design portion of the work on February 24, 2010. Design and geotechnical fieldwork
began the week of April 5, 2010. In August and September 2010, permits were obtained
City Commission- Muss Park Greenspace Expansion / Chase Avenue Realignment
May 11, 2011
Page 2 of 2
from the various regulatory agencies for the project. On October 18, 2010, the
Contractor mobilized with delivery of materials and equipment to the job site. On
February 8, 2011, the Contractor achieved substantial completion.
ANALYSIS
The City developed the Muss Park Greenspace Expansion / Chase Avenue Realignment
Project to simultaneously correct a non - standard intersection, add over 18,000 square
feet of open space to Muss Park, and introduce environmentally friendly elements to the
adjacent parking lot.
At present, Chase Avenue terminates at Prairie Avenue north of 44 Street in a in a
sharp angled "Y" intersection. There is also 90° parking on the west side of Chase
Avenue for Muss Park. (Attachment A)
It is proposed to terminate Chase Avenue at Prairie Avenue south of 44 th Street with a
standard "T" intersection. In addition to improving this intersection, the realignment
creates additional space for Muss Park, the opportunity to create a parking lot with
environmentally friendly xeriscaping and irrigation; a basketball court, and a relocated
pedestrian signal. (Attachment B)
This work has been on hold pending the completion of the 44 Street Drainage
Improvements Project that required construction of an outfall through the Park. As the
44 Street Drainage Improvements Project is now substantially complete, the outfall
installed, and the bike route signage in place, the Muss Park Greenspace Expansion /
Chase Avenue Realignment Project can now move forward.
City staff believes that it is in the best interest of the City to award this work to CFER, the
contractor for the 44 Street Drainage Improvements. The project limits of the 44 Street
Drainage Improvements overlap the project limits of the Muss Park Greenspace
Expansion / Chase Avenue Realignment. As a result, CFER has detailed survey data for
the site with information on the above ground conditions and below ground utilities.
CFER has field and management staff familiar with the area. Further, CFER has open
permits with Miami -Dade Department of Environmental Resource Management and the
South Florida Water Management District that only require modification, whereas a new
contractor would have to undertake the lengthy permitting process from the beginning.
CFER originally submitted a proposal in the amount of $500,000. Staff negotiated with
CFER and conducted value engineering in order to reduce the price to $440,000, to
which City staff and CFER have agreed. Staff also requests a 10% contingency in the
amount of $44,000 to cover materials testing and unforeseen conditions. This results in
a total request of $484,000.
CONCLUSION
The Administration recommends approval of Amendment No. 1 to the 44 Street
Drainage Improvements project with Central Florida Equipment Rentals, Inc. to construct
the Muss Park Greenspace Expansion / Chase Avenue Realignment Project in the
amount of $484,000 plus a contingency of $44,000 for a total of $484,000 from
previously appropriated funds.
Attachments:
A. Existing Condition Plan
B. Proposed Condition Plan
DRB /FHB /HDC /RWS
T:\AGENDA\2011 \5 -11 -11 \Muss Park Improvements and Chase Ave Realignment - Memo.doc
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